Orlando
Job Description Ready to take everything you’ve learned in hotels, resorts, or theme park event operations and apply it to something with impact, stability, and long-term career growth? This is your opportunity to apply your hospitality skillset to mission-driven work that elevates 220,000 professionals across the state. Florida Realtors is looking for an experienced events manager ready to step into a role where operations excellence meets leadership development. In our role of Meeting Services Manager, you’ll manage registration strategy and event execution for high-profile statewide conferences that directly influence Florida’s real estate industry. You’ll be working closely with an experienced director - someone with deep institutional knowledge - where you’ll gain access to the “why” behind the work, not just the “what.” Florida Realtors, the state's largest trade association, boasts a rich dedicated history of serving our members, the real estate community, and Florida homeowners for over a century. We stand as a key business partner for Realtors statewide, providing value-adding programs and services, outstanding business contacts and networking opportunities, engaging educational opportunities, up-to-the-minute industry data and research, and powerful legislative representation. The association headquarters is located in Orlando, and the Office of Public Policy is located two blocks from the state capital in Tallahassee. We work tirelessly to advocate for our members, for homeownership for all, and to elevate the real estate industry in the Sunshine State. If you thrive in a fast-paced environment, enjoy building relationships and processes, love mastering event details while helping create memorable experiences, and want the chance to grow into a larger role over time, we want to talk to you. Bring your operational savvy. Bring your calm under pressure. Bring your ambition. We’ll provide the platform to grow. Core Expectations • Plan, organize, and oversee the registration process for all Florida Realtors Events., • Own cross-departmental coordination by establishing clear processes and communication pathways with Communications, Marketing, IT, Public Policy, Education, and Leadership teams to ensure events are aligned in messaging, logistics, and deliverables, • Use Asana and other project management tools to track timelines, deadlines, deliverables, dependencies, and approvals for all events and meetings., • Master all Meeting Services functions including logistics, room sets, food & beverage coordination, audiovisual needs, vendor sourcing, signage requirements, and internal customer support to contribute to smooth department operations., • Host and manage high-visibility virtual sessions including statewide Zoom events, member forums, leadership briefings, and committee meetings—ensuring professionalism, technical readiness, and participant ease. What Success Looks Like • Meeting Services event processes run smoothly and earn approval from members and leadership., • The Meetings Service Manager is viewed as a trusted internal partner and external ambassador of Florida Realtors’ professionalism and excellence. What You'll Do • Manage relationships with external partners including registration vendors, technology providers, venues, and temporary staff—ensuring strong contract performance, accountability, and service excellence., • Contribute to post-event evaluations by gathering metrics, feedback, and lessons learned—then helping translate them into actionable improvements., • Develop deep operational knowledge of all recurring Florida Realtors events—Annual Convention & Trade Expo, Great American Realtor Days, Leadership Retreats, Governance Meetings, and more—to serve as a reliable support and backup to the Director and colleagues., • Identify and implement process improvements through technology enhancements, automation opportunities, attendee experience upgrades, and workflow efficiencies. Qualified Applicants Will Possess: EDUCATION & EXPERIENCE QUALIFICATIONS • Bachelor’s degree in hospitality management, communications, business administration, or related field required., • Minimum of 5 years of progressive experience in event planning and logistics; experience in association or nonprofit settings a plus. POSITION REQUIREMENTS • Proven track record managing large-scale conferences, meetings, or corporate events., • Experience negotiating vendor contracts and managing budgets effectively., • Proficiency with Microsoft Office Suite; experience with event management systems or CRM databases is preferred., • Experience with IMIS Association Management System, ChatGPT, and or Asana Project Management Software is a plus., • Exceptional organizational, communication, and problem-solving skills., • Ability to manage multiple projects simultaneously with high attention to detail and follow-through., • Strong interpersonal skills with a customer-service mindset and professional demeanor., • Flexibility regarding evolving job duties and expectations., • Ability to understand processes and how they can evolve., • Have the technical skill to learn critical software applications., • Represent Meeting Services with professionalism when interacting with members, vendors, internal teams, and senior leadership., • Champion a calm, solutions-oriented demeanor in high-pressure or fast-paced environments, modeling professionalism in interactions with staff, members, and leadership. EVENT MANAGEMENT REQUIREMENTS • This role requires occasional pre-planned (advance notice) travel throughout Florida for on-site event management., • This role requires occasional pre-planned (advance notice) work on evenings, weekends, and extended hours during major events or conference periods., • This role requires the ability to lift at least 30 pounds and assist with event setup as needed. Supervisory Responsibility This position does not have immediate direct supervisory responsibilities but that may change over time. It may also oversee temporary event staff, contractors, or volunteers during event operations. Benefits Along with our growth-oriented, collaborative team environment, our full-time people are offered a complete suite of great benefits. • Rewarding 401k plan with 6% company match, fully vested, • Free medical insurance for you as an employee, • Availability of dental, vision, FSA, disability coverage, company-paid life insurance, EAP, and more, • Flexible work environment, • Generous paid vacation days, sick days, and 9 company holidays, • Vacation buy-back plan, • Opportunities for ongoing education, • Possible $5,000 grant on the purchase of your first home, • And a whole lot more! What You Need-to-Know • Florida Realtors is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish., • Florida Realtors is an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law., • Employment offers are contingent upon satisfactory verification of a pre-employment criminal background check., • Applicants needs to be eligible to be employed in the United States., • Pay is commensurate with education and experience., • This position will grow to be hybrid and based in Orlando, FL. The role will start predominantly in the office most days per week to build a level of understanding for the association, the work we do, the members we serve, and the nature of this role itself to be learned., • Onsite work is expected weekly. The comfort to commute to the Orlando International Airport area is required. We’re looking for someone who is: • Sharp, steady, and detail-obsessed, • Confident in a fast-paced environment, • Ready to stretch their skills, • Hungry to grow into more responsibility over the next several years, • Motivated by service, excellence, and continuous improvement If you’re ready for a role with purpose and a pathway, Florida Realtors is ready for you. Our people are passionate about what they do, the members they serve, the products they support, and the continued growth of the association. If you value collaboration, innovation, exceptional service, and dedication to a cause, all within a modern established professional environment, explore Florida Realtors and our commitment to the real estate community and Florida homeowners. Visit and connect with us on Facebook and LinkedIn.
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