Office & Admin jobs in Joliet, Illinois - Page 2Create job alerts

Job Description Human Resources Assistant As our Human Resources Assistant, you will: • Assist with recruitment processes, including posting job openings, screening resumes, scheduling interviews and supporting onboarding/orientation for new employees., • Assist with collecting new hire documentation and presents new hire HR orientation as well as assists in conducting exit interviews., • Assist with employee benefits programs and with inquiries., • Assist with facilitating training and development initiatives as directed., • Maintain employee records and ensure compliance with HR regulations., • Assist department in carrying out various human resources programs and procedures for all credit union employees., • Processes monthly billings from insurance providers. Reviews billings for accuracy and prepares invoices for payment., • Assists VP of HR & Training with various research projects and/or special projects. Requirements: • Associate degree in business, psychology, organizational behavior, HR or equivalent experience in related discipline, • Two years or more related experience in HR field, • Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems (ApplicantPro a plus)., • Excellent communication, interpersonal, problem-solving, and organizational skills., • Excellent attention to detail, prioritization, and time management skills., • Excellent presentation skills as well as verbal and written communication skills, • Sound judgment and in-depth analytical and decision-making skills., • Must exhibit initiative and display higher level thinking necessary to perform responsibilities., • Must be ethical and able to keep information confidential., • Computer proficiency with ApplicantPro, Microsoft Word, Excel, PowerPoint, and Outlook., • Valid Illinois Driver's License with safe driving record for driving to multiple locations as needed. Benefits: • Our 401k Match is as high as 7.98%, • We offer Blue Cross health insurance with up to 90% employee/70% dependent premiums paid, • accrue 12 days of vacation per year, • 5 days of personal leave per year, • 13 paid holidays per year, • Our dress code is relaxed, business casual and company logo wear, • We have a team of trainers to get you ready to be fabulous on the job! For a full list of our benefits, click here Abri Credit Union Benefits Hours: M-F 8:30am-5:00pm EOE Job Posted by ApplicantPro

Job DescriptionDescription: The Company Equipment Services Plus is a family owned and operated company with location in the Midwest. Equipment Services Plus operates across Chicagoland, servicing the entire Midwest. We offer onsite breakdown, compactor & baler installation, and preventative maintenance to service our commercial and industrial customers. We can provide a variety of equipment options in the form of renting, leasing or outright selling. From a compactor up to a large-scale baling or shredding system, we can come up with a solution for your needs while staying within budget and making economic sense. We can help any organization or company with service and equipment needs across the Midwest. Shop Admin The fundamental responsibility of the shop admin is assisting the shop manager in reviewing and writing work orders daily, ordering parts per work orders from technicians, running reports to review efficiency and effectiveness of our shop and overall organization of data and records for the shop. Please only apply if you have experience in the trucking/automotive industry, and have strong computer skills. Essential Functions of the Position • monitoring & managing budgets on major repair jobs, • forecasting, ordering, spare parts inventory, • Entry of work orders daily, • coordinating the completion of repairs with the direction of shop manager, • looking for new ways/tools/assets to improve productivity, • Waste and/or recycling industry and Plant/mobile equipment knowledge is a plus., • Ability to read and understand work orders; Knowledge of industry equipment to make sound decisions when ordering and supplying parts for the Shop. Order parts needed from outlined specifications., • Communicate orally in the English language with, telephone and in face-to-face, one-to-one settings., • Make rational business decisions in the absence of an upper management supervisor., • High school or equivalent (Preferred)

Job DescriptionCompany Description Join our vertically integrated team at MAT Holdings, Inc., a leading global manufacturer with a 40-year history. We're proud to provide employment opportunities for more than 14,000 employees across 12 countries. Headquartered in Long Grove, Illinois, we have over 40 factories on three continents, including 2.1 million square feet of U.S. distribution and manufacturing space. You will find our products in home improvement centers, big box retailers, hardware stores and automotive chains. They're in the cars you drive, the trailers you tow, and the heavy-duty machinery you operate. MAT can maintain consistent expertise and solutions across the entire supply chain. We’re experts in engineering, manufacturing, quality assurance, logistics and distribution, marketing, design, and customer service — we don't just make it happen, we ensure it happens with excellence. We’re more than manufacturing, we’re MAT. Benefits • MAT Holdings Inc. and its subsidiaries offer a complete benefits package that includes medical, dental, vision, and disability insurance after 60 days of employment, • Paid Time Off (PTO), including paid vacation, sick days, and paid holidays, • 401k Retirement Plan + Company Match, • Career Advancement Program, training and development, • Wellness Programs, including fitness reimbursements and mental health support, • Health Savings Account (HSA) and Flexible Spending Accounts (FSA), • Voluntary Life / AD&D , Employer Provided Life/AD&D, • and MoreJob Description Job Summary COMPENSATION RANGE: $65k-$85k Within our Distribution Center, this Human Resources position assists the HR and Operations teams in administering policies, programs, and practices. It provides a wide range of services and support to the organization, including recruitment, employee records, health and safety, employee relations, and employee communications. Principle Responsibilities • Conducts recruitment activities, including assisting managers in identifying recruitment needs, sourcing candidates, and determining the final selection, • Maintains employment records confidentially, timely, and accurately, including new hire paperwork, benefit forms, and change notices., • Updates the HRIS for HR, Benefits, and Payroll processing and compiles reports from the database as needed, • Conducts new hire orientation, annual benefits enrollment, and other training sessions as needed, • Coordinates employee relations issues to affect the prompt and appropriate resolution, • Maintains weekly, monthly, and annual metrics, • Assists with writing communications, ensuring thorough familiarity and that they are interpreted relatively and applied consistently, • Assists with worker compensation claims management by staying in contact with claims handlers, employees, and site management, • Ensures all work accidents are investigated, the injury process is followed, and OSHA reporting is maintained, • Devise programs for operational improvement (i.e., recognition, morale, safety), • Acts as the health and safety coordinator for the site, • Conducts exit interviews and completes paperwork for departing employees, • Assists with the facilitation of the annual performance management processQualifications Competencies • Exceptional organizational, interpersonal, and communication skills, both oral and written, • Must be a team-oriented professional who can handle multiple projects in a fast-paced environment, • Highly detail-oriented with the ability to handle shifting deadlines and priorities., • High level of commitment, sound judgment, excellent follow-through, and initiative, • Uphold all company policies required to provide top-quality service to external customers, • Bachelor’s degree, preferably in Human Resources Management or equivalent experience, • Minimum three years of human resources experience, including recruitment and safety responsibilities in a warehouse/distribution or manufacturing setting preferred, • Solid understanding of labor laws and regulations, • Experience working with highly confidential information while maintaining discretion, • Strong commitment to providing world-class customer service, • Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Access Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description We are seeking an enthusiastic and organized Administrative Assistant to join our dedicated team at Destiny Healthcare Services, Inc. This role is significant in ensuring efficient front desk operations and providing administrative support to maintain the smooth running of our home care services. The ideal candidate will be a proactive problem-solver with excellent communication skills and the ability to multitask effectively. Responsibilities: * • Greet clients, visitors, and staff in a friendly and professional manner., • Answer and direct phone calls, respond to inquiries, and relay messages promptly, • Maintain a clean and welcoming reception area., • Assist in preparing, organizing, and maintaining client files and records, ensuring confidentiality and compliance with agency policies., • Handle incoming and outgoing mail, emails, and correspondence., • Support the onboarding process by organizing paperwork and assisting new hires with documentation., • Order and manage office supplies to ensure the office is stocked and organized, • Assist management with reports, scheduling, and any special projects as needed, • Prepare and distribute internal communication and notices., • High school diploma or equivalent ( Required ), • 1-2 years of experience as a receptionist or administrative assistant, preferably in a healthcare or homecare setting., • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment., • Excellent verbal and written communication skills., • Strong organizational skills and attention to detail., • Ability to handle sensitive information with discretion and maintain confidentiality., • Strong interpersonal skills with a customer-service-oriented mindset., • Benefits package ( Medical, Dental, Vision Short/ Long Term Disability ), • Paid time off and holidays., • Opportunities for professional development and growth., • Supportive and collaborative work environment.

Job Description Overview StormTrap, an innovative organization that provides stormwater management solutions through patent protected technology, has an open opportunity. The Accounts Payable Specialist is an integral part of the Finance Team, specializing in accounts payable processing, expense reporting, and general accounting for the Company. Salary From $50,000 Preferred Location This opportunity is a hybrid role, so we are looking for candidates who are within reasonable driving distance of our office in Romeoville, Illinois. Responsibilities • Managing accounts payable using Rootstock software, including coding and entering invoices and monitoring payment activity to ensure adherence to vendor terms and departmental procedures, • Establishing and maintaining relationships with new and existing vendors, including onboarding, reconciling vendor statements and investigating discrepancies, • Managing travel and expense reporting utilizing SAP Concur, including providing training, guidance, and support for the software and employees, • 3-5 years accounting experience related to accounts payable, • Proficiency in Microsoft Office applications, especially Excel, • Strong attention to detail, • Excellent written and verbal communication Motivated, professional, self-starter, accountable, ethical, hard-working, personable, and working well independently and with others Travel Company-wide meetings and/or regional meetings/events may result in occasional overnight travel. Benefits StormTrap offers attractive salary, incentive, and benefit packages: • Competitive Salaries, • Performance-Based Incentive Plans, • Comprehensive Training, • Collaborative and Supportive Work Environment, • Flexible Work Schedules, • Remote Options for Qualifying Positions, • Medical, Dental, Vision, and Life Insurance, • Short and Long Term Disability Benefits, • Company Sponsored Health Reimbursement Arrangement (HRA), • Flexible Spending Accounts, • 401(k) Savings Plan with Company Match, • Paid Time Off, • Paid Holidays, • Paid Parental Leave, • Casual Dress, • Referral Program, • Employee Assistance Program, • Company Sponsored Events

Job Description Job Summary We are seeking a detail-oriented and proactive Driver Dispatcher to join our team. In this role, you will be responsible for managing driver interactions, assigning loads, monitoring schedules, and resolving issues to ensure timely deliveries, high driver satisfaction, and excellent customer experiences. The ideal candidate thrives in a fast-paced environment, communicates effectively, and has a strong ability to problem-solve. Key Responsibilities • Serve as the primary point of contact for drivers, contractors, and carriers via phone and system messages, building positive relationships to minimize turnover and improve satisfaction., • Assign loads to drivers strategically to maximize profitability, customer satisfaction, and driver retention., • Monitor driver schedules and proactively resolve issues affecting pick-up or delivery times, including truck mechanical problems, traffic, weather, or customer-directed changes., • Schedule, dispatch, and coordinate drivers while providing timely updates to affected customers., • Document all driver activity, communications, and resolutions to ensure consistent service quality., • Make completion calls to customers and address inquiries professionally., • Exceptional communication skills, both verbal and written, with strong phone etiquette., • Ability to process information accurately and make informed, productive decisions., • Strong problem-solving skills and the ability to handle conflicts proactively., • Ability to adapt to changing priorities and environments., • Proficiency with Microsoft Excel, PowerPoint, and other software interfaces., • Attention to detail and commitment to providing excellent customer service.Company DescriptionJust In Time Staffing seeks to pair top candidates with opportunities that will be mutually beneficial for both them and the employers.Just In Time Staffing seeks to pair top candidates with opportunities that will be mutually beneficial for both them and the employers.

Job Description PURPOSE AND SCOPE: Supports the mission, core values and customer service of Home Dialysis Services & Dialysis Care Center, LLC (HDS/DCC). Adheres to the HDS/DCC Policies and Procedures and Compliance Program including all state and federal regulatory requirements. The Talent Acquisition Coordinator will be responsible for the full recruitment cycle and act as the lead for the company’s recruiting function. PRIMARY DUTIES / ACTIVITIES: • Maintaining the Open Positions and reporting weekly., • Maintain approved Job Requisitions and posting open positions., • Act as lead person for the applicant tracking system., • Act as lead person for the HR Onboarding process, • Phone screen and/or interview viable candidates., • Set and confirm Interview with managers, including a calendar invitation & resume., • Follows up on feedback from managers and the candidate., • Makes Job offers after receiving approval from the Director of HR., • Email rejection letters to all who are not hired., • Complete all preemployment screenings of new hires and ensure that all results are appropriate and received before the candidate can start., • Creating a new employee file that includes but not limited to application, release form, I-9, all preemployment screening results, IDs, etc., • Utilizes New Hire Checklist for each file., • Maintain a list of new hires and communicate that to the Education department for purposes of monthly orientation., • Contact all new employees and managers to ensure attendance at the appropriate monthly orientation., • Communicate and transfer completed files to the Compensation and Benefit specialist., • Filing and file management based on state, federal and company requirements., • Participate in individual & group projects as assigned., • Other duties, as assignedCUSTOMER SERVICE:, • Responsible for supporting the values and customer service standards of HDS/DCC., • Accountable for outstanding customer service to all staff, clients and vendors, • Develops and maintains effective relationships through effective and timely communication., • Initiates action to respond, resolve and follow up regarding customer service issues with all customers in a timely manner. EDUCATION/ QUALIFICATIONS: • BS degree is preferred, • 2-5 years of Human Resources experience, preferably in recruitment. EXPERIENCE: • Must be PC proficient and able to thrive in a fast-paced setting; experience in Microsoft Office Suite: Outlook, Word and Excel a must., • Good presentation & communication skills, • Must be productive & resourceful with the ability to meet deadlines, • Must be a self-starter who can work independently yet function in a highly collaborative, fast-paced team environment., • Ability to multi-task, work under pressure and meet deadlines effectively., • Excellent written and oral communication skills., • Strong data entry, organizational and interpersonal skills., • High integrity, team player with patient service focus and flexibility., • Must maintain confidentiality of the information shared in the HR department. PHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Day to day work includes desk and personal computer work and interaction with prospective and current clients. The position requires travel between assigned facilities and various locations. Travel to scheduled staff meetings may be required. The work environment is characteristic of a health care facility with air temperature control and moderate noise levels. The work environment is also characteristic of a dialysis center or a patient’s home and as such the employee may be exposed to infectious and contagious diseases/ materials. Must be able to lift 30 pounds as needed. Medical Plans: • Two PPO Plans (Preferred Provider Organization), • HSA Plan (Health Savings Account) 1. Dental Plans (Two options available), 2. Vision Plan, 3. Basic Life Insurance, 4. Critical Illness Insurance, 5. Accident Insurance, 6. Hospital Indemnity Insurance, 7. Long-Term Disability Company-Sponsored Plans: • Basic Life Insurance

Job DescriptionWe are in need of a professional real estate recruiter to help us identify driven new agents who can meet the demands of our growing real estate business. You’ll be responsible for reaching out to agents, ensuring their abilities align with our high-performance standards, and evaluating if they’re a great culture fit for the team. Ideally, applicants are personable and can balance relationships with multiple candidates at one time. This is a great opportunity to be a part of building an incredible real estate team. If you’re interested in this opportunity, please apply today!Compensation: $150,000+ at plan Responsibilities: • Post job openings to all major job boards in order to bring in a steady stream of strong applicants, • Look for new agents in our area and recruit them via phone calls, emails, events, or other forms of communication to meet the demands of our growing business, • Maintain clear records of all applicants, their interviews, and data from their application to streamline the candidate pipeline and keep applicant information private, • Take ownership of the hiring process by making recommendations and managing interview schedules, keeping all parties informed as things progress, and following up with candidates who are not selected, • Give regular presentations on the success of recruiting tactics, • Recruit Top Talent: Unleash your inner hunter and actively recruit elite agents to our dynamic real estate teams. Your aim? Persuade top producers to transition to Crosstown, ensuring our ranks are filled with the industry's best., • Team Conversion: Target and engage Team Leads, presenting the unmatched value of bringing their entire teams to flourish under the Crosstown banner. Highlight our innovative culture, cutting-edge technology, and robust support, proving that Crosstown is the ultimate environment for its success., • Smash Call and Appointment Quotas: Consistency is key. Ensure you're not just meeting but exceeding call and appointment quotas. Your persistent efforts will build a robust pipeline of prospective agents, keeping Crosstown's growth trajectory soaring., • Be an Office Beacon: Embody leadership in the office. Your presence should inspire and motivate, solidifying a unified, forward-moving team dedicated to excellence and mutual growth., • Foster a Recruiting Culture: Lead impactful recruiting training for all Crosstown agents, empowering each team member with the skills and insight to become adept recruiters themselves. Champion a pervasive recruiting culture, ensuring every agent is a proud ambassador, eager to bring others into the Crosstown fold.Qualifications:, • Need to be comfortable talking with new people and have solid writing abilities as well, • Bachelor’s degree required, • Familiar with online job posting tools, • Two years of work experience in real estate recruiting or inside sales, • Exemplify strong leadership with an emphasis on collaboration and team growth. Foster a culture of mutual support, learning, and shared success, inspiring others with your commitment and passion for Crosstown's vision., • Embody these qualifications? Ready to leave a mark on the real estate industry? Join us at Crosstown Realtors and be a part of the revolution, where your contribution fuels our collective triumph.About Company Welcome to Crosstown Realtors, where we're revolutionizing the real estate industry, offering unmatched service and expertise. Founded in 2014 by award-winning agent Chris Fischer, we’ve quickly grown, dominating the market. Our team, a band of childhood friends, continuously innovates to enhance client service and experience. With over 165 brokers, more than $1.5 billion in sales, and a strong partnership with Zillow, we're leading the industry. Our offices blend luxury with cutting-edge technology, empowering agents to excel. Whether buying, selling, or seeking a career change, discover the Crosstown difference. Join us in redefining real estate success.

Job Description Join Our Team as a Plant Office Administrator! Shift Details: Monday-Friday 7:00 am - 3:30 pm Pay: $25 PER HOUR Great benefits including: Medical, Dental Vision and Life Insurance; Paid Time Off; Paid Holidays; 401k & ESOP; Profit Sharing; Tuition Reimbursement and more! Are you a detail-driven multitasker who thrives in a fast-paced environment? Do you love keeping things organized, supporting a dynamic team, and being the go-to person for making things run smoothly? If so, we want YOU to be our next Plant Office Administrator! What You’ll Do: As the backbone of our plant operations, you’ll play a key role in keeping everything on track. Your day-to-day will include: • Championing safety by following and promoting our safety-first culture., • Coordinating deliveries and working with carriers, recyclers, and our transportation team., • Managing production, inventory, and transportation reports through customer portals., • Handling payroll, PTO, and attendance tracking with precision., • Supporting employees with onboarding, leave requests, and other HR paperwork., • Keeping records and files organized and up to date., • Communicating professionally with everyone from drivers to vendors to plant leadership. We’re looking for someone who’s: • Experienced in administrative work (big plus if it’s in a warehouse or manufacturing setting!)., • A master of multitasking, organization, and time management., • Tech-savvy with MS Word, Excel, Outlook, and web-based systems., • A strong communicator—written, verbal, and email., • Customer-focused and team-oriented., • Bilingual in Spanish? That’s a big plus!, • Forklift experience? Also a plus, but not required., • Be part of a supportive, diverse team., • Make a real impact every day., • Grow your skills in a fast-moving, hands-on environment. Rehrig Pacific is a leading manufacturer of integrated sustainable solutions for the supply chain and environmental waste industries with a diverse customer list of industry leaders. We provide end-to-end solutions including returnable plastic products, delivery lifts and sleds, technology to track those assets, and a service team to ensure their longevity. Our team is dedicated to the values, mission, and unique culture within our organization that celebrates our people. We believe in fostering an environment where employees can be their authentic selves and know that they are viewed as integral members of the Rehrig Pacific Family. Ready to take the next step in your career? Apply today and help us keep our plant running like a well-oiled machine! Rehrig Pacific Company is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also here.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Training & development Pay - $ 17- $19.00 an hour Hours Monday through Friday 9 am 5:30 pm Location: - Joliet 819 Campus Dr Joliet, IL 60435 Key responsibilities: • Data input entering data into various computer databases and systems ensuring accuracy and completeness., • Data verification Check and verify data for accuracy and completeness, correcting any discrepancies found during the review process. Completing any backups that may be needed., • Record maintenance Keeping all files organized and maintained both digitally and paper to ensure easy retrieval and efficiently., • Collaboration Working with data teams and management to support data collections and management efforts., • Must have an eye for attention to detail, • Must be computer proficient in such applications as Microsoft Office, Word, Excel, Etc., • Must be able to type fast and accurate typing skills are crucial for the role., • Must have the ability to manage multiple tasks and maintain organized records., • Must have great communication skills both verbally and written, • Must have at least 1-6 months in a medical aspect when dealing with data entry., • Must have at least a high school diploma, • Spanish speaking a plus but not needed.

Job DescriptionDescription: Position Summary The Human Resources Specialist assists the Human Resources Manager by helping to ensure that recruitment, training, support, policy compliance, and benefits administration function optimally to meet center and corporate goals. Essential Functions • Assists in planning personnel services for Strategix staff in collaboration with site management., • Respond to employee inquiries regarding performance appraisals, compensation, benefits, training and development, and employee relations. Escalate issues to the HR Manager as needed., • Coordinate and assist in staff training in collaboration with center leadership; assists in monitoring and tracking training compliance., • Maintain the highest level of confidentiality and discretion in handling sensitive employee data., • Coordinate the recruitment and screening of applicants; assists in extending approved employment offers and coordinate the processing of all job references for new employees in conjunction with Strategix automated systems including pre-employment screenings, verification of previous employment, meeting minimum requirements and educational attainment., • Coordinate and facilitate new employee orientation to help new hires adjust to the social and performance aspects of their jobs., • Maintain employee personnel files and vacancy reports in compliance with Strategix and DOL requirements using hard copy and automated systems., • Assist with processing employee terminations including the scheduling and recordkeeping of exit interviews; share feedback with management team for center improvement., • Assist center staff with interpreting Strategix policies and procedures; ensure that employees are adhering to the established policies as outlined in the Strategix employee handbook., • Partner with center leadership to lead initiatives designed to improve staff engagement and retention., • Assist in maintaining employee incentive and recognition program to encourage positive work culture and positive staff morale., • Ensure compliance with relevant employment laws, including but not limited to FLSA, ACA, FMLA, HIPAA, COBRA and ERISA., • Monitor and comply with all DOL guidelines, EEO, Office of Federal Contract Compliance (OFCCP), and corporate policies and procedures and advise management in maintaining ongoing compliance., • Ensure applicable labor law postings are maintained in compliance with State law., • Participate in department meetings and all mandated PRH and Strategix training., • Maintain accountability of staff, students, and property and adhere to safety practices., • Promote a harassment-free environment., • Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student’s personally identifiable information (PII) and reduce network security threats., • Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt. Minimum Associate degree in Human Resources or related field and two (2) years’ experience in HR administration or equivalent combination of education and experience. Excellent verbal and written communication skills. Effective relationship-building skills with students and staff. Information technology proficiency including MS Office. Sound knowledge of labor laws and practices. Must be approachable and diplomatic. Strong critical thinking skills. Good organization and time management skills. Good ethical judgment. Preferred Bachelor’s degree and three (3) years’ experience in HR administration. Training and mediation skills preferred. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This job description is not intended to be all-inclusive. Employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate with or without notice. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to outdoor weather conditions ranging from cool in Winter to extreme heat in the Summer and Fall months, and occasional poor air quality. The noise level can vary from moderate to loud.

Job DescriptionDescription: Position Summary The Executive Assistant provides administrative and project coordination support to the Center Director to ensure DOL and corporate deliverables, internal and external communications, and special projects are accomplished in a timely manner with quality and accuracy. Essential Functions • Provide high-level auxiliary support to accomplish administrative tasks with a center-wide impact or to support corporate or regional deliverables., • Maintain a contemporary reports control system and project management methodologies to ensure all required recurring plans, standard operating procedures, and reports are submitted accurately and on time., • Function as a clearing house to gather information and review drafts for special projects such as corrective action plans, responses to audits, etc., and provide feedback to management as needed to ensure quality., • Attend weekly director meetings, takes minutes with a focus on action items, distributes to appropriate staff and follow up with assigned., • Assist in maintaining the Center Workforce Council and Community Relations Council by maintaining rosters, assisting in organizing meetings, recording minutes, and providing ongoing correspondence., • Monitor all corporate and DOL issuances, distribute to staff, and initiate appropriate responses for the Center Director’s review: monitor established due dates and collaborate with management to ensure deliverables are submitted on time., • Manage the center directorate and conference room schedules as needed., • Provide routine administrative tasks such as answering phones, managing correspondence, greeting visitors, filing systems, ordering supplies, and mail management., • Participate in department meetings and all mandated PRH and Strategix training., • Maintain accountability of staff, students, and property and adhere to safety practices., • Promote a harassment-free environment., • Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student’s personally identifiable information (PII) and reduce network security threats. Post-secondary degree or certification in business, project management, or related field and three years of business office experience, or equivalent combination of education and experience. Ability to work independently and use good judgment. Excellent interpersonal, customer service, and written/verbal communication skills. Requires the ability to keyboard accurately at 50 wpm. Extensive knowledge of composition, grammar, spelling, and punctuation. Preferred Bachelor’s degree in business or project management professional (PMP) certification and five years related business office experience Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This job description is not intended to be all-inclusive. Employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate with or without notice. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to outdoor weather conditions ranging from cool in Winter to extreme heat in the Summer and Fall months, and occasional poor air quality. The noise level can vary from moderate to loud.

Job Description Join 247 Chicago, a dynamic player in the Intermodal transportation sector, as a Part Time Chicago Intermodal Dispatcher. Based in Joliet, Illinois, with the flexibility of a hybrid remote arrangement, this role offers an inviting work environment that aligns well with today's flexible work culture. As an Intermodal Dispatcher, you'll become an integral part of our passionate team, contributing to efficient operations and customer satisfaction. This position is ideal for someone who thrives in a fast-paced setting and possesses strong organizational skills. Your role will involve assisting with shipments and handling logistics requirements, ensuring timely deliveries while maintaining high standards of customer service. If you are looking for an engaging part-time opportunity to make a positive impact and further your career in logistics, we invite you to apply and become part of our success story at 247 Chicago. Monday Through Friday Hours need 2PM to 6PM. When needed, Saturdays 8-12. When needed, Sundays 8-12. Benefits Hourly Base Salary Based on Experience Mon-Fri Schedule Work from Home Hands on Training Responsibilities Dispatch Coordination: Manage and oversee the dispatch of intermodal shipments, ensuring timely delivery and pickup operations in coordination with the team. Communication: Act as the primary point of contact between drivers, clients, and the logistics team, ensuring smooth communication and resolution of any issues. Provide ETAs, updates, and appointment communication Route Optimization: Develop and implement efficient routing plans that improve delivery times and reduce costs. Scheduling: Maintain a consistent and reliable schedule for pickups and deliveries, keeping in mind client requirements and driver availability. Documentation: Ensure accurate documentation and reporting of daily dispatch operations, keeping records up to date. Customer Service: Provide friendly and professional support to clients, addressing all inquiries and concerns promptly. When workload is lighter: • Finalize daily paperwork, • Upload documents into our Truckman system, • Prepare next-day dispatch sheets, termination sheets, and work schedules, • Upload next-day container documents into Truckman, • Respond to operational emails requiring follow-up, • Support smooth end-of-day closeout This role helps ensure strong coverage during peak hours and reliable handoff into the next day. • Must be able to cover others during vacation time. Requirements Experience: Minimum 1-2 years of experience in a dispatch or related logistics role. Knowledge: Familiarity with intermodal logistics and transport regulations is essential. Including the rails and distances with strong emailing know-how. Communication: Excellent verbal and written communication skills. Tech-Savvy: Proficiency in using dispatch software and other relevant tools. Problem Solving: Strong ability to make quick decisions and troubleshoot under pressure. Flexibility: Availability to work varied shifts, including weekends and evenings as needed. Team Player: Ability to work collaboratively with a dynamic team and build positive relationships with both team members and clients. Strong with Data Entry and customer service Experience with intermodal dispatch, rail yards, or drayage Familiarity with our Truckman app, TM3, Google Chat, and rail websites, Outlook