Controller-Finance
hace 17 días
Indianapolis
Job Description Job Title:Controller Department: Operations Reports To:VP of Operations FLSA Status:Exempt/Salary Reviewed By:CEO Approved Date:8/2025 Coburn Place offers compassionate support and safe housing choices for survivors of domestic violence and their children. We specialize in fresh starts – letting survivors lead the way in creating their own paths forward. Coburn Place is a dynamic, and trauma-informed organization with a skilled and collaborative team and a complex budget. Position Overview: The Controller is responsible for overseeing all accounting and financial reporting functions of the organization. This role ensures that the organization's financial practices comply with nonprofit accounting standards, supports strategic planning through budgeting and forecasting, and maintains strong internal controls. The Controller works closely with the Vice President of Operations, President & CEO, Finance Committee, and other senior leadership to support the financial health and mission of the organization. Key Responsibilities: Accounting & Financial Management • Oversee day-to-day accounting functions, including general ledger, accounts payable/receivable, payroll, and bank reconciliations., • Prepare timely and accurate monthly, quarterly, and annual financial statements in accordance with GAAP and nonprofit standards (FASB ASC 958)., • Ensure the integrity of financial data through regular reconciliations and review., • Manage revenue recognition, especially for grants, contributions, and restricted funds., • Lead the annual budgeting process, including coordination with department heads and senior management., • Monitor actual performance against budget, analyze variances, and provide recommendations., • Track and report on restricted and unrestricted funds., • Support agency compliance with grant requirements and provide financial reports to funders as needed in collaboration with Compliance Director., • Support Development Team with grant proposals and funder reporting., • Coordinate the annual audit process with external auditors., • Prepare schedules and documentation required for audits and IRS Form 990 filings., • Develop and maintain strong internal controls to safeguard organizational assets., • Update and enforce financial policies and procedures., • Serve as a financial liaison to the Board of Directors and Finance Committee., • Provide financial training and guidance to staff as needed., • Collaborate and problem-solve with colleagues on the Operations Team and across the organization. Qualifications: Education & Experience • Bachelor’s degree in Accounting, Finance, or related field required; CPA preferred., • Minimum 5–7 years of progressive accounting experience, with at least 2 years in a nonprofit environment., • Proficiency in nonprofit accounting software (e.g., QuickBooks, Sage Intacct, Bloomerang, etc)., • Strong understanding of GAAP and nonprofit financial reporting standards. Familiarity with Code of Federal Regulations (CFR), especially Title 2 regarding federal grants & agreements, preferred., • Excellent analytical, problem-solving, and organizational skills., • Effective communicator with the ability to translate financial data into actionable insights., • Strong leadership and interpersonal skills. Focused and attentive to detail. REVIEW OF RESPONSIBILITIES includes the following. Other duties may be assigned. • Ensures proper & timely tracking of grant budgets & spend-down plans. Monitors allowable/related expenses for grants, including but not limited to, HUD, ESG, ICJI-administered, OVW & others. Ensures proper tracking of any DVHF Flex Funds direct assistance, regardless of grant/funding source., • Manages and acts as the direct report for the Business Operations Director, duties include but are not limited to maintaining a consistent 1:1 schedule, approving timecards, approving Divvy purchases, and approving ADP requests, etc., • Approve & oversee payments on behalf of clients, ensuring compliance with grant budgets & allowable expenses., • Assist Coburn Place leadership in the annual budgeting & planning process & be able to review all financial plans to actual results., • Manage organizational cash flow forecasting by working in partnership with organization leadership., • Maintain and regularly update the Coburn Place leadership team on Cash Reserve status and balances., • Executes grant contracts & ensures compliance through proper record keeping, financial management, & collaboration with other departments., • Monitors incoming funds/accounts receivables for grant deposits & checks, ensuring all claim reimbursements are received & classed., • Ensure that awarded grant proposals & award summaries are communicated to the appropriate program, operations, & financial management team & that amounts are placed in receivables., • Ensure financial reporting is compliant with grant requirements., • Oversees deposit of financial gifts as well as bi-weekly scans of deposits to relevant staff. Manage entry & administration of financial software as appropriate., • Collaborates with the Development Department, Human Resources, and the Leadership Team on strategic financial matters, providing expertise in financial management, utilizing Sage Intacct., • Coordinates audit activities, manages budget development & analysis, AP & AR, General Ledger, & accounting needs for organization., • Consistently analyze financial data & present financial reports financial data & present financial reports in an accurate & timely manner. Be able to clearly communicate financial statements & reconcile as needed., • Operates as an expert in Sage Intacct and is responsible for training new staff in using the program., • Promotes excellence in financial leadership by executing semi-annual staff financial acumen-based training., • Oversees the grant claims process that is executed by the Business Operations Director, acting as an approver of the process., • Other duties as assigned Competencies: • Focused & attentive to details., • Collaborative Innovator, • Strategic & Organized Mindset, • Plans & Aligns TYPICAL INTERACTIONS: • 25% with Finance peer, • 20% with Department leaders, • 10% with the development Team, • 25% with staff in other departments EDUCATION and/or EXPERIENCE: • A Bachelor’s degree in Finance, Accounting or Grants Finance, • 3 - 5 years of non-profit accounting experience preferred, • Facility with Microsoft Office Suite. Experience with QuickBooks, Smartsheet’s and/or Sage Intacct preferred., • Familiarity with Code of Federal Regulations (CFR), especially Title 2 regarding federal grants & agreements, preferred. OTHER QUALIFICATIONS: The ideal candidate thinks & acts strategically, anticipates & addresses barriers, & considers how actions & decisions impact individuals & the organization. Highly organized & uses transparent tools & systems to monitor performance of complex goals. Must clear national, state, & local law enforcement criminal & sexual offender background checks & DCS history background check. PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. ADA DISCLAIMER: Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only and is not a comprehensive list of all functions and duties performed for this position. Factors such as regular attendance on the job are not routinely listed in job descriptions but are an essential function. DEI STATEMENT: Inclusion is how we release the power of diversity. Coburn Place starts by attracting and hiring an inclusive team that represents all cultures, viewpoints, and backgrounds. We empower our team to bring their authentic selves to work, to do their best work! We strive to foster a work environment as diverse as the clients we serve.