Event planner assistant jobs in New York, New YorkCreate job alerts

Job Title: Administrative Assistant III (investment banking experience) Job Type: Contract -W-2 Job Location: New York, New York (Hybrid after first few weeks onsite) A global bank is seeking a Administrative Assistant III ( Financial/banking experience). Reporting to the Head of Business Management, the Administrative Assistant within Global Markets is responsible for providing in the office support to the GM Sales & Trading personnel. (Remote support at discretion of hiring manager) Essential duties and responsibilities · Provide support in reimbursement process of expenses in Concur, calendar management, meeting/event planning, travel arrangements, preparing and printing documents, etc.). · Maintain multiple calendars in Microsoft Outlook – constructing agendas and calendar details as far in advance as possible (including those for high-level visitors), highlighting key events, coordinating meetings, meals, and video/audio conferences. · Coordinate and oversee travel plans (extensive at times, both domestic and international (as needed), creating itineraries that involve different time zones, airline and hotel preferences, client contact details, materials needed for meetings, etc. · Perform general administrative support such as answering phones, copying, faxing, scanning, filing, mailing, printing, binding, creating, and submitting expenses etc. · Preparing and organizing important documents including PowerPoint presentations (on an as needed basis). · Greet guests/visitors/clients. · Work directly with all internal team members / account teams and clients (as needed). · If/when asked to attend committee meetings and take minutes where required · Ad-hoc tasks and projects as needed. Requirements · Minimum of 7 - 9 years of related experience working in a corporate environment supporting an executive. Strong preference given to candidates with experience in a trading floor environment/ investment banking. · Bachelor's degree. · Must understand the critical importance of confidentiality. · Solid demonstrated working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint. · Outlook: In calendar, ability to create and modify appointments and recurring appointments using the planner; familiarity with features such as labels and private appointments; in email, the ability to compose, send and forward emails as well as perform e-mail blasts and familiarity with features such as in-box management (folders), sort and search. · Word: ability to create and modify communications using features such as header/footers, pagination, tables, mail merges, hyperlinks, etc. · Excel: ability to understand, create and use basic functions and formulas to create workbooks. · PowerPoint: ability to create and modify presentations. · Must be self-motivated and proactive/ take initiative; must be able to work in a fast-paced environment. · Strong organization skills and attention to detail are essential. · Excellent interpersonal skills and phone manner. · Effective verbal and written communication skills. Ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos and other documents that require little or no editing by manager. · Ability to multi-task and adapt to shifting priorities. Ability to prioritize work. · Strong orientation toward teamwork. · Ability to work independently or with minimal supervision.

Job Description Leigh & Co. Events is a fast-growing wedding planning company based throughout the entire United States - we are looking for planners in New York. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay ranges from $25 - $35/hour and is paid per project. We're looking for individuals to join for our 2026 season and beyond. This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. It's a great opportunity for someone looking for work in the wedding industry. You will work alongside our assistant coordinators and provide the following to execute weddings. • Create wedding timelines for couples, • Be an advocate for the couple, keeping them calm under pressure and assisting with any issues that arise throughout the day, • Oversee ceremony & reception set up, • Execute all day-of operations for the wedding, which includes being at the venue from the very beginning of the morning through tear down at the end of the night, • Greet and direct all vendors, • Communicate with all vendors regarding set ups, • Set up of seating cards, menu cards, table numbers, favors, guest book and other decor, • Assist the wedding party and family with any needs, questions or concerns, • Ability to work weekends is essential, • Must have 2 years experience as a wedding planner or event planner, • Must have strong communication skills and be detail oriented, • Must have reliable transportation, • Must be able to carry and lift 30 lbs.

Job Description In the context of child-centered, the Case Planner provides family-focused practice to promote permanency, safety and well-being, and to reduce length of stay in foster care, the case planner also provides comprehensive casework services for both youth and families. The case planner provides all case management services and ensures that all ACS mandates are in compliance. Casework delivery is to be consistent with Good Shepherd Services’ philosophy and within city and state mandates. Please note this position is based ONSITE with the possibly of 1 or 2 days Remote. We provide a range of programming for Vulnerable Youth/Adolescent with history of Trauma. Job Title: Case Planner, Marian Hall Reports to: Assistant Director of Social Services Location: 337 E. 17th Street, New York, NY 10003 Hours: 40 Hours/Week; Non-Exempt Position requires staff to be onsite along with some field work. Some evening will be required. Hybrid Schedules are based on program needs and at leadership discretion. Salary Range: 50k-55k based on post graduate education and relevant experience. Major Duties: • Maintain primary case planning responsibility for 16-20 cases in collaboration with the social worker., • Establish immediate contact with families to provide information about the program., • Conduct required casework contacts with the child, parent, and collateral contacts (schools, service providers, medical personnel, mental health practitioners, youth development counselor and substance abuse counselors)., • Work collaboratively with Social Worker to make assessment-based referrals as necessary to meet the needs of the child and/or parent., • Assess birth parent’s homes for diagnostic purposes to ensure the safety of youth and family while at home and complete home safety assessments., • Attend court and permanency hearings., • Maintain up to date case records within agency standards and complete all necessary ACS/Agency documentation including FASPs, Progress notes, Permanency Hearing reports and all other reports necessary to fulfill the function of the work., • Progress notes are to be completed and submitted preferably within one day of the event but no later than the end of the given week of the event., • Submit, PYA, FASP and Permanency Hearing Report on the internal date for review provided by the agency's compliance department., • Manage case load of AWOC and work collaboratively with assigned Social Worker to locate AWOC youth., • Develop community relationships and communicate with all collaterals, including ACS., • In collaboration with the primary social worker, youth development counselor, work with full treatment team, family and youth to develop the most appropriate permanency plan with emphasis on lasting family connections and/or other permanent caring connections in the community., • Attend and participate in treatment team meetings, service plan reviews and FTC’s; provide relevant input., • Maintain appropriate and relevant documentation of all contacts and events., • Effectively use and practice the Sanctuary Model tools such as safety plans, community meetings, psycho-education groups, team meetings, red flag reviews, treatment planning conferences and self-care in the department/program to create a non-violent and trauma-sensitive culture., • Promote and model the seven Sanctuary Model commitments to create a non-violent and trauma sensitive culture., • Integrate the Sanctuary Model SELF (Safety, Emotional Management, Loss and Future) Framework into daily practice to ensure quality care and an effective work environment., • Provide coverage for Marian Hall cases when necessary., • Bachelor’s degree required., • Experience working with families and adolescents in the child welfare system required., • Must be able to establish working relationships with participants in need of supportive services., • Must have working knowledge of Connections., • Must have excellent verbal and written communication skills., • Ability to work flexible hours, including two evenings., • Ability to use public transportation to travel throughout New York City., • Must have a commitment to GSS models of practice including Sanctuary and ACS principles to promote permanency, safety and well-being., • Must have a commitment to work from a strength-based, youth development and trauma informed perspective., • Bilingual English/Spanish preferred., • NYS Drivers Licensed preferred.

Responsible for BEOs, Menu Cards, Event Details, Itemized Bills, Resy syncing, taking & logging deposits and final payments, managing specific client event needs, event administrative paper work, noting in reservation system, and keeping all information up to date for all departments. Promote an

Medical Receptionist – Ophthalmology (FT, M-F, $22-26/hr).Forest Hills, Queens | Full-Time | ASAP Start Date | Near Public Transportation.Join our thriving ophthalmology practice in Forest Hills, where we've been providing exceptional eye care to our community for over 22 years.We're looking for a

Receptionist / Billing Assistant.

Heights Pediatrics is looking for a warm, organized, and dedicated Medical Receptionist to join our family.If you thrive in a fast-paced environment, take initiative, and enjoy being part of a collaborative team, we'd love to meet you!.Duties and Responsibilities includes but are not limited to: .H

Project Data & Operations Coordinator.BLDG was founded in 2011 to further LSS Architecture’s dedication to design, craft, collaboration, and desire to find the best ways to create great architecture.BLDG is more than just a construction management company.We integrate with design teams early in de

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

We are seeking an Environmental Project Coordinator to provide project management and coordination support to our customer within the Natural Resources Conservation Services (NRCS) program.In this role you will serve as the central point of contact, between leadership, State easement practitioners,

Opensity Solutions is seeking a hospitality-driven Corporate Receptionist to serve as the first point of contact.This is a high-touch, client-facing role designed for professionals who take pride in delivering exceptional service and understanding the importance of presence, presentation, and discre

Assist with planning office events, team meetings, celebrations, and employee engagement activities. Experience coordinating meetings, events, and office operations.

Our client a well known Financial Services firm is seeking a Construction Project Coordinator in their New York, New York Location!.The Improvements & Project Support Analyst provides hands-on support for renovation projects and improvements across a U.This role focuses on day-to-day project coo

Reporting to the Head of Research & Insights, the Senior Research Analyst is responsible for supporting Media Sales and Ad Sale Marketing with compelling data-driven insights to drive sales and position as a must-buy, and deliver marketplace intelligence for prospecting.The role consists of repo

Comfortable working and standing long hours in fast-paced, high-energy event settings. Join the winning team at Career Group Events for the Summer of Soccer!. This is your chance to be part of the most prestigious international soccer event hosted in the U.

Database management - manage promotional educational programs within our proprietary events management platform. Coordinate with account stakeholders (via telephone and email) regarding their event status as well as required follow-ups for any missing information. A background in event planning is p

Known for our exceptional customer service and expertise, we work with High-end Luxury Brands, Event Spaces, Major Retail Brands, Creative Agencies and Event Planners to bring their visions to life. Act as a key support partner to Event Project Managers on high-touch, client-facing projects. Support

A well-known and growing Personal Injury Law Firm in New Jersey is actively seeking an experienced full-time Bi-lingual Receptionist.Answer and manage a high-volume, 10-line phone system promptly.Route calls to appropriate staff members with accuracy.Greet visitors in a professional manner and maint

The Temporary Manager of Events (Planning and Operations) is responsible for managing a portfolio of departmental and institutional events. Manage a portfolio of smaller- to mid-sized events, including welcome programs, faculty and staff gatherings, departmental celebrations, lectures, and recogniti

Coordinate with internal teams to support onsite meetings and events.

Experience with event management software and digital tools, such as event registration platforms and website management. Provide event planning and coordination support for Bridge and HFES, working closely with the event owners, stakeholders, and vendors to ensure successful execution. Event Commun

Assist the Events Team in setting up ARF Council events, including setting up prep calls and obtaining speaker bios and photos. Become proficient in the use of LLMs and help to create a process that improves the efficiency of event reporting. Assist in the production of research presentations and sl

We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Receptionist, Office Assistant or has worked hospitality.

We are seeking a dynamic and bilingual (Spanish-English) Legal Receptionist / Legal Assistant to join our team.

The Part-time Assistant Events Manager will work with the Events Manager to plan and execute events hosted by the Gabelli Center for Global Security Analysis, the O'Shea Center for Credit Analysis, and other organizations within the Gabelli School of Business. Attends run-throughs for onsite events

Development of event timeline and budget. Ideal candidate has an understanding of live event production processes including:. Seeking individuals to work in a fast paced, collaborative environment within the creative live events and entertainment industry.

Calendar key events and deadlines.

Assist team with clients, scheduling, contracts, outreach, email campaigns, maintaining events calendar, event logistics, event planning services and event production. Help promote in-house events like exclusive dinners, open houses, cocktail parties and The Event Planner Expo. We are seeking a high

Oversee full lifecycle event planning, from initial concept through post-event wrap-up. The Events Manager will oversee the planning and execution of large-scale events and donor-facing experiences. Travel to event locations as needed to manage setup, event flow, and breakdown.

Provide event planning and coordination support for Bridge and HFES, working closely with the event owners, stakeholders, and vendors to ensure successful execution. Experience with event management software and digital tools, such as event registration platforms and website management. The ideal ca

We are looking for a highly skilled Event Manager / Experiential Producer to lead, execute, and scale world-class product demonstrations and experiential activations for major industry, consumer, cultural, and partner events. Travel 30–50% (domestic + occasional EMEA/APAC travel) to support onsite

Handle catering requests for client/staff meetings Other Responsibilities Serve as backup for Mailroom/Facilities Coordinator Sort and distribute incoming mail Sort and prepare outgoing mail Notify employees of deliveries Assist with Corporate events - follow up with vendors, arrangements, set up, c

Receptionists at The Learning Experience are responsible for the "brand look" of the financial and operational performance of the center.They have an essential ability to apply their business acumen to customer engagement and leading people, ultimately creating an environment where others can thrive

Answer, screen and transfer phone calls.Act as the liaison between managers, tenants and owners.

Assist with event execution including walking meeting rooms to ensure set is accurate, greeting meeting planners in meeting rooms on event days, and communicating requests to appropriate department for execution. Administers proposals, contracts and written correspondence in conjunction with Sales/C

The Administrative Assistant role entails providing support to senior leaders within the Strategic Incentives Group, including one Senior Managing Director and one Managing Director, and additional team members as needed. Managing calendars including scheduling internal and external appointments, co

Calendar Management Diligent, pro-active management of complex agenda and setting of meetings across all time zones.Schedule, track client meetings and support, including Board and Regulatory meetings.Domestic and International Travel arrangements, expense claims, expedited travel services.Coordina

Mount Sinai - 5 East 98th Street - Responsibilities: Schedule appointments for patients; Take detailed clinical phone messages for physician or advanced allied healthcare provider; Acquire insurance authorizations for procedures and tests ordered by attending physician; Enter orders into the electro

Administrative Assistant - Marketing. Prior experience as an Administrative Assistant or providing administrative support to executive leadership in a global organization preferred but not necessary.

We are seeking a detail-oriented and organized Administrative Assistant to support our ground handling and passenger services office.

Under the supervision of the Senior Director, Workforce Development, the Administrative Assistant (AA) will be responsible for providing administrative support for the day to day operations and staff. Organize and schedule meetings and appointments, taking detailed meeting minutes and sharing them w