Office & Admin jobs in Charlotte, North Carolina - Page 6Create job alerts

Job DescriptionSalary: Well established CPA firm in Charlotte is looking for an office administrator for busy office. The ideal candidate will be a pro-active, take initiative, team-oriented individual who possesses excellent written and verbal communication, organizational and people skills. Strong attention to detail is necessary as well as the ability to be a significant team player. Experience in handling a wide range of administrative and executive support related tasks and the ability to work independently with little or no supervision. Job Duties: • Manage the ongoing organization and coordination of office administration and procedures to include controlling correspondence, supervising and training office staff, designing and implementing filing systems and delegating and monitoring various tasks, • Additional duties to include:, • Informing clients of project status and making information requests, • Meeting with clients to present deliverables and collect payment, • Providing administrative support as needed to include attending and taking notes at meetings, preparing reports, maintaining executive calendars, • Answering incoming calls and making outgoing calls to clients, • Resolving client concerns in a friendly, professional manner, • Process outgoing mail and maintain postage for the office, • Maintain internal mail and call logs, • Scan and organize client documents, • Identify and implement procedural and policy changes to improve operational efficiency of the office, • Provide support on ad-hoc requests and related special projects, as required, and keep the management team properly informed Experience/Qualifications: • Previous experience in administrative and customer services roles, • Ability to engage and build relationships with clients, • Self-motivated with the desire to go the extra mile, • Exhibit professional image in busy office environment, • Strong written, verbal and interpersonal communication skills, • Ability to maintain security, integrity and confidentiality of highly sensitive information, • Proficient in the use of Microsoft Office software suite and willingness to learn industry-specific CRM software, • Notary Public a plus Benefits Available: • Medical, dental & vision insurance, • 401(k) retirement plan with company match, • Paid time off, • Flexible work schedule

Job DescriptionDescriptionJob Title: Data Entry Clerk Company: Talkishco About Talkishco: At Talkishco, we offer a range of sales solutions to businesses, including sales consulting, lead generation, sales training, sales outsourcing, and CRM implementation. Job Description: The Data Entry Clerk is responsible for accurately managing and entering essential company data, supporting various departments with timely data access, and maintaining records for effective business operations. The ideal candidate will be detail-oriented and highly organized, ensuring the integrity and accessibility of all data. Pay: $17.00 - $27.00 per hour Key Responsibilities • Enter and update a variety of data into company databases and spreadsheets accurately and efficiently., • Review data for accuracy and completeness, ensuring records are correct and up-to-date., • Organize and maintain files for quick and easy data retrieval., • Identify and correct errors in data entries, ensuring integrity across all records., • Generate reports as requested by various departments, supporting business operations with accurate data., • Collaborate with team members to streamline data entry procedures and workflows., • Securely handle sensitive information, maintaining confidentiality and compliance with company policies., • High school diploma or equivalent; coursework in data management or related fields is a plus., • Previous experience in data entry or similar administrative roles preferred but not required., • Strong attention to detail and commitment to accuracy., • Proficiency in Microsoft Office, especially Excel, and basic knowledge of database software., • Strong organizational and time management skills., • Excellent communication skills, both written and verbal., • Competitive salary, • Health, dental, and vision insurance, • Paid time off and holidays, • Retirement plan with company match, • Professional development opportunities, • Employee wellness programs

Job DescriptionDescription Job Title: Data Entry Clerk Job Type: Full-timeLocation: Charlotte, NC We are seeking a meticulous and detail-oriented Data Entry Clerk to join our team. The ideal candidate will have excellent typing skills, a keen eye for accuracy, and the ability to work efficiently with a high volume of data. This role involves inputting various types of information into our systems and ensuring data integrity and confidentiality at all times. Key Responsibilities • Accurately input data into company systems and databases from various sources, including paper documents, digital files, and online platforms., • Verify and cross-check data entries to ensure accuracy and consistency., • Review data for errors or discrepancies, making corrections as needed., • Assist in organizing, filing, and retrieving documents and data., • Perform regular data backups and maintain electronic filing systems., • Communicate with team members and supervisors regarding data quality issues or updates., • High school diploma or equivalent; additional certification in data entry or related fields is a plus., • Proficiency in data entry software and Microsoft Office Suite (Excel, Word)., • Excellent typing speed and accuracy., • Strong attention to detail., • Good organizational skills and the ability to manage multiple tasks., • Comprehensive health, dental, and vision insurance., • Paid time off and holidays., • Retirement plan with company match., • Professional development opportunities., • Fun and creative work environment.

Job DescriptionFront Desk Administrative Assistant – Charlotte Dentistry of the Carolinas Dentistry of the Carolinas We're seeking to hire a Front Desk Administrative Assistant to join our growing team! This position is ideal for someone who is friendly, organized, and eager to learn. Prior dental or orthodontic office experience is preferred but not required-we're happy to train the right candidate who demonstrates professionalism, attention to detail, and a strong work ethic. The ideal candidate thrives in a fast-paced environment, enjoys working with people, and takes pride in providing exceptional customer service. A positive attitude, reliability, and excellent communication skills are essential to success in this role. To be successful in this role, you should have: * Strong customer service and communication skills * The ability to manage a busy, multi-line phone system and greet patients warmly * Attention to detail when scheduling appointments and updating patient records * Basic computer proficiency (Microsoft Office or similar) * Comfort learning new software; experience with Open Dental or similar systems is a plus * An organized, proactive mindset and willingness to help wherever needed * Understanding of HIPAA privacy policies (training provided) Qualifications: * High school diploma or equivalent required * Dental or orthodontic office experience preferred, not required Schedule & Benefits: This is a full-time position, Monday–Thursday with select Fridays. Compensation is based on experience, and a competitive benefits package is offered with employment. Please note: In alignment with our professional appearance policy, we do not allow visible body tattoos, facial piercings, or unnaturally colored hair (e.g., blue, pink, purple). To learn more about our practice and culture, please visit: before interviewing.

Job DescriptionSalary: $23- $25 Summary: To deliver consistent, high-quality patient and customer experience in a fast-paced environmentencompassing retail, lab, and optometric services in order to support the key results of the organization. General Managers meet operational goals by ensuring the following responsibilities are implemented consistently, with an underlying commitment to the organizations values, the patients and customers, office staff, and excellence in execution. This position is responsible for: • Fostering an office environment that is focused on consistently delivering exceptional patient/customer service, • Daily direct over-site of personnel and operations of the office, assigning specific tasks, duties, and schedules, • Keeping office staff up to date on required skills-based, policy, and procedure training, • Implementation of organization selling strategies, • Partnering with Marketing Manager to generate daily, weekly, monthly reports pertaining to sales, insurance, payroll, and staff, • Daily bank deposits and sending previous days close totals to the Accounting Team, • Ensuring staff benchmark performance meets or exceeds office goals, • Scheduling staff in accordance with payroll guidelines set by the Market Manager or upper management, • Primary point of contact for weekly payroll accuracy of the office staff Technical Skills and Competencies: • Excellent verbal and written communication skills, • Strong leadership, management, and team-building skills, • Strong analytical and computer skills, • Sound judgment, problem-solving and decision making, • Organizational skills, • Ability to perform all aspects in regard to optical prescriptions, measurements, product, • knowledge, adjustments, repairs, troubleshooting patient concerns, verify accuracy of orders, • Comprehension of vision and medical insurance Organizational and Compliance Duties: • Support implementation of new technology and equipment, • Schedule meetings with staff to ensure the organizations policies and procedures are being communicated and adhered to, • Maintain compliance with the organizations confidentiality policy in accordance to the Health Insurance Portability and Accountability Act (HIPAA), • Monitor processes to ensure compliance with the organizations policies and guidelines, • Inventory management: optical frames, lab, office supplies, • Maintaining and creating a safe, clean, organized and inviting environment for both patients/customers and staff by either assigned or assumed responsibilities

Job Description At Aalberts Integrated piping systems, we have the best, most complete flow control device and connection technology portfolio in the industry. Our goal is to make it an easier and better buying experience by being the only organization that offers a complete line of flow control devices and piping systems solutions. The Community You Will Join: At Aalberts IPSA, we believe that empowering our people is key to our success; offering a collaborative work environment, meaningful development opportunities, and a competitive benefits package designed to support our employees both professionally and personally. The Impact You Will Make: Reporting directly to the Director of People and Culture, The Administrative Assistant will support the People & Culture team, with a primary focus on supporting the payroll function. This role will be responsible for preparing weekly and semi-monthly payrolls, coordinating talent acquisition activities, and assisting with various Human Resources projects. The ideal candidate maintains confidentiality and accuracy in all tasks, demonstrates strong organizational skills, and thrives in a fast-paced environment. A Typical Day: • Prepare and submit weekly and semi-monthly payrolls accurately and on time., • Collaborate with payroll, HR teams, and vendors to ensure compliance with company policies and regulations., • Maintain accurate payroll records and assist with audits as needed., • Manage scheduling and calendar coordination for hiring teams and candidates, including launch calls, interviews, debriefs, and strategy sessions., • Coordinate candidate and new hire travel arrangements., • Own the onboarding process from pre-hire screening through Day 3 of orientation., • Assist with communications to talent pools and candidate engagement., • Support tracking and reporting of talent acquisition KPIs (e.g., time to fill, cost to fill, source effectiveness)., • Respond to employment-related information requests, including employment verifications and other documentation needs., • Maintain confidentiality and professionalism in handling sensitive information., • Provide administrative support to the People & Culture team as needed., • Complete any additional duties as assigned by the manager. Your Expertise: • 2+ years of administrative experience, preferably in HR or payroll, or related field in a manufacturing industry., • 1 year minimum in hourly payroll processing; preferably in a medium company setting., • Demonstrated ability to communicate professionally and effectively with diverse audiences, ensuring clarity and understanding in all verbal and written actions., • Strong attention to detail and organizational skills., • Excellent communication and interpersonal abilities., • Proficiency in Microsoft Office Suite and HRIS/payroll systems., • Ability to manage multiple priorities and meet deadlines. Targeted Attributes: • Experience with payroll processing systems., • Familiarity with recruiting platforms and applicant tracking systems., • Analytical mindset with ability to track and report metrics. Your Location: This position is hybrid at our Charlotte, NC 28277 office. Onsite days are Monday, Tuesday, Wednesday, and Thursday. Our Commitment to All: Aalberts Integrated Piping Systems is an equal opportunity employer. At Aalberts IPS, we are committed to treating all Applicants fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. How We Take Care of You: The salaried rate for this role is fair and decided upon based on experience and proven skills alignment through our interview process. This role will observe our companies 12 paid holidays, generous paid time off, and competitive full suite benefits package.

Job Description Who We Are The CRVA works to deliver experiences that uniquely enrich the lives of our visitors and residents. Through leadership in destination development, marketing and venue management expertise, the CRVA leads efforts to maximize the region’s economic potential through visitor spending, creating jobs and opportunities for the community. Brands supported by the CRVA include the Charlotte Convention Center, Spectrum Center, Bojangles Entertainment Complex, NASCAR Hall of Fame, Charlotte Film Commission, Visit Charlotte and Visitor Info Centers. Job Summary The Contract Administration Coordinator is a Team member of the CRVA. Under the supervision of the Contract Administration Manager, the Contract Administration Coordinator assists the department in generating, negotiating, and review of venue License Agreements and Amendments (“Contract(s)”) or proposed Contracts for the Charlotte Convention Center, NASCAR Hall of Fame, Bojangles Coliseum, Coliseum and East CLT Room at the BOplex through the accurate interpretation of contractual items negotiated by the sales teams and/or suggested by the client. The Contract Administration Coordinator uses judgement during negotiation to mitigate legal, ethical, financial, or reputational risk to the organization. The Contract Administration Coordinator also provides general administrative support to the department. Job Responsibilities A. Essential Job Duties • Under the supervision of the Manager, Contract Administration, generates, negotiates and reviews terms of Contracts., • Supports the sales team at each venue by drafting and negotiating business and legal terms within the established Contract formats. Confers with various departments to identify ambiguities, inaccurate statements, omissions of essential terms, and conflicts within established Contracts format., • Aids sales teams in qualifying customers as legal entities and resolving conflicting insurance issues., • Assists in managing CRVA’s Momentus (“CORE”) database as it relates to client accounts and Contracts., • Leads the maintenance and update of Contract Department reference tools., • Expedites the flow of Contract documents, from generation to execution., • Provides regular administrative support to the Contract Department, Ability to work with multiple department team members and clients with varying business skills and goals., • Assists the department on special projects and may perform other duties as required., • May participate on CRVA committees and tasks forces. C. Champion CRVA’s mission, vision and core values and comply with organizations policies and procedures. Scope of Responsibility • Ensuring the CRVA and City of Charlotte are protected in CRVA venue Contracts by minimizing risk and to avoid expensive legal activity., • Ensuring accuracy of bookings to avoid booking conflicts., • Providing guidance to various departments to ensure customers’ use of venue operates within CRVA standards and requirements. Language Ability • Read, analyze, and interpret business-related legal terms, and technical procedures., • Interpret sales teams’ and clients’ suggested language and convert into legally acceptable concepts for a Contract., • Effectively write business-related and legal terms, reports, business correspondence, and procedure manuals., • Associate degree (A. A.) or equivalent from two-year college or technical school; and two to three years related experience and/or training; or equivalent combination of education and experience., • Bachelor’s Degree (B. A.) preferred., • Experience with negotiating contracts is preferred. This job has occasional industry related travel opportunities What We Offer • Education Reimbursement, • Comprehensive medical, dental, and vision coverage, plus other great benefits., • 457 Plan, • NC Retirement System plan, • CRVA University, • Employee Assistance Programs, • Employee 1st Culture Our “employee first” culture requires engagement and engagement can’t happen without the voices of many talented individuals charting our direction.

Job Description Hotel : Hilton Charlotte Airport2800 Coliseum Centre DriveCharlotte, NC 28217Full timeCompensation Range : $17.00 - $20.00 Compensation is determined based on a variety of factors, including experience, skills, qualifications, and the specific location of the role. Actual pay may differ depending on these factors. What's in it for you? The Atrium SPIRIT is a belief in the power of Service, Perseverance, Inclusion, Respect, Innovation, and Teamwork to create an environment where everyone thrives. We go above and beyond to deliver exceptional guest experiences, work together to overcome challenges, and are passionate about positively impacting those around us. • Career Growth & Learning - 40% of our management hires are internal promotions!, • Invest in Your Future - 401(k) plan with company match., • Comprehensive Health Coverage - Medical, dental, and vision insurance options., • Paid Time Off & Vacation - Enjoy exclusive Atrium Traveler and brand discount programs to explore new destinations, • Perks That Fit Your Life - Enjoy DailyPay, wellness programs, tuition reimbursement, and exclusive discounts on your favorite brands and services. What You Will Do • Work the overnight shift (11 PM - 7 AM) as the go-to team member for guest needs, questions, and check-ins., • Balance the books nightly-post revenues, reconcile ledgers, and make sure every penny has a home., • Handle guest requests and complaints calmly and professionally (even at 3 AM)., • Manage reports, paperwork, and financial summaries like a night owl with a calculator., • Front office experience (6+ months) - You've been behind the desk before and know how to keep things running solo., • Basic accounting knowledge - Posting revenues and balancing reports doesn't scare you (you might even enjoy it)., • High school diploma or equivalent - Strong communication and math skills help you succeed in this key role., • Tech savvy with Excel and property systems - You're not just good with guests-you're good with spreadsheets too. Hear it from Maria: For anyone considering a career with Atrium, I highly recommend it. The company is big on internal promotions, and there are always opportunities to grow, whether it happens right away or down the road. Atrium is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. Notice of candidate Privacy Rights:

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Description Role Summary: The Office Administrator is responsible for ensuring the CBI Charlotte facility is always in pristine condition for client engagements and ensuring routine maintenance. The Office Admin is responsible for Management of facility vendors, in addition for ensuring the experience our clients receive meets the expectations of CBI's executive leadership. Responsibilities: • Welcome Guests and direct them to their destinations, • Answer Incoming Calls, • Manage, Restock and Organize the Copy Room, • Manage, Restock and Order Office Refreshments, • Manage, Restock and Organized Library samples, • Organize, Order and Set Up all internal client meetings, • Support for client events and engagements, • Supporting the ALIGNED partner program with the badge access for the facility., • Manage In/Outbound mail and packages, • Ensure that the facility is maintained and pristine at all times, • Assists with New Associate Set Up/Onboarding, • 1-3 years related experience, • Windows 10, and Office 365, • Experience related to Client Engagement Hospitality, • Experience related to Facilities Management, • Effective communication & interpersonal skills, including active listening and positive attitude, • Good organization, time management and prioritization, • Strong work ethic, • Accountability, • Approachable, • Capacity, • Committed, • Courageous, • Driven, • Dedication, • Integrity, • Learner, • Loyal, • Passionate, • Perseverance, • Servant Leadership, • Team Player, • Trustworthy