Project Co-Ordinator
1 hour ago
Glasgow
Rubicon Consulting is currently recruiting for a Project Coordinator on a 7 month contract based Scotland. Role Summary This role supports the efficient close-out of construction and installation activities by ensuring punch-list items are identified, tracked, assigned, progressed, and closed in a controlled and timely manner. Key Responsibilities · Coordinate day-to-day completion activities related to punch-list item management across the site. · Manage and track work orders raised for punch-list items, ensuring they are assigned, progressed, and closed out efficiently. · Liaise with construction, commissioning, quality, and contractor teams to ensure punch-list items are clearly defined and actioned. · Support the preparation, issuance, and follow-up of work orders for outstanding site works. · Maintain accurate records of punch-list items, work order status, priorities, responsible parties, and completion dates. · Monitor progress of open punch-list items and escalate overdue or critical issues to site leadership. · Chair or support daily coordination meetings focused on completion priorities, work order status, constraints, and close-out progress. · Ensure punch-list items are sequenced and coordinated in line with project milestones, access availability, and material readiness. · Assist with planning and execution of completion activities to support handover and project close-out targets. · Support documentation management for completion records, status reports, trackers, and close-out evidence. · Prepare regular reports and dashboards showing completion status, work order progress, backlog trends, and key risks. · Work closely with project controls and site management to track performance against completion plans and deadlines. · Identify bottlenecks, interface issues, and resource constraints impacting punch-list close-out and support resolution actions. · Help ensure completed work orders are properly verified, documented, and closed in accordance with quality and project requirements. · Promote compliance with HSE procedures, permit requirements, and safe systems of work during completion activities. · Support continuous improvement of punch-list and work order workflows to improve efficiency and visibility. Preferred Experience: · Previous experience on offshore wind or large-scale infrastructure projects. · Familiarity with punch-list close-out, mechanical completion, commissioning interfaces, or handover processes. · Experience working with contractors, package managers, and quality teams to close site defects or outstanding works. · Knowledge of port, marshalling, pre-assembly, or installation support environments would be advantageous. Requirements: · Previous experience in a site coordination, completion coordination, project coordination, or work order management role within offshore wind, construction, commissioning, or industrial projects. · Experience supporting punch-list, snagging, completions, turnover, or handover activities. · Good understanding of work order management, close-out tracking, and construction completion processes. · Proven ability to coordinate across multiple stakeholders in a fast-paced site environment. · Experience maintaining trackers, reports, and project documentation with a high level of accuracy. · Strong organisational and prioritization skills. · Proficient in Microsoft Office, especially Excel. · Experience with Smartsheet, Service Max, or similar digital tools is desirable. · Strong communication and stakeholder coordination skills. · Full right to work in the UK. Our Company Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time