Operations Associate
23 hours ago
Manhattan, New York
Job Title: Operations Associate Job Overview:
We are seeking a detail-oriented and proactive Operations Associate to provide essential support across various organizational functions. This role will be responsible for assisting in the management and coordination of tasks related to financial operations, human resources, government contracts, policy development, marketing materials, and other administrative needs. The ideal candidate will have strong organizational skills, the ability to work independently, and an aptitude for multi-tasking in a dynamic environment. Key Responsibilities:
1. Financial Support:
• Assist with tracking budgets, expenses, and financial records.
• Help prepare financial reports, reconciliations, and invoices.
• Support the finance team in data entry, processing payments, and managing financial documents.
2. Human Resources Assistance:
• Aid in the recruitment process by managing job postings, reviewing applications, and scheduling interviews.
• Help with onboarding new employees, including preparing necessary documents and training materials.
• Maintain employee records and assist with HR-related reporting and compliance.
3. Government Contracts:
• Support the team in managing government contracts and documentation.
• Assist with compliance tracking and ensuring all contract deliverables are met on time.
• Help with preparing reports and communicating with government agencies as required.
4. Policy and Procedures:
• Assist in the development and updating of internal policies and procedures.
• Ensure that policies are compliant with industry regulations and best practices.
• Maintain and organize policy documents and ensure easy accessibility for team members.
5. Marketing and Communications Support:
• Help in the creation and distribution of marketing materials, including brochures, newsletters, and promotional content.
• Assist with digital marketing efforts, such as social media posts, email campaigns, and website content updates.
• Coordinate the production and printing of marketing collateral.
6. General Operations Support:
• Provide administrative support to the operations team, including calendar management, meeting coordination, and document organization.
• Assist in streamlining internal processes and implementing improvements to enhance operational efficiency.
• Act as a liaison between different departments to ensure smooth communication and collaboration. Qualifications:
• Bachelor’s degree in Business, Finance, Marketing, or a related field (preferred but not required).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with other productivity tools.
• Experience with basic financial management and HR functions is a plus.
• Ability to work independently and in a team-oriented environment.
• A proactive attitude and willingness to take on new challenges. Why Join Us:
• Opportunity to contribute to various facets of the organization’s operations.
• Collaborative and dynamic work environment.
• Room for growth and professional development.
• Competitive salary and benefits package. If you are an adaptable, organized, and enthusiastic individual with a passion for operations, we would love to hear from you!
