Engineering Administrator and Executive Assistant
5 days ago
Cambridge
Job title: Engineering Administrator and Executive Assistant Reporting to: Chief Commercial Officer Location: Cambridge or London (hybrid considered) Job Type: Full-time Salary: £30-60k depending on level of experience Position Overview We are seeking a proactive and highly organised professional to serve in a dual-capacity role as Executive Assistant to the Chief Engineer and Administrator for the Engineering Team. This is a pivotal position requiring discretion, initiative, and a strong sense of ownership. You will be instrumental in ensuring the smooth operation of both executive-level coordination and team-wide administrative processes. This position demands discretion, agility, and a problem-solving mindset to thrive in a fast- paced, high-growth environment. Our client is at a crucial stage of growth and the success of this appointment will influence subsequent functional hires. About us Our client is a high-technology defence startup which aims to eliminate the risk of missile strikes on NATO and its allies. The company is creating a range of interceptors to counter the threat of cruise missiles, ballistic missiles, and hypersonic weapons. Key responsibilities 1. Executive Support • Manage complex calendars, including scheduling and rescheduling across time zones., • Coordinate internal and external meetings, including candidate interviews and stakeholder briefings., • Protect and optimise the Chief Engineer’s time through strategic prioritisation., • Take accurate minutes and track follow-up actions from leadership and technical meetings., • Organise domestic and international travel, including itineraries and logistics., • Plan and execute offsite events, team all-hands, and space planning initiatives., • Handle confidential information with discretion and professionalism., • Provide general executive support and act as a liaison between the Chief Engineer and, • internal/external stakeholders. 2. Operational & Project Support • Oversee onboarding logistics: ensure completion of HR, security, and IT setup for new starters., • Coordinate off-boarding: manage return of equipment and access deactivation., • Arrange travel and accommodation for engineering teams attending tests, supplier visits, or field deployments., • Maintain accurate records of team leave, training, and compliance documentation., • Identify and implement process improvements to streamline administrative workflows., • Support team communications and documentation, including templates, trackers, and shared resources. We’re Looking For: • 4+ years of experience in administrative support roles, including 1+ year supporting senior leadership., • Proven ability to manage multiple priorities in a dynamic environment., • Proficiency in Microsoft Office., • Strong written and verbal communication skills. Preferred Qualifications: • Experience in a technical, engineering, or high-growth environment., • Familiarity with onboarding/off-boarding processes and cross-functional coordination., • Demonstrated ability to work independently and anticipate needs., • Experience collaborating with other administrative professionals across departments.