Administrative Assistant
6 days ago
Pasadena
Administrative Assistant - Central Campus PRIMARY FUNCTION: This position reports to the Director of Outreach and Recruitment. This position provides complex administrative support for the Office of Outreach and Recruitment. Essential Job Functions: • Prepare, process, and maintain accepted student communications., • Responsible for fulfilling requests for information by mail., • Organize, submit, and maintain Banner budget transactions (transfers, requisitions, PO's)., • Compile, enter, submit, and maintain P-card expense reports for expenses incurred for recruiting., • Oversee procurement budgetary units for purchasing general office supplies, catering, special events, and projects for department., • Record and maintain accurate inventory for recruiting items, promotional giveaways, educational material, and loaner tracker., • Collect, compile, and maintain department monthly report., • Serve as point person to create, submit and maintain departmental work orders, maintenance, IT, and other service requests., • Provide administrative support to the department and recruiting staff., • Work cooperatively to achieve the College's annual goals and objectives., • Utilize Outlook calendar for all department meetings, activities, events and personal attendance., • Perform general office duties including answer phones, copying, filing, and bulk mail outs., • Other duties as assigned. Knowledge, Skills and Abilities: • Manage multiple priorities with limited supervision, • Team-oriented with the ability to work well with other staff and faculty members, • Possess personal computer literacy, • Organizational skills, • Facilitate timely, professional communication and problem resolution strategies, • Maintain processes and systems that improve the quality of customer and office support services, • Proficient with Microsoft Office Suite Required Education:, • High school graduate or equivalent. Preferred Education:, • Degree in education, human services, communications or related fields preferred. Required Experience:, • Two years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. Preferred Experience:, • Experience including one or more years in higher education environment., • Microsoft Office - Word, Excel, Outlook, & PowerPoint., • Customer Service Skills Required Licenses/Certifications:, • Texas and/or other valid Driver's License and reliable transportation required. This position requires travel between San Jacinto College campus locations to assist with outreach and recruitment events and activities. Note: This position has opportunity for limited remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College. Salary Grade: 103 Salary is based on the Board-approved salary schedule for the current fiscal year. ___ Requisition Number: req6283 Posting Close Date: 5/19/2026 Apply NowShare Save Job