Office & Admin jobs in New York - Page 11

A marketing company in New York is looking to hire an Office Manager to join their growing team. About the role: • Length: temp to perm, • Location: Onsite daily in NYC, • Leadership and Safety: Demonstrate strong leadership in maintaining a clean and safe environment. Implement and uphold office policies, health, and safety procedures, ensuring compliance with regulations. Conduct regular inspections and manage emergency preparedness plans., • Client and Staff Concierge: Act as the primary liaison for all visitors, ensuring a high level of service and hospitality. Coordinate and manage concierge services to enhance the experience of clients, staff, executives, and VIP guests., • Organizational Excellence: Oversee routine maintenance, repairs, and renovations. Manage space allocation, furniture, and equipment placement to maintain an efficient and aesthetically pleasing office environment., • Vendor Coordination: Partner with Procurement to coordinate vendor engagements for cleaning, maintenance, and other facility needs. Ensure timely and quality service delivery., • Cultural Leadership: Serve as the Culture Club lead, organizing and coordinating office events and activities that foster a positive and engaging work environment., • Financial Management: Manage and track the office budget, preparing and maintaining expense reports and financial records., • Strong leadership and organizational skills, with a focus on maintaining a safe, clean, and client-focused office environment., • Experience in office or facilities management, with knowledge of health and safety procedures., • Excellent communication and collaboration abilities, fostering strong internal relationships., • Proficiency in Microsoft Office Suite., • Ability to work independently under tight deadlines while thriving in a dynamic and evolving workplace.

We are seeking a highly organized, proactive, Executive Assistant to support our CEO, Co-Creative Directors, and overall office operations. This role is pivotal to keeping our leadership team on schedule, managing communications, handling confidential matters, and ensuring the office and showroom function seamlessly. -2+ years of experience in executive support or office coordination -Strong organizational and multitasking skills with attention to detail -Discretion and confidentiality in dealing with sensitive matters -Excellent written and verbal communication -Proficiency in Microsoft Office Suite, Google Workspace, and travel/expense tools -Ability to manage complex schedules and work across departments -Experience in fashion or creative industries a plus *This Position is for a November 3rd, 2025 Start Date

Explain the function(s) to be performed by the requested staff member: • The Secretary (Transcriptionist) will be assigned to a CM Borough and will attend job progress meetings held for any in-house projects., • The assignee will take and prepare minutes for each job progress meeting, enter the minutes into CM13 and Kahua, and maintain a record of the information entered., • The assignee will be required to travel between job sites as necessary at least 2-3 times a week while reporting to SCA Headquarters., • Must be computer literate, detail-oriented, a good listener, with the ability to take accurate notes., • Must maintain a professional demeanor and appearance., • Construction background desired and/or is helpful., • High School diploma or equivalent.

The Executive Assistant will provide high-level administrative and operational support to the CEO, ensuring the office of the CEO runs smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant will act as a trusted partner to the CEO, handling communications, scheduling, special projects, and liaison responsibilities with professionalism and confidentiality. Key Responsibilities • Manage the CEO’s complex calendar, including scheduling meetings, coordinating travel, and prioritizing appointments to optimize time management., • Serve as the primary point of contact for internal and external stakeholders, screening and managing communications with professionalism and discretion., • Prepare and organize documents, reports, presentations, and meeting materials for the CEO., • Coordinate board and leadership team meetings, including agenda preparation, logistics, and follow-up on action items., • Assist with special projects and strategic initiatives as directed by the CEO, conducting research and compiling information to support decision-making., • Maintain accurate records, files, and correspondence, ensuring confidentiality and data security., • Support expense reporting, budgeting, and vendor coordination related to the CEO’s office., • Anticipate the CEO’s needs and proactively resolve operational or scheduling challenges., • Foster strong relationships across the organization and represent the CEO’s office with professionalism, diplomacy, and integrity. Qualifications • Bachelor’s degree preferred or equivalent professional experience., • 5+ years of executive support experience, preferably supporting a C-level executive., • Exceptional organizational and time management skills with the ability to prioritize effectively., • Strong written and verbal communication skills with keen attention to detail., • High level of professionalism, discretion, and judgment in handling sensitive information., • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with digital collaboration tools (e.g., Zoom, Slack, Teams)., • Ability to thrive in a fast-paced, dynamic environment and adapt quickly to shifting priorities.

Company Description: Caputo & Associates, CPAs, a well-established accounting and advisory firm based in Rye Brook, NY, is seeking a reliable and tech-savvy Administrative Assistant to support day-to-day operations—most notably working directly with our Founder and President. This is a unique opportunity to step into a pivotal role supporting the head of the firm after nearly 35 years of hands-on leadership. With the business busier than ever, this marks the firm’s first dedicated administrative hire—ideal for someone who is organized, proactive, and ready to make a meaningful impact. About the Role: The Administrative Assistant will support firm-wide operations, with a strong focus on executive support, document preparation, scheduling, and communication management. You’ll also collaborate with the accounting team on administrative needs and play a central role in keeping the office running smoothly. Key Responsibilities: • Provide direct administrative support to the Founder and President, including managing email correspondence and scheduling, • Organize and maintain digital and physical files and records, • Assist with spreadsheets, documents, and light reporting (Excel, Word, etc.), • Process bill payments and track expenses, • Support general office administration and accounting team needs, • Coordinate with vendors, clients, and internal staff as needed, • Handle special projects and tasks with discretion and attention to detail Qualifications: • Strong computer skills, especially with Microsoft Office (Excel, Word, Outlook), • Excellent organizational and communication abilities, • Dependable, proactive, and able to work independently, • Prior administrative or office support experience preferred, • Familiarity with basic bookkeeping or accounting processes is a plus (but not required) Position Details: • Flexible schedule May - December, with full-time hours required January - April, • Compensation: $55,000+ annually depending on experience (hourly or salaried), • Benefits include: 401(k) with company match; Health insurance; Two weeks paid vacation, • Friendly, professional environment with long-term team members and strong values

A leading global investment management company in New York is currently seeking an Executive Assistant to join their growing dynamic Private Equity team. About the Opportunity: • Schedule: Monday to Friday, • Hours: 8-8:30am to 6-6:30pm, • Greet visitors, accompany them to the appropriate meeting room, and notify internal staff of such visitors' arrivals, • Manage calendars; organize meetings, luncheons, etc., • Organize travel arrangements involving flights, hotel reservations, visa requirements, and local transportation, • Process and reconcile all expenses, • Handle confidential communications with all due sensitivity and discretion, • Read and route incoming mail; prioritize such mail in order of urgency, • Screen telephone calls; listen to voicemail and follow up accordingly, • Create and maintain files for correspondence and deal-related material, • Maintain an up-to-date client contact list on the company database., • Provide secretarial coverage for other Executives and visitors when needed, • Perform clerical duties, including producing documents such as memoranda, letters, and reports using Word., • 2+ years of related Administrative work, • Associate's and/or Bachelor's Degree, • Experience in managing calendars, expenses, travel arrangements, and detailed schedules, • Proficiency in Microsoft Word, PowerPoint, and Excel, • Strong organizational skills and the ability to manage multiple tasks simultaneously, • Excellent communication skills, both written and verbal, • Ability to handle confidential information with discretion, • Attention to detail and accuracy in processing expenses and invoices We have a current opportunity for a Executive Assistant on a contract basis. The position will be based in New York. For further information about this position please apply.

Job Title: Training & Office Administrator Location: Amherst, NY Job Summary We are seeking a detail-oriented and proactive Training & Office Administrator to support our professional services team in Amherst, New York. This role ensures smooth day-to-day operations by providing logistical support for customer training sessions, internal meetings, and general office functions in a well-organized and timely manner. The ideal candidate will have at least two years of relevant experience and a strong educational foundation in business administration or a related field. Key Responsibilities Training Coordination • Set up and manage training calendar events using Outlook shared calendars., • Register customers for company training sessions and maintain accurate attendance records. This includes sending training and travel information, registering attendees and tracking receipt of payments., • Request letters of invitation for out-of-country visitors and track receipt of non-disclosure visitor documents., • Communicate with trainers and attendees to confirm schedules and provide necessary information., • Greet and assist visitors with signing in and distributing visitor badges in a professional and friendly manner., • Coordinate meetings, reserving meeting space, and assisting with arrangements, as needed., • Monitor and maintain office supplies, janitorial, and kitchen inventory; reorder as needed., • Handle incoming and outgoing shipments, including packaging and tracking., • Sort and distribute all incoming mail and packages., • Assist with internal communications related to training and office updates., • Ensure a clean and organized office environment., • Associate or Bachelor’s degree in Business Administration, Office Management, or similar., • 2+ years of office or administrative experience., • Proficiency in Microsoft Word and Excel; familiarity with other Microsoft Office tools., • Experience using shared calendars in Microsoft Outlook or similar platforms to coordinate events and schedules., • Consistent attention to detail with the ability to manage multiple tasks and deadlines simultaneously., • Flexibility to adapt to changing situations., • Experience coordinating events or training sessions, including scheduling, logistics, and follow-up., • Ability to maintain confidentiality and handle sensitive information with discretion., • Willingness to take initiative in improving processes and workflows., • Strong communication and interpersonal skills. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must frequently lift and/or move up to 5 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand; use hands to finger, handle, or feel and reach with hands and arms.[RD1] WORKING ENVIRONMENT This work takes place in an office environment. [RD1]I’m not sure where this came from. Is this standard language for Toshiba?

Executive Assistant to Business Development Team Location: New York City (Hybrid – 5 Days In-Office) Compensation: $90k-125k + discretionary bonus Experience: 2-7years About the Role We are seeking a proactive, sharp, and highly organized Executive Assistant to support a fast-paced Business Development Team at a well-established investment firm. This role is based in our New York office, with a requirement to be in-office 5 days a week. You’ll be the right hand to executives, helping them stay on top of their fast-moving calendars, coordinating complex travel, managing expenses, and jumping in to support office or recruiting-related needs as they come up. You’ll also serve as a key team player and collaborator with the broader office, supporting a high-performing yet grounded culture. What You'll Do • Manage and maintain complex calendars, schedule meetings across multiple time zones, • Coordinate domestic and international travel (flights, hotels, cars, itineraries), • Handle expense reporting and reimbursements in a timely manner, • Assist with ad hoc tasks such as presentation prep, document editing, or project follow-ups, • Support occasional recruiting coordination (scheduling, follow-up emails, etc.), • Offer light support to the NY office team as needed, • 2–7 years of relevant experience - ideally previous experience supporting an IR/BD Team, • Highly organized, detail-oriented, and able to manage competing priorities with ease, • Someone who thrives in a fast-paced, “roll up your sleeves” environment, • Tech-savvy — quick with tools like Outlook, Zoom, Excel, and Google Suite

Position Summary Working as part of the Lateral Partner Recruiting team, reporting to the Director of Partner Recruiting in the US, the role holder has responsibility for providing administrative support to all aspects of the Firm’s lateral partner recruiting processes (primarily for candidates in Americas with some support to Asia and EMEA). Candidates for this role should have a strong administrative background including highly developed organizational skills. Legal recruitment experience, or at least experience of working directly in a partnership or professional services environment, is preferred. General IT literacy is an additional important requirement. The role would be well suited to an individual looking to gain experience of and build a career in lateral partner, or wider legal, recruiting. This is a very busy team with deadlines to meet that requires a calm and approachable attitude as well as the confidence and maturity to deal with people at all levels, both within the Firm and externally (including senior level candidates). It is essential that a professional, helpful and friendly attitude is shown at all times. Candidates for this role must be able and willing to deal with the considerable administrative workload required as well as demonstrating the necessary initiative and confidence to work under minimal supervision as needed. This is a global role and the successful candidate will need to be able to demonstrate some flexibility with regard to working and responsiveness outside of core business hours for this reason. Working some hours on weekday evenings and weekends will be necessary at busy times. Duties and Accountabilities1 • Support the administration of the lateral partner recruiting process including the coordination of all candidate interviews, preparation and circulation of business case materials, collation of interview feedback and other supporting requirements., • Draft documents including business cases, LPQs, EC dossiers, Firm meeting slides etc., • Liaise with recruitment agencies on new candidate submissions; ensuring CV and other submissions materials are logged, circulated appropriately for consideration, and dealt with in a timely manner., • Ensure the smooth running of all administrative processes for the wider team., • Coordinate with Guest Services and Technology to ensure all candidate meetings (and video conferences) are properly organized and run efficiently. Attend all scheduled interviews to ensure relevant partners are present., • Responsibility for helping to organize all Lateral Partner and New Partner Review Meetings along with the preparation and circulation of supporting materials; take minutes as required., • Coordination of complex international travel itineraries for partner candidates., • Assist with the onboarding of new partners., • Field queries and provide updates to key stakeholders in the absence of the Partner Recruiting Director., • Assist with preparation of agency search agreements and subsequent payment of invoices and other expenses management. Ensure terms are in place for all interviewing candidates., • Provide instruction and guidance and supervise the work product of the supporting recruiting team based in the Firm’s Operations Centre in Manila., • Undertake other work and projects as required (including outside of the immediate Lateral Partner Recruiting function); this includes work and development activities undertaken as part of the employee’s agreed Personal Development Plan. Qualifications • At least three (3) years experience of professional services environment, ideally at a law firm., • Undergraduate degree required., • Knowledge of legal recruitment market practices desirable, exposure to partner recruitment ideal., • Excellent communication and interpersonal skills., • Strong drafting skills., • Outstanding organizational skills and ability to multi-task., • Strong experience of diary management and scheduling (frequently across multiple time zones)., • Attention to detail and accuracy paramount., • Availability and willingness to work overtime as if needed., • Ability to work under pressure and to meet deadlines., • Team orientated with a willingness to roll up sleeves and help out whenever necessary., • Ability to work under own initiative as required., • Professional., • Diligent., • Customer and service orientated., • Positive and proactive., • Strong sense of integrity., • Sense of humor., • Collaborative and enjoys working as part of a wider global team., • Bright, enthusiastic and willing to learn., • Discrete and confidential. Location and Reporting • This role is based in our New York office., • This role reports to the Director, Lateral Partner Recruitment. Note to Recruitment Agencies Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team. Equal Opportunities White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact . Benefits at White & Case White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. 1The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Job DescriptionMake waves and pave the way for your career! At Goldfish Swim School we are not only passionate about building confident lifelong swimmers, we are also passionate about building the careers of our team members. We believe that the hardwork and dedication of our team members help create skills that will last a lifetime. We take time to develop both personal and professional skills that prepare team members for their future careers. Perks and Benefits: • Paid on-the-job training, • Weekly Pay, • Part time and Full time employment opportunities, • Consistent set schedules, • Culture driven company, • Employee recognition programs, • Positive Team Culture, • Career Growth Opportunities Primary Responsibilities: • Provide WOW Customer Service to our members, • Assist with class scheduling and billing, • Ability to work with children, • Excellent communication and organizational skills, • High energy Duties and Responsibilities: • Provide the highest quality of service to the guest at all times and anticipate and exceed guest expectations. Know and live the mission and the Goldfish Swim School brand basics. Understand the GFSS Way., • Answers telephones, responds to inquiries, takes messages and screens and directs phone calls in a professional manner., • Processes student registrations using effective sales/customer service techniques., • Schedules and manages birthday/pool parties., • Resolves customer concerns/complaints using a professional approach., • Assists clients with purchases of merchandise and vending., • Greets parents and students as they report to the front desk., • Checks in students on the attendance tracking system., • Maintains cleanliness of the front desk area, snack shack area, changing areas, restrooms, and observation area., • Monitors snack shack area and provides guidance to snack shack staff., • Checks voicemail and email correspondence and responds in a timely manner., • Updates informational displays with accurate and timely promotions and literature.., • Makes collection calls to resolve open account problems., • Prepares twice daily student lesson schedules for use by instructors and management staff., • Enforces safety rules and regulations to prevent accidents. Administers first aid when necessary., • Work 1 swim instructor/lifeguard shift per week Certificates and Licenses: CPR, First Aid and AED certification preferred .

Job Description Administrative & Customer Support Specialist – Full Time Pay: $21.00 – $25.00/hour (based on experience) Location: In-person only - 1770 Erie Blvd W, Syracuse, NY 13204 Schedule: Monday - Friday 9:00 AM – 5:30 PM Overview: Mr. Rooter Plumbing is looking for a proactive, detail-driven Administrative & Customer Support Specialist to be the central hub of our daily operations. This position blends customer interaction, administrative coordination, and operational support—helping ensure our plumbing services run seamlessly from the first call to job completion. If you thrive in a fast-paced, team-focused environment, enjoy problem-solving, and want a role where your ideas for efficiency and service improvements are valued, we’d love to have you on our team. Key Responsibilities: Customer Experience & Service Coordination • Manage incoming calls, emails, chats, and leads with professionalism and warmth., • Schedule and dispatch plumbing jobs, ensuring prompt service and a smooth workflow for both customers and technicians., • Maintain proactive communication with customers from start to finish, addressing concerns and ensuring a positive experience., • Monitor and respond to customer reviews and online inquiries, resolving issues in a timely and neutral manner. Operational & Process Management • Oversee daily office and scheduling operations, ensuring efficiency and accuracy in every step., • Track performance metrics such as call volume, response times, and customer satisfaction, identifying opportunities for improvement., • Recommend and help implement process changes to streamline operations and improve service quality., • Assist management with reporting and data analysis for ongoing performance evaluation. Administrative & Office Support • Maintain accurate customer records, service details, and billing documentation., • Process invoices and payments promptly and accurately., • Handle general administrative tasks such as data entry, document organization, meeting scheduling, and service order processing. Team Collaboration & Communication • Work closely with technicians, managers, and support staff to keep jobs on track and resolve issues quickly., • Share operational updates with the team and contribute to a positive, solution-focused workplace., • Support team development by recognizing contributions and helping foster a collaborative culture. Qualifications: • High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or related field preferred., • 2+ years of administrative, scheduling, or operations support experience; Plumbing, trades, or construction industry a plus., • Excellent customer service skills, with strong verbal and written communication abilities, and a professional demeanor., • Proficiency with Apple products, including Mac desktops and iPads, • Adept at handling phone calls, scheduling, and utilizing customer management systems and modern office software with ease., • Quickbooks Online experience preferred., • Excellent organizational, interpersonal, and time management skills., • Ability to multi-task and prioritize workload in a fast-moving environment., • Ability to learn quickly and to work both independently and collaboratively., • Must be flexible, adaptable, and able to maintain a sense of humor under pressure., • Attentive to detail, quality-focused, flexible and deadline-oriented., • Previous HR and payroll experience highly preferred., • Must be able to lift up to 35 lbs., • Valid driver’s license and reliable transportation required. Why You’ll Love Working Here: You’ll be an essential part of a small, tight-knit office team at a family-owned plumbing company. Your role directly supports our success—every job you book, process you improve, and customer you help contributes to keeping our business thriving and growing! You won’t just be answering phones—you’ll be involved in nearly every aspect of our day-to-day operations, making a real impact for our team and our customers. How We Take Care of Our Team Members: • Paid Training – Comprehensive onboarding to help you grow in your role, • Top Technology – Easy-to-use software and tools for better customer interaction, • Health Insurance – BCBS low-deductible plan, 50/50 split for first year, fully covered thereafter, • Dental, Vision, and Life Insurance – Available after 60 days (voluntary), • 401K Plan – Eligibility after 90 days, • Paid Time Off – Vacation, sick time, and 6 paid holidays per year, • Positive Culture – Team-oriented environment where collaboration and humor are encouraged Ready to Join the Mr. Rooter Plumbing Team? If you meet the qualifications and are excited about joining a team that values professionalism, customer service, and continuous improvement, we’d love to hear from you! Please submit your resume highlighting your relevant experience and make sure you take and pass the typing test (you get 5 attempts). We’re excited to learn more about you!

Position: Legal Executive Assistant (T&E Department) Firm: Prestigious National Law Firm Location: Mineola, NY Compensation Package: Base salary up to $85K, Paid Overtime, Annual Bonus, Comprehensive Benefits, 401(k), and more Overview: This is a unique and highly visible opportunity to provide executive-level legal and administrative support to the Trusts & Estates Department at a top-tier national law firm. The ideal candidate will bring a high degree of professionalism, discretion, and attention to detail in managing complex estate matters and supporting high-level departmental operations. Responsibilities for Legal Executive Assistant (T&E Department): • Serve as a trusted right hand to the Department Chair, providing proactive, high-level administrative and legal assistance in a fast-paced and sophisticated legal environment, • Manage a complex and ever-changing calendar, coordinate high-level internal and client meetings, and ensure seamless communication across all parties, • Prepare and file court documents for probate and estate proceedings, including fiduciary appointments, disclaimers, resignations, inventories, and estate claims, • Assist with the preparation and timely filing of Federal and New York State estate tax returns, • Draft, revise, and finalize estate planning documents such as wills, trusts, powers of attorney, and healthcare proxies, • Prepare and manage beneficiary designation forms, and assist with the administration and transfer of assets across estate and trust accounts, • Maintain accurate and confidential records, time entries, and billing support for the Chair Requirements for Legal Executive Assistant (T&E Department): • Minimum 5+ years of Trusts & Estates experience in a law firm setting, with demonstrated experience supporting senior-level attorneys, • Exceptional organizational and multitasking skills with the ability to anticipate needs and prioritize with minimal supervision, • Proficiency in Microsoft Office Suite (Word, Outlook, Excel); knowledge of legal billing/time entry systems is a plus, • Strong interpersonal skills and a refined client service orientation, • Familiarity with New York probate procedures and estate administration; working knowledge of Medicaid applications is a plus

Executive Assistant Full Time | Mon - Fri THE BEST CAREERS. RIGHT HERE @ BROOKLYN’S LEADING HEALTHCARE SYSTEM. MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree’s philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children’s Hospital, Brooklyn’s only children’s hospital and only pediatric trauma center. Maimonides’ clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neurosciences Institute, Bone and Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine. Maimonides is currently seeking a full-time Executive Assistant to support the SVP. In this highly visible role, you will handle a variety of administrative and secretarial tasks, including maintaining and coordinating schedules, meetings, and ensuring the smooth flow of the day-to-day functions. Specifically, you will: • Maintain SVP calendar and schedule meetings with facilities/catering. • Open and route incoming mail, distribute correspondence and other materials to the Senior Vice President. • Prepare check requests and expense reports. • Monitor Vice President’s business credit card and provide documentation to Executive Office on monthly basis. We require: • HS Diploma or equivalent a must; Bachelor’s Degree is preferred. • Minimum 2-3 years of administrative assistant or secretarial experience is essential; C-suite assistant experience preferred. • Good interpersonal and English verbal/written communication skills. • Excellent computer proficiency with MS Office Excel and PowerPoint. Typing wpm (tested). Salary: $70,000-75,000/yr. We offer comprehensive benefits including a 403 (b) retirement plan. Executive Assistant, for immediate consideration, please apply now! Maimonides Medical Center (MMC) is an equal opportunity employer.

Job Description Pay $17.00/hour Part-time 4:30pm - 12:30am Friday and Saturday nights At Parkrose Estates, we are dedicated to enriching the lives of our residents through compassionate care and unwavering support. We are seeking individuals who share our commitment to creating exceptional living experiences and who are eager to contribute to a supportive, family-like atmosphere. When you join Parkrose Estates, you become an integral part of a team that values making a positive difference every single day. If you are driven by empathy and excellence, we invite you to bring your talents to our welcoming community. Full-time benefits include: • PTO (Paid Time Off) and Holiday Pay: Take advantage of paid time off to maintain a healthy work-life balance., • Daily pay: Get paid daily, providing you with financial flexibility and control over your earnings., • Health/Dental Insurance, • 401K with employer match: Plan for your financial future with our 401k program., • Life Insurance: Company paid life insurance, • Short and long-term disability: Financial security while you recover from an injury that puts you out of work, • Referral Bonuses: Refer qualified candidates and earn rewards, • Tuition Reimbursement: Invest in your education with our support The Customer Experience Specialist provides clerical support; organize and maintain resident, personnel, marketing, maintenance, and resource files. The Customer Experience Specialist answers telephones, greets guests, and responds to residents' requests and assist in coordination of services to residents. The Customer Experience Specialist assists in providing services to residents, families, and guests. Essential Functions of the Customer Experience Specialist • Answer incoming telephone calls promptly, taking complete and accurate messages, routing calls including locating residents when necessary., • Receive visitors, having them sign registers, and routing them as appropriate., • Provide information and assistance to residents coming and going, activities, and signing out when they leave the community., • Assist the Wellness Director as needed with resident’s doctors’ appointments, including scheduling appointments, recording all appointments, notifying the driver of the scheduled appointment(s), and seeing that the resident gets there on time., • Maintain resident mailboxes, including an up-to-date listing, assignment for new residents, names on boxes and returning mail to post office for move-outs; Receive and distribute mail as needed., • Maintain the professional and organized appearance of the lobby and reception area, including making certain any adjacent equipment, workroom, and supply closets are neat and locked., • Provide administrative support including typing, filing, preparation of reports, copying, scheduling appointment, and calling vendors, as requested by supervisor., • Schedule work orders received from the residents and coordinate with Maintenance/Housekeeping., • Assist with recruitment activities by placing ads, screening applicants, check references, scheduling physicals, and scheduling interview appointments, as requested by supervisor., • Maintain inventories of supplies; Assist in ordering supplies approved by the supervisor., • Resolve immediately or report to supervisor any unsafe conditions including building hazards, unsafe work practices, or threats to resident safety., • Supports and participates in the resident centered activity programs., • Participates in projects or committees as assigned., • Attends all associate meetings including in-service education and associate functions, as requested by supervisor., • High School Diploma or GED at a minimum., • Experience in general office procedures, computers; Windows, Word, Excel, Office, Outlook, Internet-based programs, Emailing, Scanning, and general office equipment., • Physical requirements include the ability to communicate by speaking, seeing, and hearing sufficient to serve the residents., • Professional and neat appearance and presentation, adherence to the dress code, and good personal hygiene are expected., • One year of office or hospitality experience preferred., • Good grammatical and writing skills, proficient with email process and etiquette., • Ability to read, write, and speak English., • Must have excellent customer service and interpersonal skills to work with various levels of people, associates, and residents., • Be free of communicable disease., • Physical requirements include bending, standing, lifting, stooping, sitting, walking, stretching, and ability to lift/carry up to 40 pounds., • Adhere to and carry out all policies and procedures.

POSITION PURPOSE: We are seeking a hospitality focused and organized individual to join our team as a Spa Concierge. Is responsible being the first point of contact for guests at the spa, providing exceptional customer service, assisting with inquiries and reservations, and ensuring a smooth and enjoyable spa experience. Playing a crucial role in maintaining the spa's reputation for excellence and creating a welcoming and relaxing atmosphere for guests. ESSENTIAL FUNCTIONS AND DUTIES: • Greet guests warmly upon arrival, provide an overview of spa services and facilities, and assist with check-in procedures., • Answer phone calls, respond to emails, and handle inquiries regarding spa services, appointments, pricing, and availability., • Provide personalized recommendations and assistance to guests based on their preferences, needs, and desired outcomes., • Schedule spa treatments, massages, facials, and other services for guests, ensuring availability of therapists, treatment rooms, and equipment., • Coordinate appointment times, confirmations, and reminders with guests via phone, email, or text message., • Maintain an organized schedule of appointments, adjusting as needed to accommodate guest requests and preferences., • Provide product recommendations, demonstrations, and information to guests, highlighting key features, benefits, and usage instructions., • Maintain cleanliness and organization in the spa reception area, waiting lounge, and retail display areas, ensuring a neat and welcoming environment for guests., • Monitor and replenish supplies, such as towels, robes, beverages, and reading materials, to meet guest needs and expectations., • Build rapport with guests, establish positive relationships, and foster loyalty through attentive service, personalized attention, and follow-up communication., • Collect guest feedback, comments, and suggestions to identify areas for improvement and enhance the overall guest experience., • Handle guest complaints or concerns with professionalism, empathy, and a commitment to resolving issues to the guest's satisfaction. KNOWLEDGE, EXPERIENCE AND SKILLS • Previous experience in customer service, hospitality, or spa-related roles preferred., • Excellent communication and interpersonal skills, with a friendly and outgoing demeanor., • Strong organizational and multitasking abilities, with the ability to prioritize tasks and manage time effectively in a fast-paced environment., • Knowledge of spa services, treatments, and products, or a willingness to learn and become familiar with them., • Proficiency in computer software for appointment scheduling, email communication, and basic administrative tasks., • Professional appearance and demeanor, with a commitment to upholding the spa's standards of excellence., • Flexibility in scheduling, including evenings, weekends, and holidays, to accommodate guest appointments and business hours. PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION: • Ability to move around the spa reception area, waiting lounge, and retail display areas to greet guests, assist with check-in procedures, and provide guidance., • Walking and standing for extended periods during shifts to accommodate guest arrivals, appointments, and inquiries., • Active listening skills to understand guest needs, preferences, and concerns, and, • provide appropriate assistance and recommendations., • Occasionally lifting and carrying light items such as towels, robes, retail products, or paperwork to assist guests or replenish supplies., • Transporting items between storage areas, retail shelves, and guest treatment rooms as needed., • Maintaining a professional appearance and demeanor while representing the spa, including wearing appropriate attire and adhering to grooming standards., • Presenting a welcoming and approachable demeanor to guests, fostering a positive and relaxing atmosphere in the spa environment. INTENT AND FUNCTION OF JOB DESCRIPTIONS All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Cipriani is an equal opportunity employer.

Job DescriptionJob description:We are a full-service plumbing and mechanical contractor offering plumbing, HVAC, electrical, renovation, and emergency flood response services. Due to continued growth, we are seeking a Service Manager / Project Coordinator with a strong trade background to oversee day-to-day operations, lead our team, and ensure high-quality service for our customers Summary Duties Key Responsibilities: • Customer Relations: Communicate professionally with customers, set realistic expectations, and maintain high customer satisfaction., • Team Oversight: Provide direction and support to field technicians, troubleshoot issues, and ensure job quality., • Estimate Creation: Draft thorough, accurate estimates for plumbing, HVAC, electrical, renovations, and flood jobs., • Scheduling & Dispatching: Coordinate technician schedules, respond to emergency service calls, and prioritize jobs in real-time., • Material Management: Build detailed material lists, place supplier orders, and track deliveries., • Billing & Documentation: Assist with billing tasks, job documentation, and post-job summaries., • Software Usage: Navigate and utilize multiple software platforms daily, including CRM/job management systems, estimating software, email, and spreadsheets., • Problem Solving: Use practical trade knowledge to resolve customer issues, job site challenges, and logistical bottlenecks REQUIREMENTS: • Prior hands-on trade experience (plumbing, HVAC, electrical, or general construction required)., • Ability to multi-task in a fast-paced, high-volume environment., • Excellent organizational and time-management skills., • Strong leadership and coaching ability for team management., • Experience preparing detailed service estimates., • Proficient with computers and various software systems (dispatching, estimating, CRM)., • Effective communication skills (verbal and written). Competencies: • Customer service focus, ability to develop strong, long-term customer relationships, • Excellent interpersonal skills, • Ability to work independently in a team environment and as individual., • Must possess proficient oral and written communication and presentation skills and be able to communicate effectively, • Must be able to develop and maintain positive, cooperative, team-oriented relationships with direct reports, co-workers, supervisors, managers, clients, and others. What We Offer: • Competitive salary based on experience, • Paid holidays and vacation time, • Health insurance options, • Opportunities for advancement in a growing company

Dream Office of Imaginary Friends is searching for a Personal/Executive/Studio Assistant to support Sharon Chang and Tomo Rrow. Sharon Chang and Tomo Rrow are two expressions of the same person — closely connected, but operating in different modes. Sharon is the visionary who built the DOIF ecosystem, while Tomo is the artist who focuses on her studio practice. Your role will be to support the full spectrum of this work, knowing when to lean into logistics and when to hold space for curiosity, process, and creative flow. WHO YOU ARE You’ve thrived in environments where fast pace, high performance, and consequential decisions are the norms—but now you're looking for something with a little more balance. You're ready for a job where high-performance is rooted in wisdom and maturity, high-stakes are about making an impact instead of chasing power, and high-stress is something to avoid rather than seek out. You’re no rookie. You’ve got experience supporting high-level individuals, and you’ve learned what works for you—what you’re great at, and what energizes you. You know your calling is to be an indispensable assistant. Work isn’t the only important thing—you don’t want to get a call at 2am on a Saturday—but you also know that this line of work requires a 24/7 mindset. You’re the type of person who anticipates needs before they arise, finds order amidst necessary chaos, and adapts to change with ease. No task is too small, and every detail matters. You’re an intuitive problem solver who reads situations and people well, and you handle relationships with discretion and professionalism. You also recognize that this is a rare opportunity—supporting someone who truly values balance and intentionality—and you’re ready to contribute your skills to make a meaningful difference in both their life and yours. YOUR SKILLS The ideal candidate for this role brings at least 5-7 years of experience, has a passion for organized living, and is ready to be part of something special: • Master Organizer: You know how to manage multiple tasks at once while staying calm and focused. Whether it's a packed calendar, coordinating travel, or organizing a last-minute meeting, you're always thinking ahead and making sure everything runs smoothly., • Adaptable & Solution-Oriented: Things change—and you don’t flinch. You stay grounded under pressure, adjusting quickly and making thoughtful decisions with emotional intelligence and intuition. When challenges come up (as they always do), you don’t just put out fires—you bring creative, proactive solutions with a sense of calm that helps everyone else breathe a little easier., • Communicator Extraordinaire: You excel at connecting with all kinds of people—whether it's Sharon/Tomo, a high-level CEO, or the person picking up coffee. You communicate with clarity, empathy, and professionalism, always balancing approachability with discretion., • Tech-Savvy & Resourceful: You’re comfortable with the tools that keep things organized—Microsoft Office, Google Suite, Zoom, Slack, Asana, and the like. You're also excited about learning new tech that makes work more efficient (i.e. you love ChatGPT but use it with caution), • Self-Starter: You don’t wait around to be told what to do. You're proactive, anticipate needs, and take initiative to get things done, even without someone looking over your shoulder., • Detail-Oriented & Diligent: You understand that success is in the details. You spot the small things others may overlook and ensure everything—whether it’s a file or a meeting—is handled with care., • Discreet & Trustworthy: You handle sensitive information with complete confidentiality and integrity, building trust with the people you support through discretion and respect., • Team Player & Leader: While you're excellent on your own, you're also comfortable managing part-time help when necessary, stepping into leadership roles when needed and ensuring the team functions as a well-oiled machine., • Resilient & Balanced: You know when to work hard and when to take a step back. While flexibility is key, you also believe in maintaining healthy boundaries so you can be at your best without burning out. THE ROLE As Sharon and Tomo’s trusted right hand, you’ll be at the center of both their professional and personal lives. This role is about ownership—knowing what’s in your lane, holding the thread, and making sure nothing gets dropped. Some responsibilities will ramp up or down depending on the season, but your consistency, attention to detail, and follow-through will be constant. Below are the main responsibilities — some clearly belong to Sharon or Tomo, while others will naturally blur between the two. If the scope of work calls for it, you’ll have the option to bring on part-time or project-based support to help carry it out. SHARON: • Executive Calendar Management: Own scheduling —set up meetings, manage scheduling conflicts, prep materials, and help maintain a balanced, intentional calendar., • Board & Advisory Coordination: Manage communication and logistics for Sharon’s board and advisory roles, including scheduling, prepping documents, tracking deliverables, and following up with key stakeholders., • Meeting Prep & Follow-Up: Attend meetings as needed, take detailed notes, track action items, and follow through to ensure nothing slips through the cracks., • End-to-End Travel Coordination: Manage all travel logistics (flights, accommodations, transportation, itineraries) for both business and personal trips. Ensure every detail is accounted for so travel is smooth and stress-free., • Health & Wellness Support: Schedule medical appointments, manage insurance-related tasks, coordinate wellness needs, pick up prescriptions, and help prioritize Sharon’s well-being., • Personal Task & Errand Management: Handle personal errands, maintain to-do lists, and offer daily reminders to keep Sharon’s day on track., • Household Management: Act as the main point of contact for Sharon’s household—manage vendors, house managers, repairs, maintenance, seasonal changes, and renovations., • Document & File Organization: Manage digital and physical files for personal, legal, and financial documents. Keep everything up to date, secure, and accessible., • Tracking Expirations & Renewals: Monitor and manage renewal dates for memberships, IDs, credit cards, vehicle registrations, and more—ensuring everything is current and nothing falls through the cracks., • Research & Vendor Outreach: Research new opportunities and tools, identify potential collaborators or vendors, conduct outreach, and manage communications to bring new ideas to life., • Finance & Budgeting: Track and organize expenses and receipts across all areas of life and work. Manage the monthly billing cycle: gather invoices, prepare summaries, and coordinate payments. Work with the Operations team on budgets and forecasting. TOMO: • Project Support: Track timelines and deliverables for creative projects, including–but not limited to–films, fabrications, installations, and collaborations. Research fabrication methods and materials. Liaise with creative partners, vendors, and collaborators. Manage contracts, invoices, and other project-related documentation. Develop and format presentations to support proposals or exhibitions, • Studio Asset Management: Maintain organizational systems for both digital and physical assets, including hard drives (film footage, design files) and prototypes in various materials. Implement protocols for archiving and cataloging studio work, • Artistic and Studio Support: Provide medium-specific assistance (e.g., preparing canvases, wedging clay, mixing plaster). Support production of medium- and large-format works, including moving/positioning pieces during sessions and between studio spaces. Organize and maintain studio space, including sourcing tools and materials, ordering supplies, and cleaning/tidying after sessions. Document artwork through photography and cataloging, • Marketing and Distribution: Research and identify appropriate channels for medium-specific exhibition, installation, performance, and digital distribution. Conduct outreach to curators, venues, and media platforms. Support visibility efforts through social media and other promotional avenues JOIN US! If you’re ready to play a pivotal role in a supportive, dynamic, and meaningful environment, we’d love to hear from you. To apply, please send your resume and a cover letter answering all of the following questions to : • What are you looking for in your next job? What attracted you to this one?, • What are the circumstances that allow you to do your best work?, • In a crisis or under stress, or overextended, what comes up for you?, • How do you interpret “how you do anything is how you do everything?”, • Explain how you prioritize your work in the context of what’s urgent vs. what’s important. Give examples., • Choose a movie character you most resemble; then choose one you aspire to be like. Explain your choices.

Position: Administrative Assistant Location: New York, NY (On-site 5 days / week) Reports to: Managing Director, Tax and Legal About Wafra: Wafra is a global alternative investment manager with over $28 billion of assets under management across a range of alternative assets, including strategic partnerships, alternative and traditional real estate, and real assets. Wafra is headquartered in New York and has offices in London and Bermuda. We have over 180 professionals globally. Position Summary: We are seeking a detail-oriented and highly organized Administrative Assistant to support the firm’s Legal and Tax functions. This role requires exceptional organizational skills, discretion, and a proactive mindset to manage complex schedules and communications in a dynamic, fast-paced environment. The ideal candidate will be forward-thinking, adaptable to shifting priorities, and capable of representing the firm with the utmost professionalism. Duties and Responsibilities: • Handle photocopying, printing, mail, and document distribution, etc., • Coordinate meeting schedules, prepare and finalize all necessary meeting arrangements, • Assist Legal and Tax staff where possible, including but not limited to expenses, booking travel, booking conferences, meeting logistics and bookings, coordinating presentation material, • Assists or prepares correspondence, as needed, • Screen team members calls, takes messages or fields/answers all routine and non-routine questions, • Manage sensitive and confidential information with discretion and professionalism, • Communicate clearly and professionally both verbally and in writing, • Provide support on ad hoc projects and initiatives as needed Requirements: • Bachelor’s degree preferred, • Exceptional organizational and time management skills; able to manage competing priorities effectively, • Strong attention to detail with the ability to see the bigger picture, • Poised, professional, and able to maintain composure under pressure, • Excellent verbal and written communication skills, • Proficient in Microsoft Office Suite (PowerPoint, Excel a plus) and common calendar/email systems (e.g., Outlook, Google Workspace), • Demonstrated ability to exercise sound judgment, discretion, and confidentiality, • Relevant experience in tax administration and legal/compliance support within the financial services or investment management industry a plus Benefits/Compensation: • The anticipated base salary for this role is $90,000. The compensation range for this role is specific to New York City and actual base salary will be determined by several components including but not limited to an individual’s experience, skill set and qualifications., • Wafra is committed to the wellbeing of all employees, and the hired candidate will be offered our comprehensive benefits package, including but not limited to, retirement benefits, health insurance, life insurance, paid holidays and time off and various wellness benefits.

Job DescriptionDescription: The Customer Experience & Support Admin plays a vital role as the primary liaison for customer repair cases while also managing a wide range of administrative support tasks. This role ensures a smooth and professional customer experience by coordinating repair authorizations, maintaining clear and timely communication between customers and the repair team, and keeping repair records up to date. In addition to repair coordination, this position is responsible for processing RMAs, generating return labels, submitting customer orders, and managing issues related to freight damages and lost packages—including submitting claims and monitoring them through to resolution. The role also involves answering inbound support calls transferred from the Sales Team when inquiries are unrelated to sales, and providing additional phone coverage during peak periods such as holidays and Q4. The ideal candidate is detail-oriented, highly organized, and dedicated to delivering timely, empathetic, and effective support in a fast-paced, customer-focused environment. Requirements: Admin Support: • Create and manage RMAs (Return Merchandise Authorizations) for authorized returns., • Generate and email return shipping labels to customers., • Set up and process new customer orders as needed., • Submit orders to DSV for drop ships. Repair Service Liaison: • Set up repair authorizations., • Communicate via phone (inbound and outbound) and email to keep customers informed throughout the repair or return process., • Make outbound calls to confirm repair status and collect payments., • Serve as a liaison between customers and the repair tech team to ensure clarity and timely updates., • Update repair cases in internal systems and manage case statuses., • Provide reporting based on SLAs and repair statuses., • Provide world-class customer service with professionalism, empathy, and attention to detail. Support Call Handling: • Answer inbound support calls transferred from the Sales Team that are unrelated to sales (e.g., technical support questions, order status, returns)., • Assist with general phone coverage during high-volume periods, including holidays and Q4., • Deliver efficient and courteous phone support to ensure customer needs are met. Damage & Loss Resolution: • Review cases of damaged items to determine next steps, including freight claim submission if applicable., • Submit and track loss tracers or claims with shipping carriers for missing packages., • Maintain clear and consistent communication with customers through resolution. Reporting & Documentation: • Maintain accurate records in CRM and ERP systems for all cases (repairs, returns, damages, and losses)., • Run and present daily/weekly reports outlining key metrics and statuses, • Identify trends and collaborate with team members to improve processes and prevent recurring issues. Qualifications: • 2+ years in customer service, order processing, or logistics support (e-commerce or repair-focused environment preferred)., • Excellent communication skills (verbal and written)., • Strong organizational skills with the ability to multitask and prioritize effectively., • Proficiency in order management and CRM tools (e.g., Shopify, HubSpot)., • Comfortable handling phone-based communication and providing real-time updates., • Positive, team-oriented mindset with a customer-first approach. Why You’ll Love Working Here: • Compensation & Benefits, • Competitive hourly pay with monthly bonuses and performance incentives, • Health and dental insurance plans, • 401(k) with company contributions, • Generous paid time off including vacation, sick time, and holidays, • Workplace Perks, • Fully stocked kitchen with endless coffee, lattes, and cappuccinos, • Monthly DoorDash pass to enjoy meals on us, • Hands-on access to high-end espresso machines and premium coffee gear

About Us We are a fast-growing, mission-driven company operating at the intersection of healthcare, technology, and supply chain innovation. As a recognized disruptor in the industry, we are building a legal and compliance function that is as bold and innovative as the business itself. This is an extraordinary opportunity to join a company with transformative potential while working side by side with visionary executives to shape the legal frameworks of tomorrow. Role Overview We are seeking an Ivy League–educated, high-performing attorney with exceptional interpersonal skills and a passion for thought leadership to serve as Deputy General Counsel. This is not a traditional in-house role—it’s a launchpad for a rising legal star who wants to lead in an environment of innovation, technology adoption, and strategic disruption. You will work hand-in-hand with the Chief Legal Officer to lead a world-class legal and compliance function, drive the adoption of AI-powered legal solutions, and play a key role in governance, strategic decision-making, and operational excellence. This is a highly visible role with direct exposure to the executive team, board members, regulators, and global partners. Key Responsibilities Strategic Leadership & Oversight • Lead and inspire the Legal and Compliance teams, ensuring alignment with corporate goals and a culture of innovation., • Act as the first-line advisor for legal and compliance matters, escalating to the CLO as needed., • Provide direct mentorship, professional development, and growth pathways for a high-performing team. Compliance & Governance • Oversee all aspects of regulatory compliance, licensing, and corporate governance., • Support board functions and investor relations with precision and discretion., • Design and implement advanced risk management frameworks and reporting systems. Innovation & AI Integration • Lead the transformation of legal operations through AI and emerging legal tech., • Partner with technology teams to create automation, analytics, and scalable workflows., • Shape the future of compliance and law through thought leadership and forward-looking strategies. External Representation & Influence • Represent the company confidently with regulators, partners, and industry leaders., • Build trusted relationships across the organization, fostering a collaborative and solution-driven legal culture. Program Development • Oversee the company’s legal internship program to identify and mentor top talent., • Lead internal engagement surveys and initiatives that advance the department’s leadership approach. Ideal Candidate • J.D. from an Ivy League or top-tier law school; member of the New York Bar (or eligible for in-house registration)., • 5–10 years of legal experience at a top law firm, prestigious clerkship, or high-growth corporate environment., • Proven ability to manage legal and compliance initiatives in dynamic, regulated industries., • Exceptional leadership and interpersonal skills; a natural relationship builder and trusted advisor., • Track record of leveraging AI, automation, or legal tech to drive efficiency and innovation., • Entrepreneurial mindset with a bias for action, intellectual curiosity, and passion for building., • Energized by visibility, influence, and the opportunity to shape strategy in a high-growth organization. Why This Role Stands Out • Impact from Day One: Work alongside C-suite leaders and shape the strategic direction of a category-defining company., • Technology Meets Law: Be at the forefront of integrating AI into legal operations., • Career Acceleration: Gain boardroom access, build your leadership brand, and develop expertise across compliance, governance, and innovation., • Mission-Driven Growth: Join a company redefining healthcare and supply chain systems with global reach and purpose. The annual starting base salary for this position is $250,000, with the potential of a performance-based bonus or incentive. While we anticipate this compensation range, it is not a guaranteed salary. Actual compensation can vary based on a wide range of factors, including but not limited to skill set, experience, responsibilities, and education.

Title: Executive Assistant Location: Nesconset, NY (Hybrid) Compensation: $60-85K base We are seeking a highly organized, resourceful, and proactive Executive Assistant to serve as the right-hand person to the President. This pivotal role requires a self-starter who can anticipate needs, manage multiple priorities, and provide creative support, ensuring the executive office runs efficiently and effectively. The ideal candidate thrives in a fast-paced environment, maintains a professional presence, and approaches challenges with initiative and solution-oriented thinking. What You’ll Do Executive & Administrative Support • Anticipate the President’s needs and proactively manage schedules, communications, and projects., • Assist in creating, reviewing, and managing documents with accuracy and completeness., • Handle contracts, reports, confidential files, and maintain organized filing systems., • Create, update, and manage Excel spreadsheets for projects, reports, and tracking purposes., • Provide data analysis and prepare summaries as needed., • Arrange domestic and international travel, including flights, accommodations, and transportation., • Prepare detailed itineraries and ensure smooth execution of travel plans., • Track and prioritize emails, flagging important communications and managing follow-ups., • Plan and organize company events, meetings, and special occasions with minimal supervision., • Coordinate with vendors to ensure arrangements meet the President’s standards., • Offer creative input on marketing materials, presentations, and other visuals., • Serve as a resourceful gatekeeper and liaison between the President and internal/external stakeholders., • Maintain confidentiality and discretion in all matters. What We’re Looking For • Minimum of 3 years’ experience as an Executive Assistant, ideally supporting C-suite executives., • Expert proficiency in Microsoft Office Suite., • Highly resourceful, proactive, and a self-starter who can anticipate needs and solve problems independently., • Strong organizational, communication, and multitasking abilities., • Familiarity with design software or a strong creative eye is a plus., • Social media management experience is a bonus., • Detail-oriented, solutions-focused, and able to meet tight deadlines., • Professional presence with the ability to interact with high-level executives., • Calm, mature, and adaptable in high-pressure situations.

Job #2222 We are seeking an Executive Assistant & Office Manager, to support the executive leadership team of an education tech startup. This dual-role provides high-level administrative support to the founders while ensuring smooth day-to-day operations of the company’s NYC office. The ideal candidate thrives in fast-paced environments, is proactive in anticipating needs, and brings structure to a dynamic team. Key Responsibilities: • Provide direct administrative support to the co-founding executive team, including calendar management, meeting coordination, and document preparation, • Coordinate internal and external meetings, including booking rooms, preparing agendas, and ensuring follow-ups, • Manage logistics for sales team and company-wide travel (flight and hotel booking, itineraries, etc.), • Plan and coordinate company events and team offsites, • Oversee daily operations of the NYC office, including vendor relationships, inventory, and basic facilities upkeep, • Serve as a welcoming point of contact for on-site guests and candidates during in-office interviews, • Assist with light ad hoc operational tasks that support broader team efficiency, • Proactively identify ways to reduce friction and improve executive and team efficiency, • Adapt easily to a startup environment and wear multiple hats as needed, • Communicate clearly and effectively with both in-person and remote team members, • Foster a professional, welcoming, and inclusive environment in the office Requirements: • 5+ years of experience in executive support, office management, or operations within high-growth or startup environments, • Ability to manage complex schedules, navigate multiple priorities, and collaborate with leadership; strong judgment and discretion expected, • Highly organized and detail-oriented, • Self-starter who thrives in ambiguity and builds processes from the ground up, • Personable and confident communicator who can interact with senior leadership and team members alike Salary: Up to $120,000/yearly & comprehensive health coverage Location: New York City, NY. Full-time, hybrid work setting

Job Description Bookkeeper and billing/ AR specialist with law firm experience, Clio and Quickbooks proficient, can handle volume legal billing plus collections, as well as bank reconciliations in QB and bi-annual/ annual interface with accountants.

Office Administrator – Fashion Industry East Rockaway/Oceanside, NY (Nassau County) Monday–Friday, 9:00 AM – 5:00 PM Temp-to-Perm Opportunity $21–$23/hour (based on experience) A well-established and trend-setting men’s fashion brand is seeking a highly organized, tech-savvy Office Administrator to join its team at the East Rockaway/Oceanside headquarters. This is an excellent opportunity for someone with a passion for fashion and a knack for keeping operations running smoothly behind the scenes. This role is ideal for someone early in their career with 1–3 years of administrative experience—especially in fashion, marketing, or a creative industry. Graduates from FIT or similar programs are encouraged to apply. What You’ll Do • Enter and manage customer orders in the internal system (training provided), • Use Microsoft Excel and Word daily—strong proficiency required, • Answer phones and communicate professionally with clients and team members, • Collaborate closely with the sales team to support key administrative needs, • Schedule meetings, manage calendars, and coordinate travel arrangements, • Keep physical and digital filing systems up to date and well-organized, • Monitor and reorder office supplies, and handle equipment repairs as needed, • Prepare accurate reports, invoices, and internal documentation, • Assist with planning and coordinating meetings and team events, • Manage mail, shipping, and general office logistics, • Bachelor’s degree in Fashion, Business Administration, Marketing, or a related field, • 1–3 years of administrative or office support experience; experience in fashion a big plus, • Excellent communication and organizational skills with high attention to detail, • Proficiency in Microsoft Office (Excel, Word, Outlook); experience with QuickBooks or inventory/order management software is a bonus, • Work with a passionate team at the heart of a leading menswear brand, • Be part of a creative, fashion-forward environment, • Hands-on experience across multiple departments—ideal for future growth, • Temp-to-perm path with strong potential for a long-term role

Receptionist / Office Manager 📍 New York, NY (On-site | 57th & Madison) 🕒 Full-time | Monday–Friday, 9:00 AM – 5:30 PM 💼 $80,000–$90,000 + Bonus 🍽️ Daily Lunch | Medical Benefits | 401(k) About the Role We’re looking for a polished, proactive, and detail-oriented Receptionist / Office Manager to be the face and heartbeat of our Midtown Manhattan office. This is a full-time, in-office role supporting daily operations and ensuring a seamless, professional environment for staff and guests alike. What You’ll Do • Greet guests, answer phones, and manage incoming/outgoing mail and packages, • Maintain office supplies, coordinate with vendors, and liaise with building management, • Assist with scanning, printing, dictation, and meeting material prep, • Support the Accountant with accounts payable and expense reconciliations, • Handle certified mail and shipping logistics, • Experience: 3+ years in an in-office administrative or office management role, • Skills: Strong computer literacy, excellent communication, and organizational skills, • Traits: Punctual, trustworthy, tidy, professional, intuitive, and receptive to feedback, • Competitive salary with bonus potential, • Daily catered lunch, • Comprehensive medical benefits and 401(k) Apply now or reach out directly—we’d love to meet you!

The New York State Unified Court System is seeking a Case Manager in the 8th Judicial District, Genesee County Problem-Solving Courts. This position will assist with expanding and managing the requirements and resources of the court’s BRIDGE program and provide a supportive role in the implementation of problem-solving courts. Key Responsibilities: • Provide case management and monitoring services including interview participants to determine needs for services., • Refer participants to psychological or counseling services., • Conduct psycho-social evaluations and prepare reports., • Report participant compliance on programs and recommend incentive/sanctions., • Make preliminary case recommendations to the court and determine progress., • Implement and facilitate problem-solving court’s orientation groups for new participants., • Assist and conduct toxicology screenings and scheduling of the same., • Prepare clients for discharge to the community., • Travel may be required. Qualifications: Bachelors Degree from an accredited college or university and one (1) year of satisfactory full-time experience in social casework with a recognized public or private agency adhering to accepted professional standards; or Credentialed Alcoholism and Substance Abuse Counselor Trainee (CASAC-T) and two (2) years of satisfactory full-time experience in social casework with a recognized public or private agency adhering to accepted professional standards; or An equivalent combination of education and experience. Base Salary: $61,424 Please view the full employment announcement at: 8517.pdf

The Lead Tax Administrator provides vital support to the Tax Department, ensuring accuracy, efficiency, and timely delivery of client services. This role requires a high level of organization, attention to detail, and strong client interaction skills. Key Responsibilities: • Process, scan, and log client tax documents into Prosystem FX Engagement., • Assemble, process, and deliver digital tax return packages for both individual and entity clients., • Coordinate with clients on electronic filing consent forms; manage e-filing and releases to tax authorities., • Support and maintain data for 1099s, W-2s, payroll, and sales tax filings as needed., • Prepare and track tax engagement letters., • Monitor deadlines and manage project tracking using CCH Axcess Workflow, generating regular reports for departmental use., • File Form 990 extensions., • Draft and prepare tax-related forms (e.g., powers of attorney, EIN applications, and responses to tax notices)., • Communicate directly with clients to provide filing instructions, request documentation, and resolve inquiries., • Maintain accurate weekly time entries., • Manage office supplies inventory and reorders., • Enter and update client records in CCH Practice Management and Hubspot., • Handle administrative tasks such as mailing, filing, and faxing., • Assist with entity formation and coordinate filings with third-party vendors., • Provide additional ad hoc support to the Tax Team as required.

Compliance Admin– Insurance and Company Records Position Overview The Compliance Admin will be responsible for overseeing tenant and contractor insurance compliance, assisting with the company’s master insurance policies, and maintaining accurate and accessible company records. This role will partner closely with Property Management, Leasing, and Accounting teams to ensure compliance with lease requirements, company policies, and municipal regulations. The ideal candidate is detail-oriented, proactive, and MUST HAVE experience in insurance and document management. Key Responsibilities Tenant Insurance Compliance • Review and abstract tenant insurance requirements from leases (300+ tenants)., • Collect, track, and review tenant certificates of insurance for accuracy and compliance., • Follow up with tenants and insurance brokers to resolve deficiencies or lapses., • Review and verify contractor insurance certificates to ensure coverage meets company standards., • Assist in maintaining the company’s master insurance programs and renewals., • Coordinate with insurance brokers and internal stakeholders to ensure appropriate coverage is in place., • Provide insurance, ownership, and property documentation to Leasing and Accounting teams., • Maintain network and hard-copy files of deeds, mortgages, management agreements, surveys, and entity documents (100+)., • Ensure all records are well-organized, current, and accessible to authorized personnel., • Bachelor’s degree required., • Minimum 5+ years of relevant experience, ideally within insurance, property management, or compliance., • Strong knowledge of insurance requirements and certificate review processes., • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Excellent attention to detail, organizational skills, and ability to manage multiple priorities. Pay: $75,000.00 - $80,000.00 per year Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance

Executive Assistant to the CEO – Workforce Innovation Initiative Location: Syracuse, NY | Full-Time | Temp-to-Hire | $51,500–$60,000 Are you a mission-driven administrative professional looking for a dynamic opportunity to be part of something transformative from day one? Our client is a newly launched workforce development initiative focused on building equitable access to career pathways in advanced manufacturing and construction across Upstate New York. Backed by regional economic development leaders, this high-impact program is in its foundational stage—and you’ll be at the center of it all. The CEO is actively building the organization from the ground up and is seeking a trusted right hand to support day-to-day operations, strategic communications, and executive coordination. About the Role: This is more than just calendar management. As Executive Assistant to the CEO, you'll play a critical organizational role that blends executive support with team coordination. You'll manage confidential information, prepare presentations, coordinate board and partner meetings, and ensure seamless communication within a high-profile, fast-moving environment. Key Responsibilities: • Manage the CEO’s calendar, travel, and correspondence, • Prepare executive presentations, board materials, and internal reports, • Coordinate board communications, meeting logistics, and minutes, • Maintain contact databases and track key organizational documents, • Serve as a point of coordination for internal stakeholders and external partners, • Handle confidential information with discretion and professionalism, • Support a range of administrative and team coordination duties as needed What We’re Looking For: • Proven experience supporting executive leadership or senior-level professionals, • Mastery of Microsoft Office (especially Outlook, Word, PowerPoint, Excel), • Outstanding organizational, written, and verbal communication skills, • Ability to operate with discretion, tact, and maturity in high-profile settings, • Experience coordinating board/committee meetings is a plus, • A collaborative mindset, with the flexibility to grow alongside a fast-evolving initiative, • Associate degree preferred but not required What You’ll Gain: • A front-row seat in shaping a mission-driven organization from its earliest stages, • The opportunity to grow into a permanent role and be a foundational member of the team, • A professional, respectful environment that values equity, access, and long-term impact Position Details: • Type: Temp-to-Hire, • Schedule: Monday–Friday, 8:30 AM–4:30 PM, • Location: Syracuse, NY (on-site), • Compensation: $51,500–$60,000 annually, • Classification: This role may be non-exempt based on final salary and duties If you thrive in a role where your organizational skills, discretion, and professionalism are not only appreciated but mission-critical, we’d love to hear from you. Apply now to be considered for this impactful opportunity. Submit a resume to for immediate consideration! Sapphire Recruitment is an EOE

Position Overview: As a Recruiter at Bells Staffing Agency, you will play a crucial role in our expansion efforts by identifying, attracting, and placing top talent with our clients. You will be responsible for managing the full recruitment lifecycle, from sourcing candidates to onboarding. We’re looking for someone who thrives in a team environment, enjoys a fast-paced work culture, and is eager to grow with us. Key Responsibilities: • Source and recruit candidates using a variety of methods including job boards, social media, networking events, and direct outreach., • Conduct interviews to assess candidate qualifications and fit for client needs., • Build and maintain strong relationships with clients to understand their staffing requirements and provide tailored recruitment solutions., • Manage the end-to-end recruitment process, ensuring a positive candidate experience., • Meet and exceed recruitment targets and contribute to the overall success of the team., • Stay updated on industry trends and market conditions to effectively advise clients and candidates. What We Offer: • Competitive Salary: $60,000 base plus commission—take control of your earnings!, • Comprehensive Benefits Package: Medical, dental, vision, and 401k plans., • Time Off: Enjoy two weeks of vacation per year, 5 PTO days, and 5 sick days., • Growth Opportunities: As we continue to grow, there will be ample room for career advancement and professional development., • Dynamic Work Environment: Join a team that values collaboration, teamwork, and a positive workplace culture. Qualifications: • Proven experience as a recruiter or in a similar role within the staffing industry., • Strong communication and interpersonal skills., • Ability to thrive in a fast-paced, high-energy environment., • Excellent organizational and time-management skills., • Familiarity with various recruitment tools and platforms., • A proactive and results-driven attitude. How to Apply: If you’re ready to join a winning team and make a significant impact in a rapidly growing company, we’d love to hear from you! Apply now by submitting your resume and a brief cover letter explaining why you’re the perfect fit for this role. Equal Opportunity Statement: Bells Staffing Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

PromptCare is seeking an experienced Accounts Receivable Specialist to join our team in the Home Infusion department.The ideal candidate will oversee billing or collections for assigned third-party payors, ensuring timely and accurate submission, follow-up, and resolution of all issues.Understand an

𝗧𝗶𝘁𝗹𝗲: ServiceNow Developer 𝗟𝗼𝗰𝗮𝘁𝗶𝗼𝗻: Arlington, NY (Hybrid) 𝗧𝘆𝗽𝗲: Permanent 𝗗𝘂𝗿𝗮𝘁𝗶𝗼𝗻: Full Time Introduction: This role focuses on maintaining core ITSM modules, improving workflow efficiency, and enabling automated self-service capabilities across the organization. The ServiceNow Administrator works with technical and business teams to translate user requirements, manages platform updates, and ensures smooth operation of key modules such as Incident, Change, Problem, and Service Catalog. With a strong understanding of ITIL processes and platform capabilities, the ServiceNow Administrator helps drive continuous improvement and user satisfaction. As a platform steward and problem-solver, this individual contributes to the strategic roadmap, supports integrations, and ensures ServiceNow remains reliable, scalable, and aligned with enterprise goals. Roles and responsibilities: Configures and launches new ServiceNow applications, modules, and UI/Workflows, including regular plugin verification and updates Implements the latest version of ServiceNow, manages update sets and version control Develops integrations and process automation using the App Engine and Integration Hub Utilizes Flow Designer, Workflow Editor, and scoped applications to streamline automation and user experience Ensures consistent configuration and reliable operation across all ServiceNow environments, including development, testing, sandbox, and production Manages ServiceNow Security Center, hotfixes, patches, and supports audits and compliance Collaborates with administrators and stakeholders to develop solutions, manage configuration changes, and lead workshops to promote platform adoption Identifies system or process deficiencies and recommends solutions Creates reports and dashboards using Performance Analytics to support data-driven decisions and improvement Works in a SCRUM / Agile framework to deliver and drive incremental improvements to employee experience and operations Maintains and continuously improves processes, standards, policies, working methods, and tools. Participates in ongoing production support and end user support Delivers user training and documentation, both technical and end-user Participates in special projects to improve processes and technologies Demonstrates a commitment to organizational values, including integrity, collaboration, and a customer-first mindset Provides support for storm restoration efforts Required Skills: Bachelor’s degree in computer science, Software Development, Business or a related field and experience developing and delivering on ServiceNow or related initiatives or an associates degree in the aforementioned fields and 3+ years of ServiceNow or related experience. In lieu of a degree, a high school diploma or equivalent and 5+ years of ServiceNow or related experience will be considered. Self-motivated with proven ITSM and ServiceNow knowledge Strong grasp and understanding of CSDM 4.0 or 5.0 Demonstrated experience working on a team, with the ability to make a strong, hands-on contribution A strong understanding of ITIL best-practice service-delivery Excellent communication skills, both written and oral Demonstrated strong problem solving, analytical skills and strategic thinking Excellent interpersonal skills, including stakeholder management, training, presentation, and public speaking Flexible and adaptable to changing priorities, technology, and processes Valid driver’s license Preferred: Certifications such as ServiceNow Administrator, ITIL v.4, ServiceNow Implementation Specialist or Certified Application Developer Demonstrated background with ServiceNow ITOM, including common asset integrations SCRUM Experience Experience with CMDB and Discovery

Job Description Full-Time Position 6am-2:30pm Monday – Friday and minimum of 1 Saturday a month Actual days / hours worked are as scheduled by the Manager. Position could be scheduled for first, second or third shift with occasional overtime as required by business conditions. Primary Location: Albany, NY Description: Conduent is the world's leading enterprise for business process and document management. Its services, technology, and expertise enable workplaces - from small businesses to large global enterprises - to simplify the way work gets done so they operate more effectively and focus more on what matters most: their real business. Conduent offers business process outsourcing and IT outsourcing services, including data processing, healthcare solutions, HR benefits management, finance support, transportation solutions, and customer relationship management services for commercial and government organizations worldwide. The company also provides extensive leading-edge document technology, services, software and genuine Conduent supplies for graphic communication and office printing environments of any size. Conduent serves clients in more than 160 countries. The Production Control Associate reports directly to the Notice and Disbursements Manager performing the following responsibilities as assigned by management: Responsibilities: • Production printing of daily, weekly and monthly notice files received from our client and/or generated from various departments within the facility., • Production printing of checks and uploading of daily electronic financial transactions, • Daily preparation of printed material for delivery to the post office for mailing by automated (insertion machines) and manual means., • Accurate entry and maintenance of production, service and billing logs utilizing both computerized and non-computerized means as required., • Warehouse maintenance of both department inventory and facility documentation storage., • Receipt of deliveries to the facility and/or coordination of documentation pick-up by authorized vendors as required., • High School diploma or GED equivalency., • Ability to consistently walk, stand, bend or stretch for long periods of time., • Ability to consistently lift 30 lbs., • Ability to work hours as scheduled and/or required, which will occasionally include weekend (Saturday and/or Sunday) and extended hours coverage., • Ability to effectively multi-task while maintaining accuracy., • Ability to understand and follow production Standard Operating Procedures., • Experience and basic ability to use business computer systems and Microsoft Office products (Word, Excel, Outlook and Access)., • Excellent attention to detail, • Excellent communication and interpersonal skills, • Ability to work with a sense of urgency towards meeting all contracted Service Level Agreements.

Location: 4510 16th Avenue Brooklyn, NY 11204 Hours: Full Time o Friday, 10am-4pm (remote) o Friday, 10am-4pm (remote) o Sunday, 11am-5pm (remote when needed; will not work Friday that week) Premium Health is looking for outstanding Fertility Patient Care Coordinator candidates for our Reproductive Endocrinology and Infertility (REI) practice. Premium Health’s Women’s Health practice is split into two divisions, OBGYN/MFM and REI. The REI unit is made up of a team of clinically renowned providers including two REI specialists and their medical teams. In addition, the REI unit houses an integrated fertility counseling program that aims to provide mental health support for patients who are engaged in fertility treatment. The team is comprised of Medical Assistants, Sonographers, Nurses and REI Specialists who are tight knit and collaborate closely on providing the care that is to our standards: Compassionate, Agile, Respectful, and Excellent. This position sits in the REI (Fertility) unit and offers candidates the opportunity to speak with patients to go over treatment requirements, labs, and medications, as well as educating patients on treatment protocols. The Patient Care Coordinator will also be responsible for coordinating patient care, educating patients, and ensuring effective communication throughout the fertility treatment process. This role would require regularly communicating with patients regarding lab results, coordinating appointments, and therapy changes in addition to educating patients on treatment protocols and medications, ensuring they understand their care plan and medication usage. Ideal candidates will have excellent documentation and communication skills, be a team player and very detail-oriented, and adapt quickly to changes throughout their day while collaborating with clinical staff. Fertility experience not required but strongly preferred Time Commitment: Hours: Full Time o Friday, 10am-4pm (remote) o Friday, 10am-4pm (remote) o Sunday, 11am-5pm (remote when needed; will not work Friday that week) Compensation: • $25-$28 per hour, commensurate with experience Benefits: • Public Service Loan Forgiveness (PSLF), • Paid Time Off, Medical, Dental and Vision plans, Retirement plans

Company Description TF Andrew Carpet One Floor & Home is a family-owned flooring solutions company with over 42 years of experience. We provide property managers, builders, A&D, and business owners with top-tier flooring products and services across 25 states, making us one of the 10 largest flooring providers in the USA. Our mission is to offer the best flooring products at competitive prices with unparalleled 360° service. Our customized flooring programs are designed to meet specific budgets and time constraints for both commercial and residential projects. Role Description This is a full-time role for a Construction Administrator located in New Rochelle, NY. The Construction Administrator will be responsible for day-to-day tasks such as project coordination, overseeing construction administration services, handling submittals, waivers, close-out packages, and assisting with project management. The role involves maintaining effective communication with clients, contractors, and team members to ensure smooth project execution. Qualifications • Project Coordination and Project Management skills, • Experience in Construction Administration Services, • Experience with Microsoft Excel, Outlook, Teams, etc., • Excellent Communication skills, • Strong organizational skills and attention to detail, • Ability to work independently and in a team environment, • Prior experience in the flooring industry is a plus

PREMIER BRANDS GROUP HOLDINGS Iconic by Nature, Exceptional by Design Premier Brands Group Holdings, A Global Leader in Apparel, Jewelry and Accessories Design Driven by excellence and innovative talent, Premier Brands Group is a leading, global apparel group of iconic brands, offering a diverse portfolio in denim, women’s apparel, and jewelry. Premier Brands Group is comprised of three distinct businesses that create top-tier brands for the discerning consumer. • One Jeanswear Group designs and distributes a distinguished portfolio of branded and private label Jeanswear throughout North America., • The Kasper Group, an apparel industry leader for 30+ years, has remained committed to excellence in offering iconic brands and relevant womenswear designs., • The Jewelry Group has a 20+ year legacy of developing, sourcing and selling elevated fashion jewelry pieces, with a design-centric point of view. Our legacy is rooted in our rich portfolio of the most covetable denim, apparel, jewelry and accessories brands in the world. Each respective group is Iconic by Nature and Exceptional by Design. Fabric Research and Development Assistant We are seeking a Fabric Research and Development Assistant to join our team. This is an exciting opportunity for a highly organized and creative professional with a passion for textiles. You'll be a key player in bringing our creative vision to life by supporting our Fabric Director and working closely with the design and production teams to facilitate fabric production from start to finish. What You'll Do: • Support Fabric Sourcing & Development: Collaborate with designers to establish fabric direction and actively source new materials. You'll work with suppliers to gather details on pricing, minimums, fabric content, and more., • Manage Fabric Production Flow: Maintain precise and detailed records of all fabric developments, from initial adoption to pre-production. You'll ensure a smooth process by requesting FDS sheets, sourcing swatches, and obtaining yardage when needed., • Maintain Our Fabric Library: Organize and manage our physical fabric library, including swatches, prints, and color standards., • Collaborate Across Teams: Work closely with our Design, Print, and Textile teams to ensure seamless communication and execution., • Keep Systems Up-to-Date: Maintain the PLM database with current information, ensuring all fabric details are accurate and easily accessible. Who You Are: • You have a minimum of 2 years of experience in fabric sourcing and development, including relevant internship experience., • You have a strong background in woven and knit construction and a great understanding of brand aesthetics., • You are highly organized and detail-oriented, with excellent time management and multitasking skills., • You possess strong proficiency in Microsoft Office. Knowledge of PLM and Photoshop is also highly preferred., • You have a degree in Textile Design. Salary Range: *50-58k Actual base salary for this role within the above range will be based upon experience, qualifications and/or assigned unit. An EEO/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, nation origin, disability or protected

Location: New York, NY Compensation: $33-$36 per hour (dependent on experience) + OT Work Setting: Onsite, full-time schedule Employment Type: Contract with benefits OVERVIEW We are seeking a Human Resources Specialist to join a well-established organization in the professional services space. This role will support HR processes throughout the employee lifecycle, with a focus on maintaining accurate employee records, coordinating onboarding activities, and ensuring compliance with internal procedures. The position also involves handling contractor documentation, monitoring vendor relationships, and contributing to reporting and analysis. KEY RESPONSIBILITIES • Maintain and update employee records and HR data., • Support data audits to ensure accuracy and consistency., • Assist with onboarding processes and related documentation., • Manage HR files, payroll submissions, and employment verifications., • Coordinate contractor agreements, background checks, and extensions., • Process vendor invoices related to staffing partners., • Partner with HR and People Analytics teams on reporting and process improvements., • Utilize HR systems and spreadsheets to support data management and analysis. QUALIFICATIONS • Bachelor’s degree required., • Previous exposure to HR, people operations, or related administrative functions., • Strong attention to detail and ability to work with sensitive information., • Proficiency with Microsoft Office and comfort with HR systems (Workday a plus)., • Excellent communication, problem-solving, and organizational skills., • Ability to prioritize multiple tasks and adapt in a fast-paced environment. NICE TO HAVE • Experience with HR reporting tools or data visualization platforms., • Familiarity with contract management and invoice processing.

The HR Dispatcher works under the direction of the HR Supervisor and supports the corporate and field operations team to manage the assignment of replacement team members across various work sites and perform other administrative duties within the HR and Operations departments. Pay: $55,000/year Hours: Either 6a-3p OR 9a-6p, Must be available for both Bilingual Spanish Required Full Time On Site, 5 days/week Responsibilities: • Operates the main operations department reception line in a professional and courteous manner., • Documents all absences of full-time employees (sick, personal, leaves, etc.) and extra labor requests and promptly assigns temporary placement employees as necessary., • Communicates effectively and promptly all replacement assignments with field operations and clients, as necessary., • Coordinates exit process for terminated employees (collects uniforms, ID cards, and other company property)., • Actively assesses temporary staff to identify performance levels both positive and negative., • Research timekeeping discrepancies and resolves with the field and payroll department., • Track, log and distribute employee checks on a weekly basis., • Analyze payroll reports, including active no hours and labor distribution, and audits to ensure proper maintenance and accurate employee staffing and classifications., • Research stop payment requests and processes as necessary., • Interact with payroll team in an effective and positive manner to process and resolve payroll related issues according to CBS regulations and legal compliance., • High School Degree minimum. College Degree in HR highly desired., • 2 years of prior administrative experience with a focus on HR/ Staffing preferred., • Fluency in Spanish is required., • Strong English communication skills both written and verbal., • Ability to work in a highly fast paced environment and operate multiple phone lines., • Ability to work successfully in a team environment while able to work well independently., • Advanced knowledge of Excel and Microsoft Suite systems is required.

About Venn Venn is revolutionizing how businesses enable BYOD workforces, removing the burden of buying and securing laptops or dealing with virtual desktops. Our patented technology provides companies with a new approach to securing remote employees and contractors working on unmanaged computers. With Venn’s Blue Border™ software, work lives in a company-controlled Secure Enclave installed on the user’s computer, enabling IT teams to secure company data while ensuring end-user privacy. Over 700 organizations, including Fidelity, Guardian, and Voya, trust Venn to meet FINRA, SEC, NAIC, and SOC 2 standards. Your Role and Impact Venn is seeking a seasoned, highly organized, and forward-thinking Executive Assistant to serve as the trusted right hand to our CEO. This role is pivotal in advancing Venn’s mission by ensuring the CEO can focus on driving company strategy, growth, and long-term vision. While the Executive Assistant will primarily support the CEO, they may also provide assistance to other members of the Executive Leadership Team as needed to keep the organization running smoothly. The Executive Assistant will operate at the intersection of administrative excellence and strategic partnership, combining traditional EA responsibilities with high-impact project work across multiple teams. What You Will Do: • Serve as the CEO's "right hand" by managing day to day priorities, acting as gatekeeping, and ensuring seamless execution of demanding and fluid schedule, • Prepare, review, and coordinate high level communication including emails, reports, and presentations that reflect the CEO's voice and the company's brand, • Own logistics for executive meetings, board meetings, travel, and events, ensuring all details are managed with precision and efficiency, • Partner closely with the Executive Committee and cross functional teams to drive key initiatives and ensure alignment across the business, • Provide occasional support to other members of the Executive Team to advance strategic priorities, • Anticipate needs and proactively solve problems before they arise, enabling the CEO to operate at maximum effectiveness, • Handle sensitive and confidential information with the utmost discretion and professionalism, • Support occasional personal tasks and other ad hoc projects as assigned What You Will Bring: • At least 5+ years supporting C-level executives in dynamic, high-demand environments., • Exceptional written and verbal communication skills; polished, concise, and adaptable across audiences., • Ability to pivot seamlessly, manage multiple competing priorities, and thrive in a fast-paced, ever-evolving environment., • Meticulous attention to detail, strong organizational skills, and a proactive problem-solving mindset., • Proficiency in Microsoft Office Suite, with bonus points for experience in tools like Confluence, Trello, or other productivity platforms., • Prior experience in a high-growth start-up or technology company strongly preferred., • Bachelor’s degree preferred

Job Description We are looking for a Director of Technical Recruiting to be the senior leader responsible for architecting and executing a talent-acquisition strategy that attracts world-class sales, cloud, data, and AI/ML engineers. You will partner with executive stakeholders across Engineering, Product, and Delivery; and ensure hiring outcomes keep pace with our rapid growth in cloud-native and AI-native professional-services projects. Key Responsibilities • Own a three-year hiring roadmap that aligns with sales and engineering capacity forecasts and revenue targets., • Define ideal-candidate personas for cloud architects, software engineers, data scientists, ML engineers, and GenAI specialists., • Design data-driven sourcing strategies to maintain 4× pipeline coverage for priority roles., • Drive diversity-focused initiatives to expand representation in our tech workforce., • Partner with as strategic talent advisor to the CTO, VPs of Engineering & Delivery, and hyperscaler alliance managers., • Develop college co-op and entry level recruiting programs with strategic universities for talent pipeline., • Elevate the company’s brand in the cloud and AI communities through thought-leadership content, tech talks, university partnerships, and open-source contributions., • As an individual contributor, you will independently drive end-to-end recruitment for technical and leadership roles. Qualifications • 10+ years full-cycle technical recruiting experience, • Demonstrated success hiring cloud architects, SREs, platform engineers, data engineers, and AI/ML practitioners at, • Deep market knowledge of AWS, Azure, GCP, Kubernetes, MLOps, GenAI/LLM skill sets and compensation trends., • Proficiency with modern recruiting tech stack, • Bachelor’s degree in human resources, Business, or a technical discipline, • Entrepreneurial drive and mindset operating in a fast-paced, high-growth environment Why Join MegazoneCloud? As Director of Technical Recruiting, you’ll shape the future talent of one of the world’s fastest-growing AI-native consultancies. You’ll have the opportunity to: • Lead recruitment for elite cloud, AI, and data talent across North America, • Serve as a strategic advisor to executives in Engineering, Delivery, and Product, • Champion diversity and innovation through university programs and community partnerships, • Build the brand presence of MegazoneCloud across top talent hubs and engineering communities, • Operate with ownership and agility in a high-trust, high-impact culture MegazoneCloud is an equal opportunity employer committed to building a diverse and inclusive workforce. We don’t just sell cloud solutions — we live our values: Transform how our clients grow, think of Tomorrow in every engagement, and win Together as one global team

OVERVIEW The Human Resources Generalist supports employees and managers in the U.S. and Canada. This role is responsible for a variety of tasks throughout the employee lifecycle, including answering general questions, facilitating manager training, partnering with managers to resolve employee relations issues, and preparing immigration cases. The HR Generalist will also collaborate closely with the rest of the HR team to ensure the delivery of global projects and region-specific process improvements. DESCRIPTION • Partner with managers to understand and resolve sensitive employee relations issues, provide guidance on company policies and procedures, advise on disciplinary actions, write performance improvement plans, and address general concerns., • Conduct employment-related investigations and collaborate with legal counsel as necessary., • Support employees requiring employer sponsorship by preparing visa cases alongside immigration counsel., • Support processes through the employee lifecycle including performance management, organizational changes, and conduct-related issues., • Review employee handbooks and policies, updating them as necessary., • Proactively manage federal, state, and local regulations, such as paid sick leave and update policies accordingly., • Develop and deliver trainings for managers on various topics such as effective communication, as well as annual compliance training for employees., • Review HR processes, identify opportunities for improvement, and implement new, efficient, and scalable processes as appropriate., • Promote a positive employee relations environment, maintain confidentiality, and establish trust and credibility., • Perform other special projects or duties as needed when required. REQUIRED SKILLS • Excellent interpersonal skills and an ability to connect with employees and management, • Excellent written and verbal communication skills, • Strong detail orientation and an ownership mentality, • Experience using MS Office suite, • Able to perform in a fast-paced environment while always maintaining excellent service, • Comfortable in difficult situations, • High sense of discretion in all situations REQUIRED EXPERIENCE AND QUALIFICATIONS • Minimum Bachelor’s degree or its equivalent, • 5-7 years of HR experience with a strong focus on employee relations and compliance, • 2-3 years of dedicated HR experience in a HR Generalist role, demonstrating a broad understanding of HR functions and best practices, • Multi-state work experience and knowledgeable in employment laws DESIRED SKILLS AND EXPERIENCE • Experience using Workday

Construction Administrator / Project Coordinator Our client, a prestigious High Net Worth Family Office, is seeking a Construction Administrator to support their growing and impressive real estate portfolio. This individual will play a key role in coordinating construction and facilities projects while also handling essential administrative functions. The role requires a hands-on professional who can thrive in a fast-paced environment, effectively interact with all levels of the organization, and confidently manage relationships with external vendors. Key Responsibilities • Support the Real Estate group and project managers in coordinating construction and property-related projects., • Provide administrative support, including scheduling, document management, and project tracking., • Assist with vendor communications, ensuring contracts, proposals, and invoices are managed in an organized and timely manner., • Coordinate project logistics and ensure all stakeholders are kept informed of timelines and deliverables., • Maintain project files, budgets, and reports, ensuring accuracy and accessibility., • Work closely with internal leadership and external vendors to ensure smooth project execution., • Provide general support for facilities and property-related needs as directed. Qualifications • 3+ years of experience in project coordination, construction administration, or related roles (general construction highly preferred)., • Strong organizational skills with the ability to manage multiple priorities and deadlines., • Excellent communication skills, with the ability to interact effectively at all levels of the organization and with external partners., • Detail-oriented with strong follow-through and problem-solving skills., • Tech-savvy, with proficiency in Microsoft Office Suite; experience with project management software is a plus., • Exposure to contracts management a plus, but not required., • Solid career tenure demonstrating professionalism, discretion, and reliability. Additional Information • Full-time, onsite role located in Manhattan., • Opportunity to join a high-growth family office with an expanding and prestigious real estate portfolio., • Reports into the real estate and facilities leadership team.

Job Title: Secretary Location: New York, NY 10003 Pay: $20/hr Schedule: Monday – Friday, 9:00 AM – 5:00 PM Job Summary: Provides comprehensive administrative and secretarial support to attending physicians within the department. The Secretary will manage communications, scheduling, patient interactions, and record-keeping to ensure smooth and efficient departmental operations. Responsibilities: • Provide personalized and confidential secretarial and administrative support under the direction of attending physicians., • Answer phone calls, take messages, and respond to inquiries regarding departmental procedures, services, and programs., • Handle patient calls, fulfilling requests for appointments, information, and contact with physicians or other staff., • Schedule patients for consultations, follow-ups, simulations, brachytherapy procedures, and diagnostic radiology using MOSAIQ/ARIA electronic scheduling systems., • Initiate pre-authorization processes for procedures when required., • Complete hospital registration of new patients in Eagle system, transfer demographic information to MOSAIQ/ARIA, and complete departmental registration prior to consultations., • Prepare new patient charts and ensure completeness of necessary records for consultations., • Ensure availability of all pertinent records and procedure results during patient follow-ups., • Collect demographic and financial information from patients and families with professionalism and discretion., • Maintain office records, documents, and files accurately and systematically., • Perform photocopying, correspondence preparation, and other clerical tasks as needed., • Assist in covering responsibilities of other support staff during absences., • Maintain punctuality and consistent attendance., • Represent the department with a positive attitude and professional demeanor., • Demonstrate strong problem-solving skills and ability to work independently., • Manage multiple tasks simultaneously, prioritizing workload effectively., • Perform additional duties as assigned. Qualifications: • High School Diploma or equivalent required., • Three to five years of secretarial or administrative experience., • Typing speed of 75 words per minute or higher., • Proficiency in word-processing and presentation software., • EPIC system experience is ideal., • Strong interpersonal and communication skills, with the ability to interact professionally at all levels., • Ability to multitask and communicate professionally via phone and email., • Compassionate and empathetic approach when assisting patients.

An Epic Physician Billing Analyst (also known as an Epic Professional Billing Analyst) is responsible for the configuration, maintenance, and optimization of the Epic Professional Billing module within a healthcare organization. Stay current with Epic technologies, obtain and maintain necessary Epic

An Epic Physician Billing Analyst (also known as an Epic Professional Billing Analyst) is responsible for the configuration, maintenance, and optimization of the Epic Professional Billing module within a healthcare organization. Familiarity with the differences between professional billing and hospi

Prime Group Holdings, LLC, a vertically-integrated private equity real estate firm focused on self storage and other alternative real estate asset classes, has an exciting opportunity for a talented Office Manager to join its team in Saratoga Springs, NY. With $6.6 billion in assets under management, Prime Group is one of the largest private owners and operators of self-storage properties in the world, owning and operating over 310 self-storage assets in 28 states, two Canadian provinces and the U.S. Virgin Islands containing over 23 million rentable square feet. The firm manages three flagship funds on behalf of a global investor base, including the largest self-storage dedicated fund ever raised, Prime Storage Fund III. Headquartered in Saratoga Springs, NY, Prime Group has more than 700 employees. The firm has a regional office in Jupiter, FL and investment originations offices in Denver, CO, Hackensack, NJ, Yorktown, VA and Calgary, Alberta. Prime Group’s 21-person senior leadership team is supported by teams including sourcing and acquisitions, asset and portfolio management, compliance/legal, property management, information technology, transactions/financing, marketing, accounting and training, among others. Prime Group’s success is built on a culture of respect, teamwork, business ethics, accountability and persistence. The company deeply values the strong relationships it has built with its customers, employees, investors and stakeholders. Pitchbook, a leading resource for comprehensive data, research and insights spanning the global capital markets, named Prime Group as one of the top 10 real estate value-add fund managers in Pitchbook’s 2023 Global Manager Performance Score League Tables. Position Overview The Office Manager will support the operations of our private equity firm. The Office Manager will play a vital role in ensuring the smooth day-to-day functioning of the office, supporting executive leadership, managing vendors and facilities, and handling administrative tasks. This role requires discretion, professionalism, and the ability to thrive in a fast-paced, confidential, and performance-driven environment. Essential Responsibilities • Oversee the daily operations of the office, ensuring a professional and efficient work environment, • Manage office supplies, equipment, vendor relationships, and facilities maintenance, • Serve as a point of contact for building management and external service providers, • Maintain office policies and procedures and ensure they are followed., • Provide administrative support to leadership, including scheduling, calendar management, and travel coordination., • Oversee office maintenance, repairs, and equipment, • Coordinate internal and external meetings, • Organize company meetings, events, and team-building activities., • Prepare agendas, take meeting minutes, and follow up on action items as needed, • Assist with preparation and distribution of reports, presentations, and marketing materials., • Process office invoices, track expenses, and assist with budgeting, • Work with accounting or finance teams to ensure timely payment of vendors and reconciliation of office-related expenses Qualifications • Bachelor’s degree or equivalent experience., • 5+ years of office management or executive administrative support experience, ideally in professional services environments, • Strong interpersonal and team leadership capabilities., • Strong organizational and time management skills, • Excellent written and verbal communication abilities, • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), • Ability to multitask, prioritize, and maintain professionalism in a fast-paced environment., • Discreet, trustworthy, and able to handle confidential information, • Ability to prioritize and manage multiple tasks with minimal supervision Compensation • Competitive rate of pay and a generous benefits program, • Medical, dental, vision, life, short-term disability, and long-term disability insurance program, • Paid vacation time; paid sick time; paid holidays Equal Opportunity Employer Statement Prime Group Holdings is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Who We Are: Saks Global is the largest multi-brand luxury retailer in the world, comprising Saks Fifth Avenue, Neiman Marcus, Bergdorf Goodman, Saks OFF 5TH, Last Call and Horchow. Its retail portfolio includes 70 full-line luxury locations, additional off-price locations and five distinct e-commerce experiences. With talented colleagues focused on delivering on our strategic vision, The Art of You, Saks Global is redefining luxury shopping by offering each customer a personalized experience that is unmistakably their own. By leveraging the most comprehensive luxury customer data platform in North America, cutting-edge technology, and strong partnerships with the world's most esteemed brands, Saks Global is shaping the future of luxury retail. Saks Global Properties & Investments includes Saks Fifth Avenue and Neiman Marcus flagship properties and represents nearly 13 million square feet of prime U.S. real estate holdings and investments in luxury markets. Role Summary: As the Executive Assistant to the Chief Technology Officer (CTO), you'll be the central point of contact for a range of administrative and operational activities. While your primary responsibility is to the CTO, you'll also partner with the broader Tech leadership team for key projects and events. The CTO is based in New York City, and the leadership team operates in a hybrid, multi-time zone environment, with both in-person and remote members. This role involves a wide variety of administrative services, from routine tasks to complex, high-impact projects, all of which are essential to the efficient operation of the office. Key Qualifications: • Bachelor's degree or equivalent combination of education and experience., • Minimum of 5 years of relevant experience working with and supporting an executive office team, • You get things done by engaging in high level teamwork and flexing your interpersonal skills., • You are organized and able to handle multiple tasks with a sense of urgency., • A natural problem-solver, who is also intuitively analytical and creative., • Ability to work in a fast-paced work environment., • Ensures confidentiality, diplomacy, and tact at all times., • Intermediate to expert level competence with MS Office, Google Suite, expense management systems, communication and presentation tools., • Extremely organized with exceptional time management skills and able to prioritize efficiently, • Can handle sensitive information and maintain strict confidentiality, • Strong attention to detail., • Excellent problem solving ability., • Strong oral and written communication skills., • Comfortable with ambiguity and passionate about working in a fast paced, dynamic environment. Role Description: • Manage complex calendars - prioritizing appointments and proactively resolving scheduling conflicts., • Makes travel arrangements required, including booking flights, hotel accommodation, car rental, and providing directions., • Organizes and manages cost estimates for the Technology team’s engagement and travel calendar., • Responds to phone, email and in-person inquiries – providing general information and referring inquiries to appropriate sources based on a broad knowledge of procedures, protocols and personnel., • Organizes and schedules meetings, including contacting participants, booking rooms, ordering refreshments, and arranging for parking as required., • Conceptualizes and executes a variety of special events and projects for the leader's office and a large-scale organization. This includes overseeing existing engagements, such as monthly town halls and team offsites, as well as proposing and developing new ideas that promote team connectivity and engagement. Responsibilities range from managing invitations and communications to coordinating facilities and catering arrangements., • Provides support to various meetings the leader chairs by typing and distributing minutes, preparing agenda packages, arranging meeting dates/times/rooms, contacting participants, and extensive follow-up on items as needed. Attend meetings, as required, to record minutes., • Completes and submits travel and expense claims., • Maintains records and oversight of special project and event expenditures for cost center, • Maintains calendar for time off for leadership team, • Prepares the leader’s calendar and maintains a tracker with relevant and pertinent meeting material as identified by the leader., • Manages email distribution lists for the organization, • Be in-person In the office 4 days a week, • Proactively identifies and takes on opportunities to expand scope, such as maintaining the team's Confluence homepage, drafting communications for team updates, or leading ad-hoc projects to improve team operations. Your Life and Career at Saks: • Exposure to rewarding career advancement opportunities, • A culture that promotes a healthy, fulfilling work/life balance, • Benefits package for all eligible full-time employees (including medical, vision and dental)., • An amazing employee discount Thank you for your interest in Saks Global. We look forward to reviewing your application. Saks provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Saks welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

About Us: For over 25 years, InfoPeople has partnered with enterprise clients and mid-market tech firms to deliver top-tier contract talent and project solutions expertise. Our team is performance-driven, agile, and laser-focused on results. We thrive in a fast-paced environment and are looking for a like-minded recruiter to join our team. MUST BE LOCAL TO NEW YORK CITY AREA. Able to come into the office in Midtown Manhattan (near Penn Station). Position Summary: We’re seeking a Recruiter with a proven track record in IT contract staffing within a staffing agency setting. This is not an HR or internal talent acquisition position. It’s a high-impact, production-focused role for someone who thrives in the hustle of agency life. Key Responsibilities: • Source, screen, and submit qualified IT professionals for contract and contract-to-hire roles with our clients., • Use a variety of sourcing techniques (LinkedIn Recruiter, job boards, networking, referrals, internal database) to identify top talent., • Manage candidate relationships throughout the full recruiting life cycle: from first contact through onboarding and beyond., • Maintain accurate records of candidate activity in ATS/CRM systems (we use JobDiva)., • Collaborate with Account Managers and Business Development teams to understand client needs and market dynamics., • 5+ years of experience as a recruiter in a contract IT staffing agency (not corporate/in-house recruiting)., • Big plus is experience recruiting IT professionals for State or local government agencies, please highlight if you have this., • Deep understanding of contract placements, including bill/pay rates, corp-to-corp, 1099, and W2 classifications., • Strong working knowledge of technical roles (e.g., Developers, Cloud Engineers, DevOps, QA, PMs, Data Analysts)., • Proven success in a fast-paced, metrics-driven environment., • This is not a Human Resources or internal Talent Acquisition role., • Competitive base salary, • Excellent, recurring commission plan — earn commissions not just once, but for the full life of each contract placement, • Performance incentives and bonuses, • Tools, tech, and support to maximize your productivity