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Job Description Billing Coordinator Harwood Lloyd, LLP of Hackensack, NJ is looking to hire a full-time Billing Coordinator to join us in our Finance Department. Are you a forward-thinking team player who is determined to succeed? Would you like to work for a successful law firm that is not only known as being trustworthy and hardworking but also dedicated to giving back to our community? Are you an energetic problem solver that is passionate about the law? Do you want to be part of a diverse team that serves people from a variety of backgrounds and experiences? If so, please read on! We offer a competitive benefits package for our full-time employees that includes health, dental and vision insurance, long-term disability, firm-paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off allowance (PTO), paid holidays plus more! Perks like mid-week bagels, pizza luncheons, company outings, and much more are also enjoyed by our staff! If this sounds like the right opportunity for you, please apply now! ABOUT HARWOOD LLOYD, LLP Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm. Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers. Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally. BILLING COORDINATOR As a Billing Coordinator in Finance, you will be responsible for coordinating the client billing process for an assigned group of partners. This role involves ensuring accurate and timely billing, maintaining client records, and providing support to attorneys and staff regarding billing inquiries. We are looking for someone who is detail-oriented and well organized as our firm is constantly growing. Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority. QUALIFICATIONS FOR A BILLING COORDINATOR • Manage all aspects of the monthly client billing process and distribution of invoices to clients including:, • Monitor WIP and aging levels to assist billing partners in meeting defined billing goals, • Oversee time and disbursement transfers and write-offs as well as obtain the necessary prior to processing them, • Prepare and distribute monthly prebills to the responsible billing partners and their teams, • Process comments and revisions from partners and associates, • Prepare, submit, and monitor e-bills, • Address appeals and obtain necessary explanations and backup in a timely manner., • Post bills in our client billing system and assist in sending them to clients, • Communicate and liaise proactively with billing partners regarding matter billing status, special billing arrangements, fee caps, fixed fee, etc., • Respond to partner and client inquiries in a timely manner, • Coordinate with Accounts Payable team to resolve any vendor discrepancies, • Assist with conflict checks and opening of new files as needed., • Perform other ad-hoc duties and projects, as needed., • 2+ years of relevant legal billing experience WORK SCHEDULE This is a full-time, Monday-Friday, 9:00 am - 5:00 pm position. READY TO JOIN OUR LAW FIRM? If you feel that you would be right for this position at our law firm, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!