Operations assistant jobs in San Jose, California - Page 2Create job alerts

Position: Executive Assistant Location: Cupertino, California Duration: 12 months Job ID: 171328 Job Overview: The Executive Assistant will provide high-level administrative support to executives, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. Responsibilities: • Manage executive calendars, including scheduling meetings, appointments, and travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Coordinate and organize meetings, including preparing agendas and taking minutes., • Handle confidential information with utmost discretion and professionalism., • Act as a liaison between executives and internal/external stakeholders., • Proven experience as an Executive Assistant or similar role., • Excellent organizational and time management skills., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite and other relevant software., • Ability to multitask and prioritize effectively. At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: • Pay any fee to be considered for, submitted to, or selected for any opportunity., • Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at +1 214-740-2424. To report any concerns, please email us at

Background This is an exciting full-time position for a mature clinician who wants to make a difference in international health are. Peabody Health Philanthropies (PHP) is a nonprofit (501c3) foundation dedicated to improving healthcare quality worldwide by reducing unwarranted variation in care. PHP develops and deploys the EQIS platform, an AI-enabled simulated patient and clinical quality improvement tool. We partner with ministries of health, academic institutions, and global health organizations to measure clinical decision-making and support sustainable and scalable training and improvement health care initiatives. To support growth in program delivery and clinical content development, PHP is seeking an experienced clinically trained (PharmD, RNNP, RN, PA) with strong communication and leadership skills to serve as our Clinical Content Lead. Title: Clinical Content Lead Status: Full-Time Location: Hybrid (San Francisco Bay Area) with two days/week in the PHP office San Francisco Bay Area (commute to SF 2 days/week) Reports to: Content & Operations Manager (with close collaboration with executive leadership and international project teams) Preferred Qualifications: Vietnamese language proficiency Role This role is a clinical and operational leadership position focused on the development, and I implementation of simulated patient cases in the EQIS platform in international settings. The Clinical Content Lead will (1) write, teach and review the writing of simulated patient cases using PHP’s platform, (2) ensure clinical accuracy and alignment with national and international best practices across country specific clinical content, and (3) support the seamless execution of PHP programs by partnering with the Content & Operations Manager on planning, coordination, and quality control. This role is ideal for a clinically trained professional who is equally comfortable operating in a business or philanthropic environment including owning deliverables, leading cross-functional work, and improving systems and processes at PHP. Responsibilities Simulated Case Development & Instruction (Core – Clinical + Teaching) · Oversee the writing of simulated patient cases and case matrices using the EQIS platform, including clear learning objectives and high-quality clinical logic. · Teach physicians and case writers on PHP’s case-writing standards, structure, and workflow (including workshops, office hours, and written feedback cycles). · Develop and maintain internal case-writing guidelines, templates, and quality rubrics to ensure consistent case development across teams and countries consistent with local clinical priorities. Clinical Quality Assurance & Guideline Alignment (Core – Clinical Oversight) · Ensure clinical accuracy, internal consistency, and guideline alignment of simulated cases and related clinical content. · Research and synthesize national and international clinical guidelines; document the basis for clinical decisions reflected in cases (as appropriate for PHP’s use). · Review clinical content written by physicians and other subject matter experts, providing edits and structured feedback for accuracy, clarity, and adherence to best practices. · Identify areas of clinical risk (e.g., medication safety, dosing logic, contraindications, standard-of-care mismatches) in cases. Program Support & Operational Execution (Core – Program Delivery) · Support the Content & Operations Manager and Founder in ensuring PHP programs run smoothly, including planning timelines, tracking deliverables, and coordinating among internal staff and external clinical contributors. · Participate in program check-ins and help translate project objectives into actionable content plans and weekly priorities. · International travel. · Other tasks as needed Leadership & Cross-Functional Collaboration (Core – Ownership + Communication) · Demonstrate strong project ownership: set clear goals, drive work forward, surface risks early, and communicate progress reliably. · Collaborate with leadership to support scaling: building repeatable processes, training additional reviewers, and improving content throughput without sacrificing quality. · Represent PHP professionally with partners as needed, including participation in meetings where clinical content, training, or program plans are discussed. · As a core member of PHPs international team, ensure that PHP projects are locally sustainable in the long term. Qualifications Required · Clinical credential as Pharmacist (PharmD/RPh), Nurse Practitioner (NP), RN or Physician Assistant (PA). · Professional clinical experience with strong comfort in medical treatment, medications and clinical decision-making. · Demonstrated ability to research and interpret clinical guidelines and apply them to written clinical content. · Strong writing, editing, and instructional ability (comfortable giving direct, clear feedback to clinicians and writers). · Comfort working in a fast-paced, small organization environment with multiple priorities and limited bureaucracy. · High reliability, strong attention to detail, and excellent judgment in clinical quality control. Preferred · Experience in global health, philanthropy, or mission-driven organizations. · Vietnamese language proficiency (spoken and/or written). · Experience teaching, training, or mentoring clinicians (formal or informal). · Experience building or improving processes (QA workflows, templates, operational systems). Obligations · Hybrid work cadence with the expectation of in office work two days per week. · Participate in recurring PHP weekly meetings and planning rhythms with international teams in various time zones (including a weekly staff meeting and role-specific meetings). · Maintain dependable communication, clear documentation of work, and proactive escalation of risks to timelines or quality. References requested Location Hybrid in the San Francisco Bay Area, with an expectation of approximately two in-office days per week in San Francisco Compensation $125,000-$150,000 (based on experience), plus bonus eligibility + medical benefits

About Swan Medical At Swan Medical, we are shaping the future of proactive, preventative healthcare in Intimate Wellness, Aesthetic Wellness, and Longevity. Founded in 2016 by Dr. Peter A. Castillo, MD, FACOG, FPMRS, our practice was created to fill a critical gap in care—particularly in Intimate Wellness, where too many patients have historically felt dismissed, overlooked, or without solutions. Today, we are proud to be the only practice in the Bay Area specializing in this unique combination of services, offering patients a space where they feel truly seen, heard, and supported. Our mission is to provide a safe, elevated, and empowering experience—where patients can address sensitive and often-overlooked concerns with confidence and trust. Everything we do is grounded in our core values: ✔ Respect ✔ Dignity ✔ Compassion When you join Swan Medical, you become part of a forward-thinking team that is not only redefining wellness—but genuinely changing lives. About the Role We are seeking a Patient Experience & Sales Coordinator who thrives in a client-facing, fast-paced environment and is passionate about customer service, relationship-building, and consultative sales. You will play a key role in shaping each patient’s journey—from their first interaction with our practice to ongoing care—ensuring they feel comfortable, confident, and supported every step of the way. This role is ideal for someone who enjoys connecting with people, delivering a high-touch experience, and helping clients move forward with services that enhance their confidence and quality of life. What You’ll DoPatient Experience & Front Office • Create a warm, welcoming, and polished environment for every patient, • Serve as the first and last impression of the practice, • Manage a high-volume phone line and respond to inquiries with professionalism and care, • Schedule appointments strategically to support both patient needs and provider efficiency, • Educate patients on services, treatment plans, and products in a consultative, non-pushy way, • Confidently discuss pricing, packages, and wellness programs, • Build trust and long-term relationships with patients, • Follow up to support retention, satisfaction, and continued care, • Maintain accurate patient records and documentation, • Support billing, payments, and basic insurance coordination (training provided), • Assist with inventory and product merchandising, • Help maintain a clean, organized, and elevated front office environment What We’re Looking For ✔ Experience in customer service, sales, or client-facing roles ✔ Strong communication and relationship-building skills ✔ Comfortable discussing pricing and recommending services ✔ Highly organized with strong attention to detail ✔ Professional, polished, and empathetic demeanor ✔ Ability to multitask and stay composed in a fast-paced environment Bonus (not required): • Experience in aesthetics, wellness, hospitality, or luxury retail, • Experience with scheduling or CRM systems Growth & Development We are committed to investing in our team. This role offers the opportunity to develop your skills in patient experience, sales, and operations within a fast-growing, innovative practice. Why You’ll Love Working Here ✔ Competitive pay + growth opportunities ✔ Health, dental, vision, and 401(k) ✔ Paid time off ✔ Complimentary and discounted services ✔ A collaborative, supportive team culture ✔ The opportunity to make a meaningful impact in patients’ confidence and well-being Important Note for Applicants This role is focused on patient experience, customer service, and sales. Candidates seeking clinical or Medical Assistant positions may not find this role to be the right fit. Pay: $25.00 - $28.00 per hour Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Los Gatos, CA: Relocate before starting work (Required), • Work Location: In person

Company Description The Dunivan Group is a professional organization dedicated to delivering high-quality solutions to clients across a variety of industries. With a commitment to excellence, the company fosters a culture of collaboration, innovation, and efficiency. Focused on client success, The Dunivan Group offers tailored services that drive results and builds long-lasting partnerships. The organization values integrity, reliability, and the growth of its team members. Role Description This is a part-time remote role for an Executive Assistant. The Executive Assistant will handle a range of administrative tasks, including managing schedules, preparing expense reports, and providing executive support. The role also involves coordinating meetings, maintaining effective communication on behalf of executives, and organizing important documents to ensure efficient operations. Qualifications • Proficiency in Executive Administrative Assistance, including scheduling and calendar management, • Skill in preparing and managing Expense Reports with accuracy, • Strong Executive Support capabilities and attention to detail, • Effective Communication abilities, both written and verbal, • Experience in Administrative Assistance, including file organization and prioritizing tasks, • Strong organizational and time-management skills, • Ability to work independently in a remote environment with minimal supervision, • Proficiency with office software and tools, such as Microsoft Office Suite or Google Workspace

Administrative Support Assistant – San Jose Office Triple Crown is a nationwide technology and engineering firm that connects top-tier talent with some of the most innovative companies in the world. Specializing in Hardware, Embedded, Software, and Mechanical engineering, we’re trusted by Fortune 500 companies and fast-growing startups to deliver highly skilled professionals. With offices across the U.S. and a candidate-first approach, we move fast to meet the demands of today’s most complex projects. Our team is relationship-driven, results-focused, and passionate about helping engineers and clients thrive. Recognized as one of the largest and fastest-growing staffing firms in the industry, we’re proud of our bold, high-energy culture built on strong values, real collaboration, and unlimited growth potential. The Administrative Support Assistant provides high-level administrative support to multiple senior leaders in our San Jose office while also supporting key operational needs for our Silicon team, including Enterprise client-related processes. This role is highly dynamic and ideal for someone who is proactive, adaptable, and comfortable managing a wide range of responsibilities with minimal supervision. This position reports directly to the leaders it supports and plays a critical role in ensuring smooth day-to-day office operations and project coordination. Job Duties and Responsibilities: Leadership Support and Office Duties: • Provide administrative support to San Jose leadership, including calendar management, travel coordination, and meeting/event planning, • Ensure smooth day-to-day office operations, including:, • Greeting visitors, answering phones and filing, • Managing office supplies, kitchen inventory, and vendor services, • Coordinating employee travel and internal events, • Supporting new hire onboarding and office space planning, • Managing and communicating production reports, • Generate reports, track timesheets, and provide billing and production updates, • Serve as a liaison for internal teams and properly route HR, payroll, benefits, and finance- related inquiries appropriately, • Manage vendor relations with various groups including property management, electrical, maintenance, telecom, IT, etc., • Assist management in providing effective support for all employees, customers, and external contract employees., • Manage special projects and coordinate project deliverables, as needed. Enterprise Client Duties/Responsibilities: • Own and manage the onboarding process for Enterprise Clientele and assist with customer service, communication and troubleshooting as needed., • Provide reports related to any SOWs or amendment changes, rate breakdown, PTO tracking, timecard tracking, etc., • Track company-issued equipment to ensure laptops are accounted for and ordered based on need., • Additional duties and responsibilities, as needed, based on the frequently changing needs and growth that occurs across the company., • All other duties assigned. Qualifications and Skills: • Associate degree welcomed; bachelor’s degree preferred, • Prior experience as an office or administrative assistant, • Proficiency in full Microsoft Office Suite, • Strong organizational skills with the ability to prioritize tasks, • Strong communication skills (verbal and written), • Able to complete complex administrative tasks with minimal supervision, • Proactive approach to problem solving, • Comfort with setting up technology tools, such as PC's, • Ability to wear many hats, and prioritize accordingly, • Adept at managing time and effort across multiple activities, • Able to execute processes that may not have defined procedures, • Willing to take the initiative to complete unanticipated or ad hoc tasks, • Collaborative, professional team player with a positive attitude, • Maintain high level of confidentiality, • High attentiveness to detail, • Able to work well in a fast-paced, team environment, • Champion of the TCC brand and all we have to offer as an organization, • Onsite/in-person role Triple Crown Consulting provides equal employment opportunities to all employees and employment applicants without regard to considerations of race, color, religion or creed, gender, sex (including pregnancy), national origin or ancestry, ethnicity, citizenship status, genetic information, military or veteran status, age, and physical or mental disability, or any other classification protected by applicable local, state, or federal laws. Triple Crown Consulting does not tolerate discrimination in any aspect of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination.

Company Description AfterQuery is a research lab dedicated to exploring the possibilities of artificial intelligence and advancing the field by focusing on its boundaries and applications. The team specializes in curating high-quality, human-generated data for innovative AI experiments. At AfterQuery, we are committed to pushing the limits of technology and empowering the future of AI-driven solutions. Role Description This is a full-time on-site role for a Chief of Staff/Assistant located in the San Francisco Bay Area. The Chief of Staff/Assistant will support executive leadership with strategic planning, coordinate cross-functional projects, manage schedules, and prioritize tasks. Additional responsibilities include preparing reports, conducting data analysis, handling communications, and ensuring smooth workflow and operations across teams. Collaboration with internal and external stakeholders will be key to this role's success. Qualifications • Strong organizational, project management, and multitasking skills, • Excellent verbal and written communication skills for drafting reports and correspondence, • Strategic thinking, decision-making, and problem-solving abilities, • Proficiency in tools such as Microsoft Office Suite, Google Workspace, and presentation software, • Ability to build strong working relationships across teams and with external stakeholders, • Flexibility, adaptability, and resourcefulness in a fast-paced environment, • Background in finance is beneficial, • Experience in a similar Chief of Staff, Executive Assistant, or strategy-focused role is beneficial, • A passion for technology, particularly artificial intelligence, is highly desirable

About Earth At Earth, we believe how we say farewell matters. Our mission is to transform the end-of-life experience by offering families a beautiful, sustainable alternative to cremation and burial. Instead of traditional methods that harm the environment, our gentle, natural process transforms the body into nutrient-rich soil in just 45 days — returning life to the earth and leaving a meaningful legacy. Earth is the national leader in soil transformation, backed by major investors, and growing fast. That's where you come in. We're looking for a sharp, resourceful operator to work directly alongside our CRO/Head of Product as a strategic right hand — someone who thrives in ambiguity, moves fast, and wants to learn every corner of a high-growth business. Job Description As Chief of Staff, you’ll work directly alongside the CRO/Head of Product as a strategic operator and execution partner. Earth is a ~100 person company operating across multiple states and scaling quickly, and we’re looking for a high-potential player to sit at the intersection of Product, Engineering, Sales, Marketing, and Revenue Operations to drive critical outcomes. This is not a traditional assistant or coordinator role: you'll be assigned outcomes, not tasks. You'll own projects end-to-end, figure out what needs to happen, and drive them across the finish line without waiting for direction. We're looking for someone who sees a gap and fills it before anyone asks. The right candidate is intensely curious, intrinsically motivated, and biased toward action. You'll go from prepping an executive briefing to chasing down a vendor invoice to pulling CRM data for a business review, all before lunch. This role is ideal for someone early in their career who wants an accelerated path within a startup. You'll get unmatched exposure to how a 100-person company operates across every function. This role is based at our HQ in San Francisco. Our SF team is hybrid and typically works from our office in North FiDi/Jackson Square 1-2 days per week. Responsibilities Strategic Project Tracking & Execution • Track the company's highest-priority initiatives across product and go-to-market — ensuring milestones are hit and nothing falls through the cracks., • Follow up on action items from cross-functional meetings and drive them to resolution., • Own project trackers and status reporting for state launches, facility openings, compliance deadlines, and other company-wide initiatives., • Serve as a coordination point for key technology, service, and media partners — tracking multi-threaded deliverables and follow-ups across internal and external stakeholders., • Maintain vendor contact and contract records across active partnerships., • Coordinate with external agencies on scheduling, deliverables, and deadlines., • Own the flow of information across Slack, email, Google Docs, and vendor threads — surface what needs attention, flag stale items, and close loops., • Draft emails, briefing docs, and responses on behalf of senior leadership., • Keep a running inventory of open items, stale threads, and approaching deadlines across all communication surfaces., • Handle budget tracking, expense management, and financial routing., • Manage meeting logistics for external partner engagements. Qualifications • 1-3 years of professional experience; internships in consulting, venture capital, startup operations, or a Chief of Staff role are strongly preferred., • AI builder, not just AI user. You've automated a workflow, built a tool, or used AI to ship something that saved real time., • Exceptional written communication. You'll draft emails, briefing docs, and reports on behalf of senior leadership., • Highly organized with strong attention to detail and the ability to manage dozens of open workstreams simultaneously., • Comfortable with ambiguity and rapid context-switching across product, sales, marketing, operations, and finance., • Data-literate — proficient in Google Sheets and comfortable learning CRM and BI tools quickly., • High agency and low ego: equally willing to chase down an overdue invoice and prepare an executive strategy briefing., • Strong interpersonal skills and professional judgment: you'll interact with external partners, vendors, and executives regularly., • Genuine interest in Earth's mission and the death care industry's transformation. What Earth Provides Benefits: Equity; medical, dental, and vision insurance; paid time off (PTO); and the opportunity to be part of a vibrant, mission-driven team that is changing the landscape of the death care industry.

We are recruiting on behalf of a premier event production company in San Francisco. This position is for an Assistant Manager of an Events and Rental company. ABOUT THE ROLE The company is a premier event production, rentals, and creative services company. We are seeking a high-caliber Assistant General Manager to serve as second-in-command at our San Francisco headquarters. The SF AGM is a true leadership partner to the General Manager, with direct accountability for profitability, team performance, and client excellence across our most complex market. With visibility to executive leadership and multi-site oversight responsibilities, this person must be equally comfortable in the boardroom and on the event floor. The ideal candidate brings financial fluency, operational rigor, and the executive presence to lead without close supervision; who can drive results, develop people, and represent the company at the highest level. Location: San Francisco Area Reports to: General Manager Compensation: The hiring range for this position is expected to be $140,000-$170,000, depending on experience and qualifications. WHAT YOU'LL DO Operational Leadership • Serve as a senior operational leader for the San Francisco location and provide multi-site oversight across the company markets, • Oversee all departments including creative, warehouse, logistics, and field teams, ensuring safety, quality, profitability, and process adherence, • Act as the General Manager's primary deputy, stepping in to lead full operations as needed Financial Ownership • Manage and own the SF location P&L: budgeting, labor forecasting, expense control, and margin performance, • Interpret financial reports and make proactive adjustments to protect profitability in a fast-moving environment, • Present financial results, risks, and operational updates directly to the GM, COO and leadership Team & People Leadership • Lead a team of 50+ staff including department managers, event leads, warehouse crew, and front-line operators, • Own performance management, onboarding, coaching, conflict resolution, and attendance accountability, • Build and sustain high-performing teams equipped to operate in dynamic, deadline-driven environments Cross-Functional Execution • Bridge the creative agency side of the business with logistics, warehouse, and trucking operations, • Ensure seamless execution of large-scale activations, rentals, and production services for a high-profile Bay Area and tech industry client base, • Maintain vendor contracts, uphold quality standards, and manage cross-functional project timelines and budgets Process & Systems • Implement and enforce SOPs, KPIs, and operational metrics across departments, • Drive efficiency in labor scheduling, resource utilization, and workflow optimization, • Integrate operational data into enterprise-wide reporting and executive dashboards WHAT WE'RE LOOKING FOR Experience • 5+ years in a senior operational leadership role (Director of Operations, VP of Operations, GM, or equivalent), • Demonstrated P&L ownership with direct budget and margin accountability, • Experience managing 50+ staff across multiple departments or locations, • Background in live events, experiential marketing, production, hospitality, or service-driven operations strongly preferred, • Multi-site or multi-unit operational responsibility is a significant plus, • Track record of delivering complex projects on time and within budget Attributes • Executive presence: comfortable presenting to senior leadership; confident and decisive under pressure, • Ownership mindset: takes end-to-end accountability and proactively solves problems without waiting to escalate, • Operational rigor: uses data to drive decisions, enforces standards, and optimizes labor and resources, • Adaptability: pivots quickly in time-sensitive, ambiguous situations while maintaining sound judgment, • Cross-functional fluency: moves seamlessly across operations, finance, sales, and creative disciplines WHAT SUCCESS LOOKS LIKE We move fast. Here is what we expect from you in your first 90 days: 30 Days — Learn, Listen, and Establish Presence • Complete a full operational audit of the SF location: staffing, scheduling, vendor relationships, active projects, and open financial exposure, • Build trusted relationships with department managers and key cross-functional partners across warehouse, creative, and logistics teams, • Sit in on client briefings, walk through active events, and understand the flow of a production from booking through strike, • Review current SOPs, KPIs, and reporting cadences, Identify the top two or three gaps that need immediate attention, • Meet with the GM and executive team; align on priorities, communication expectations, and success metrics for the first quarter 60 Days — Take the Wheel on Operations • Own the daily operational rhythm of the SF location; scheduling, labor deployment, and shift accountability — without requiring GM involvement, • Deliver your first independent financial review: actuals vs. forecast, labor variance, and a clear action plan for any gaps, • Identify and begin implementing at least one process improvement that reduces cost, improves quality, or eliminates recurring friction, • Demonstrate visible leadership presence with front-line staff; known by name, trusted by the team, and respected as the decision-maker on the floor, • Begin multi-site oversight responsibilities: check-ins, reporting, and operational alignment with other locations 90 Days — Drive Results and Lead Independently • Operate fully autonomously as the SF location leader; the COO/GM should be able to step away for a week with full confidence in your command, • Present a 90-day operational review to senior leadership: what you found, what you fixed, what you are still solving, and your 6-month roadmap, • Have at least one measurable outcome on the board: cost savings, efficiency gain, revenue contribution, or team performance improvement, • Have built or begun rebuilding the management bench, each direct report should have clear goals, regular feedback, and a development plan, • Be the person the team calls first. Not the second call, not the escalation path. This is a rare opportunity for a seasoned operator to step into a role with genuine executive visibility, strategic weight, and the scope to make a lasting impact on a growing, dynamic company. If you thrive where no two days are the same — and you can see the big picture while mastering the details — we want to hear from you.

Senior Clinical Trial Assistant (Sr. CTA) - Clinical Development Operations Location: San Francisco / South San Francisco, CA (Hybrid - 3 days onsite/week; remote considered) Our client is a clinical-stage biotech developing small molecule medicines using structure-based and computational drug discovery. They’re building out their Clinical Development Operations function and need a strong Sr. CTA to support late-phase clinical study execution in a smaller-company environment. What you’ll do • Own study document collection/tracking (CVs, 1572s, IRB approvals, lab certs, contracts, protocols, etc.)., • Set up/maintain/close out TMF/eTMF; run QC and fix discrepancies., • Maintain core study trackers/metrics (contacts, vendor lists, visit reports, monitoring visit tracking, samples, supplies)., • Build agendas and capture clean, actionable meeting minutes (internal + external)., • Support investigator meetings, monitor workshops, and study manuals., • Coordinate document workflows with Regulatory Affairs to hit submission timelines., • Support data reconciliation and help with database/listing review as assigned., • Maintain clinical trial public postings (e.g., ClinicalTrials.gov, EU registries)., • Support clinical trial insurance documentation and renewals. What they’re looking for • Bachelor’s degree (science or related)., • 2+ years of clinical trial operations experience in biotech/pharma (sponsor experience preferred)., • eTMF experience (filing, QC, and inspection readiness mindset)., • Sharp organization, high attention to detail, and comfort juggling priorities., • Strong communication skills with study teams, sites, and vendors., • Microsoft Office proficiency., • Travel up to ~20%. Compensation • Target contract pay rate: up to $60~$70/hr (some flexibility).

Administrative Assistant – Digital Marketing hybrid on-site presence three days a week (Tuesday- Thursdayin SF and Palo Alto). We are seeking an experienced administrative Assistant to provide operational and administrative supportto the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function.This role combinesadministrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities. The ideal candidateis proactive, highly organized, and detail-oriented, with exceptional communication and relationship-building abilities. They will managecomplex calendars, meetings, event planning, budget,communications, and deliverables, while coordinating initiatives that enhance team effectiveness, support strategic priorities, and drive overall business performance. Responsibilities: • Manage the SeniorDirector’s calendar by prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities, • Manage team calendars and meeting requeststo support overallscheduling needs, • Coordinate travel, prepare detailed itineraries, and manage expensereporting through Concur, • Prepare, proofread, and edit materials, presentations, and reportsfor the Senior Director, • Manage and assistwith event planning, meetings, and all key meetingswithin the Digital Marketing function to ensure seamless execution and alignment, • Track decisions, deliverables, and follow-ups to ensure accountability and timely execution, • Provide onboarding supportfor new vendorsand agencies, ensuringthey have the required access, documentation, and enablement materials, • Manage contracts, SOW submissions, vendor onboarding, route agreements for review and approval in partnership with Legal and Finance, • Track and manage event budgets, ensuring financial accuracyand reporting transparency, • Partner with other administrative staff to maintain consistency, alignment, and coverage across departments, • Handle confidential information with professionalism, discretion, and sound judgment. Required: • Bachelor’s degree preferred, • 3 or 5+ years of experience as an administrative Assistant, • Experience supporting a Commercial or marketing team preferred, • Proven ability to manage multiplecomplex projects with minimal oversight, • Strong organizational, communication, and interpersonal skills, • A proactive, positiveattitude and the ability to anticipate needs before they arise, • Highly detail-oriented, proactive, and able to anticipate needs and act independently, • Proficiency with Microsoft 365, SharePoint, Teams, Zoom, DocuSign, and project management tools, • Contract routing / PO / invoice processing, budget management, and project management experience

Job Description Our client, a world leader in semiconductors industry, is looking for a "Executive Assistant" based out of Milpitas, CA. Job Duration: Long Term Contract (Potential Conversion to FTE) Pay Rate : $61/hr on W2 Company Benefits: Medical, Dental, Vision, Paid Sick leave, 401K Work to maximize efficiency and impact of the leader's engagements and activities. Requires detailed knowledge of company operations, organizational procedures and personnel, and continuous use of technical and business vocabulary. Key Responsibilities o Perform advanced administrative and confidential assignments o Coordinate complex activities within the department and across departments o Coordinate Internal and external meetings and events o Improve meeting efficiency and impact o Scheduling/ calendaring o Arrange international travel o Expense management o Manage office supplies as needed o Organize division events as needed If interested, please send us your updated resume at /

About This Role: The Legal Counsel, Real Estate Financing & Joint Ventures will play a key role in supporting the company’s large-scale real estate developments and project financings. Reporting directly to the General Counsel, Real Estate, you will lead contract drafting, negotiation, and execution for real estate acquisitions, joint ventures, and complex project finance transactions. In this high-impact position, you will work closely with cross-functional stakeholders to ensure timely and strategic legal support across all of Crusoe’s data center development projects. This role is ideal for a candidate who can navigate the technicalities of a synthetic lease as easily as the operational needs of a joint venture. This role is based in San Francisco, CA, and requires being in-office 5 days/week. What You’ll Be Working On: • Real Estate Transactions: Review, negotiate, and execute agreements from inception to closing, including site selection, Letters of Intent (LOIs), Purchase and Sale Agreements (PSAs), options, easements, and ground leases., • Financing & Debt: Support the Assistant General Counsel in financing, debt raises, and large-scale recapitalizations., • Joint Ventures & Diligence: Conduct and coordinate legal due diligence specifically for construction loans and complex joint venture structures., • Customer Agreements: Draft, negotiate, and execute customer leases and specialized data center service agreements., • Structured Transactions: Support the legal execution of recapitalizations and other highly structured financial transactions., • Legal Operations: Develop and maintain a suite of standardized legal documents, templates, and clauses to streamline negotiations and ensure portfolio-wide consistency., • Cross-Functional Collaboration: Partner with Power Engineering, Construction, Finance, and Tax to support business objectives and continuously improve contracting processes., • Stakeholder Advisory: Present complex legal concepts clearly and effectively to non-legal stakeholders during meetings and in written reports. What You’ll Bring to the Team: • Education: Juris Doctor (JD) degree from an accredited law school., • Licensure: Active bar admission in any state., • Experience: 5–7 years of experience focused on real estate acquisitions, project finance, or power procurement., • Financial Literacy: Strong knowledge of construction financing and loan due diligence processes., • Technical Skills: Excellent negotiation and drafting skills with a proven ability to manage high-stakes business environments., • Problem Solving: Strong judgment and analytical abilities with a "self-starter" mentality., • Sector Expertise: Experience with data centers or large-scale industrial development projects is strongly preferred. Bonus Points: • Experience with complex synthetic lease structures or tax-equity financing., • Previous experience at a law firm specializing in project finance or commercial real estate., • Familiarity with the legal nuances of digital infrastructure and AI cloud scaling. Benefits: • Competitive compensation and equity packages, • Restricted Stock Units, • Paid time off, paid holidays & leave of absence programs, • Comprehensive health, dental & vision insurance, • Employer contributions to HSA account, • Paid parental leave, • Paid life insurance, short-term and long-term disability, • Professional development & tuition reimbursement, • Mental health & wellness support, • Commuter benefits (parking & transit), • Cell phone stipend, • 401(k) Retirement plan with company match up to 4% of salary, • Volunteer time off, • Global travel insurance & emergency assistance, • Daily meals allowance, • Additional perks & programs specific to location Compensation Range Compensation will be paid in the range of up to $218,000 -$273,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicants knowledge, education, and abilities, as well as internal equity and alignment with market data.

National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience. Responsibilities: • Perform high-volume data entry with precision and efficiency., • Organize, maintain, and update legal documents related to visa classifications., • Carry out clerical tasks such as copying, printing, and scanning to support office operations., • Create and manage both electronic and physical client files for easy access and retrieval., • Monitor and track case statuses, ensuring all deadlines and requirements are met., • Distribute incoming mail according to established procedures and guidelines. Qualifications: • Bachelor’s or Associate’s degree is required. Recent college graduates are encouraged to apply!, • Must be willing to work on-site in San Jose, California., • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook., • Strong verbal and written communication skills., • Ability to perform efficiently in a fast-paced, high-volume work environment., • Exceptional attention to detail and strong organizational abilities.

About the Role: The Legal Counsel Director – Real Estate Development and Data Centers will play a key role in supporting the company’s large-scale real estate developments and project financings. Reporting directly to the Assistant General Counsel - Real Estate Development & Data Centers, the Legal Counsel will lead contract drafting,negotiation, and execution of real estate acquisition, power matters and project finance transactions and while working closely with cross-functional stakeholders to ensure timely and strategic legal support across all of Crusoe’s data center development projects. This role will be based in San Francisco, CA, and require being in office 5 days/week. What You'll Be Working On: • Real Estate Development & Acquisitions, • Negotiate and execute PPAs, power procurement and utility-related agreements., • Review, negotiate, and execute real estate transaction agreements from inception to closing, including site selection, letters of intent (LOIs), purchase and sale agreements (PSAs), options, easements, and synthetic/ground leases., • Conduct legal due diligence activities, including comprehensive reviews of title, survey, environmental assessments (Phase I/II), geotechnical reports, planning, permitting, and zoning/land use matters to identify and mitigate risks., • Address title matters, property rights, and boundary disputes., • Draft, negotiate, and execute customer leases and data center service agreements., • Financing & Joint Ventures, • Conduct and coordinate legal due diligence for construction loans and joint ventures., • Support the AGC in financing and debt raises, as needed., • Support recapitalizations and other structured transactions., • Management and Legal Operations, • Present complex legal concepts clearly and effectively to non-legal stakeholders both in writing and during meetings., • Collaborate cross-functionally with internal departments including power and engineering, construction, project development, finance, tax and operations to support legal and business objectives., • Develop and maintain a suite of standardized legal documents, templates, and contract clauses to streamline negotiations and ensure consistency., • Work closely with the real estate and power business teams to continuously improve contracting processes and best practices. What You'll Bring to the Team: • Education: Juris Doctor (JD) degree from an accredited law school., • Licensure: Active bar admission in any state., • 5-7 years experience working on real estate acquisitions and power procurement., • Knowledge of construction financing and loan due diligence processes., • Excellent negotiation, drafting, and communication skills., • Strong judgement, analytical and problem-solving abilities., • Ability to work collaboratively with cross-functional teams., • Self-starter who thrives in a dynamic and high-stakes business environment., • Experience with data center or large-scale development projects strongly preferred. Benefits: • Industry competitive pay, • Restricted Stock Units in a fast growing, well-funded technology company, • Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents, • Employer contributions to HSA accounts, • Paid Parental Leave, • Paid life insurance, short-term and long-term disability, • Teladoc, • 401(k) with a 100% match up to 4% of salary, • Generous paid time off and holiday schedule, • Cell phone reimbursement, • Tuition reimbursement, • Subscription to the Calm app, • MetLife Legal, • Company paid commuter benefit; $300/month Compensation Range Compensation will be paid in the range of up to $218,000 -$270,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicants knowledge, education, and abilities, as well as internal equity and alignment with market data. Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.

Legal Team Assistant Location: San Francisco, CA (Hybrid) Compensation: $85K – $110K Benefits: Eligible for annual bonus and merit increases. Are you a seasoned legal professional who thrives in a dynamic, high-stakes environment? A top-tier national law firm is seeking a proactive Legal Assistant to support a growing practice group. This is a critical role for an adaptable multitasker who excels at managing complex billing and providing top-tier executive support to high-level partners. Key Responsibilities • Complex Billing & Financials: Serve as the primary lead for client billing; meticulously process bills and cover letters, auditing hours, and collaborating with the accounting team to navigate a complex billing environment., • Practice & Calendar Management: Proactively manage Outlook calendars to prevent conflicts, coordinate extensive domestic and international travel, and oversee meeting logistics, including AV and catering., • Team Collaboration: Act as a subject matter expert within the Local Legal Team Hub, providing guidance and training to junior colleagues to ensure seamless departmental operations., • Matter & Document Management: Maintain precise document filing via specialized firm software, update CRM databases, and manage new matter reports and professional development tracking., • Experience: 8+ years of Legal Assistant or EA experience in a law firm or professional services environment, with at least 2–3 years of recent law firm tenure., • Core Expertise: Proven billing expertise is mandatory. You must have a track record of success navigating complex legal billing cycles., • Technical Skills: Proficiency in MS Office and the ability to quickly master firm-specific software (including document management and time-entry systems).

Job Description Position Summary: The Executive Assistant will provide comprehensive administrative support across multiple areas, ensuring efficient operations and seamless communication within the organization. This role will manage various day-to-day responsibilities including coordinating incoming calls, emails, and correspondence, supporting the Senior and Executive Pastors with calendar management, travel, and expense reporting, and handling the organization of meetings and events. Additionally, the position will contribute to the church’s ministry and staff operations by assisting with sermon preparation, supporting the Men’s Ministry activities, supporting the Elder team, and collaborating with HR on staff events. Key Responsibilities: • Manage incoming calls, emails, and correspondence efficiently., • Support executives with calendar management, travel arrangements, and expense reporting., • Reserve and prepare Executive Conference Room and other meeting spaces and arrange for meals or refreshments as needed., • Attend weekly Executive Team meetings, keeping the notes current (and archives), making them accessible to others for additions to ministry updates., • Process mail and place supply orders., • Contribute to the organization and execution of various church-wide activities and initiatives, fostering a positive culture., • Produce, print, and post weekly sermon notes., • Produce and prep sermon slides., • Prepare for Better Man sessions by reserving space, lining up tech support, developing a promotional plan, communicating with attendees from previous years, set up online registration, and order supplies., • Produce, print, and post weekly Better Man outlines; prep slides and upload for use by tech support., • Upload links to each week's Better Man video recording and outline on the Men's Ministry or other landing page., • Coordinate monthly Elders dinner meeting, produce and distribute meeting calendar with Zoom link, maintain confidential Elder notes file., • Circulate annual Conflict of Interest forms and other compliance materials via e-signature for Finance department and auditors., • Publish Elder candidate announcements and monitor follow-up prior to official addition to the board., • Manage Staff Prayer Leader Calendar., • Distribute/post staff Communication as needed (email and Workplace Chat)., • Partner with HR in arranging Staff Lunch / Meeting / Retreat., • Coordinate celebration of Staff Workiversaries. The above summary represents the major tasks and duties. This is not intended to be an exhaustive list of all responsibilities. Therefore, the employee may perform other related tasks as needed to support the Venture ministry team as a whole. Qualifications – Education, Skills, Experience: • Minimum of 5 years’ experience as Executive Administrator., • Ability to multitask and prioritize effectively in a fast-paced, dynamic environment., • Outstanding interpersonal, written and verbal communication skills; ability to draft clear and professional correspondence., • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite., • Ability to maintain confidentiality and handle sensitive information with discretion., • Exceptional organizational and time-management skills with strong attention to detail. Additional Expectations: • Has accepted Jesus Christ as personal Lord and Savior., • Articulate and model a Christ-centered life consistent with Scripture; a growing and visible personal relationship with Jesus Christ., • Actively engaged in the life of the church and ministry outside the daily time at work., • Fully support the mission, vision, doctrinal statements, strategy, and leadership of Venture Christian Church. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk, and hear. The employee frequently is required to stand, walk, and reach with hands and arms. The ability to lift 25 lbs., open filing cabinets and bend, stand, or climb on step ladders as necessary. Work Schedule: Monday - Friday, generally 8:30 am – 5:30 pm. Schedule flexibility to meet position and program requirements. Schedule may change based on ministry and organizational needs.

📌 Senior Legal Assistant / Corporate Legal Specialist (On‑Site) Location: San Jose, CA (5 days on‑site) Compensation: $180K–$200K base + 10% bonus + Equity A growing, fast‑paced legal department is hiring a Senior Legal Assistant / Corporate Legal Specialist to support the General Counsel of a large, well‑established company. This is a newly created, full‑time role designed for a seasoned legal professional who thrives in a dynamic environment and can anticipate needs before they arise. 🔎 About the Role This position provides high‑level legal, paralegal, and administrative support directly to the GC and broader legal team. The ideal candidate brings a blend of corporate legal experience, including time in both private practice and in‑house, with strong paralegal fundamentals. You’ll handle a mix of: • Corporate governance support, • Contract/document management, • Legal operations support, • Vendor/matter management, • Board and entity documentation, • Signature and workflow coordination, • Legal technology and CLM systems, • Day‑to‑day legal team administrative operations 🎯 Who They’re Looking For The GC needs someone who is: • Experienced: 10+ years supporting corporate legal functions, • Paralegal‑savvy: Paralegal background strongly preferred, • Mature and proactive: Can anticipate needs, pivot quickly, and manage shifting priorities, • Resilient and flexible: Comfortable supporting a GC with a flexible schedule, • Reliable: Willing to occasionally take calls or respond after hours/weekends, • Detail‑oriented: Strong command of legal jargon, document management, and corporate governance 🏢 Work Environment • Fully on‑site, 5 days per week (some flexibility on an as‑needed basis), • Fast‑paced legal department with high visibility to leadership, • Direct partnership with the GC, • Collaborative environment with opportunities to streamline processes and support key legal functions

PsiQuantum'smission is to build the first useful quantum computers-machines capable of delivering the breakthroughs the field has long promised. Since our founding in 2016, our singular focus has been to build and deploy million-qubit, fault-tolerant quantum systems. Quantum computers harness the laws of quantum mechanics to solve problems that even the most advanced supercomputers or AI systems will never reach. Their impact will span energy, pharmaceuticals, finance, agriculture, transportation, materials, and other foundational industries. Our architecture and approachisbased on silicon photonics. Byleveragingthe advanced semiconductor manufacturing industry-including partners like GlobalFoundries-we use the same high-volume processes that already produce billions of chips for telecom and consumer electronics. Photonics offers natural advantages for scale: photonsdon'tfeel heat, are immune to electromagnetic interference, and integrate with existing cryogenic cooling and standard fiber-optic infrastructure. In 2024,PsiQuantumannounced government-funded projects to support the build-out of our first utility-scale quantum computers in Brisbane, Australia, and Chicago, Illinois. These initiatives reflect a growing recognition that quantum computing will be strategically and economically defining-and that now is the time to scale. PsiQuantumalso develops the algorithms and software needed to make these systems commercially valuable. Our application, software, and industry teams work directly with leading Fortune 500 companies-including Lockheed Martin, Mercedes-Benz, Boehringer Ingelheim, and Mitsubishi Chemical-to prepare quantum solutions for real-world impact. Quantum computing is not an extension of classical computing. Itrepresentsa fundamental shift-and a path to mastering challenges that cannot besolvedany other way. The potential is enormous, and we have a clearpathto make it real. Come join us. The Manager, Payroll, is responsible for leading end-to-end payroll operations, ensuring accuracy, compliance, and scalability in a fast-growing, multi-state and global environment. This role serves as the primary owner and subject-matter expert for ADP Workforce Now while providing strategic leadership over payroll processes, systems, and controls. As the company transitions from early-stage development to full-scale production, this role will be instrumental in building, optimizing, and scaling payroll operations to support global growth. The Manager, Payroll partners closely with HR, Finance, and external stakeholders to drive operational excellence and ensure a best-in-class employee payroll experience. This position reports directly to the Assistant Controller. • Lead and manage end-to-end payroll operations, including regular and off-cycle payrolls for a multi-state workforce, • Own payroll accuracy and compliance, including review and approval of payroll registers, exception reports, tax filings, and funding, • Ensure accurate and compliant processing of all payroll earnings and deductions, including overtime, bonuses, equity, retro pay, and involuntary deductions, • Maintain compliance with federal, state, and local payroll regulations (FLSA, wage and hour laws, state- specific requirements,), • Oversee payroll tax filings and payments; manage and resolve payroll discrepancies, tax issues and agency correspondence, • Administer and optimize ADP Workforce Now, including configuration of earnings, deductions, taxes, garnishments, GL interfaces, and integrations, • Serve as the primary payroll SME and escalation point for complex payroll, tax, and system issues, • Lead payroll audits, controls, and year-end payroll activities, including W-2 processing, system testing, and documentation, • Partner cross-functionally with HR and Finance on employee lifecycle events, payroll accounting, accruals, reconciliations, and reporting, • Drive process improvements to enhance efficiency, scalability, and internal controls, • Develop and document payroll policies, procedures, and best practices to support organizational growth, • Mentor and provide guidance to payroll team members or cross-functional partners as the function scales, • 10+ years of progressive U.S. payroll experience, including leadership or ownership of payroll operations in a multi-state environment, • Advanced, hands-on experience with ADP Workforce Now (processing, reporting, and system configuration), • Strong knowledge of payroll tax regulations, wage and hour laws, and garnishments, • Advanced Excel skills and experience with payroll reconciliations and reporting, • Demonstrated ability to lead cross-functional initiatives and drive process improvements, • Strong analytical, problem-solving, and decision-making skills, • Excellent communication and stakeholder management skills, • High standards for accuracy, confidentiality, and data integrity, • Experience supporting international payroll operations, including knowledge of global payroll practices, compliance considerations, and statutory requirements, • Experience building or scaling payroll processes in a high-growth or evolving environment, • Knowledge of SOX compliance and internal control frameworks related to payroll, • Exposure to equity compensation payroll processing (RSUs, stock options) in a multinational environment Note: PsiQuantum will only reach out to you using an official PsiQuantum email address and will never ask you for bank account information as part of the interview process. Please report any suspicious activity to ___. We are not accepting unsolicited resumes from employment agencies. The ranges below reflect the target ranges for a new hire base salary. One is for the Bay Area (within 50 miles of HQ, Palo Alto), the second one (if applicable) is for elsewhere in the US (beyond 50 miles of HQ, Palo Alto). If there is only one range, it is for the specific location of where the position will be located.Actual compensation may vary outside of these ranges and is dependent on various factors including but not limited to a candidate's qualifications including relevant education and training, competencies, experience, geographic location, and business needs. Base pay is only one part of the total compensation package. Full time roles are eligible for equity and benefits. Base pay is subject to change and may be modified in the future. U.S. Base Pay Range $110,000—$125,000 USDBay Area Pay Range $145,000—$155,000 USD

Company Overview KLA is a global leader in diversified electronics for the semiconductor manufacturing ecosystem. Virtually every electronic device in the world is produced using our technologies. No laptop, smartphone, wearable device, voice-controlled gadget, flexible screen, VR device or smart car would have made it into your hands without us. KLA invents systems and solutions for the manufacturing of wafers and reticles, integrated circuits, packaging, printed circuit boards and flat panel displays. The innovative ideas and devices that are advancing humanity all begin with inspiration, research and development. KLA focuses more than average on innovation and we invest 15% of sales back into R&D. Our expert teams of physicists, engineers, data scientists and problem-solvers work together with the world's leading technology providers to accelerate the delivery of tomorrow's electronic devices. Life here is exciting and our teams thrive on tackling really hard problems. There is never a dull moment with us. Group/Division With over 40 years of semiconductor process control experience, chipmakers around the globe rely on KLA to ensure that their fabs ramp next-generation devices to volume production quickly and cost-effectively. Enabling the movement towards advanced chip design, KLA's Global Products Group (GPG), which is responsible for creating all of KLA's metrology and inspection products, is looking for the best and the brightest research scientist, software engineers, application development engineers, and senior product technology process engineers. The LS-SWIFT Division of KLA's Global Products Group provides patterned wafer inspection systems for high-volume semiconductor manufacturing. Its mission is to deliver market-leading cost of ownership in defect detection for a broad range of applications in the production of semiconductors. Customers from the foundry, logic, memory, automotive, MEMS, advanced packaging and other markets rely upon high-sample wafer inspection information generated by LS-SWIFT products. LS (Laser Scanning) systems enable cost-effective patterned wafer defect detection for the industry's most sophisticated process technologies deployed in leading-edge foundry, logic, DRAM, and NAND fabs. SWIFT (Simultaneous Wafer Inspection at Fast Throughput) systems deliver all-wafer-surface (frontside, backside, and edge) macro inspection that is critical for automotive IC, MEMS, and advanced packaging processes as well as foundry/logic and memory fabs. LS-SWIFT operates from a global footprint that includes the US, Singapore, India and Germany, and serves a worldwide customer base across Asia, Europe and North America. Job Description/Preferred Qualifications Seeking an experienced, organized, and proactive Executive Assistant to support the leader of a major product group at KLA, a global leader in the semiconductor industry. This fast-paced role is critical to maximizing the leader's effectiveness through strong organizational, communication, and coordination skills. The position requires discretion, sound judgment, and a solid understanding of company operations and business practices. Key Responsibilities • Manage complex calendars, schedule high-stakes meetings, and coordinate across multiple time zones., • Arrange domestic and international travel, including detailed itineraries and contingency planning., • Act as a primary point of contact for internal and external stakeholders, • Track projects, deadlines, and action items to ensure timely follow-through, • Handle confidential information with professionalism and discretion, • Support special projects, events, and planning activities as needed Preferred qualifications: • 3+ years of experience as an Executive Assistant, preferably supporting C-level executives., • Strong organizational and multitasking skills, • Proficiency in tools like Microsoft Office Suite, Workday, and project management, • Excellent written and verbal communication skills, • Proactive, detail-oriented and able to anticipate needs, • High integrity and emotional intelligence Minimum Qualifications Requires a minimum of 4 - 6 years of related experience Base Pay Range: $34.19 - $58.13 Per Hour Primary Location: USA-CA-Milpitas-KLA KLA's total rewards package for employees may also include participation in performance incentive programs and eligibility for additional benefits including but not limited to: medical, dental, vision, life, and other voluntary benefits, 401(K) including company matching, employee stock purchase program (ESPP), student debt assistance, tuition reimbursement program, development and career growth opportunities and programs, financial planning benefits, wellness benefits including an employee assistance program (EAP), paid time off and paid company holidays, and family care and bonding leave. Interns are eligible for some of the benefits listed. Our pay ranges are determined by role, level, and location. The range displayed reflects the pay for this position in the primary location identified in this posting. Actual pay depends on several factors, including state minimum pay wage rates, location, job-related skills, experience, and relevant education level or training. We are committed to complying with all applicable federal and state minimum wage requirements where applicable. If applicable, your recruiter can share more about the specific pay range for your preferred location during the hiring process. KLA is proud to be an Equal Opportunity Employer. We will ensure that qualified individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at___ or at +1-408-352-2808 to request accommodation. Be aware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as KLA employees. KLA never asks for any financial compensation to be considered for an interview, to become an employee, or for equipment. Further, KLA does not work with any recruiters or third parties who charge such fees either directly or on behalf of KLA. Please ensure that you have searched ___ for legitimate job postings. KLA follows a recruiting process that involves multiple interviews in person or on video conferencing with our hiring managers. If you are concerned that a communication, an interview, an offer of employment, or that an employee is not legitimate, please send an email to ___ to confirm the person you are communicating with is an employee. We take your privacy very seriously and confidentially handle your information.

Job Locations US-CA-Sunnyvale | US-CA-Northern California Job ID 2026-6040 Category Administrative/Clerical Location US-CA-Sunnyvale Location Name Loft House We are growing! Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. The company manages a combined portfolio of approximately 25 million square feet of office and industrial space and 36,000 apartment units. OPPORTUNITY: ASSISTANT MANAGER - SUNNYVALE, CA DAYS REQUIRED: TUESDAY - SATURDAY, 9AM -6PM Sares Regis Group is seeking an experienced property management professional to work at our beautiful 133-unit community, Loft House! This is a great career opportunity in an ideal location! ADDITIONAL DUTIES AND RESPONSIBILITIES: • The Assistant Community Manager assumes the Community Manager's supervisory responsibilities in his/her absence., • Assists in the training and development of the team, assists in schedules of employee work times., • Reviews daily rent recommendations and proactively identifies opportunities to maximize income., • Collects current and delinquent rent in accordance with company and property policy. Implements timely legal action, including court appearances. Posts invoices; uses purchase orders; Codes invoices with correct General Ledger (GL) coding; submits security deposit reconciliation timely., • Reviews move in and move out files for thorough and accurate completion; verifies information is timely and accurately entered into the property software system., • Completes or verifies completion of accurate and timely weekly reports. Reviews monthly financial reports with the property manager; assists in completing variance reports., • Assists the Community Manager in resolving resident and prospective resident conflicts., • Reads, follows, and implements the company and employee handbooks, property policy manuals, and any other governing documents. QUALIFICATIONS • Must have 2 years of related property management experience with ability to pass fair housing exam., • Ability to effectively communicate both written and verbal., • Ability to calculate figures and amounts such as: discounts, interest, commissions, proportions, percentages; ability to apply concepts of basic math., • Ability to work independently without direct supervision., • Must have knowledge of operations software used at the property level; Outlook, Internet software, EXCEL, and WORD., • Current driver's license and auto insurance., • Able to work weekends and overtime as job requires. Salary range is $27.50-$30.90/hour. We offer a competitive compensation package that includes a 401(K) match, rental incentive and renewal compensation, bonuses, and rental discounts depending on location. Regular full-time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual. Sick time accrual is provided in accordance with law. PLEASE APPLY ONLINE AT: SARES REGIS CAREERS WEBSITE EQUAL OPPORTUNITY EMPLOYER All positions contingent on completion of successful background screen and drug test. PM21

Company Overview KLA is a global leader in diversified electronics for the semiconductor manufacturing ecosystem. Virtually every electronic device in the world is produced using our technologies. No laptop, smartphone, wearable device, voice-controlled gadget, flexible screen, VR device or smart car would have made it into your hands without us. KLA invents systems and solutions for the manufacturing of wafers and reticles, integrated circuits, packaging, printed circuit boards and flat panel displays. The innovative ideas and devices that are advancing humanity all begin with inspiration, research and development. KLA focuses more than average on innovation and we invest 15% of sales back into R&D. Our expert teams of physicists, engineers, data scientists and problem-solvers work together with the world's leading technology providers to accelerate the delivery of tomorrow's electronic devices. Life here is exciting and our teams thrive on tackling really hard problems. There is never a dull moment with us. Group/Division The vision of KLA's global human resources organization is to become a leader and partner to operating leadership in support of the company's efforts to achieve its strategic growth, customer and operating objectives through strategic talent management. Our mission is to enable the business, and leverage human resources to achieve short and long-term business objectives. Our primary areas of strategic focus include talent acquisition, individual and organizational assessment and development, performance management, inclusion and engagement, and rewards. The global HR organization includes HR business partners, learning and development, talent acquisition, compensation and benefits, employee communications, and HR system operations. Job Description/Preferred Qualifications The AI Workforce Consultant partners with partners with business, HR, IT, and functional leaders to accelerate AI fluency, responsible adoption, and embed AI into everyday work. This role focuses on translating AI capabilities into workforce-ready skills, enabling employees and leaders to confidently use AI tools, redesign work processes, and drive measurable business outcomes. The consultant blends change management, learning design, and applied AI expertise to help organizations move from experimentation to sustained, scalable AI adoption. Key Responsibilities AI Literacy & Capability Building: * Design and deliver rolebased AI literacy and enablement experiences for executives, managers, employees, individual contributors and HR teams. * Translate complex AI concepts (e.g., generative AI, copilots, recommendations, automation) into clear, practical guidance tied to real work and workflows. * Develop learning journeys covering AI fundamentals, responsible AI, prompt literacy, use-case thinking, and role-specific applications. * Support the development and rollout of AI usage guidelines and guardrails. * Coach leaders to model responsible AI use, set clear expectations, and actively sponsor adoption within their teams. * Support managers in addressing workforce concerns (trust, job impact, misuse) and in reinforcing new AIenabled ways of working. * Enable employees to identify tasks and workflows that can be augmented by AI, reinforcing AI as a productivity assistant rather than a replacement for human judgment. * Upskill HR partners to lead AI enablement by strengthening their confidence, fluency, and influence around AI and to embed AI literacy, adoption, and responsible use into talent, learning, workforce planning, and change practices. Help HR evolve from AI support to AI change leadership. * Facilitate workshops, hands-on labs, and enablement sessions (virtual and in-person). * Gather feedback and insights to continuously improve AI enablement programs. * Share best practices, case studies, and lessons learned across the organization. AI Adoption & Change Enablement: * Partner with business leaders to identify high-value AI use cases aligned to strategic priorities. * Support teams in integrating AI tools into daily workflows, processes, and decision-making. * Address adoption barriers such as fear, skill gaps, misuse concerns, and trust through structured change management. * Partner with functional teams to move from experimentation to scaled, repeatable AI usage. * Create adoption playbooks, communications, and reinforcement strategies. Workforce & Operating Model Transformation: * Assess workforce readiness for AI, including skills, roles, and operating models. * Advise on job redesign, skill evolution, and humanAI collaboration models. * Collaborate with HR, L&D, IT, Legal, and Compliance to align AI adoption with policies and governance. Responsible & Ethical AI Enablement: * Educate employees on responsible AI use, data privacy, security, and ethical considerations. * Support the development and rollout of AI usage guidelines and guardrails. * Reinforce trust and accountability in AI-enabled work. Measurement & Continuous Improvement: * Define and track success metrics (adoption, proficiency, productivity, engagement). * Gather feedback and insights to continuously improve AI enablement programs. * Share best practices, case studies, and lessons learned across the organization. Qualifications Preferred: * Hands-on experience with AI tools (e.g., generative AI, copilots, automation platforms). * Background in organizational change management frameworks (e.g., Prosci, ADKAR). * Experience designing enterprise learning programs or capability academies. * Familiarity with responsible AI, data privacy, and AI governance concepts. * Consulting experience or experience working in large, matrixed organizations. * Bachelor's degree in Business, Human Resources, Organizational Development, Technology, or a related field (or equivalent experience). * 10+ years of experience in change management, learning & development, digital transformation, consulting, or workforce enablement. Key Skills & Competencies: * AI literacy and applied usecase thinking * Prompt design and coaching to achieve consistent, highquality outputs * Change management and adoption strategy * Workforce transformation and job redesign * Stakeholder influence and executive communication * Systems thinking and business acumen * Champion KLA Values-success in this role requires strong interpersonal and leadership capabilities, grounded in KLA's values and commitment to highperforming, inclusive teams. Demonstrates perseverance and a drive to be better, especially when navigating ambiguity, resistance, or earlystage AI adoption challenges-reflecting KLA's emphasis on high performance and continuous improvement. * Demonstrated experience translating sophisticated technology concepts into practical, human-centered learning. * Strong facilitation, presentation, and stakeholder engagement skills. * Ability to work cross-functionally with business, HR, IT, and leadership teams. Minimum Qualifications * Bachelors Degree plus 12 years' experience; or Masters Degree plus 8 years' experience; or PhD plus 5 years' experience Base Pay Range: $163,000.00 - $277,100.00 Annually Primary Location: USA-CA-Milpitas-KLA KLA's total rewards package for employees may also include participation in performance incentive programs and eligibility for additional benefits including but not limited to: medical, dental, vision, life, and other voluntary benefits, 401(K) including company matching, employee stock purchase program (ESPP), student debt assistance, tuition reimbursement program, development and career growth opportunities and programs, financial planning benefits, wellness benefits including an employee assistance program (EAP), paid time off and paid company holidays, and family care and bonding leave. Interns are eligible for some of the benefits listed. Our pay ranges are determined by role, level, and location. The range displayed reflects the pay for this position in the primary location identified in this posting. Actual pay depends on several factors, including state minimum pay wage rates, location, job-related skills, experience, and relevant education level or training. We are committed to complying with all applicable federal and state minimum wage requirements where applicable. If applicable, your recruiter can share more about the specific pay range for your preferred location during the hiring process. KLA is proud to be an Equal Opportunity Employer. We will ensure that qualified individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at___ or at +1-408-352-2808 to request accommodation. Be aware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as KLA employees. KLA never asks for any financial compensation to be considered for an interview, to become an employee, or for equipment. Further, KLA does not work with any recruiters or third parties who charge such fees either directly or on behalf of KLA. Please ensure that you have searched ___ for legitimate job postings. KLA follows a recruiting process that involves multiple interviews in person or on video conferencing with our hiring managers. If you are concerned that a communication, an interview, an offer of employment, or that an employee is not legitimate, please send an email to ___ to confirm the person you are communicating with is an employee. We take your privacy very seriously and confidentially handle your information.

This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Assistant Chief Engineer - JLLWhat this job involves: JLL is seeking an experienced Assistant Chief Engineer to join our high-performance data center operations team in Santa Clara, California. In this critical role, you will leverage your extensive mechanical engineering expertise to manage and optimize mission-critical systems in a state-of-the-art data center environment. As a senior technical leader, you will oversee HVAC, electrical, and plumbing systems while implementing best practices to ensure maximum uptime, efficiency, and reliability. This position offers an exciting opportunity to apply advanced engineering principles, lead system optimization initiatives, and mentor a team of skilled facility professionals in one of the most demanding and technologically advanced facility environments. What your day-to-day will look like: • Oversee HVAC, electrical, and plumbing systems specific to data center operations, • Implement and maintain critical environment protocols and Method of Procedure (MOP) processes, • Conduct regular performance analyses of facility mechanical and electrical systems, • Apply mechanical engineering principles to improve data center efficiency and reliability, • Design and implement cooling solutions optimized for high-density server environments, • Analyze and enhance airflow management strategies, • Develop and execute comprehensive preventive maintenance schedules for all critical infrastructure, • Lead root cause analysis for any system failures or inefficiencies and implement corrective actions, • Propose and implement energy-saving initiatives to reduce Power Usage Effectiveness (PUE), • Evaluate and integrate green technologies suitable for data center operations, • Ensure adherence to industry standards (e.g., ASHRAE, ISO) and local regulations, • Oversee safety protocols and conduct regular safety audits, • Mentor and guide a team of facility technicians and engineers, • Manage complex data center infrastructure projects, including expansions and upgrades, • Collaborate with equipment vendors and service providers to ensure optimal system performance, • Communicate effectively with executive management on infrastructure status and improvement plans.Required Qualifications:, • 4+ years of technical experience in building engineering with a strong background in HVAC, plumbing, electrical, and production equipment repair and maintenance, • Proven experience working in Data Centers/Raised Floor Environment, • Strong customer service and interpersonal skills, • Universal EPA 608 Certification, • CRAC (Liebert) maintenance and repair experience, • Licenses as required by authority having jurisdiction, • Working knowledge of computer applications including Word and Excel, • 2 years of trades school or documented apprenticeship in relevant craft skills, • Ability to lift up to 80 lbs., work from heights, climb ladders up to 30 feet, and work in extreme temperature conditions, • Availability for call-in work as requiredPreferred Qualifications:, • 5+ years of operations expertise in data center environments, • Expertise in one specific craft area (Electrical, HVAC, Piping/Plumbing, Central Utility Plant Operations, Material Handling Equipment), • Familiarity with building automation systems (BAS) and controls, • Familiarity with fire/life safety systems, • Vendor and contract management experience, • Data and reporting skills with ability to analyze trends and create actionable insights, • Strong communication and interpersonal soft skills, • Project management exposure or experience, • Compliance awareness and understanding of regulatory requirements, • Leadership readiness with demonstrated ability to guide and develop team members This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 172,931.00 - 172,931.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site -Santa Clara, CA If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: * 401(k) plan with matching company contributions * Comprehensive Medical, Dental & Vision Care * Paid parental leave at 100% of salary * Paid Time Off and Company Holidays * Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.

Mason & Blair, LLC. A premier Accounting and Finance search firm in the Bay Area, has teamed with a great tech client of ours on a search for an Executive Assistant for their C-Level team. This role is onsite in San Jose. The Executive Assistant provides high-level administrative support to senior executives, typically the CEO, President, or other C-suite leaders. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to anticipate needs and proactively address them. The Executive Assistant acts as a gatekeeper, problem-solver, and a key point of contact, ensuring the executive's time is managed effectively and operations run smoothly. Qualifications: • Minimum of 4+ years as an Executive Assistant supporting C-level executives., • Bachelor's degree preferred, or equivalent practical experience., • Ability to speak, read, and write Mandarin or Cantonese Chinese is required., • Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment., • Superior written and verbal communication skills, with a strong command of grammar and punctuation., • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software (e.g., Google Workspace, video conferencing platforms)., • High level of discretion and ability to handle confidential information with integrity. Preferred Qualifications and Experience: • Experience working for multinational companies., • Familiarity with ERP systems or project management tools., • Event planning experience.

At Career Group Companies, we are all about recruiting. CGC was started to set a higher standard for recruiting, with a hands-on approach. Based in Los Angeles and founded in 1981, we created a family of brands to better serve our clients, talent, and the wide array of industries they represent. We are actively seeking a bright and engaging Office Assistant for our San Francisco office! This is an ideal opportunity for someone looking to launch their career in recruiting! The Office Assistant, reporting to Human Resources, will be integral to our firm's overall office functions, ensuring smooth day-to-day operations. Who Are We? Career Group Companies is a national recruiting and advisory firm headquartered in Century City. Since our inception, we have prided ourselves on being the leader in high-touch talent placement and partnering with the top clients in fashion, creative, real estate, financial, and hospitality. Our recruiters possess a unique, consultative approach to finding extraordinary top talent that fits each client’s needs. What to Expect: • Field and direct incoming phone calls, • Organize and distribute mail, packages, and other correspondence, • Greet and welcome all visitors and guests, • Write ads for open job positions, • Assist in sourcing candidates using a variety of recruiting tools and techniques, • Maintain communal office spaces and front reception area, • Track inventory of office supplies and order as needed, • Process detailed applications and onboarding paperwork, • Review necessary new-hire documents and upload them to our system, • Assist HR in staff time management, • Detailed database management with our CRM, • Serve as the main point of contact for any marketing, events, or operations tasks, • Act as a liaison to our corporate office in Los Angeles, • Take on various projects as needed Who We Are Seeking: • Bachelor’s degree, • Professional written and verbal communication skills, • Expert in time management and working at the fastest pace, • Friendly and outgoing nature; customer service-oriented approach, • Capacity to maintain grace and composure under pressure, • Desire to build a career in recruitment, • Proficiency in MS Office applications, • 1+ years of office experience preferred We offer an incredibly collaborative work culture, an outstanding compensation and benefits package, and tremendous career growth potential. We want to hear from you if you are passionate about people and growing a career! Please submit your resume in Word or PDF as soon as possible. Join Our Team! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, an innovative and engaging technology company, is seeking a proactive and detail-oriented Part-Time Office Assistant to support day-to-day office operations in their Santa Clara office. This role will partner closely with the PeopleOps Generalist to ensure the office remains organized, well-stocked, and a welcoming environment for employees. Please note this is an onsite, part-time temporary role based in Santa Clara, CA. The schedule would be Monday, Wednesday, and Thursday for about 2–3 hours per day. Key Responsibilities: • Maintain and restock office pantry, snacks, and beverages, • Monitor inventory levels and coordinate reordering as needed, • Ensure common areas (kitchen, conference rooms, and shared spaces) are clean, organized, and presentable, • Assist with general office upkeep and daily operational tasks, • Provide ad hoc support to PeopleOps with office-related needs, • Help maintain an efficient and positive workplace environment, • Receive and organize office deliveries, mail, and packages, • Coordinate with vendors (cleaning services, office supplies, etc.) as needed, • Assist with setting up conference rooms for meetings (supplies, light tech setup, etc.) Qualifications: • 2+ years of experience in office support, administrative, or facilities roles, • Strong organizational skills and attention to detail, • Proactive, reliable, and able to work independently, • Friendly and team-oriented with strong communication skills, • Ability to lift light to moderate items (e.g., restocking supplies) Please submit your resume for immediate consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Title: Executive Assistant Location: Santa Clara, CA Compensation: $180,000 – 200,000 + bonus + benefits Schedule: Onsite but option to work remote when executive travels Our Client Our client is a highly respected investment firm focused on backing innovative, high-growth technology companies. With a collaborative and fast-paced environment, the team partners closely with founders and operators shaping the future of AI and enterprise technology. This is an opportunity to join a lean, high-performing team where professionalism, adaptability, and strong execution are highly valued. The Opportunity Our client is seeking a polished, proactive Executive Assistant to support a senior Partner based in Santa Clara. This role is ideal for someone who thrives in a dynamic environment, enjoys being at the center of operations, and brings both exceptional organizational skills and strong interpersonal presence. The position combines traditional executive support with event coordination and day-to-day relationship management across portfolio companies and internal stakeholders. The ideal candidate is highly tech-savvy, embraces AI tools in their daily workflow, and brings positive energy to a close-knit office environment. Key Responsibilities • Manage complex and constantly evolving calendars across multiple time zones, • Coordinate detailed domestic and international travel arrangements, • Process expenses and maintain organized administrative workflows, • Plan and execute large-scale events, including invitations, logistics, and onsite coordination, • Support quarterly board meetings, portfolio company gatherings, and catered executive meetings, • Partner closely with an Executive Assistant based in San Francisco to ensure seamless support coverage, • Serve as a welcoming and professional presence for the Santa Clara office, • Utilize AI and productivity tools to track priorities, streamline workflows, and stay ahead of deadlines, • 5+ years of Executive Assistant experience supporting senior executives or partners, • Experience in the professional services industry, • Proven expertise managing heavy calendaring and complex travel coordination, • Experience planning events and executive-level meetings with high attention to detail, • Comfortable operating in fast-paced technology, venture capital, or startup environments, • Familiarity with AI tools and confidence discussing emerging technology trends and terminology, • Highly organized, resourceful, and proactive in anticipating needs, • Strong communication skills with a polished and approachable demeanor, • Positive, upbeat personality with the ability to build strong relationships across teams, • Collaborative, high-performing team with strong interpersonal dynamics, • Entrepreneurial environment with exposure to innovative technology companies, • Opportunity to work closely with investors, founders, and operators in the AI ecosystem, • Lean office environment where impact and initiative are highly valued, • Professional yet personable culture that values energy, adaptability, and teamwork

Job Description Join our dynamic culinary team at Il Fornaio Cucina Italiana in Silicon Valley, CA, where excitement meets professionalism! As an Assistant Chef, you'll play a pivotal role in crafting authentic Italian dishes that delight our guests. This onsite position allows you to immerse yourself in our vibrant kitchen culture, showcasing your culinary creativity alongside passionate professionals. With a competitive salary ranging from $80,000 to $90,000, you'll be rewarded for your high-performance and customer-focused approach. Experience the thrill of leading a dedicated team in a fun and energetic environment that prioritizes integrity and excellence in every dish. Your journey to culinary greatness starts here- You will have benefits such as Medical, Dental, Vision, 401(k), Competitive Salary, and Paid Time Off. seize the opportunity to elevate your career with us at Il Fornaio Cucina Italiana! Your day to day as aN ASSISTANT Chef As a new Assistant Chef at Il Fornaio Cucina Italiana, you can expect a dynamic and fast-paced environment where collaboration and creativity thrive. Your daily responsibilities will include overseeing kitchen operations, ensuring the highest quality of food preparation, and maintaining a clean and organized workspace. You will assist the executive chef in menu planning and execution, managing inventory, and training kitchen staff. Your schedule will consist of 10-hour shifts, five days a week, allowing you to dive deep into the culinary process while also enjoying a balanced work routine. Flexibility is key, as you will be required to work on holidays and weekends, which are peak times for our restaurant. Embrace the opportunity to lead your team in creating memorable dining experiences every day! What matters most To thrive as an Assistant Chef at Il Fornaio Cucina Italiana, you'll need a blend of culinary skills, leadership qualities, and a strong work ethic. Proficiency in Italian cuisine and the ability to execute dishes with precision are essential. You should be adept in various cooking techniques and possess a strong palate for seasoning and presentation. Leadership skills are crucial as you'll oversee kitchen staff, delegate tasks, and ensure that team members work efficiently. Effective communication and interpersonal skills will help foster a collaborative kitchen environment, where creativity and innovation can flourish. Additionally, time management is key to maintaining the pace of a busy kitchen, ensuring that service runs smoothly and guests receive their meals promptly. A passion for maintaining high standards of food safety and cleanliness is also vital to ensuring that every dish meets Il Fornaio Cucina Italiana's commitment to excellence. Join our team today! If you have these qualities and meet the basic job requirements, we'd love to have you on our team. Apply now using our online application!

Anytime Dental Care | Marin County, CA This is not a back-of-house dental assistant role. We’re building a modern dental spa—where every detail matters, every patient feels it, and the team moves with intention, energy, and pride. If you love being on your feet, dialed in, and part of a team that runs beautifully, keep reading. What This Is • A brand-new, design-forward dental spa, • Open 7 days a week with extended hours, • Built around comfort, flow, and elevated service Who You Are • Dental Assistant (RDA preferred, but not required), • Fast, organized, and detail-obsessed, • Naturally warm, welcoming, and aware of people, • You move with urgency but not chaos, • You take pride in doing things right and beautifully You’re the kind of person who: • Notices everything (before anyone asks), • Keeps rooms, tools, and energy tight and clean, • Makes patients feel taken care of the moment they walk in What You’ll Be Doing • Assist doctors across general, cosmetic, and Invisalign workflows, • Turn over rooms quickly and flawlessly, • Support a smooth, elevated patient experience from start to finish, • Anticipate needs—of doctors, hygienists, and patients, • Help maintain a high-functioning, high-energy environment The Setup • Brand-new operatories (expanding to 16–20 chairs), • Modern technology + efficient systems, • Aesthetic, calm, spa-like design, • A team that moves fast, clean, and together Compensation & Growth • Competitive pay (based on experience), • Full-time or part-time flexibility, • Real opportunity to grow into lead assistant or operations roles Why This Is Different Most dental assistant roles are task-based. This is experience-based. You are not just assisting—you are helping create something people will feel and remember. Apply Send your resume and a short note on why this feels like your kind of place. “We hire for energy, awareness, and pride—not just experience.”

Job Summary The Conference Coordinator performs duties under general supervision and works independently to oversee the Conference Housing Program, a comprehensive program providing summer and academic year student, conference group and guest housing services for approximately 5,000 to 7,500 individuals annually. The Conference and Coordinator also assists with S2 Access management and is part of the UHS Access Team, as well as oversees the SJSU Cares Housing program and academic year overnight guest housing. This position includes on call responsibilities and some weekday after hours and weekend work with significant weekday after hours and weekend work during the summer months (June, July, August), peak Conference season. Key Responsibilities • Provides leadership of and oversight of the day-to-day operations of the academic year and summer Conference Housing Program including guest housing and conference groups., • Negotiates contracts and schedules, use of guest rooms, meeting spaces and other housing facilities for 40 to 60 summer programs, including campus frosh orientation, and academic year groups., • Works directly in collaboration with representatives of each conference group to identify event and guest needs, develops plans, and determines services needed., • Serves as contact person for inquiries, requests and reservations from campus and outside communities regarding academic year and summer conference housing services. Maintains collaborative relationship with campus departments to facilitate requested services (including Dining and Classroom space, athletic fields, Aquatic Center and Student Union)., • Administers and set ups conference module in the database system including setting up the application, payments, reservation systems and producing reports, • Works directly with multiple UHS units (Facilities Operations, Administrative & Financial Operations, and Residential Life) to fulfill contract requirements., • Provides regular and after hours crisis intervention by utilizing training to provide crisis response to campus housing students and guests, which can range from making a referral to intervening in a life-threatening situation., • Remains accessible and able to respond appropriately, in person or otherwise, to urgent or emergency situations that arise on weekdays, weekends, holidays and after business hours., • Develops policies, procedures and regulations for the Conference Housing program in coordination with the Conference Review Team., • Reviews methods of training annually in order to prepare staff most effectively., • Develops and updates staff manual for all conference assistants, lead positions, interns and administrative assistants., • Manages daily check-in and checkout for overnight guests, and SJSU Cares residents, including issuing keys, receiving payment and notifying guests of UHS policies., • Maintains monthly inventory of supplies and amenities and order replacements when necessary., • Audits and reconciles guest accounts regularly and follows up on outstanding payments due., • Leads marketing efforts including independently developing and implementing marketing initiatives and a full conference marketing plan, • Pursues prospects on a community, state, regional, national and international levels to increase conference business; develops proposals and bids for securing conferences, camps and events., • Identifies prospective clients, prepares marketing sales proposals to meet their needs, and aggressively pursue these prospective clients in order to secure their business; including site visits and cold calling., • Solely responsible for preparing, developing, updating and maintaining the conference brochures and materials, including social media., • Creates and maintains partnership with Hospitality, Recreation and Tourism Management Department on campus to attract clients and staff., • Creates and maintains social media platforms to market the conference program., • Responds to requests for building, room, and parking access needs., • Provides input to performance and operational issues., • Develops and implements survey tools to assess and evaluate overall program effectiveness and customer satisfaction with assistance from the Organization and Planning staff., • Implements changes with support of Conference Review Team and Senior Assistant Director of Residential Administrative Services based on assessment and evaluation data., • Collaborates with Facilities area to support the Conferences and Administrative Services Coordinator in executing duties with access cards and keys., • Maintains contact with customers and solicits feedback for improved services. Knowledge, Skills & Abilities • Knowledge in operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies., • Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related to student and residential community housing needs., • Ability to perform complex tasks involving independent judgment and ability to plan, coordinate, and initiate actions necessary to implement administrative or group decisions or recommendations., • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques., • Thorough Knowledge of word processing, spreadsheet, database software, and computerized accounting systems., • Demonstrated ability to perform complex tasks involving independent judgment, accuracy and speed., • Excellent written and verbal communication skills., • Ability to train others on new skills and procedures and provide work lead direction., • Ability to be flexible to changes, frequent interruptions, and manage multiple tasks at one time., • Ability to clearly answer questions and explain procedures and policies to students and the public in an efficient and courteous manner; apply judgment, discretion and initiative in performing a variety of tasks., • Excellent interpersonal skills and be able to handle a high degree of customer contact surrounding potentially emotional/controversial issues and deal with conflict while maintaining a sense of perspective and professionalism., • Ability to respond to emergency situations., • Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies, • Knowledge of how a database interacts with business practices, and financial operations of a typical business., • Ability to work with database systems to pull fields or records for reporting or transferring data to other databases., • Ability to handle multiple work priorities, organize and plan work and projects., • Ability to compose and appropriately format correspondence and business reports using appropriate English grammar, punctuation and spelling., • Ability to exercise appropriate judgment and perform duties and responsibilities in the absence of close supervision., • Thorough knowledge of office systems and ability to use broader range of technology, systems, and packages., • Ability to display a strong sense of commitment to customer needs, and possess excellent customer service and public relations skills., • Ability to understand roles and responsibilities of student and staff members and to provide guidance for staff members in a functional unit. Required Qualifications • Equivalent to a bachelor's degree in a related field., • Two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required education on a year-for-year basis. Preferred Qualifications • Bachelor's Degree in Education, Hospitality Management, Business Administration, or a related field., • Experience with conference or event planning, and/or hospitality management., • Experience supervising professional or student staff., • Experience coordinating an administrative process., • Experience in an educational and/or residential setting., • Customer Service experience. Compensation Classification: Housing Operations Professional II Anticipated Hiring Range: $5,098/month - $5,304/month (Step 6 - Step 8) CSU Salary Range: $4,617/month - $6,727/month (Step 1 - Step 20) San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the ___. Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: • Resume Contact Information University Personnel 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ___ and questions may be sent to ___. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at ___ The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at ___. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ___. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at ___. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

The Branch Assistant Manager works with the Branch Manager to organize, plan, and implement strategies in a Sherwin-Williams Automotive Branch. This includes supporting all aspects of branch operations, including customer service, sales, marketing, merchandising, inventory, finances, and store safety. This role will assist in supervising and training store staff. The individual selected for this role will be expected to work at Automotive Branch #9806 located at 990 Richard Avenue, Santa Clara, CA 95050. This is a full-time position working Monday through Friday between the hours of 8am and 5pm based on business needs and subject to change. This position is also eligible for bonus based on performance and subject to the terms of the Company's applicable plans. This position is eligible for health benefits, such as medical, dental and vision coverage, Flexible Spending Accounts (FSAs), disability coverage, secruity, retirement and saving benefits. Additional benefits include a generous time away from work package, including personal leave, paid parental leave, medical leave, vacation, holidays, and any leave required by federal, state, or local law. Job duties involve contact with customers, which may include minors; and access to cash and other payment methods, electronic equipment, personal information, store merchandise and other items of value, and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Company's customers, staff, employees, vendors, contractors, and the general public. • Assist in developing and implementing branch market plan based on market conditions, branch mission and financial/budget objectives, • Support business strategies to increase sales and optimize profitability, • Build and maintain knowledge of all products to ensure effective customer recommendations, • Ensure high levels of customer satisfaction through excellent service, • Verify customer orders and transactions are completed and documented accurately, • Maintain branch inventory levels, • Ensure compliance with policies and procedures including safety, loss prevention, and security, • Support employee training, development, performance management, and corrective action, • Respond to and resolve any customer and/or employee complaints, • Assist in determining staffing needs and develop work schedules, • Analyze management and financial reports, including financial ratios relative to Profit & Loss ("P&L"), • Assist with daily bank deposits Minimum Requirements, • Must be at least eighteen (18) years of age, • Must be legally authorized to work in the country of employment without needing sponsorship for employment work visa status now or in the future, • Must have a valid, unrestricted driver's license, • Must be able, with or without reasonable accommodation, to retrieve material from shelves and floor stacks and lift and carry up to 50 lbs. frequently and up to 70 lbs. on occasion, • Must have at least one (1) year of work experience in retail, sales, or customer service or have completed a Sherwin-Williams Development ProgramPreferred Qualifications, • Have at least three (3) years of work experience in customer service, retail, or sales, • Have at least one (1) year of work experience in a Sherwin-Williams Automotive Branch, • Have at least one (1) year of work experience in an automotive aftermarket industry, • Have at least one (1) year of experience in leadership role(s), supervising others, or leading teams, • Have at least one (1) year of work experience using Microsoft Office products (e.g. Word, Excel, PowerPoint, Teams, and/or Outlook), • Have work experience using timekeeping and/or customer relationship management ("CRM") systems, • Have an associate's degree or higher in Business, Sales, or Marketing, • Willingness to relocate for future job opportunities #SHWSales

About Earth At Earth, we believe how we say farewell matters. Our mission is to transform the end-of-life experience by offering families a beautiful, sustainable alternative to cremation and burial. Instead of traditional methods that harm the environment, our gentle, natural process transforms the body into nutrient-rich soil in just 45 days — returning life to the earth and leaving a meaningful legacy. Earth is the national leader in soil transformation, backed by major investors, and growing fast. That's where you come in. We're looking for a sharp, resourceful operator to work directly alongside our Head of Product as a strategic right hand — someone who thrives in ambiguity, moves fast, and wants to learn every corner of a high-growth business. Job Description You'll work directly alongside the Head of Product as a strategic operator and execution partner. Earth is a ~100 person company operating across multiple states and scaling quickly, and we're looking for a high-potential player to sit at the intersection of Product, Engineering, Sales, Marketing, and Revenue Operations to drive critical outcomes. This is not a traditional assistant or coordinator role: you'll be assigned outcomes, not tasks. You'll own projects end-to-end, figure out what needs to happen, and drive them across the finish line without waiting for direction. We're looking for someone who sees a gap and fills it before anyone asks. The right candidate is intensely curious, intrinsically motivated, and biased toward action. You'll go from prepping an executive briefing to chasing down a vendor invoice to pulling CRM data for a business review, all before lunch. This role is ideal for someone early in their career who wants an accelerated path within a startup. You'll get unmatched exposure to how a 100-person company operates across every function. This role is based at our HQ in San Francisco. Our SF team is hybrid and typically works from our office in North FiDi/Jackson Square 1-2 days per week. Responsibilities Strategic Project Tracking & Execution • Track the company's highest-priority initiatives across product and go-to-market — ensuring milestones are hit and nothing falls through the cracks., • Follow up on action items from cross-functional meetings and drive them to resolution., • Own project trackers and status reporting for state launches, facility openings, compliance deadlines, and other company-wide initiatives., • Serve as a coordination point for key technology, service, and media partners — tracking multi-threaded deliverables and follow-ups across internal and external stakeholders., • Maintain vendor contact and contract records across active partnerships., • Coordinate with external agencies on scheduling, deliverables, and deadlines., • Own the flow of information across Slack, email, Google Docs, and vendor threads — surface what needs attention, flag stale items, and close loops., • Draft emails, briefing docs, and responses on behalf of senior leadership., • Keep a running inventory of open items, stale threads, and approaching deadlines across all communication surfaces., • Handle budget tracking, expense management, and financial routing., • Manage meeting logistics for external partner engagements. Qualifications • 1-3 years of professional experience; internships in consulting, venture capital, startup operations, or a Chief of Staff role are strongly preferred., • AI builder, not just AI user. You've automated a workflow, built a tool, or used AI to ship something that saved real time., • Exceptional written communication. You'll draft emails, briefing docs, and reports on behalf of senior leadership., • Highly organized with strong attention to detail and the ability to manage dozens of open workstreams simultaneously., • Comfortable with ambiguity and rapid context-switching across product, sales, marketing, operations, and finance., • Data-literate — proficient in Google Sheets and comfortable learning CRM and BI tools quickly., • High agency and low ego: equally willing to chase down an overdue invoice and prepare an executive strategy briefing., • Strong interpersonal skills and professional judgment: you'll interact with external partners, vendors, and executives regularly., • Genuine interest in Earth's mission and the death care industry's transformation. What Earth Provides Benefits: Equity; medical, dental, and vision insurance; paid time off (PTO); and the opportunity to be part of a vibrant, mission-driven team that is changing the landscape of the death care industry.

Opportunity Information: Worldpac, a leading name in automotive parts distribution, is looking for a Branch Operations Lead that will be responsible for assisting Assistant Branch Operations Manager and Branch Operations Manager in leading daily warehouse operations. Who We Are Worldpac's well-respected, industry-leading business model, with a robust technology platform and comprehensive product assortment, is what differentiates us from our competitors. Our Team Members are the reason WORLDPAC has outperformed the industry for over 30 years with an unwavering commitment to our customers and suppliers. WORLDPAC fosters a sense of community, connection, and inclusion. Our team member’s value proposition includes competitive compensation and benefits, career path development, and a supportive work environment that encourages innovation, creativity, and personal growth. Worldpac is proud to offer all our team members a workplace that is both challenging and rewarding, with a commitment to enable each of them to achieve their full potential. What You Will Contribute at Worldpac * Works closely with management team to learn all functions of Branch Management, including operations, staffing, training, branch assets, expense management and budgeting. * Reviews, understands and follows company safety and security procedures, and serves as a role model to ensure compliance by all team members. * Supports team members in their training and development and enables immediate application to daily work. * Maintains a customer service-oriented philosophy in all conduct to self and other team members. * Reports violations of company policies and procedures and safety concerns to management team. * Coordinates and communicates with management team to ensure orders are delivered, inventory is maintained, and records are prepared and stored accordingly. * Uses vehicle to deliver orders or pick up returned merchandise in a safe and courteous manner. * Other duties may be assigned. What You Should Have Education: High school/secondary school diploma or GED equivalent. Must-Have Skills: * At least 6 months of previous warehouse experience. * Eligible to work in the country in which you are applying for * Be available to open and close the warehouse, Monday through Friday, and Saturdays (as needed). * Ability to perform basic clerical and physical tasks. * Strong leadership and organizational skills. * Excellent interpersonal and communication skills and capability of working effectively with others. * Ability to read and write comprehensive detailed instructions, correspondence and memos. * Proficient in basic math skills. * Detail-oriented and strong time management skills. * Ability to solve practical problems and deal with a variety of concrete variables. * Willing to get powered equipment certification. * Must meet all applicable state-specific driver's license requirements prior to driving a company vehicle to perform delivery duties. * Must have a valid driver’s license with an acceptable motor vehicle record (MVR) per department standards. * Must be able to read, write and speak English fluently. * Have excellent multitasking ability * Willingness to continue to evolve and develop personal skills to meet the changing environment. * Demonstrated self-starter and motivated individual. * Ability to challenge upwards – respectful pushback. * Willingness to learn new skills and gain knowledge about all aspects of the Branch operations. * Demonstrates critical thinking and prioritization skills. * Meet all applicable state-specific driver’s license requirements. Nice-to-Have Skills (but not required): * Bilingual reading/writing/verbal communication skills. Physical/Work Environment Expectations: * While performing the duties of this job, the team member is regularly exposed to moving mechanical parts and occasionally exposed to high places, fumes, or airborne particles, and toxic or caustic chemicals. The noise level in the work environment is generally high (loud). * While performing the duties of this job, the team member is regularly required to stand, walk, use hands and fingers, reach with arms, talk, and listen. The team member is frequently required to stoop, kneel, and crouch and occasionally required to sit, climb, or balance. The team member must be able to regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. What Worldpac Provides to You Comprehensive Benefits Package (US Full-Time roles) * Health insurance plans, dental, and vision * Wellness incentives * 401(k) with employer match after 1 year of service Comprehensive Benefits Package (CAN Full-Time roles) * Extended health care, dental, vision, life insurance, and disability insurance * RRSP with employer match * Employee assistance program Beyond Your Day Job * Paid time off (full-time roles - package varies by role type) * Paid holidays * Annual Performance Reviews/Merit Increases (as eligible) * Empowering Career Growth and Success Worldpac expects to pay a base salary in the range provided on this job posting. Generally, we look to bring in candidates around the 50th percentile of the advertised range. However, this is never a guarantee. Within the range, individual pay will be determined by factors such as job-related skills, experience, and relevant education or training. United States Candidates: Worldpac is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability, or veteran status. Worldpac is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require accommodations to perform the essential functions of the job, please contact for assistance. Canada Candidates: Worldpac endeavors to make its recruitment process accessible to any and all users. Reasonable accommodation will be provided, upon request, to applicants with disabilities in order to facilitate equal opportunity throughout the recruiting and selection process. Please contact WORLDPAC Human Resources at to make a request for reasonable accommodation during any aspect of the recruiting and selection process. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications. Location Type: On-Site Pay Range: USD $20.75 - USD $27.50 /Hr.

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Construction Department The Construction team is responsible for the entire process flow of delivering the physical data centers from shovel ready state through commissioning, working with Sales, Operations, and management along the way. Construction implements and executes upon the work product developed by the Development & Engineering (D&E) team. The team also manages Vantage's build partners to success through technical feedback and review, and actively participating in review of schedule and budget. Many times, a role like this at other companies is purely oversight. One thing that distinguishes Vantage is that our construction teams are given the responsibility and authority to directly drive the process. When compared to external resources, our internal team can ensure the key stakeholders are engaged in the decision-making process to align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with corporate goals. This approach empowers each member of the team to drive high- impact decisions and even more impactful results. Position Description: * Vantage is looking for an Assistant Project Manager to assist the Special Projects team and Project Managers to drive success on new and ongoing construction projects. * The position covers all aspects of a construction project. Areas of expertise that require minimal oversight and autonomy in the following areas: * RFP development and overall project budgeting * Pre-bid oversight and coordination assistance * Assist managing all design phases and documents * Assist managing, coordinating and supervising design-build contractors and vendors * Assist and/or coordinate with internal stakeholders and subject matter experts * Assist with oversight of physical construction activities * Participation in commissioning * Assist, manage and own project close outs: Punch list, as-builds, warranties, OEM, etc. Essential Job Functions: * Report to and assist Vantage Special Projects team and assigned manager. * Proficient at taking initiative, problem solving, time management, and thinking outside the box. * Gather vendor proposals, invoicing documents and ensure vendor deliverables are delivered in a timely manner. * Manage individual tasks throughout the construction process including submittals, RFI process, drawings and safety reporting. * Coordinate VDC led meetings, manage meeting minutes and drive actions to closure. * Oversee OFCI equipment release, delivery, deficiencies, startup and commissioning. * Ensure project compliance, track construction progress via daily logs, site inspections and QA/QC. * Manage project close-out and documentation. Duties: * Coordinate internal alignment on project document reviews, budgeting and financial exercises and purchase order management. * Enforce project quality controls and safety programs through an in-depth understanding of the partner contracts and design docs. * Manage and provide weekly HRA inspections to adhere to VDC safety metrics. * Perform tasks accurately and execute with minimal supervision. * Assist Vantage PM(s) in preparing monthly financial updates and forecasts. * Manage contractor billing to ensure accuracy of scope included in each billing and timely review of all pay applications. * Manage change orders and review process independently. Provide timely review of change orders with accuracy of scope and costs. * Input PO requests in the financial system, track and manage distribution process to all Vantage vendors. * Facilitate design page-turns, document reviews, meeting minutes, capture deliverables and action items for internal stakeholders and direct contractor design partners. * Manage Vantage vendor partners to ensure completion of their scope and overall project completion (i.e., Signage, furniture, AV, etc.) * As required, manage design team/contractors throughout each project. * Work closely with VDC Ops to coordinate ongoing site activities, develop and track MOPs and provide customer support as necessary. * Manage, organize and maintain internal file storage. * Own internal and external project closeout requirements. * Assist and track as-builds, permits, and coordinate with local authorities to ensure permits and documents are current. * Time to time, additional duties may be assigned by management Job Requirements: * Bachelor of Science in Construction Management, Architecture, Engineering or a similar field, or equivalent experience. * Minimum of 5+ years' experience as a Project Engineer in Project Management assisting or supervising construction projects of increasing complexity is required. * Data Center, Owner's Representative and/or General Contractor experience is highly preferred. * Experience in CSA (civil, structural, architectural) and MEP (mechanical, electrical, plumbing) construction management is a requirement. * Proficient in Microsoft Office and project management tools like MS Project, P6 and Bluebeam. * Up to 10% travel may be required. Physical Demands and Special Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Additional Details * Salary Range: $100,000-110,000 + Bonus (this range is based on Colorado market data and may vary in other locations) * This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits. * Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown. We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations. Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community. Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values. Vantage Data Centers is an Equal Opportunity Employer Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers. We'll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon-we're excited to find the right person and will keep the role open until we do!

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

Job Summary The Testing Office provides testing and proctoring services that support student academic progression, graduation requirements, and certification needs. Responsibilities include coordinating Credit by Examination (CBE); administering the Precalculus Proficiency Assessment (PPA), ATI TEAS, US3 California Government Waiver Exam, and CLEP; partnering with Meazure Learning for certification testing; providing proctoring services for external institutions and distance-learning programs; and administering approved waiver examinations. Reporting to the Associate Vice President for Academic Business and Strategic Operations (ABSO) and receiving work lead direction from the Associate Director for Specialized Programs and Services the Testing Coordinator works under general supervision to provide a broad range of administrative and clerical support. This is a vital role in ensuring the efficient administration of programs used by SJSU to determine admission, assess competence, and assign placement. This position contributes significantly to creating and sustaining an exceptionally supportive educational environment for students by supporting functions that affect student success from enrollment to graduation. The incumbent independently coordinates day-to-day operational processes in accordance with established CSU, SJSU, and external testing agency policies and procedures. Policy development and final program authority remain with management. Key Responsibilities • Serve as a resource and provide guidance and customer service assistance for all aspects of Testing Office services, including face-to-face walk-in service in the Testing Office, email correspondence, and telephone calls to/from students, staff, faculty, and outside agencies, • Process both standard and electronic mail; prepare and compose correspondence, reports, and other documents; create and maintain standard and electronic records, files, and record keeping system, • Respond to inquiries regarding university policies and procedures, with emphasis on national and local testing programs., • Receive, process, and direct all communication (e.g. mail, email, phone calls, etc.) to appropriate people in the department in a timely manner, • Serve as the primary front-facing representative of the Testing Office, delivering responsive, student-centered service to the campus and community constituents., • Assist all students who are taking exams in the office, • Coordinate Credit by Examination (CBE) petitions and approvals for eligible students, • Administer and manage registration for the Precalculus Proficiency Assessment (PPA), • Facilitate registration and testing for the ATI TEAS exam, • Coordinate the US3 California Government Waiver Exam to satisfy graduation requirements, • Manage CLEP registration and administration, • Partner with Meazure Learning to support certification and licensure exam registration, • Provide registration and scheduling support for external institutions and distance learning proctoring services, • Administer and process approved waiver examinations, • Coordinate recruitment logistics and provide procedural training to test proctors and examiners in accordance with established testing protocols, • Compile testing data and prepare recurring operational reports and summaries to support management review and planning, • Coordinate with AEC regarding requirements and special accommodations for standardized test administered to students with various disabilities, • Maintain and update the proctor's database and prepare all supporting documents and materials. Maintain assistant supervisors, examiners, and proctor's agreement forms, • Schedule and notify proctors and examiners to work on testing dates, • Receive, process, and prepare correspondence; maintain appointment calendars; develop and maintain electronic and paper filing systems; prepare work documents and reports; assist with preparing for business and other meetings, as well as special events and projects, • Assist with the purchasing and delivery of all testing materials and orders, and appropriate supplies as needed, through purchasing requisitions and the direct pay process. Maintain inventory of office supplies and monitor the security of the supply room. Responsible for ordering, distributing, and keeping inventory of testing office supplies, and maintaining office equipment, • Coordinate reimbursements for travel, costs associated with test administration, and other supplies as appropriate, as well as deposit revenue received in the Testing Office, • Coordinate the Testing Office workflow to ensure the timely completion of operational tasks, • Provide lead direction to student assistants, including task assignments, training reinforcement, and daily workflow coordination, • Serve as operational lead in the absence of the Test Administrator for routine matters, • Coordinate student assistant payroll Knowledge, Skills & Abilities • Ability to communicate with constituents in a professional and respectful manner, • Thorough knowledge of general office methods, practices, and procedures, • Ability to independently interpret and apply federal, state, CSU, SJSU and external testing policies and procedures, • Ability to maintain strict confidentiality and safeguard sensitive student and testing data in compliance with FERPA and testing agency requirements, • Strong written and verbal communication skills, including the ability to compose professional correspondence and operational reports, • Proficiency with enterprise systems (e.g., PeopleSoft), databases, spreadsheets (e.g., FileMaker), and scanning/imaging technology or test vendor platforms, • Ability to perform accurately in a detail-oriented environment, • Ability to coordinate workflow, manage multiple priorities, and meet critical testing deadlines, • Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies, • Excellent customer service and public relations skills in a fast-paced, high-volume environment, • Ability to understand and implement ADA requirements, • Ability to be sensitive to students who need accommodation, • Working knowledge of cash handling, reconciliation, and internal control practices, • Ability to exercise sound judgment in responding to operational issues and escalating policy-sensitive matters appropriately, • Ability to provide lead direction and training to student assistants while fostering a collaborative team environment Required Qualifications • Completion of a high school program, technical/vocational program, or their equivalents, • Three years of related office work experience Preferred Qualifications • Bachelor's degree, • Experience working in an educational environment, • Experience handling confidential or regulated data, • Proven ability to interpret and independently apply policies and procedures independently, • Excellent organizational skills and written communication skills, • Proficiency in a second language Compensation Classification: Administrative Support Coordinator II Anticipated Hiring Range: $4,821/month - $5,016/month (Step 6 - Step 8) CSU Salary Range: $4,367/month - $6,362/month (Step 1 - Step 20) San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the ___. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: • Resume Contact Information University Personnel 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ___ and questions may be sent to ___. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at ___ The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at ___. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ___. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at ___. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Job Summary Reporting to the Associate Director- Architectural Trades & Auto Services and under lead work direction provided by the Facilities Project Supervisor, the Facility Worker II independently performs a wide range of semi-skilled and basic skilled facilities and related systems and infrastructure maintenance, repair and renovation work which does not require journey-level skills. The incumbent must be able to perform basic trade work in three or more trades; analyze and troubleshoot problems across multiple trade functions; perform necessary repairs independently; and perform other related facilities and systems support functions as assigned. Key Responsibilities • Performs a wide range of semi-skilled and basic skilled facilities and related systems and infrastructure maintenance, repair and renovation work which does not require journey-level skills Performs semi-skilled duties using hand tools, power tools and equipment associated with the trades, • Troubleshoots, maintains, and performs minor repair and adjustments of various hardware, • Uses hand and power tools for the completion of various types of preventive maintenance and related repairs, • Participate in the maintenance and operations of a shop and work areas; clean, maintain and service tools and equipment used in the performance of duties, • Inspects various types of equipment, systems, and areas to identify problems and needed repairs, • Consults, coordinates, and works with other trade workers, trade shops, and FD&O units, as needed successfully complete repairs and maintenance work assignments on schedule, • Unlocks and secures facility areas to access equipment, items to be renovated, repaired and/ or maintained, • Reports problems and needed repairs to be documented and scheduled, • Disables and clearly identifies (lock out and tag out) unsafe equipment, and immediately notify appropriate personnel, • Responds promptly to and assists with emergency situations or urgent needs in order to prevent injury, damage or further incident. Responds to miscellaneous trouble calls as assigned Knowledge, Skills & Abilities • Operates radio or other assigned communication devices for communication of urgent needs, critical information and status updates, • Operates utility cart, pick-up truck, welding equipment, scissor lift, forklift, and other equipment, as certified, to access, repair, and transport personnel, equipment and materials, • Records work efforts in detail within computerized recordkeeping systems and, where directed, on log sheets, and keeps accurate time records so as to ensure an appropriate level of documentation regarding actions taken to complete assignments, • Broad knowledge and ability to perform semi-skilled and basic trades work in three or more trades, • Basic knowledge of theories, codes, procedures and general trade practices in the applicable trade areas, • Comprehensive knowledge of specific methods, practices, and tools related to facilities and systems maintenance and repair in areas such as plumbing, HVAC, electrical, carpentry, painting, and mechanical systems, • General knowledge of applicable trade safety practices, • Ability to implement a positive customer service approach, with a commitment to high ethical standards, while maintaining focus on solving problems or issues effectively and in a professional manner, • Ability to operate a motor vehicle, utility cart, scissor lift, boom lift, and forklift (as certified) and other equipment and tools required to successfully complete assignments Required Qualifications • Any combination of experience and training equivalent to three years of hands-on experience in general facilities and systems maintenance and repair, or comparable experience as a trades assistant or laborer with demonstrated proficiency in the required duties, • Must participate in all OSHA required physicals and examinations, • Requires the possession of a valid California Driver's License for the operation of any vehicle or equipment required for position and in any emergency situation License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications • Knowledge equivalent to a basic understanding of at least three skilled trades areas of work, • Certification indicating completion of portions or all aspects of a program designed to provide education related to the building trades, • High school diploma or equivalent, • Five years of hands-on experience in general facilities and systems maintenance and repair, or comparable experience as a trades assistant or laborer with demonstrated proficiency in the required duties, • Experience in the maintenance of a State facility, College or University or other commercial, multi-facility complex Compensation Classification: Facilities Worker II Anticipated Hiring Range: $5,577/month - $5,689/month CSU Salary Range: $4,760/month - $6,665/month San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the ___. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: • Resume Work Schedule Selected candidates will be placed in one of the following shifts based on operational needs. Tuesday - Saturday, 7:30 a.m. to 4:00 p.m. Sunday - Thursday, 7:30 a.m. to 4:00 p.m. May occasionally require overtime work including evening and weekend hours. Contact Information University Personnel 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ___ and questions may be sent to ___. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at ___ The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at ___. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ___. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at ___. Equal Employment Statement San Jose State University (SJSU) is an Equal Opportunity employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Job Summary The Associate Director of Residential Community Safety Operations provides strategic leadership for all aspects of safety, security, and emergency planning within University Housing Services (UHS) for approximately 5000 residents living in University Housing Services. The program includes the day-to-day operation of six residence halls housing approximately 2,800 first year students and two apartment complexes housing approximately 2,200 upper division students, graduate students, faculty, and staff. The position ensures that housing operations and residential communities consistently employ best-practice systems, staff training, and partnerships to promote safety, prevent incidents, and support effective emergency response and recovery. The Associate Director directly supervises up to four Community Desk Specialists providing oversight of residence hall front desk operations, lighting and camera systems, operations related to ensuring the safety and security of the residential community and collaborating with Residential Life with regular Health and Safety inspections. The Associate Director establishes partnerships with University Police, Emergency Management, Facilities Development & Operations, Environmental Health & Safety, and University Risk Management. The role is integral to fostering a secure, supportive, and responsive living environment that advances the university's commitment to student success, belonging, and well-being. In collaboration with campus partners, the Associate Director develops and implements comprehensive programs that promote safety awareness, crime prevention, and emergency preparedness throughout the residential community. This includes designing and delivering training programs for professional, student, and front desk staff on topics such as crisis response, fire safety, evacuation procedures, first aid, and incident reporting. In close collaboration with University Police, the Associate Director helps to hire, manage, and coordinate the work of Housing Security Officers assigned to residential communities and the safety escort services designed to enhance after-hours security for residents and guests. The Associate Director coordinates tabletop exercises, emergency drills, and scenario-based simulations to ensure staff are confident and well-prepared to manage critical incidents. Working closely with University Police and the Office of Emergency Management, the incumbent maintains safety documentation, ensures compliance with applicable regulations, and continuously evaluates the effectiveness of safety and emergency protocols. Through strong leadership, proactive communication, and data-informed decision-making, the Associate Director promotes a culture of preparedness, collaboration, and shared responsibility for the safety and security of all residents and guests. Key Responsibilities • Develop, implement and maintain housing specific emergency preparedness plans, procedures, and response protocols., • Coordinate all UHS emergency drills and support the departmental liaison to the University's Emergency Operations Center (EOC) during incidents., • Lead risk assessments of residence facilities and develop mitigation strategies to reduce safety vulnerabilities., • Maintain emergency supply inventories, communication systems, and staff training logs., • Partner with University Police, Environmental Health & Safety, and the Office of Emergency Management to ensure housing is integrated into campus-wide emergency planning., • Provide operational oversight for all residence hall and apartment community front desks, ensuring consistent staffing, training, and service quality., • Provide oversight of over 200 Community Desk Attendants directly supervised by the Community Desk Specialists., • Work with Community Desk Specialist to ensure delivery of Community Desk services including but not limited to resource information, guest registration, equipment check out, access, check in and check out processes, • In collaboration with the AVP for UHS, establish and enforce policies to safeguard residents, guests, and property while maintaining a welcoming environment., • Directly supervise up to four Community Desk Specialists., • Develop and coordinate professional development programs for personnel utilizing the ACUHO-I standards for leadership competencies as a tool for supporting the employee's development as a Student Affairs professional., • Review and revise procedural manuals and other documents used by staff for instruction and supervision., • Conduct periodic reviews and evaluation, planning and overall development of on-going staff training, and the provision for appropriate staff development opportunities., • Collaborate with Residential Life in the planning and execution of periodic health and safety inspections for all residential buildings., • Coordinate follow-up actions with the UHS Director of Facilities to resolve identified concerns., • Ensure compliance with state and local heath, fire, and environmental codes., • Oversee the operation, maintenance, and strategic expansion of lighting and camera systems across housing facilities., • Work collaboratively with FD&O, IT and UHS Facilities to ensure systems reliability and accessibility for authorized personnel., • Provide regular training on emergency response, and incident management, communications and documentation., • Provide leadership in promoting a departmental culture that prioritizes prevention, preparedness, and continuous improvement. Knowledge, Skills & Abilities • Knowledge of campus housing operations, including safety, security, and emergency preparedness functions., • Working knowledge of emergency management principles, including mitigation, preparedness, response, and recovery., • Familiarity with law enforcement coordination and practices related to campus policing, Clery compliance, and safety communications., • Strong analytical skills and the ability to assess and negotiate, complex, highly sensitive situations, • Excellent critical thinking skills, including the demonstrated ability to analyze information, evaluate results, and facilitate resolution of difficult challenges while maintaining strict confidentiality and sensitivity, • Awareness of federal and state compliance expectations including FERPA, Clery, VAWA and Title IX, • Knowledge of the personal and social problems typically encountered by college students., • Excellent written and oral communication skills., • Ability to effectively lead others and communicate with diverse individuals., • Ability to multi-task to support "One Stop Shop" model of Higher Education Customer Service and coordinate deadlines., • Ability to be flexible to changes and frequent interruptions, and to manage multiple tasks at once., • Ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative group decisions or recommendations., • Ability to identify, develop, and coordinate plans for use of resources (e.g., staffing, budget, and materials) and to define procedures for ongoing administration and maintenance., • Ability to research topics and make recommendations to meet identified needs., • Ability to assess group and individual needs, • Ability to identify supervision needs of staff and vary supervisory style if necessary., • Ability to work with and provide work lead direction to Assistant Directors, RLCs, and graduate and undergraduate student staff., • Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies., • Knowledge in operations and systems analysis, statistical and research methods, • Ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies., • Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related., • Ability to use database systems including StarRez, Google platform and Microsoft systems., • Ability to effectively lead others and communicate with diverse individuals., • Ability to communicate with constituents in a professional and respectful manner. Required Qualifications • B.A. Education, public administration, emergency management, or a related field., • Minimum of 3 years' experience in housing operations, safety management, facilities, or emergency planning., • Demonstrated ability to design and implement safety and emergency response programs., • Experience supervising professional staff., • Exercise design and facilitation experience. Preferred Qualifications • M.A. Education, public administration, emergency management, or a related field., • Five years' experience in housing operations., • Experience working with a campus housing program., • Experience with coordinating safety or emergency operations for a residential population., • Certification in emergency management (e.g., NIMS/ICS) or related training., • Homeland Security Exercise and Evaluation Program (HSEEP) Qualified. Compensation Classification: Administrator II Anticipated Hiring Range: $8,500/month - $9,167/month CSU Salary Range: $5,053/month - $16,221/month The final hiring salary will be commensurate with experience. San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the ___. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: • Resume Contact Information University Personnel 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ___ and questions may be sent to ___. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at ___ The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at ___. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ___. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at ___. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Job Summary Under the general supervision of the Senior Associate Vice President, the Executive Assistant and Operations Coordinator provides strategic program leadership through planning, analysis, development, and evaluation of complex, high-impact initiatives. The role also oversees daily administrative operations and may provide lead direction to staff. The Maintenance & Operations of Facilities Development & Operations provides directory and coordinator services to the University campus spread across multiple sites comprised of +167 acres, 85 buildings, and more than six, million gross square feet. Key Responsibilities • Provide advanced administrative and operational support, including coordination of programs, projects, and organizational priorities with campus-wide impact, • Analyze, develop, and evaluate policies and procedures; recommend improvements based on strategic and operational needs, • Serve as a primary liaison for internal and external stakeholders, managing communications and sensitive matters with professionalism and discretion, • Oversee and coordinate daily administrative operations, including records management, reporting, and workflow tracking using computerized systems, • Records work efforts in detail within computerized recordkeeping systems and, where directed, on log sheets, and keeps accurate time records so as to ensure an appropriate level of documentation, • Provide lead work direction, training, and guidance to administrative or support staff as needed, • Maintain inventory and records, order parts and supplies., • Support planning and implementation of initiatives aligned with departmental and campus goals Knowledge, Skills & Abilities • Advanced knowledge of administrative operations, program management, and public/business administration principles, • Strong analytical and problem-solving skills, with the ability to evaluate complex issues and develop strategic solutions, • Excellent written and verbal communication skills, including the ability to present information and build consensus across diverse stakeholders, • Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing operational demands, • Ability to exercise sound judgment, discretion, and confidentiality in handling sensitive information, • Proficiency in data management, reporting systems, and standard office technologies Required Qualifications • Equivalent to a bachelor's degree in a related field, • Four years of relevant experience, • Additional experience which demonstrates acquired and successfully applied knowledge and abilities may be substituted for the required education on a year-for-year basis Preferred Qualifications • Extensive and in-depth knowledge of and ability to apply expertise in advanced theories, principles, methods, and practices associated with the functional specialty or program area, • Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the organization., • Knowledge of project management, including research and analytical methodologies and the ability to interpret and integrate complex data, • Ability to anticipate problems and assess the impact of proposed solutions across organizational areas Compensation Classification: Executive Assistant III Anticipated Hiring Range: $7,802/month - $8,445/month (Step 16 - Step 20) CSU Salary Range: $5,797/month - $8,445/month (Step 1 - Step 20) San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the ___. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: • Resume Work Schedule Monday - Friday, 8:00 a.m. to 4:30 p.m. May require occasional evening or weekend work to meet operational needs or respond to emergencies. Contact Information University Personnel 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ___ and questions may be sent to ___. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at ___ The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at ___. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ___. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at ___. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Job Summary The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department's front-line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications. Key Responsibilities • Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries, • Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support, • Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions, • Assist students with advising-related processes, registration questions, and Registrar procedures, • Support orientation activities and coordinate advisor assignments and reassignments, • Update and maintain the department website and social media platforms, • Prepare and distribute department communications, flyers, newsletters, and promotional materials, • Supervise and provide work direction to student assistants Knowledge, Skills & Abilities • Ability to communicate with constituents in a professional and respectful manner, • Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling, • Ability to compose and appropriately format correspondence and reports, • Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools, • Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available), • Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data, • Ability to learn, interpret independently, and apply a variety of complex policies and procedures, • Ability to identify deviations from applicable policies, • Ability to perform accurately in a detail-oriented environment, • Ability to handle multiple work priorities, organize and plan work and projects, • Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies, • Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications • Completion of a high school program or its equivalent, • One (1) year of experience in an office environment Preferred Qualifications • Associate degree or equivalent, • Three (3) years of related office work experience Compensation Classification: Administrative Support Assistant II Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 - Step 12) CSU Salary Range: $3,565/month - $5,092/month (Step 1 - Step 20) San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the ___. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: • Resume Contact Information University Personnel 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ___ and questions may be sent to ___. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at ___ The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at ___. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ___. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at ___. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Job Summary Reporting to the Director of Resources and Operations and receiving work direction from the Resource Analyst under general supervision, the Administrative Support Coordinator independently provides various administrative and support services to the Department Chair, Resource Analyst, faculty, and students of the Justice Studies Department. This position works with the Department Coordinator and shares responsibility for the day-to-day operations of the department offices. The Administrative Support Coordinator is responsible for inputting course schedules for stateside and special sessions, collaborating with the Resource Analyst on preparing faculty appointments, planning and monitoring faculty workload and maintaining spreadsheets, and planning and coordinating department events. Under the guidance of the Resource Analyst, other responsibilities include training and supervision of student assistants; processing Instructional Student Assistant and Student Assistant Appointments; reconciling the department Research, Tower Foundation accounts and operating expenses in the Operating Fund and PACE/special session funds and serves as backup to the Resource Analyst. This position handles faculty and student confidential information including managing changes of grade; distributing information to students, faculty and the public; submitting and tracking facility work requests and key/access requests; reviewing and processing travel and other reimbursement requests. Works with the department coordinator to provide front desk coverage and office phone support. Key Responsibilities • Assist Resource Analyst in reconciling operating and special session fund expenses to Data Warehouse reports, • Provide expenditure information to the department chair and department analyst, • Reconcile Research and Tower Foundation accounts to Foundation reports monthly, • Provide balance and expenditure information to the Department Chair and Resource Analyst, • Reconcile operating fund and foundation Pro-cards and Go-cards monthly, • Prepare Operating Fund and Foundation travel authorizations and expense reimbursements for faculty and students, • Process and review purchase requisitions, travel authorizations and reimbursements, other reimbursements, and direct payments as needed, • Responsible for training student assistants, • Responsible for processing ISA and Student Assistant appointments, • Assure student time is submitted by UP deadlines so that students are paid in a timely manner, • Assist faculty and chair in grade changes, clearing incompletes, and other similar tasks, • Assist in issuing permission codes as needed for designated Justice Studies courses, • Support faculty and students with travel processes and procedures, verify travel requests, • Assist Chair, and Resource Analyst with faculty recruitment, temporary faculty evaluations and RTP as needed, • Independently perform the day-to-day tasks for the operation of the department offices., • Assist with department event planning and coordination., • Assist Resource Analyst with quality control of course scheduling., • Manage and maintain confidential records for faculty appointments, recruitments, evaluations, RTP, student data and departmental election records., • Assist Department Coordinator as needed with maintaining the department mailroom and email inbox., • Assist Department Coordinator as needed with managing and maintaining office supplies and inventory., • Submit and track IT service requests, facility work requests and key/access requests, • Respond to a wide range of in-person, telephone, and email inquiries from students, faculty, staff and the public, • Upload material to the web-based File Management System in Google Drive and maintain files, • Troubleshoot office equipment problems and arrange repairs, • Recommend initiatives and changes to improve quality of services, • Prepare and submit reports as requested by the DRO, Chair and Resource Analyst, • Support and update department website, • Creating graphics and flyers for department events, • Act as back-up to Resource Analyst as needed, • Responsible for Special Sessions/intercessions faculty appointments and course scheduling Knowledge, Skills & Abilities • Knowledge of software applications: Docusign, word processing, spreadsheets, G Suite (e.g., Gmail, Google drive), database management, Adobe Acrobat, and graphics design software (e.g., Illustrator, InDesign, or Photoshop), • Knowledge of fund accounting practices and the ability to maintain multiple detailed spreadsheets, • Knowledge of PeopleSoft/CMS HR, Student Admin. FTS, CFS, Data Warehouse, SAMI, and Student Data Warehouse, • Thorough knowledge of SJSU financial processes - procurements, accounts payable, and accounting services, • Thorough knowledge of Research and Tower Foundation financial processes, • Ability to extract and analyze data and reports from all SJSU financial systems: FTS, CFS, CFS Data Warehouse, • Ability to handle multiple work priorities, and independently prioritize, organize and plan work and projects, • Ability to maximize productivity using appropriate tools, • Ability to ensure completeness, accuracy, and timeliness of all operational functions, • Ability to perform accurately in a detail-oriented environment, • Ability to work in an environment with interruptions, • Ability to work with faculty to obtain appropriate documents for appointments and evaluations, • Ability to learn and interpret data, policies and procedures, and apply that knowledge to departmental decision making, • Thorough knowledge of the curriculum change procedure and catalog due dates, • Thorough knowledge of the hiring process for student assistants, • Ability to determine the optimal use of student time based on the priorities of the office work, • Ability to train students to assure their understanding of work assignments, • Ability to work with campus organizations and outside vendors to plan, organize, and implement events, • Strong oral and written communications skills, • Excellent customer service and public relations skills, • Ability to communicate with constituents in a professional and respectful manner Required Qualifications • Completion of a high school program, technical/vocational program, or their equivalents, • Three years of related office work experience Preferred Qualifications • Bachelor's Degree, • Administrative experience working in an office with complex and diverse tasks similar to the Department of Justice Studies in the College of Social Sciences, • Excellent written communication skills, • Excellent customer service and public relations skills, • Experience with SJSU policies and procedures specifically dealing with Procurement Services, FD&O, Admissions and Records, Tower/Research Foundation and processing of invoices/reimbursements/requisitions/and travel requests, • Experience with Microsoft Office Suite, PeopleSoft, CMS/FTS,CFS, G Suite (e.g., Gmail, Google Drive), graphics design software, Adobe Acrobat, DocuSign Compensation Classification: Administrative Support Coordinator II Anticipated Hiring Range: $4,727/month - $5,016/month (Step 5 - Step 8) CSU Salary Range: $4,367/month - $6,362/month (Step 1 - Step 20) San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the ___. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: • Resume Contact Information University Personnel 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ___ and questions may be sent to ___. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at ___ The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at ___. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ___. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at ___. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Job Summary San Jose State University (SJSU) invites applications for the position of Assistant Director of Student Outreach and Recruitment (SOAR). Reporting to the Senior Director of Student Outreach and Recruitment, this role oversees student recruitment initiatives and cultivates strategic partnerships to expand and diversify SJSU's applicant pool. The Assistant Director plays a key role in advancing enrollment goals by planning, organizing, and executing comprehensive undergraduate recruitment strategies that span the full enrollment lifecycle, from outreach and application through matriculation. Key Responsibilities • Lead undergraduate recruitment efforts and outreach strategies, • Advise prospective students and families on admissions requirements, • Plan and participate in recruitment events (on-campus and off-campus), • Oversee admissions application review and decision processes, • Supervise and support recruitment staff and student assistants, • Collaborate with campus partners to support enrollment goals, • Analyze recruitment data and recommend improvements, • Ensure compliance with CSU and SJSU policies and deadlines Knowledge, Skills & Abilities • Ability to communicate with constituents in a professional and respectful manner, • Ability to maintain confidentiality and appropriately handle sensitive information and communications with students, parents, employees, and external agencies, • Ability to interpret and apply program rules and regulations, • Ability to collect, compile, analyze, and evaluate data and make verbal or written presentations based on the data, • Ability to use professional judgment to review and assess admissions requirements and documents, • Ability to advise potential students, parents, high school, and community college staff individually and in group settings, • Knowledge of technology and software applications such as word processing, spreadsheets, database management, and communication tools, • Ability to perform accurately in a detail-oriented environment, • Ability to plan and execute multiple work priorities, organize and plan work and projects, • Knowledge of methods, procedures, practices, and activities of the program area; English grammar, business writing, punctuation, spelling, and arithmetic, • Ability to compose and appropriately format correspondence and reports, • Ability to advise potential students, parents, high school, and community college staff individually and in group settings Required Qualifications • Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate coursework in counseling techniques, interviewing and conflict resolution where such are job related, • Four (4) years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master's degree in Counseling, Clinical Psychology, Social Work or a jobrelated field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a jobrelated field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling Preferred Qualifications • Over five (5) years of Student Recruitment Experience in the CSU System, • Experience working with all higher education student populations (Freshman, Transfer, International, Non Resident, non-traditional, student ambassadors, welcome center operations), • Over five (5) years of large scale event planning (on and off campus) and execution, • Experience in targeted yield and recruitment planning Compensation Classification: Student Services Professional IV Anticipated Hiring Range: $6,700/month - $7,084/month CSU Salary Range: $6,320/month - $9,014/month San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the ___. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: • Resume Contact Information University Personnel 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ___ and questions may be sent to ___. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at ___ The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at ___. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ___. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at ___. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Job Summary Reporting to the Senior Director, University Housing, the Conference and Administrative Services Coordinator performs duties under general supervision and works independently to assist with administering the Conference Housing Program, a comprehensive program providing summer and academic year student, conference group and guest housing services for approximately 5,000 to 7,500 individuals annually. The Conference and Administrative Services Coordinator oversees housing mailroom locations on and off campus, which includes student supervision and customer and guest support for residents and parents. The Conference and Administrative Services Coordinator also oversees the UHS Space Reservation process. This position includes on call responsibilities and some weekday after hours and weekend work with significant weekday after hours and weekend work during the summer months (June, July, August), peak Conference season. Key Responsibilities • Assists with the coordination and day-to-day operations of the academic year and summer Conference Housing Program to include guest housing and conference groups., • Assists with negotiating contracts and schedules, use of guest rooms, meeting spaces and other housing facilities for 40 to 60 summer programs and academic year groups. Collaborates with representatives of each conference group to identify event and guest needs, develop plans, and determine services required., • Provides crisis intervention by utilizing training to provide crisis response to campus housing students and guests, which can range from making a referral to intervening in a life-threatening situation., • Develops appropriate logistics, resources and budgets needed to deliver contracted services., • Responsible for supervision of 1 to 2 student lead positions year-round and up to 6 conference assistants during the summer., • Coordinates all aspects of the current department residential mail system for approximately 5,000 residents. Assigns and un-assigns all mailboxes and ensures mail delivery., • Responds to all inquiries involving any mail delivery concerns, from residents and parents., • Responds to mailroom staff calls including some after-hours and weekends., • Coordinates the logistical operations of the overnight guest housing program during the summer and academic year, including overseeing the scheduling of reservations., • Audits and reconciles guest accounts regularly and follows up on outstanding payments due., • Remains accessible and able to respond appropriately, in person or otherwise, to urgent or emergency situations that arise on weekdays, weekends, holidays and after business hours., • Coordinates, instructs, guides and checks the work of 1-2 Student Lead positions, up to 6 Conferences Assistants, and up to 15 Mailroom Student Assistants, in order to maintain levels of productivity and quantity., • Serve as support for all aspects of the mailroom student assistant position when the Mailroom requires additional coverage, including picking up mail, and sorting and distribution of mail and packages., • Liaison with campus departments and external groups to coordinate the use of Conference rooms and Multi-purpose rooms in the Residence Halls during the Academic year and summer months. Knowledge, Skills & Abilities • Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operational problems related to a comprehensive program, • Thorough knowledge of methods, procedures and practices, for providing high quality customer service and ensuring customer satisfaction., • Thorough knowledge of policies, procedures, regulations, and best practices pertaining to the organizing and administration of conference events., • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situation where numerous and diverse demands are involved., • Ability to be flexible, embrace change, and manage frequent interruptions., • Ability to create, organize and carry out detailed plans., • Ability to exercise appropriate judgment and perform duties and responsibilities in the absence of close supervision., • Ability to support and monitor program budget allocations, and prepare appropriate reports., • Ability to collect and evaluate data, draw valid conclusions, and project consequences of various alternative courses of action., • Ability to provide lead work direction., • Knowledge of software applications such as word processing, spreadsheets, database management and the Internet., • Excellent oral and written communication as well as presentation skills., • Ability to compose and appropriately format correspondence and business reports using appropriate English grammar, punctuation and spelling., • Ability to clearly answer questions and explain procedures and policies to students and the public in an efficient and courteous manner; apply judgment, discretion and initiative in performing a variety of tasks., • Excellent interpersonal skills and be able to handle a high degree of customer contact surrounding potentially emotional/controversial issues and deal with conflict while maintaining a sense of perspective and professionalism., • Ability to respond to an emergency situation., • Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies., • Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related., • Excellent oral and written communication skills., • Excellent customer service and public relation skills., • Ability to communicate with constituents in a professional and respectful manner. Required Qualifications • Completion of a high school program, technical/vocational program, or their equivalents., • Three years of related office work experience. Preferred Qualifications • Bachelor's Degree in Education, Hospitality Management, Business Administration, or a related field., • Experience with conference or event planning, and/or hospitality management., • Experience supervising professional or student staff., • Experience coordinating an administrative process., • Experience in an educational and/or residential setting., • Customer Service experience. Compensation Classification: Administrative Support Coordinator II Anticipated Hiring Range: $4,543/month - $4,634/month (Step 3 - Step 4) CSU Salary Range: $4,367/month - $6,362/month (Step 1 - Step 20) San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the ___. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: • Resume Contact Information University Personnel 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ___ and questions may be sent to ___. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at ___ The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at ___. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ___. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at ___. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Job Summary The Lucas College and Graduate School of Business (LCoB) at San Jose State University is the institution of opportunity for Silicon Valley, providing dynamic business education programs and innovative applied research opportunities to people of all aged and background. By supporting a culture of continuous improvement, the Lucas College of Business empowers individuals to transform their lives through the pursuit of relevant professional development. Reporting to the Director of Resources and Operations, with work lead from the Director of School of Management (SOM), in the Lucas College and Graduate School of Business, the School of Management Admin Analyst independently provides a broad range of administrative, technical and analytical duties of moderate to high complexity. The incumbent is responsible for administrating the paperwork for School of Management budget, financial, personnel tracking/hiring, academic course scheduling, and special and general activities of the School. This position manages the day-to-day operation of the School of Management and trains, coordinates and oversees the staff and student assistants, as applicable. Additionally, this position provides administrative support to the School Director as requested by the Director. Key Responsibilities • Prepare and process all appointment documentation for faculty (via Common Human Resource Services (CHRS)), applying University Personnel-Faculty Services (UP-FS) appointment guidelines. Includes collection of all appointment documents collected outside of CHRS., • Generate all temporary faculty appointments each semester. Edit temporary faculty appointment documentation throughout semester due to changes in School of Management's schedule, such as addition or deletion of courses, or faculty changes., • Generate all Winter and Summer session appointments via appropriate form, currently via UP-FS Additional Work Unity forms. For Winter Intersession, monitor enrollment to communicate to College of Professional and Global Education (CPGE) for appropriate faculty pay based on salary schedule (using rank and course student enrollment)., • Supervise the Annual Evaluation process for all temporary faculty, potentially including scheduling and recording the Director's assigned faculty peer evaluations. Use eFaculty to create cases for each temporary faculty. Review each faculty case submission., • Lead faculty recruitment process for both Tenure-Track and Temporary faculty ensuring that University Personnel/Faculty Services recruitment guidelines are met. Also, includes arranging all travel itineraries/schedules for all faculty and on-campus interviewees. Support given by SOM ASC., • Analyze established School of Management processes for continuous improvement to benefit the faculty, staff and students., • Develop or coordinate the academic year, summer and winter course schedules in collaboration with the School Director implementing University Academic Scheduling Department procedures. Work with the Lucas Graduate School Associate Dean, Directors, and Analyst for graduate course scheduling. Perform all edits during Academic Scheduling Department led scheduling rounds prior to start of term and also throughout the term., • Enter individual faculty assigned time into APDB Assigned Time Data Entry System for review by School Director, Interim Director of Resources and Operations, and approval by Associate Dean of Undergraduate Programs., • Maintain, run and create numerous reports. Run SJSU Labor Distribution reports on monthly basis in SJSU@Work. ('Labor Cost Distribution (LCD) Setup Audit' and 'LCD Monthly Paycheck Report'). Run other reports such as Enrollment, WTU tracking, Unaccommodated Demand, Entitlement and Assigned Time, as needed., • Respond to inquiries from faculty, staff and students, regarding School of Management procedures, academic schedules, registration and University policies and procedures. Ensures students are assisted with add/drop forms, petitions, Enrollment Services procedures, and registration information by the SOM Administrative Coordinator and serve as backup., • Serve as Work Lead to the SOM Administrative Support Coordinator (ASC) and Student Assistant(s)., • Serve as backup to SOM Administrative Support Coordinator tasks when needed., • Monitor School of Management's funds and reconcile all expenses reported in Finance and Business Services Tools (CFS - Data Warehouse, Common Finance System (CFS) and Financial Transaction Services (FTS) and CSUBuy) utilizing Excel and google sheets. Report balances to School Director regularly. Audit, oversee, track, and analyze all budgets and accounts including Operating Fund, PACE, and the School's Tower and Research Foundation accounts., • Analyze monthly payroll expenditures utilizing SJSU Labor Distribution reports and process appropriate revisions and collaborate with the Lucas College of Business Dean's Office Resource Team. In collaboration with LCoB Resource Team, process faculty funding splits via employee profile to Finance Dept., • Forecast budget for all accounts to advise School Director on use of individual funds to support future expenditures., • Identify and troubleshoot purchasing, accounts payable and budget issues completed by SOM ASC. Oversee all School purchases including purchase requisitions, direct pays, and expense claims (Travel, Research & Development Grant, Tower Foundation, Research Foundation or other approved fund grants). In absence of ASC, interact with purchasing and accounts payable to manage all requests complying with State budgetary regulations., • Assist new School faculty with relocating procedures, by means of Lucas College of Business and University policies, when appropriate. Also, disseminate the School of Management, college and university procedures to these faculty. Knowledge, Skills & Abilities • Demonstrates ability to provide high level customer service to students, faculty and staff., • Strong oral communication skills., • Demonstrated ability to work cooperatively and professionally with others., • Demonstrated ability to establish and maintain effective working relationships within and outside the work group., • Ability to learn, interpret, and apply a wide variety of state, federal, CSU, and SJSU policies and procedures related to human resources., • Working knowledge of accounting structure and expense accounts., • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques., • Working knowledge of financial software to extract information and understand interactions between various funds and accounts., • Ability to monitor computerized accounting records and to research and correct computer data errors., • Ability to compile, write, and present reports related to school's budgets., • Proficient in SJSU applications: (e.g. Financial Transaction Services (FTS), CSUBuy, Common Finance System (CFS), SJSU@Work, MySJSU, eFaculty or current software applications)., • Proficient in PC compatible software programs such Zoom, MS Office, OnBase and DocuSign., • Proficient in SJSU applications: MySJSU or current software application., • Ability to perform accurately in a detail-oriented environment., • Ability to handle multiple work priorities, organize and plan work and projects., • Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies., • Ability to communicate with constituents in a professional and respectful manner. Required Qualifications • A bachelor's degree and/or equivalent training., • Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications • Experience in programs such Zoom, MS Office, OnBase and DocuSign., • Experience working with PeopleSoft, course scheduling, faculty appointments, and other Faculty. Services/University Personnel procedures., • Demonstrated experience with customer service and ability to work well with faculty, staff, students, and external constituents., • Demonstrated experience in preparing and reconciling budgets and/or financial documents. Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $5,405/month - $5,736/month (Step 7 - Step 10) CSU Salary Range: $4,799/month - $6,992/month (Step 1 - Step 20) San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the ___. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: • Resume Contact Information University Personnel 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ___ and questions may be sent to ___. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at ___ The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at ___. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ___. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at ___. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.