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  • Office Manager
    Office Manager
    4 days ago
    Full-time
    Whitestone, Queens

    Job Summary We are seeking a dynamic, patient-focused, and highly organized Office Manager to lead the daily operations of our chiropractic clinic and ensure an exceptional experience for every patient. This vital role is responsible for overseeing front-office and administrative functions, optimizing patient flow, supporting providers and staff, coordinating vendor and facility needs, and maintaining smooth clinic systems. This is a hybrid position, combining on-site clinic leadership with remote administrative responsibilities. The ideal candidate is proactive, detail-oriented, and confident in a fast-paced healthcare setting—someone who can balance hospitality with precision, communicate clearly with patients and team members, and uphold compliance standards. This position offers an exciting opportunity to shape clinic culture, drive operational excellence, and directly contribute to superior patient outcomes and practice growth. Responsibilities Oversee daily clinic operations on-site to ensure an efficient and welcoming environment, including front desk workflow, multi-line phone systems, patient check-in/check-out, and appointment scheduling. Manage remote administrative duties such as reporting, billing follow-up, staffing coordination, vendor communication, and system updates during scheduled hybrid/remote days. Manage patient scheduling and provider calendars, coordinating new patient intakes, follow-up care plans, re-exams, and therapy/rehab visits while helping maintain a full and well-balanced schedule. Supervise and support administrative and front-office staff, providing training in customer service, clinic procedures, EHR use, and role-specific performance goals. Maintain accurate patient records and clinic documentation in accordance with HIPAA and clinic policies, including intake forms, consent paperwork, care plan documents, and communication logs. Oversee billing and financial operations, including bookkeeping, budgeting, payroll processing, and financial recordkeeping using tools such as QuickBooks. Coordinate insurance and payment processes, including benefits verification, authorizations (when applicable), claim submission/management, patient balances, and clear financial communication with patients. Manage vendor relationships and clinic supplies, negotiating contracts, ordering equipment/office/clinical supplies, and ensuring cost-effective, uninterrupted service delivery. Support clinical flow and patient experience, troubleshooting scheduling conflicts, addressing patient questions or concerns professionally, and maintaining a calm, solution-oriented atmosphere. Organize clinic meetings, patient education events, trainings, and team initiatives that enhance engagement, retention, and clinic culture. Assist with HR functions, including onboarding new employees, maintaining employee records, coordinating trainings, and facilitating communication between providers, staff, and leadership. Monitor and improve office systems, tracking operational metrics (e.g., scheduling efficiency, collections, patient retention), and implementing process upgrades to support practice growth and patient satisfaction. Skills Proven experience in office management or healthcare/medical administrative roles, with strong organizational and multitasking capabilities. Ability to work effectively in a hybrid role, staying responsive, organized, and self-directed during remote administrative days while maintaining strong on-site leadership presence. Supervisory experience with the ability to lead, coach, and motivate a front-office team in a patient-facing setting. Proficiency in QuickBooks for bookkeeping, payroll, budgeting, and financial tracking. Excellent communication skills with warm, professional phone etiquette, strong customer service orientation, and confidence handling patient concerns. Familiarity with electronic health records (EHR/EMR), patient documentation systems, and maintaining accurate clinical files. Working knowledge of HIPAA compliance and healthcare privacy standards. Understanding of insurance verification, authorizations, billing, and claims workflows (chiropractic/rehab or medical billing experience strongly preferred). Strong event and schedule coordination skills for provider calendars, team meetings, trainings, and clinic events. Knowledge of vendor management practices and contract negotiations. Experience with clerical tasks such as filing, data entry, and recordkeeping in a regulated environment. Ability to remain calm, adaptable, and solutions-focused while supporting a busy clinic and high patient volume. Pay: $22.00 - $25.00 per hour Expected hours: 40.0 per week Shift availability: Day Shift (Preferred) Night Shift (Preferred) Ability to Commute: Whitestone, NY 11357 (Preferred) Work Location: Hybrid remote in Whitestone, NY 11357

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  • Receptionist
    Receptionist
    4 days ago
    $17–$19 hourly
    Full-time
    Manhattan, New York

    Job Title: Medical Receptionist – Audiology Office (Phones & Data Entry) Location: Brooklyn / Queens / Manhattan – Audiology practice About Us Busy, growing audiology practice looking for a friendly, reliable receptionist to be the first point of contact for our patients. We provide hearing evaluations, hearing aids, and related services in a professional but down-to-earth environment. Key Responsibilities Phone & Patient Communication • Answer high volume of incoming calls in a professional, warm manner, • Schedule, confirm, and reschedule patient appointments, • Check voicemails and return calls promptly, • Provide basic information about services, locations, and hours, • Transfer calls to the appropriate provider/office when needed Front Desk & Admin • Greet patients and check them in/out, • Verify and update patient demographics and insurance information, • Collect copays and outstanding balances when applicable, • Maintain a neat, organized, welcoming front desk area Data Entry • Enter patient information into EMR/practice management system accurately, • Scan and upload documents (ID, insurance cards, referrals, audiograms, etc.), • Update notes and appointment statuses in the system in real time General Support • Communicate with audiologists and support staff regarding schedule changes or urgent issues, • Help with basic office tasks: filing, faxing, printing, emailing documents, • Follow office protocols for HIPAA and patient privacy, • Requirements, • Experience:, • Prior medical office or front desk experience strongly preferred, • Experience in audiology, ENT, or other specialty is a plus but not required, • Skills:, • Excellent phone etiquette and clear, friendly communication, • Strong typing and data entry skills with attention to detail, • Comfortable working with computers, email, and multi-line phone systems, • Able to multitask and stay calm when phones are busy, • Personality:, • Patient, kind, and professional with all patients, • Team player who is reliable and punctual, • Willing to learn audiology-specific terminology and office workflows, • Language:, • English required, • Bilingual (English/Spanish or English/Russian/other) is a big plus, • Schedule & Compensation, • Schedule: Full-time (e.g., Monday–Friday, 9am–5pm), • Some flexibility for evenings or Saturdays is a plus, • Compensation: Competitive hourly rate based on experience, plus potential performance bonuses, • Benefits may include paid time off and holidays (can adjust based on what you offer)

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  • Guardian – Consent & Safety Role
    Guardian – Consent & Safety Role
    1 month ago
    $20–$25 hourly
    Part-time
    Manhattan, New York

    Guardian – Consent & Safety Role Location: NYC | Role Type: Event-Based | Paid Position About the Role: Life Itself Events is seeking calm, grounded, and perceptive individuals to serve as Guardians at our integrated experiences. These environments include social connection and play-positive atmospheres where autonomy, consent, and emotional clarity set the tone. Guardians are the front line of our consent culture—visible, approachable, and trained to support the safety, comfort, and self-authorship of every guest. Our guests may be exploring polyamory, ethical non-monogamy (ENM), intimacy, curiosity, and a wide spectrum of play. A Guardian’s presence ensures that exploration happens within clear boundaries, mutual respect, and aligned energy. What You’ll Do: • Hold and enforce consent protocols and behavioral agreements with confidence and warmth, • Maintain a steady, non-intrusive presence across play, lounge, and social zones, • Offer guidance and support to guests who need help navigating boundaries, clarity, or emotional regulation, • Identify early signs of discomfort, escalation, or risk and report directly to event leads, • Attend pre-event briefings and post-event debriefs to align on strategy and observations, • Embody the energy of grounded authority—calm, supportive, and respectful of guest autonomy Qualifications: • Experience with play spaces, ENM, or wellness-aligned environments is a plus, not a requirement, • Strong interpersonal awareness, emotional maturity, and a trauma-informed mindset, • Comfortable working late-night or overnight hours, • Consistency, discretion, and professional conduct are essential Training: No prior Guardian experience required. All Guardians receive training in: • Consent protocols, • Situational awareness and de-escalation, • Safety checks and response procedures, • Ethical presence and boundary support, • Ongoing mentorship from senior Guardians and leads is available for those interested in deeper skill-building. Compensation: • Paid hourly ($20-25 per hour) or per event, • Opportunities to advance into leadership or training positions How to Apply: Send us a brief introduction that includes: • Your background, • Your comfort level in play-positive, kink-aware, or ENM-aligned spaces, • Why you believe you’d excel as a Guardian, • Experience in security, mental health, facilitation, or event staffing is welcome but not required.

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  • Front Desk Receptionist - Mandarin/Chinese Speaking
    Front Desk Receptionist - Mandarin/Chinese Speaking
    2 months ago
    Full-time
    Manhattan, New York

    Company: ACA Acupuncture & Wellness Location: 613 W 169th Street, New York, NY, 10032 Summary: We are the largest acupuncture franchise in NY. We are currently seeking a personable, highly organized, and professional Front Desk Receptionist to serve as the first point of contact for our patients. In this key role, you will be instrumental in delivering a positive and welcoming experience to all who engage with our organization. The ideal candidate will possess excellent communication, interpersonal, and problem-solving skills. Initial training will take place at 613 W 169th Street, New York, NY 10032. Following the training period, the position will be based at our new location near Union Square. Responsibilities: • Greet and welcome visitors, providing a positive first impression., • Answer and direct phone calls, taking messages as needed., • Manage the front desk area, keeping it clean and organized., • Schedule appointments and manage calendars., • Handle incoming and outgoing mail and packages., • Provide general administrative support to staff., • Assist with basic data entry and record keeping., • Handle inquiries and resolve issues effectively., • Must speak Chinese and English, bilingual, • Strong communication skills to effectively interact with clients and team members, • Proficient in computer skills and office management, • Experience with multi-line phone systems and customer service, • Familiarity with Microsoft Office and Google Workspace, • Excellent organizational and time management abilities, • Clerical experience, including data entry and filing, • Bilingual candidates are encouraged to apply

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  • Counter Server
    Counter Server
    2 months ago
    $18–$20 hourly
    Full-time
    Manhattan, New York

    Job Summary: Counter person and front-line teammate. Engaging guests and serving them from behind the line as well as curating and replenishing the salad bar, market table, and sandwich case. Counter servers are an intricate part of our team. Responsibilities: Serving guests from behind the line Preparing salads and grain bowls Ensuring in house and "to go orders" are made properly and are given to the correct guest Monitor food levels and replenish ingredients as needed to ensure efficient service. Adhere to all food safety and sanitation guidelines to maintain a clean and safe working environment Collaborate with kitchen staff to coordinate orders and ensure timely delivery of food to customers Communicate effectively with guests and kitchen team members to maintain smooth operations during busy periods Perform additional duties as assigned by management to support the overall success of the restaurant Provide service with a smile Requirements: Team player Ability to multitask and work efficiently under pressure while maintaining a positive attitude Excellent communication skills and the ability to work well within a team Attention to detail and a passion for delivering exceptional customer service Night and weekend availability Physical stamina to stand for long periods and lift moderate weights A commitment to upholding food safety standards and following health code regulations Join our team at fresh&co where quality and customer satisfaction are our top priorities. If you're a dedicated worker with a passion for quality foods we'd love to hear from you! We are a group of dedicated service professionals, and we can’t wait to meet you!! fresh&co provides equal opportunities for everyone that works for us and everyone that applies to join our team, without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, any service, past, present, or future, in the uniformed services of the United States (military or veteran status), or any other consideration protected by federal, state, or local law. Please be advised that we do not respond to inquiries via this platform. If you are interested in joining our team, kindly attend an interview every Thursday between 2 pm and 4 pm and request to speak with Astrid or Gustav

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  • Sous Chef
    Sous Chef
    2 months ago
    $18–$22 hourly
    Full-time
    Manhattan, New York

    The Sous Chef is a key member of the kitchen leadership team, assisting the Executive Chef in all aspects of daily kitchen operations. This includes supervising staff, ensuring food quality and consistency, maintaining cleanliness and safety standards, and contributing to menu development. The ideal candidate has strong culinary skills, leadership experience, and a passion for excellence. Responsibilities • Support the Executive Chef in overseeing kitchen operations, including prep, cooking, and plating., • Supervise line cooks, prep cooks, and dishwashers to ensure efficient and consistent service., • Maintain high standards of food quality, presentation, and portion control., • Assist in creating new dishes, specials, and seasonal menu items., • Manage inventory, control food costs, and assist in ordering supplies., • Ensure compliance with health, safety, and sanitation regulations (OSHA, DOH)., • Train and mentor kitchen staff to promote skill development and teamwork., • Step in to lead the kitchen in the absence of the Executive Chef., • Collaborate with the front-of-house team to ensure smooth service during busy hours., • Minimum 3–5 years of culinary experience, including supervisory roles., • Degree or certification in Culinary Arts preferred (not required)., • Excellent knowledge of cooking techniques and food safety standards., • Strong organizational and time-management skills., • Leadership ability and effective communication with diverse teams., • Ability to work in a fast-paced environment with attention to detail., • Competitive hourly or salaried pay (based on experience)., • Opportunities for growth and promotion within the company., • Staff meals and dining discounts.

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  • Lead Line Cook
    Lead Line Cook
    2 months ago
    Full-time
    Manhattan, New York

    We are seeking a skilled and motivated Lead Line Cook to join our kitchen team. As the Lead Line Cook, you will play a key role in preparing high-quality dishes, overseeing the line during service, and ensuring food safety and consistency. This position is ideal for someone with strong culinary skills, leadership experience, and a passion for teamwork and excellence in the kitchen. Key Responsibilities: Prepare and cook menu items in accordance with recipes and standards Lead and coordinate line cooks during service, ensuring timing and quality Maintain cleanliness and organization of the kitchen and workstations Monitor inventory and communicate low stock levels to kitchen management Ensure compliance with health, safety, and sanitation standards Assist in training and mentoring junior kitchen staff Uphold portion control, waste management, and food cost efficiency Support sous chef and head chef with prep, special events, and menu changes Communicate effectively with front-of-house staff to ensure smooth service Qualifications: 2+ years of experience as a line cook, preferably in a high-volume or upscale restaurant Proven leadership or supervisory experience in a kitchen setting Strong knowledge of cooking techniques, kitchen equipment, and safety standards Ability to multitask, stay organized, and work efficiently under pressure ServSafe or Food Handler certification (or willingness to obtain) Ability to lift up to 50 lbs and stand for extended periods Flexible schedule, including nights, weekends, and holidays Can speak both Spanish and English What We Offer: Competitive pay and potential for advancement Supportive team environment Opportunities for professional development Staff meals and possible benefits (depending on employment status) Career growth

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  • Office Manager
    Office Manager
    2 months ago
    $18–$22 hourly
    Full-time
    Manhattan, New York

    Administrative Assistant/Office manager – Carnegie Hill New York (CHNY) New York, NY Full-Time | In-Person | Monday–Friday | Trauma-Informed, Harm Reduction-Based Care 🏥 About Us Carnegie Hill New York (CHNY) is a respected outpatient treatment provider located on Manhattan’s Upper East Side. We deliver trauma-informed, harm reduction-based care for individuals living with substance use disorders through our: OTP (Opioid Treatment Program) CDOP (Chemical Dependency Outpatient Program) We support recovery from opioids, alcohol, cannabis, stimulants, and other substances. CHNY emphasizes dignity, compassion, and evidence-based care. We are currently seeking a full-time Office Manager to oversee clinic operations and lead administrative support for either the OTP or CDOP program. 📝 Job Responsibilities Oversee front office and administrative operations for either OTP or CDOP Provide reception and clerical needs, ensuring efficient scheduling and patient flow Manage patient check-in, intake, billing coordination, and insurance verification Ensure accuracy of EHR entries and documentation in accordance with CHI policy Maintain supply ordering and inventory control Serve as a key liaison between administrative, clinical, and executive teams Ensure a calm, organized, and welcoming environment for patients and staff Attend required program education/training topics Demeanor supports the principles of trauma-informed and harm reduction-based care ✅ Qualifications Bilingual (English/Spanish) – Preferred Familiarity with electronic medical records preferred. Method One / Computalogic is our EMR. (training materials will be provided) Experience in administrative coordination or office management (healthcare setting preferred) Excellent organizational, communication, and multitasking skills High school diploma or equivalent required; associate’s or bachelor’s degree preferred Dependable, detail-oriented, and team-oriented Understanding of trauma-informed and harm reduction frameworks a plus ⏰ Schedule Full-time, in-person role Monday–Friday From 8AM-2PM 📍 Location: 116 East 92nd Street, Manhattan, NY (Upper East Side) Easily accessible via the 4, 5, 6, and Q subway lines 💲 Compensation Competitive hourly wage (based on experience) No health insurance or PTO benefits offered Training provided during onboarding, including Method One / Computalogic Inclusive, mission-driven team environment 📬 How to Apply Please submit your resume and a brief cover letter via Indeed. Applications are reviewed on a rolling basis. 🤝 Join Our Team Carnegie Hill New York is an equal opportunity employer committed to equity, diversity, and inclusion. We welcome applications from individuals of all backgrounds and lived experiences.

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  • Restaurant Team Member
    Restaurant Team Member
    2 months ago
    $16.5–$18 hourly
    Full-time
    Manhattan, New York

    A Potbelly Associates job is to make our customers really happy. Since they are the primary point of customer contact, it is up to them to provide our customers and excellent experience by providing fast, friendly and efficient service and by delivering a quality and consistent product every time, in a clean and inviting environment. FOCUS Essential Demonstrates and reinforces Potbellys Behaviors and Values Integrity, Food Loving, Teamwork, Accountability, Positive Energy, Coaching, Delivering Results through Execution, Building and Inspiring Teams, Creating Potbelly Fans Restock food line, chips and cooler. Work multiple stations (load, dress, shakes, cash, prep, front) as directed by Manager or Shift Leader Deliver catering orders as detailed in the Catering Driver and Delivery Agreement. Prepare meats and cheeses for different sandwiches. If 18 or older, uses the automatic slicer to prep food items. Clean tables, counters, floors, bathrooms, kitchen and utensils; take out trash. Operate cash register: handle, balance and follow all cash handling procedures. Effectively handle customer complaints/issues. Takes delivery/catering/pickup orders over the phone. Others duties as assigned. PHYSICAL FUNCTIONS Ability to stand/walk a minimum of 3 hours or as needed. Must be able to exert well-paced and frequent mobility for periods of up to 3 hours or as needed. Be able to lift up to 10 pounds frequently and up to 50 pounds occasionally. Will frequently reach, feel, bend, stoop, carry, finely manipulate and key in data. Able to work in both warm and cool environments, indoors (95%) and outdoors (5%). Must be able to tolerate higher levels of noise from music, customer and employee traffic. Must be able to tolerate potential allergens: peanut products, egg, dairy, gluten, soy, seafood and shellfish. EXPERIENCE, EDUCATION AND BEHAVIORS Must represent Potbelly Advantage and Our Values. Must be at least 16 years of age For Illinois employees, all employees are required to become food safety certified within 30 days of employment. Failure to do so will result in termination of employment. Must be friendly and customer service-oriented. Strong verbal communication skills. Must possess neat and clean hygiene. Ability to handle a knife confidently. Must be able to work in a fast-paced environment and have a sense of urgency. Ability to work as a team-player. Ability to comprehend and communicate in English via verbal and written communication, such that employee can perform his or her job responsibilities. Must demonstrate leadership behaviors and values that align with Potbelly. You are applying to work with a franchisee of Potbelly Corporate. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees. Brand: Potbelly Address: 501 7th Ave, New York, NY 10018, United States

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