Sales Executive Assistant
14 days ago
Ontario
Job DescriptionSales Executive AssistantLocation: Ontario, CA Employment Type: Full-Time Travel Required: Yes (Domestic & International) PetPals Group Inc. is seeking a proactive, detail‑oriented, and highly organized Sales Executive Assistant to support the company’s executive leadership with high‑level administrative, scheduling, sales coordination, and operational responsibilities. This role is ideal for someone who thrives in a fast‑paced environment, communicates confidently across languages, and can represent the company professionally in both domestic and international settings. Key ResponsibilitiesExecutive & Sales Support • Manage executive calendars, appointments, and sales-related meetings, • Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries, • Prepare sales documents, presentations, reports, and proposals (Excel, PowerPoint), • Track sales activities, follow-ups, and customer communication, • Support business development activities, vendor meetings, and customer visits, • Conduct basic market research and compile data for sales planning, • Assist with CRM updates, customer records, and sales documentation, • Prepare summaries, briefing notes, and meeting prep materials for executive leadership Administrative & Operational Duties, • Maintain organized digital and physical filing systems for sales documents and records, • Prepare meeting agendas, take notes, and track action items, • Coordinate events, including trade shows, exhibitions, customer visits, and internal company activities, • Handle confidential information with professionalism and discretion, • Monitor deadlines, renewals, and follow-up tasks for executive leadership, • Support expense tracking, reimbursement submissions, and basic budget coordination, • Assist with vendor communication, contract tracking, and document routing Communication & Relationship Management, • Provide bilingual communication support (Cantonese–English or Spanish–English), • Communicate clearly and professionally on behalf of executive leadership, • Draft, proofread, and format business correspondence with accuracy and clarity, • Serve as a liaison between executives, internal teams, and external partners, • Coordinate calls, emails, and meeting logistics across time zones, • Support customer service follow-ups and relationship‑building activities Qualifications, • Bachelor’s degree or above, • Able to travel domestically and internationally, • Bilingual: Cantonese–English or Spanish–English, • Proficiency in Microsoft Office, especially Excel and PowerPoint, • Detail‑oriented with strong organizational skills, • Excellent communication skills, both written and verbal, • Experience with scheduling, travel arrangements, document preparation, and event coordination, • Ability to manage multiple priorities and work independently Preferred Attributes, • Experience supporting executives or working in sales/operations, • Familiarity with CRM systems (e.g., Salesforce, HubSpot), • Strong problem‑solving skills and a proactive mindset, • Ability to anticipate needs and take initiative without constant direction, • Comfortable working in a dynamic, fast‑moving environment, • Professional presence and ability to represent PetPals in external settings We look forward to welcoming a dedicated professional who can strengthen our sales operations and support the company’s executive leadership in driving PetPals’ continued growth.