Bilingual HR & Recruiting Coordinator
5 days ago
Los Angeles
Key Responsibilities Recruiting & Hiring • Independently coordinate and manage recruiting processes for assigned roles, • Post job openings and manage candidate pipelines across platforms (e.g., LinkedIn, Indeed), • Conduct initial candidate screening and evaluate qualifications, • Coordinate interviews and communicate with candidates and hiring managers, • Support offer preparation and onboarding coordination, • Maintain recruiting trackers and ensure timely follow-up throughout the hiring process HR Operations & Employee Lifecycle Support • Support day-to-day HR operations across the employee lifecycle (onboarding, status changes, and offboarding), • Coordinate employee offboarding processes, including termination documentation, system updates, and internal communication, • Respond to employee inquiries and provide general HR support, • Maintain employee records and ensure HRIS data accuracy, • Assist with onboarding processes, including orientation and documentation, • Support employee status changes (promotions, transfers, compensation updates), • Assist with policy communication and implementation, • Support basic employee relations matters by gathering information and coordinating follow-ups, • Maintain internal HR trackers, logs, and documentation (e.g., onboarding, compliance, payroll impact) Performance & KPI Coordination • Support coordination of quarterly KPI processes across departments, • Follow up with department leaders on goal setting and progress tracking (e.g., goal setup, updates, and completion status), • Assist in organizing and tracking employee performance evaluation cycles, • Coordinate performance review timelines, documentation collection, and follow-ups, • Maintain performance tracking records and ensure data accuracy, • Support consolidation of evaluation results and assist in preparing summary reports, • Follow up on outstanding items and ensure timely completion of evaluation processes HR Vendor Management & Coordination • Coordinate with external HR vendors (e.g., payroll providers, benefits brokers, insurance, background check, and compliance vendors), • Manage day-to-day vendor communication and follow-ups, • Support vendor sourcing, including quotation requests and basic price comparisons, • Assist in evaluating vendor options and tracking service deliverables, • Maintain vendor records, contacts, and documentation Payroll & Timekeeping Support • Assist with timecard review, proactively identify discrepancies, and communicate with department managers to resolve issues and ensure accurate and timely updates., • Support payroll-related updates, including new hires, terminations, and compensation changes, • Generate and maintain payroll-related reports (e.g., timecard summary, payroll changes, adjustments, and discrepancies), • Support preparation of payroll reports for internal review and ensure data accuracy and completeness, • Maintain payroll tracking logs and support documentation management, • Assist with payroll audits and data validation as needed Cross-Functional Communication & Coordination • Coordinate with the Finance team on payroll-related matters, including data verification and issue resolution, • Liaise with the China HR team to support cross-regional HR coordination and data alignment, • Respond to internal inquiries related to HR operations, payroll, and employee matters in a timely and professional manner, • Ensure effective communication and follow-up across departments to support smooth HR operations Administrative & Office Support • Coordinate meetings, calendars, and internal communications, • Schedule appointments with external vendors (e.g., government agencies, maintenance, contractors), • Manage office supply orders and assist with company events, • Support business travel arrangements, • Provide local administrative support for the LA office as needed Other Duties • Perform additional HR and administrative tasks as assigned Qualifications • Bachelor’s degree preferred, • 2–3 years of recruiting, HR, or administrative experience with recruiting exposure required, • Proven ability to coordinate and support recruiting processes, with the ability to take ownership of assigned roles, • Exposure to HR operations, employee lifecycle processes, or vendor coordination preferred, • Strong organizational skills with high attention to detail, • Ability to manage multiple priorities and work independently, • Strong interpersonal and communication skills (written and verbal), • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), • Strong data accuracy and follow-through, • Hands-on, proactive, and solution-oriented mindset Preferred Qualifications • Experience recruiting for corporate roles (e.g., Marketing, Operations) or retail positions, • Exposure to onboarding, offboarding, and termination processes, • Experience working with HR vendors (payroll, benefits, insurance, etc.), • Experience with HRIS or payroll systems (e.g., ADP, Gusto, Paychex), • Experience in multi-location or multi-state environments, • Interest in growing into an HR Generalist role Language Requirement • Bilingual in English and Mandarin (required) Work Schedule • Monday – Friday, 8:00 AM – 5:00 PM