Operations Manager (Tempe)
1 day ago
Tempe
Operations Coordinator and Office Manager About Us Position: Operations and Office Manager Location: Phoenix, Arizona Type: Full-time, Compensation: $50,000--$65,000/year + PTO (additional benefits considered on an individual basis) Must be locally based in Phoenix Role Overview Join Our Client as our Operations Manager and become the operational backbone of our Phoenix office. You will oversee the day-to-day administrative, HR, and procurement functions that keep our business running smoothly. From payroll processing and invoicing to inventory management and office coordination. This multifaceted role is ideal for an organized, detail-oriented professional who thrives on variety and enjoys being the go-to person for critical business operations. Responsibilities Administrative & Office Management • Oversee daily office operations, ensuring a professional and efficient work environment, • Manage office supplies, equipment,, • Coordinate meetings, travel arrangements, and company events, • Serve as primary point of contact for office-related inquiries and needs Human Resources • Maintain employee records, personnel files, and HR documentation, • Assist with onboarding and offboarding processes, • Support HR compliance activities and policy implementation, • Process accounts payable and accounts receivable, • Generate and track customer invoices, • Reconcile transactions and maintain accurate financial records, • Purchase hardware, supplies, and materials as needed, • Manage inventory levels and coordinate with suppliers, • Track orders, deliveries, and maintain purchasing records, • Minimum 3 years of experience in office administration, operations, or a similar multifunctional role, • Proven experience processing payroll and handling HR administrative tasks, • Strong proficiency with accounting software, payroll systems, and Microsoft Office Suite, • Experience with invoicing, accounts payable/receivable, and basic bookkeeping, • Excellent organizational skills with ability to prioritize and manage multiple tasks simultaneously, • Strong attention to detail and commitment to accuracy, • Experience catching on with new software programs and to learn and adapt with changing processes. Willingness to learn and take accountability., • Multisystem ability – Ability to work with separate nonintegrated systems., • Experience with inventory management or procurement/buying, • Familiarity with QuickBooks, • Background in small business or manufacturing environments, • Knowledge of HR compliance and employment regulations, • Self-starter mentality with ability to work independently and take ownership, • Problem-solving mindset and resourcefulness in handling diverse challenges, • Professional communication skills and ability to interact with all levels of the organization, • Discretion and confidentiality when handling sensitive HR and financial information, • Flexibility and adaptability in a dynamic, growing company environment Why us? • Be the operational cornerstone of a globally recognized, military-grade off-road brand, • Diverse role with variety---no two days are the same, • Work directly with leadership in a tight-knit, collaborative team, • Hybrid flexibility with work-life balance, • Opportunity to grow with the company as we expands its North American presence