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  • Receptionist / Administrator
    Receptionist / Administrator
    hace 15 horas
    $21–$25 por hora
    Jornada completa
    Flushing, Queens

    Job Title: Receptionist (Durable Medical Equipment Office) Location: Flushing, NY 11358 Employment Type: Full Time Schedule: Monday-Friday 10am-4pm About Us: We are a growing Durable Medical Equipment (DME) provider dedicated to delivering high-quality medical equipment and exceptional service to patients and healthcare partners. We are seeking a friendly, organized, and detail-oriented Receptionist to be the first point of contact for our office. Job Summary: The Receptionist plays a key role in ensuring smooth daily operations by managing front desk activities, assisting patients, and supporting administrative tasks. The ideal candidate has excellent communication skills, a professional demeanor, organized, and has the ability to multitask. Key Responsibilities: • Greet and assist patients, visitors, and vendors in a professional and courteous manner, • Answer and direct incoming phone calls, • Schedule patient appointments and coordinate deliveries/pickups, • Processing patient intake and maintain accurate records using an Electronic Health Records (EHR) systems, • Assist with insurance verification and basic intake documentation, • Manage incoming and outgoing mail, faxes, and emails, • Maintain a clean and organized front office area, • Support billing and administrative staff as needed, • High school diploma or equivalent, • Previous receptionist, front desk, or customer service experience, • Experience in a healthcare or DME setting is a plus, • Strong communication and interpersonal skills, • Proficiency in Microsoft Office, Google sheets, and basic computer systems, • Ability to multitask, prioritize, and stay organized, • Familiarity with insurance verification and medical terminology, • Experience with EMR or DME software systems, • Bilingual (English/Spanish)

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  • Executive Administrative Assistant
    Executive Administrative Assistant
    hace 2 días
    $900 mensual
    Jornada parcial
    Clinton Hill, Brooklyn

    Uniquely Me Creative Arts (UMCA) is a Non-Profit dedicated to children with special needs and their families. Our mission is to improve sensory processing disorder for special needs children through sensory-focused creative arts activities while their families engage in family chats led by experts in the field. UMCA envisions a world where every special needs child finds their unique creative voice and lives an inclusive life while their families share a journey of love and enjoyments. We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will excel in office management, project coordination, and administrative tasks, ensuring smooth daily operations. This role requires exceptional communication skills, proficiency with various office software, and the ability to handle multiple priorities efficiently. The Executive Administrative Assistant will play a vital role in managing schedules, coordinating events, and maintaining a professional office environment. Duties Manage and coordinate executive calendars using Microsoft Outlook Calendar and Google Workspace Prepare, proofread, and transcribe documents with high accuracy and attention to detail Handle phone calls with professional phone etiquette, operate multi-line phone systems, and direct inquiries appropriately Organize and facilitate meetings, including scheduling, preparing agendas, and taking minutes Assist with event planning and coordination for company functions and client meetings Support project coordination efforts by tracking deadlines, preparing reports, and communicating with team members Utilize Office management skills to streamline administrative processes and improve overall office efficiency Provide executive administrative support including personal assistant duties as needed Requirements Proven experience in an administrative or clerical role with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and DocuSign Experience with event planning, bookkeeping, data entry, transcription, proofreading, and filing systems Excellent typing speed and accuracy for document preparation and data entry tasks Strong communication skills with professional phone etiquette and customer service experience Ability to handle multiple projects simultaneously while maintaining attention to detail Office management experience preferred; familiarity with front desk operations is a plus Knowledge of QuickBooks or similar accounting software is desirable Demonstrated ability to work independently with minimal supervision in a fast-paced environment This position offers an opportunity to contribute significantly to the efficiency of our organization while developing valuable skills in office management and executive support. Work Location: Hybrid remote in Brooklyn, NY 11238

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