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Executive Assistant – Personal and Family / Family Located in Glasgow JOB PURPOSE To work as part of a team in the provision of executive assistant / administrative support to the Family team. To assist our Family team, where support is required and the Personal and Family practice area as a whole, whilst ensuring in addition, the provision of an efficient and quality service to Brodies’ external clients. CORE TASKS • Diary management – makes and amends appointments, arranges meeting rooms, tracks responses and organises refreshments if required., • Responsible for taking new client queries (including relevant details of the background to the query)., • Anticipate requirements for meetings i.e. organise papers, produce itinerary, directions, backgrounds/profile information., • Proactive e-mail management – ensures documentation copied to client folder (as required), flags important emails and ensure dealt with, checking lawyer inbox when out of office/in meetings and actions important/urgent emails where appropriate, • Scan mail save to the document management system (‘DMS’) in the relevant folder, organise and prepare necessary responses for lawyers and paralegals., • Prioritise and manage multiple projects and follow through on issues in a timely manner., • Responsible for maintaining practice area organisation during times of holidays/absences for lawyers and paralegals– checking for important mail/voicemail/emails and responding if necessary or passing to another lawyer or paralegal., • Responsible for ensuring all BigHand and non-BigHand work is complete within required timescales for lawyers and paralegals, • Responsible for inputting data into case management system., • Maintain intimate knowledge of current affairs in office and able to deal with clients and third parties on a day-to-day basis via e-mail, phone or in person, ensuring that accurate messages are communicated and dealt with professionally and proactively., • Update contacts and distribution lists in Outlook., • Proficient in the preparation of Excel spreadsheets., • Responsible for drafting letters of engagement., • Organises expense claim forms and collate necessary receipts., • Pay invoices in compliance with office internal procedures. Follow up process with relevant practice area through to completion ensuring completing appropriate cash form as required., • Assist with billing, attend team/billing meetings, prepare bill and narratives for lawyers to sign off on and send to appropriate biller for finalising., • Organise transfer of time from lawyer's suspense account to relevant matter number., • Assist with case management., • Assist in collating trust bibles., • Assist in populating and updating internal systems and databases to enable information to be pulled from these databases when necessary., • Responsible for sharing appropriate documents within the team - ensuring that all presentations are listed on a central database and all templates are available to all members of /practice area, • Undertaking some specialist duties e.g., finance, marketing/business development., • Complete mail merges when required., • Implementing standardised system in respect of saving documents saved to DMS., • File documents in appropriate location both electronically and in hard copy, and organises opening and closing of files and papers when necessary., • Sourcing travel and accommodation, organising all aspects of travel and anticipating important information and documents that fee earners may need whilst travelling, i.e., timetables, distances, etc., • Minute taking where appropriate., • If required type and amend all client correspondence and legal documents (often confidential) to a high standard in compliance with Brodies preferred document styling., • If required responsible for typing up any PowerPoint presentations as and when required using Brodies formulas and ensuring relevant quantity printed out, together with any hand-outs, in readiness for seminars., • Liaise with legal document specialist to ensure the completion of all BigHand dictation and documents within the required timescales assisting where necessary, • Proof reads documents to ensure accuracy, formatting and presentation are maintained, • Participate in the rota for lunchtime cover and provide assistance during holidays/absence, • Provide assistance to other executive assistants in the Personal and Family team as required and under the direction of the secretarial engagement manager, • Undertake some specialist duties e.g. finance, marketing/business development projects, • Undertake ad hoc administrative tasks when necessary under the direction of lawyers, • Maintain a tidy office environment in terms of the less paper guidelines, • Be aware of Brodies’ information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times. PERSON SPECIFICATION • Should have knowledge and experience of working within a busy Personal and Family team, • This position is demanding so the successful candidate should be used to working under pressure, often with tight deadlines, • Excellent communication skills and confident in dealing with people at all levels, • A strong team player – willing to go beyond regular duties and help out where needed, • Presents a professional image to clients and other external organisations at all times, • Seeks out opportunities to provide a more efficient and proactive service to lawyers and paralegals, • The successful candidate will be required to be flexible regarding working hours as from time to time it will be necessary to complete work during lunchtime or work on a different timetable – 8:00-16:00 or 10:00-18:00, • Working practices and executive assistant allocations within the practice group will change from time to time and the successful candidate should have an open and flexible attitude to change and a willingness to train within other legal practice areas (CPD), • Organises and prioritises time effectively, • Uses initiative and able to work independently, • Self-motivated, • Commercial and profit focussed SKILLS • Excellent typing skills, • Ability to multi task and prioritise, • Proficient in the use of Microsoft applications:, • Word – track changes/mail merge, • Outlook – diary management, contacts, tasks, • Excel, • PowerPoint, • Willingness to enhance IT literacy through training, • Experience of Aderant (preferred but not essential), • Experience of DMS (preferred but not essential), • Experience of BigHand (preferred but not essential), • Accurate and competent in document production including formatting and presentation

Experienced Paralegal (minimum 6 months experience in any practice area). An exciting opportunity has arisen for a Paralegal to join a leading Financial Services department at a team within a UK Top 50 firm in Glasgow.

Private Client Paralegal – Glasgow – Salary £DOE Are you an experienced Private Client Paralegal looking for a new challenge? Do you want to join a leading business in Glasgow? Are you interested in joining a high-performing, tight-knit, welcoming team? We are delighted

Employment Law Consultant Location: fully remote or hybrid split of home and office (Wilmslow) Working hours: Part-time hours available Salary: up to £45K per annum Are you currently a Solicitor, Chartered Legal Executive or Paralegal, looking for your next move in employment law, which enco

Job Description Role: Paralegal Location: Glasgow Experience: Experienced Paralegal (minimum 6 months experience in any practice area) Salary: Lucrative Salary + Exceptional Benefits The Role An exciting opportunity has arisen for a Paralegal to join a leading Financial Services department at

Are you a Conveyancing Paralegal / Secretary seeking an opportunity to develop your property experience with a specialist property practice. Our client is seeking a number or property Paralegals / Legal Secretaries to join the busy Conveyancing teams based in Maidstone, Dartford and Eltham (south London). You will be working as part of a team assisting fee earners with a busy/high volume caseload o...

Are you an experienced Conveyancing Paralegal looking to take the next step in your career with a respected legal practice? I’m working exclusively with a well-established law firm based in the heart of Paisley, as they look to grow their dynamic residential conveyancing team.

We are working with a highly regarded law firm in Glasgow city centre who are looking to add an experienced Paralegal to their residential property team.

Location: fully remote or hybrid split of home and office (Wilmslow).Working hours: Part-time hours available.Are you currently a Solicitor, Chartered Legal Executive or Paralegal, looking for your next move in employment law, which encompasses your passion for both legal and HR practice? Do you lon