Administrative Assistant
3 days ago
Buffalo
Job DescriptionSummary of Responsibilities: The Administrative Assistant will be responsible for general secretarial support including answering the telephone and assisting receptionist when needed, typing, filing, copying, assisting attorneys and paralegals, and coordinating unit-wide projects. Essential Functions: • Types a variety of legal materials, including court filings, petitions, pleadings, motions, memoranda, letters, and reports., • Types and reviews outgoing correspondence to ensure all legal documents and enclosures are in proper processing order and that correspondence is grammatically correct., • Sorts and distributes mail., • Provide backup for reception staff answering telephones and greeting clients., • Manage own professional development; keep informed of new rules, regulations, and legislation pertinent to the organization; participate in continuing legal education and other appropriate training; develop specialty knowledge or areas consistent with the level of experience., • Organize trainings for the unit., • Teamwork. Work constructively as a team member with other NLS staff on advocacy projects consistent with program priorities., • Performs diversified clerical work as directed by the Office Manager or Attorney staff., • Other Responsibilities. Conform to the rules and responsibilities applicable to all employees and perform all other assigned tasks. Core Competencies • Strong personal work ethic and ability to organize time, manage diverse activities, and meet critical deadlines with minimal supervision;, • Excellent writing, editing, and proof-reading skills, with ability to be detail-oriented;, • Strong interpersonal skills and an ability to work collaboratively with a dynamic and multi-sector team;, • Cultural humility In working with low-income clients across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigrant status, religious identity, physical and mental disabilities, and limited English proficiency; and, • Familiarity with the diverse communities is a plus. Qualifications • Legal services background or knowledge of general civil legal work, • Experience working with vulnerable populations and knowledge of community resources, • Self-motivated and dependable, • Excellent communication skills for client intake, client follow-up, and attorney interface, • Excellent writing skills with attention to detail and proofreading for correspondence with clients and other law offices, • Understanding of the court filing system and its requirements, • Excellent organizational skills and calendaring awareness, • Document-drafting capability under the supervision of staff attorneys for court filings, • Willingness to work as a team member and contribute to the efforts on any case, • Second language skills a plus but not required Working Conditions and Physical Requirements: • Work on-site in an office environment, including working at the workstation, attending meetings;, • Traveling to meetings and hearings off-site;, • Use of computer and other office machines such as fax, photocopiers and telephones.