Front Desk Associate
3 days ago
Newport News
Job DescriptionNOW HIRING: Administrative Assistant in Newport News, VA! Position: Administrative Assistant Pay: $17.00 - $19.00/hour Shifts: Monday - Friday, 8:00 AM - 5:00 PM (1-hour lunch) Benefits: Available and will be discussed with qualified candidates Job Overview for Administrative Assistant The Lee Group is seeking a professional, organized, and customer-focused Administrative Assistant to join our internal team in Newport News, VA. This full-time position plays an essential role in supporting daily branch operations while serving as the first point of contact for clients, candidates, and visitors. As a Administrative Assistant, you'll provide administrative and recruiting support to the branch team, assist with candidate prescreening and interview coordination, monitor employee timekeeping, and maintain accurate internal records. This position is ideal for someone who enjoys working with people, thrives in a fast-paced office environment, and takes pride in keeping operations organized and running smoothly. If you're dependable, detail-oriented, and passionate about delivering excellent customer service while supporting a team that makes a difference in people's lives, we encourage you to apply! Job Responsibilities of Administrative Assistant • Greet and assist clients, candidates, and visitors in a professional, friendly, and courteous manner., • Answer, screen, and direct incoming phone calls to the appropriate team members., • Complete candidate prescreens accurately and efficiently in accordance with company standards., • Monitor Pixel interviews and assist with interview scheduling and coordination., • Enter, update, and maintain accurate candidate information within internal recruiting systems., • Monitor, identify, and correct Sundial timekeeping errors on a daily basis., • Escalate attendance concerns and timekeeping issues to the Staffing Manager and/or Account Manager in a timely manner., • Support candidate onboarding, documentation, and compliance processes., • Maintain confidentiality of employee, candidate, and client information., • Provide administrative support to the Staffing Manager, Account Manager, and Branch Manager., • Maintain a clean, organized, welcoming, and professional front office environment., • Assist with general office organization, recordkeeping, and administrative tasks., • Provide backup support for additional branch operations as needed., • Participate in training and professional development opportunities., • Support recruiting activities and other branch operational functions as assigned.Job Qualifications of Administrative Assistant, • Previous experience in administrative support, front desk operations, customer service, or staffing and recruiting preferred., • Strong verbal and written communication skills with a professional and approachable demeanor., • Excellent organizational skills and attention to detail., • Ability to multitask, prioritize responsibilities, and work efficiently in a fast-paced office environment., • Ability to maintain confidentiality and handle sensitive employee and client information professionally., • Proficiency with Microsoft Office programs, including Outlook, Word, and Excel., • Ability to quickly learn and navigate internal recruiting, interview, and timekeeping software systems., • Strong problem-solving, time management, and administrative skills., • Ability to work independently while supporting a collaborative branch team., • Dependable attendance, punctuality, and a positive, team-oriented attitude.Working Conditions & Physical Requirements of Administrative Assistant, • Work in a professional, office-based environment., • Regular use of computers, telephones, and standard office equipment., • Ability to sit, stand, walk, bend, and perform general office activities throughout the workday., • Ability to lift and move light office materials as needed., • Frequent interaction with clients, candidates, employees, and visitors in a busy office setting., • May occasionally assist with office organization, supplies, and inventory management. Schedule Details Monday - Friday: 8:00 AM - 5:00 PM • Full-time, weekday schedule., • Includes a 1-hour lunch break., • Position is based at The Lee Group's Newport News, VA branch. About The Lee Group The Lee Group is driven by our purpose and passion: Aligning Talent, Growing Businesses and Changing Lives! That's what the right job can mean for a family and what the right employees can mean for a business. We get up every day and come to work for one reason: Putting the right people, in the right seats. We are guided by our Core Values: • We are purpose driven to change people's lives., • We are approachable and genuine, with a great sense of fun., • We are authentic straight shooters, unafraid of the truth., • We get it, our business and our customers., • We get it right! Put our 50+ years of experience to work for you! The Lee Group is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, marital status, genetic information, national origin, disability or protected veteran status. #NOWHIRINGTLG