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FACILITIES MANAGER – LONDON LAW FIRM London, Ilford | Full-Time, Permanent | Office Based Competitive Salary, dependent on experience \n An excellent opportunity has arisen for an experienced Facilities Manager to join a busy and established London law firm, taking ownership of facilities management across multiple offices, storage locations and associated premises. \n This is a varied, hands-on role within a professional and regulated legal environment. You will play a key part in ensuring the Firm’s offices remain safe, secure, compliant, well maintained and fit for purpose. \n We are looking for someone practical, proactive and highly organised who enjoys taking ownership, solving problems and managing everything from planned maintenance and contractors to health & safety, security and office projects. \n The Role \n Working across the Firm’s London locations, you will oversee the day-to-day facilities operation and act as a key point of contact for premises and facilities-related matters. \n Responsibilities will include: \n\n • Managing facilities across multiple law firm offices, storage locations and premises\n, • Coordinating planned and reactive maintenance, repairs and improvement works\n, • Developing annual and three-year planned maintenance programmes\n, • Managing contractors, suppliers and external service providers\n, • Obtaining quotations, monitoring costs and ensuring value for money\n, • Managing facilities contracts, procurement and supplier relationships\n, • Supporting health & safety, building compliance and fire safety\n, • Overseeing building security, access control, keys and alarm systems\n, • Supporting risk assessments and maintaining compliance documentation\n, • Managing the Firm’s archiving, records storage and confidential file destruction programmes\n, • Supporting office moves, refurbishments and facilities projects\n, • Maintaining accurate maintenance schedules, facilities records and documentation\n, • Identifying opportunities to improve services, processes and cost efficiency\n, • Responding to occasional out-of-hours callouts, including evenings and weekends\n\n What We’re Looking For \n You will ideally have previous experience as a Facilities Manager, Facilities Coordinator, Premises Manager, Workplace Manager or in a similar facilities position. \n You should have: \n\n • Experience managing multiple offices or premises\n, • Strong knowledge of planned and reactive building maintenance\n, • Experience managing contractors, suppliers and service contracts\n, • Experience obtaining quotations and monitoring facilities expenditure\n, • A good understanding of workplace health & safety\n, • Experience maintaining facilities and compliance documentation\n, • Strong organisational and prioritisation skills\n, • Good IT skills, including Microsoft Office\n, • A proactive, practical and solutions-focused approach\n, • The confidence to work independently and see issues through to resolution\n\n Previous facilities experience within a law firm would be particularly advantageous, especially where you have worked within a multi-office legal practice. \n However, applications are also welcomed from experienced facilities professionals coming from professional services or similarly regulated environments who understand the importance of confidentiality, compliance, security and maintaining high professional standards. \n An IWFM qualification, IOSH Managing Safely, NEBOSH or equivalent facilities/health & safety qualification would also be beneficial, although strong practical experience will absolutely be considered. \n Why Apply? \n This is a fantastic opportunity to take genuine ownership of a varied and important facilities management function within a law firm. \n You will work across the Firm and have a visible impact on the smooth running of its offices, covering maintenance, compliance, contractors, security, archiving, workplace projects and ongoing improvements. \n Hours: Monday–Friday, 9:00am–5:30pm, with occasional out-of-hours callouts Location: London – office based and multi-site Contract: Permanent, full-time Salary: Competitive, dependent on experience \n Interested? Apply with your CV and covering letter or get in touch for a confidential conversation. \n #FacilitiesManager #LawFirmJobs #LegalJobs #LondonJobs #FacilitiesManagement #FacilitiesJobs #LegalCareers #IWFM #HealthAndSafety #WorkplaceManagement #PremisesManagement #ProfessionalServicesJobs

Labour Controller 📍 Barkingside, Essex 🏢 Office-Based | Monday to Friday 💰 £37,000 + Standby/Call-Out Allowance (TBC) The Opportunity We are seeking an organised and proactive Labour Controller to join a busy facilities maintenance team in Barkingside. This role plays a key part in coordinating planned and reactive maintenance works, ensuring engineers and subcontractors are effectively scheduled while delivering excellent customer service. You will be the first point of contact for clients, managing maintenance requests, allocating resources, monitoring job progress, and ensuring service levels are met. This role is ideal for someone with experience in Facilities Management, Maintenance Coordination, Scheduling, or Helpdesk Operations. Key Responsibilities Act as the first point of contact for client enquiries and maintenance requests. Log and manage reactive maintenance tasks. Schedule engineers for planned and reactive works. Manage engineer diaries and workforce planning. Coordinate subcontractors and site access arrangements. Monitor jobs to ensure contractual response times are met. Liaise with the Contracts Manager on resource allocation. Prepare permits to work, RAMS, and related documentation. Maintain accurate records on internal systems and client portals. Provide updates to clients on job progress and completion. Review engineer reports and identify remedial works. Process timesheets, paperwork, and completion reports. Order materials and monitor deliveries. Track outstanding works and follow up on actions. Participate in the out-of-hours rota (currently 1 week in 6).Skills & Experience Experience as a Labour Controller, Scheduler, Planner, Helpdesk Coordinator, Maintenance Coordinator, or similar. Strong organisational and multitasking skills. Excellent communication and customer service abilities. Experience coordinating engineers, contractors, or mobile workforces. Ability to work to SLAs and deadlines. Good IT skills, including Microsoft Excel. Experience using CAFM or maintenance management systems. Strong attention to detail and problem-solving skills. Professional, proactive, and team-focused approach.What's on Offer? £37,000 basic salary Standby/Call-Out Allowance (TBC) Full-time, permanent position Office-based role in Barkingside Supportive and established team environment Fast-paced role with genuine responsibility Long-term career development opportunitiesApply Now If you have experience coordinating maintenance operations and enjoy working in a fast-paced environment, we'd love to hear from you. Apply today with your updated CV for immediate consideration

Repairs SchedulerLocation: Stratford Sector: Social Housing Pay Rate: £19.49 per hour (Umbrella) Contract Type: Temporary/Ongoing (potential Temp-Perm) OverviewWe are currently seeking an experienced Repairs Scheduler to join a busy Social Housing team based in Stratford. This is an excellent opportunity for a highly organised individual with experience in repairs scheduling, planning, or administration within a housing or property maintenance environment. The successful candidate will play a key role in coordinating repair and maintenance works, ensuring appointments are scheduled efficiently and that tenants receive a high standard of customer service throughout the process. Key Responsibilities Schedule and coordinate repair and maintenance appointments for operatives and contractors. Liaise with tenants, contractors, and internal teams to ensure works are arranged and completed efficiently. Monitor and manage repair jobs from initial booking through to completion. Update and maintain accurate records using scheduling and housing management systems. Respond to tenant enquiries and provide timely updates regarding repair appointments. Prioritise emergency and urgent repairs in line with service requirements. Ensure compliance with service level agreements and key performance indicators. Provide excellent customer service and resolve scheduling issues effectively.Person SpecificationEssential Requirements Previous experience in a Repairs Scheduler, Planner, Coordinator, or Administrative role. Experience working within Social Housing, Property Maintenance, Facilities Management, or a similar environment. Strong organisational and time-management skills. Excellent communication skills, both written and verbal. Ability to work effectively in a fast-paced office environment. Good IT skills, including experience using scheduling or housing management systems. Strong attention to detail and ability to manage multiple tasks simultaneously.Desirable Knowledge of responsive repairs and maintenance processes within Social Housing. Experience working with housing management or workforce scheduling software.Benefits Competitive pay rate of £19.49 per hour (Umbrella). Opportunity to work within a well-established Social Housing organisation. Ongoing temporary contract with potential for extension. Supportive and professional working environment.If you have the relevant experience and are interested in this opportunity, please apply with your updated CV

Role: Maintenance Co-ordinator – (Heat Networks/Utilities) Location: East London (Stratford) - Working Hours: 08:00 – 17:00 (Monday to Friday) Salary: Competitive + Pension/Healthcare The Client: My client is a prominent and forward-thinking energy infrastructure provider in the United Kingdom, specializing in the design, delivery, and long-term operation of large-scale decentralized low-carbon utility networks. The company focuses heavily on urban district heating, cooling, and power solutions, managing critical assets that supply sustainable energy to thousands of residential and commercial properties. Renowned for its engineering excellence and commitment to the green transition, the business integrates cutting-edge technologies like industrial heat pumps and waste-heat recovery systems to drive urban centres toward a zero-carbon future. The Role: The Maintenance Coordinator will be responsible for the planning, coordination, and control of all maintenance activities across multiple energy centres and district heating networks. The role ensures that planned preventative maintenance (PPM), reactive works, and corrective activities are efficiently scheduled and delivered through internal engineering teams and external contractors. The post holder plays a key role in acting as a central point of coordination between operations teams, contractors, and stakeholders This is a fast-paced coordination role requiring strong organisation, attention to detail, and the ability to manage multiple workstreams simultaneously. Key Responsibilities • Ensuring effective resource planning and scheduling of engineers, • Maintaining accurate records within the CMMS system, • Supporting safe, compliant and efficient delivery of maintenance activities, • Coordinate and schedule all maintenance activities including, planned Preventative maintenance (PPM), reactive breakdown response, corrective and improvement works, • Ensure engineers and contractors are deployed effectively across multiple sites., • Maintain forward maintenance plans and short-term schedules. Coordination & Logistics • Act as the central coordination point between engineers, contractors and operations teams, • Ensure all works are correctly planned with appropriate permits, access requirements., • Escalate complex or high-risk issues where required. Operational Support, • Ensure clear communication of schedules and changes. CMMS & Data Management, • Maintain and manage the Computerised Maintenance Management System (CMMS)., • Track completion of PPM and reactive jobs., • Generate and maintain maintenance schedules and reports. Stakeholder & Customer Communication • Liaise with customers, clients, and internal teams regarding planned and reactive works., • Provide updates on maintenance activities, outages, and service impacts., • Monitor ongoing works and flag delays, risks or issues. Contractor & Supplier Coordination • Monitor maintenance performance metrics and KPIs., • Coordinate external contractors and specialist service providers., • Schedule contractor attendance and track progress of works., • Ensure contractors comply with Health & Safety requirements, Site procedures and Scope of works Financial & Purchase Order Management • Raise purchase orders (POs) for maintenance activities, parts, and subcontractor works in line with company procedures., • Ensure correct cost allocation, coding, and approval processes are followed., • Track and manage PO status against planned and reactive works., • Review supplier invoices against completed works and agreed costs to ensure accuracy., • Resolve invoice discrepancies with suppliers and internal teams where required., • Maintain accurate financial records linked to maintenance activities and CMMS systems. Competencies Technical Skills • Experience using CMMS systems (e.g. Pirana, Joblogic, Dynamics or similar), • Strong Microsoft Office skills (particularly Excel) Experience & Qualifications • Experience in a scheduling, coordination or planning role within maintenance, engineering, Field service or operations environments

What Youll Need: Essential Criteria : Previous experience coordinating vehicle servicing, maintenance and repair activities within a vehicle dealership, workshop, fleet maintenance operation, or similar automotive environment. Your New Opportunity: Due to continued fleet growth we are seeking a high

An excellent opportunity for an experienced Maintenance Coordinator to join a well-established company. What you will be doing: Allocating maintenance and planned orders to contractors across the country Speaking with contractors to discuss availability and arrange attendance Finding and onboarding

Job Description: As a Maintenance Coordinator at Para Group, you will be responsible for the upkeep, repair, and general maintenance of our facilities and equipment. Job Title: Maintenance Coordinator - Residential Children's care. Respond to maintenance requests and resolve issues in a timely manne

Provide technical support for all internal and external maintenance teams while working on customers faults.

Supporting the Facilities & Maintenance Manager with overall administration responsibilities for retail maintenance, ensuring health and safety standards are met and safeguard legal compliance. As a Facilities and Maintenance Coordinator at White Stuff you will be entitled to an array of great benef

The Technical Officer will support Repairs & Maintenance, coordinating across teams and contractors to ensure repairs are delivered efficiently.

The Hawthorns Northampton, part of Avery Healthcare, is seeking a compassionate Maintenance Coordinator to keep a safe, comfortable environment for residents and staff. You will oversee the building’s upkeep, liaise with approved contractors, cover emergencies, and may supervise a Maintenance Assi

A leading data center provider is seeking a Critical Facilities Maintenance Coordinator to manage maintenance and repair scheduling for its facilities. Candidates will oversee preventative maintenance activities, assist in the vendor selection process, and maintain organization of maintenance docume

Join our team at Strand Palace, in the heart of central London! We are looking for a Rooms & Maintenance Coordinator to provide structured, accurate, and timely administrative support for rooms, maintenance and operational coordination. Support the Operations Support Supervisor with rooms OOO/OOS re

Monsoon Group Limited is seeking an experienced Maintenance Administrator to join our busy property management team in London. You will coordinate property maintenance, liaise with tenants and landlords, and manage contractor relationships to keep properties compliant and well maintained.

Job Title: Service & Maintenance Coordinator. We are looking for a Service and Maintenance Coordinator to join its team in Durham! This role is ideal for a self-motivated, resourceful and a proactive starter to ensure any preventative and reactive works are assigned correctly to our engineers and de

Field Operations Coordinator - Property Maintenance. Join One Central Property Maintenance - a fast-growing, people-first company trusted by landlords, letting agents, and housing providers across London. We’re on a mission to raise the bar in property care, and we’re looking for a sharp, reliab

Strand Palace in central London is seeking a Rooms & Maintenance Coordinator to provide structured, accurate, and timely administrative support for rooms, maintenance and operational coordination. You will help manage room status, permits to work and contractor documentation, and coordinate access f

Veolia is seeking a Maintenance Coordinator in Hampshire to manage PPM schedules for mobile and static plant and coordinate repairs to minimise downtime. You'll maintain plans, records and logs while coordinating internal teams and external contractors to ensure timely maintenance.

Where applicable, the Maintenance Coordinator will have direct line management of the Maintenance Assistant, which includes day-to-day supervision, objective setting and annual reviews, approval of hours, absence management and holiday authorisation. We are now seeking a compassionate, enthusiastic,

L&Q Living is seeking a Maintenance Coordinator to join the Healthy Homes team, acting as the first point of contact for customers, colleagues, contractors and stakeholders.

Wolviston Management Services is seeking a Process Coordinator (Operations and Maintenance Coordinator) to coordinate maintenance activities across the site, ensuring safe planning, isolation, and execution of work in line with EHS requirements. You will lead work control efforts during planned shut

The role will report into the Maintenance Operations Team Leader, working alongside the existing Coordinators supporting the delivery on all tasks. Maintenance Coordinator Healthy homes - 8156. Maintenance Coordinator Healthy homes - 8156.

Process Coordinator (Operations and Maintenance Coordinator). Working closely with Operations, Engineering, Maintenance and Production teams, the Process Coordinator plays a critical role in work control, process isolation management, maintenance planning, and continuous improvement initiatives that

We are looking for a Service and Maintenance Coordinator to join our team in Durham, coordinating preventative and reactive works, and ensuring timely delivery, safety and cost compliance.

Joivy is seeking a Senior Operations & Maintenance Coordinator to ensure day-to-day running of our England portfolio, coordinating operations, housekeeping, and maintenance.

Facilities Coordinator in London to support site operations, coordinate maintenance activities, and ensure safety and regulatory compliance.

We are looking for an organised, proactive, and solution-oriented Senior Operations & Maintenance Coordinator. In this role, you will ensure the efficient day-to-day running of our England portfolio by acting as the central point of coordination across operations, housekeeping, and maintenance. Act

Langdon is seeking a Maintenance Support Administrator in London to oversee the Help Desk, coordinate maintenance tasks and manage contracts.

Repairs & Maintenance Coordinator. Key duties of Repairs and Maintenance Coordinator role includes:. This is a varied office-based role where you will play a key part in coordinating maintenance works, supporting customers and engineers, monitoring operational performance and ensuring excellent serv

Kisharon Langdon UK invites applications for a Maintenance Support Administrator role in London. The role focuses on help desk management, coordination of reactive maintenance, and contract administration within the Estates & Facilities department.

Attega Group Ltd in London is seeking a Maintenance Coordination Supervisor to oversee Damp, Roofing and Restoration coordination, schedule surveys, manage contractors and ensure efficient project delivery.

Portland Brown Ltd in London is seeking a hands-on Property and Maintenance Coordinator to join our guest-focused team. You will handle maintenance requests across multiple London apartments, using basic plumbing, carpentry, and electrical skills, and update the CRM in real time.

Receiving and prioritising incoming Reactive tasks in accordance with contract specific SLAs.Preparing, loading and disseminating PPM tasks.Distributing work efficiently to the correct engineering workforce.Monitoring the status of all jobs on a daily basis and reassigning priorities as required.Pre

Perform scheduled maintenance tasks as per the maintenance plan. Join our exceptional Maintenance Team and put your Mechanical Engineering prowess to great use! Situated in close proximity to Hammersmith Tube Station, offering great convenience and accessibility. Mechanical Engineers play a critical

Maintains data in the maintenance management system by ensuring the preparation of maintenance‑related reports. Are you a skilled and experienced Maintenance Coordinator, Scheduler or Planner looking for your next career opportunity? Look no further! We are seeking a talented scheduler to join our

Practical skills to carry out basic repairs, maintenance tasks, and general upkeep. Basic IT skills for reporting maintenance issues and completing records. Carrying out routine inspections of the Home and reporting maintenance needs to the Housekeeping Manager.

CBRE is seeking a Facilities Coordinator to manage site activities, respond to maintenance requests, and ensure timely completion of tasks. The role focuses on monitoring site activities, adhering to health and safety protocols, and coordinating with facilities teams to deliver planned maintenance a

White Stuff is seeking a proactive Facilities & Maintenance Coordinator to oversee day-to-day FM activities for a portfolio of 120+ stores and concession sites in the UK and Germany, plus HQ and distribution centre. You will support the Facilities & Maintenance Manager with admin, health and safety

As a Property and Maintenance Coordinator, you'll work closely with our Guest Relations Team to fulfil any guest maintenance requests or issues using your basic plumbing, carpentry, and electrical skills. At Portland, we're always looking for people with great maintenance skills to join our team and

Organizes and performs facilities maintenance, primarily fabric repairs, and coordinates with external contractors for specialized works (electrical, plumbing, HVAC). Role involves managing maintenance for an office building and residential flats, with on-call duties.

Maintenance Coordinator | Manufacturing | £47,132. We are currently recruiting for a Maintenance Coordinator to join an established manufacturing environment, where you will play a key role in introducing new technology, improving processes and supporting the future development of the operation. Pl

This role would suit an experienced Maintenance Planner, Maintenance Scheduler, Engineering Co-ordinator, or Maintenance Co-ordinator looking to join a successful and growing manufacturing business. As a Maintenance Co-ordinator, you will play a pivotal role in supporting the engineering function by

Are you someone who takes pride in creating a welcoming and sparkling-clean environment? We are searching for a dedicated and detail-oriented.Acorn Pubs, Brunning and Price and our group including wagamama and selected airport pubs and restaurants.It's never too early to start saving for the future

Assist with facilities Maintenance and Development. Carry out Preventative Maintenance as required. Ensure that documentation for Corrective Action and Preventative Maintenance is filled out correctly.

Your new companyShift Maintenance Engineer role in the Cookstown/Moneymore area with one of NI's best known production companies, a household name and a company with an honest company values proposition that they live and deliver on. What you'll need to succeedTime served apprenticeship in electrica