Accounts Payable & Receivable Specialist
hace 20 días
Memphis
Job DescriptionDescription: Essential Functions • Demonstrate Avion Hospitality’s service culture by approaching all interactions with guests, colleagues, vendors and business partners in a friendly, professional and service-oriented manner., • Receive, inspect and verify all hotel deliveries to ensure quantities, quality, pricing and specifications are consistent with purchase orders, packing slips and receiving documentation., • Inspect deliveries for damaged, missing, incorrect or unacceptable merchandise and promptly communicate discrepancies to the appropriate department, Purchasing, Accounting and/or vendor., • Maintain accurate receiving records and ensure all merchandise received is properly documented, coded and distributed to the appropriate department or storage location., • Review, code and process vendor invoices, ensuring invoices are supported by appropriate purchase orders, receiving records, approvals and other required documentation., • Perform three-way matching of purchase orders, receiving documentation and vendor invoices prior to processing invoices for payment., • Investigate and resolve invoice, pricing, quantity and receiving discrepancies in partnership with department leaders, Purchasing and vendors., • Ensure invoices are entered and processed accurately and within established accounting timelines., • Maintain accurate vendor information and supporting documentation within the hotel’s accounting and purchasing systems., • Communicate with vendors regarding invoice status, missing documentation, payment questions, credits, discrepancies and outstanding balances., • Review vendor statements and research outstanding invoices, credits or payment discrepancies as needed., • Assist the Accounting team with Accounts Payable reconciliations and month-end closing procedures., • Maintain organized electronic and physical records for invoices, receiving documents, purchase orders, credits and other financial transactions in accordance with Avion Hospitality and property retention standards., • Maintain appropriate controls over the hotel receiving area and ensure merchandise is not released without proper documentation and authorization., • Ensure all deliveries are directed to designated receiving areas and that vendors follow established hotel receiving procedures., • Maintain accurate food, beverage, operating supply and linen inventories as assigned., • Assist with regularly scheduled physical inventories, cycle counts and inventory reconciliations., • Monitor inventory levels and communicate unusual variances, shortages, overages or potential control concerns to Accounting and operational leadership., • Work closely with Food & Beverage, Culinary, Housekeeping, Engineering and other operating departments to ensure accurate receiving and inventory controls., • Assist with maintaining appropriate controls surrounding food and beverage products, including proper storage, documentation and transfer procedures., • Maintain cleanliness, organization and security of receiving and storage areas., • Ensure products requiring refrigeration, freezing or other special handling are promptly transferred to the appropriate storage location., • Follow established procedures for returning merchandise to vendors and ensure appropriate credits are received and documented., • Assist with Accounts Receivable and other hotel accounting responsibilities when business needs require additional support., • Participate in accounting, purchasing, inventory and operational meetings as requested., • Protect confidential hotel, colleague, vendor and financial information at all times., • Follow established internal controls and immediately report unusual transactions, discrepancies or potential financial control concerns to Accounting leadership., • Maintain regular attendance in compliance with Avion Hospitality standards, with scheduling based on the operational needs of the hotel., • Maintain schedule flexibility based on hotel delivery schedules, vendor arrival times, inventory needs and business demands, which may require early mornings, evenings, weekends or holidays as necessary., • Maintain high standards of personal appearance and grooming, including wearing the appropriate uniform and name tag when required., • Comply at all times with Avion Hospitality and property standards, policies, procedures, safety requirements and financial controls to support safe and efficient hotel operations., • Demonstrate strong attention to detail, organization, accuracy and follow-through while managing multiple deadlines and priorities., • Develop positive working relationships with colleagues and departments throughout the hotel and support a collaborative, respectful work environment., • Perform additional accounting, purchasing, receiving, inventory and administrative duties as assigned by the Property Accountant, Director of Finance or hotel leadership. KEY AREAS OF RESPONSIBILITY Accounts Payable • Invoice review, coding and processing, • Purchase order and receiving document matching, • Vendor statement reconciliation, • Vendor discrepancy resolution, • Credit and payment research, • AP documentation and record retention, • Month-end accounting support Receiving • Delivery inspection and verification, • Purchase order and packing-slip reconciliation, • Quality and quantity verification, • Damaged or missing merchandise reporting, • Proper distribution and storage of received goods, • Vendor return and credit documentation, • Receiving-area organization and control Inventory Control • Food and beverage inventory, • Linen and operating supply inventory, • Physical inventory participation, • Inventory reconciliation and variance reporting, • Departmental inventory-control support Requirements: PHYSICAL REQUIREMENTS • Must be able to stand, walk, bend, stoop, kneel, crouch, reach, push, pull and lift throughout the workday., • Must be able to regularly lift and/or move items weighing up to 25 pounds and occasionally lift and/or move items weighing up to 50 pounds, with assistance when appropriate., • Must be able to push and pull carts, pallets, supplies and other receiving-related materials as required., • Must be able to use hands and fingers to handle, grasp, operate office equipment and perform receiving and inventory-related tasks., • Must be able to work for extended periods while standing, walking or seated, depending on operational needs., • Must be able to safely navigate receiving areas, storage rooms, loading areas, kitchens, offices and other hotel workspaces., • Must be able to perform the essential functions of the position with or without reasonable accommodation.
Limpieza
Ayudante de Cocina
Transporte y Reparto
Camareros
Chef y Cocinero
Construcción y Obras
Seguridad
Estética y Belleza
Oficina y Administración
Venta Minorista
Almacén
Ventas y Marketing
Azafato y Azafata
Servicio al Cliente
Barista
Arte, Medios de Comunicación, Diseño
Ciencia
Contabilidad y Finanzas
Cuidado de animales
Cuidado de niños
Deportes y Bienestar
Educación
Eventos y Promociones
Gerencia
Industria y Producción
Ingenieria
Personal de Bar
Redacción y Edición
Salud y Servicios Sociales
Tecnología de la información