Operations Manager
4 days ago
Horsham
Operations Manager Hours: 37 hours per week (start time 7:00am)Working Pattern: Term time plus 2 additional weeksGrade: 11, Points 33–36Salary: £38,480 – £41,192 per annum Role Overview The Operations Manager provides strategic and operational leadership across all non-teaching functions, ensuring the smooth day-to-day running of the school. The postholder will oversee administration, estates, health & safety, catering, resources, cover management and educational visits, ensuring statutory compliance, efficiency, and value for money. This is a senior role requiring strong leadership, organisational expertise and the ability to manage complex operational systems in a fast-paced environment. Key Responsibilities Administration & Systems Management • Lead and manage the whole-school administrative function, including line management and performance reviews, • Design, implement and continuously improve administrative systems aligned with organisational objectives, • Ensure effective information flow, clearly defined responsibilities and stakeholder support, • Analyse data to improve efficiency, reduce duplication and inform decision-making, • Prepare and submit statutory returns and reports to external agencies, • Lead the site and premises teams and oversee all estates operations, • Ensure buildings, repairs, maintenance and improvements meet statutory and regulatory requirements, • Manage contractors and outsourced services, ensuring contractual obligations are met, • Oversee site security, utilities, cleaning contracts and emergency planning, • Act as Health & Safety Coordinator and Fire Officer, • Ensure compliance with health & safety legislation and trust-wide policies, • Maintain risk assessments, accident reporting and monitoring systems, • Lead fire drills, alarm testing and emergency procedures, • Monitor on-site catering provision and staff, • Liaise with the Catering Manager on menu planning, • Attend contract monitoring meetings and support tendering processes, • Review and benchmark food quality and value, • Support events and catering-related activities, • Manage daily staff cover using Bromcom (training provided), • Allocate cover, room changes and work for absent staff each morning, • Communicate daily cover arrangements to staff and senior leadership, • Liaise with supply agencies, • Monitor staff absence and escalate concerns in line with policy, • Line manage the Reprographics Technician, • Monitor and improve reprographics and library systems, • Act as Educational Visits Coordinator, • Approve and monitor all trips and residential visits, • Ensure compliance with guidelines and risk assessments, • Deliver training and guidance for staff, • Manage minibus training records, • Handle cash and petty cash in line with financial procedures, • Attend senior leadership and governor meetings as required, • Support whole-school events such as open evenings and transition activities