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Job Title: Team Administrator Group: Finance and Projects Location: Manchester Hours: Monday to Friday 9.30am to 5.30pm About the Business: Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You'll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results. Purpose of the role: To provide proactive and professional support to the group. Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates. This role is intended to embrace a team-working approach, collaborating with lawyers and other members of business operations to fulfil the needs of the business. A Team Administrator will, collectively, work with every member of the team to ensure that overall needs are met. Support may be required to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm Candidate Overview We are looking for candidates who ideally hold the following skills and experience: • Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required, • Assisting other members of the Practice Group with overflow work, • Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate, • Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office), • Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place, • Updating lawyers' client contact databases, • Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars, • Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements), • Answering incoming telephone calls in a professional manner, • Dealing with enquiries from internal and external callers, • Carers' leave (up to five paid days' leave towards caring responsibilities), • 25 days' annual leave entitlement and the opportunity to purchase or roll over 5 days., • Contributory pension of up to 5%., • Private healthcare policy, • Death in service cover (4 x base salary)., • Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan. Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email. We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate. Our strength lies in our differences. We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It's with different perspectives that we'll find solutions to our clients' most complex challenges. It's how we'll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents. As an inclusive employer, we are willing to consider any flexible working requests.

Our client is a dynamic and fast-paced private equity firm based in the heart of Manchester City Centre. Renowned for its professional, high-achieving culture, the firm is seeking an experienced Receptionist to provide first-class front-of-house support and ad hoc administrative assistance during busy periods. Job Title: Receptionist Location: Manchester City Centre Salary: £25,000-£30,000 Contract: Full-Time (Office-Based 5 days a week) Consultant: The Role As the first point of contact for clients, investors, and visitors, you’ll play a vital role in maintaining the firm’s professional image. You’ll manage the reception area, handle incoming calls and provide administrative support to ensure the smooth running of daily operations. Key Responsibilities • Professionally meet and greet all visitors and clients, ensuring a warm and efficient welcome., • Answer and direct incoming calls, take accurate messages, and manage enquiries., • Manage meeting room bookings and coordinate refreshments or catering as required., • Handle incoming and outgoing post and courier services., • Maintain a tidy and organised reception area., • Provide general administrative support to the wider team, including document preparation, filing, and data entry., • Assist with ad hoc projects and office coordination tasks as needed. About You • Previous reception or front-of-house experience is essential, ideally gained within a blue-chip or corporate environment., • Immaculate presentation and a confident, professional manner., • Excellent communication and interpersonal skills., • Strong organisational skills with the ability to multitask and prioritise., • Proficient in Microsoft Office (Word, Excel, Outlook)., • A proactive and flexible approach, with a genuine commitment to delivering exceptional service. This is a vibrant, professional working environment in a prestigious Manchester City Centre location. You will have the opportunity to work within a respected private equity firm and gain valuable corporate experience. Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR positions and connect businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire a Personal Assistant with the skills needed to drive your business forward. We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private households. Our recruitment services also span HR roles across the UK, including London, Manchester, Liverpool, Birmingham, Leeds, Bristol, and Sheffield. Whether you’re looking for temporary, permanent, or fixed-term contracts, we help you find the right fit for your business.

Receptionist & Travel Coordinator Manchester Office-based Full time- Permanent Our client, a well-established professional services firm, is looking for a confident and organised Receptionist & Travel Coordinator to join their team. This is a varied position that combines front-of-house duties with wider business support, offering an excellent opportunity to broaden your skills and experience. The successful candidate will play a key role in keeping the office running smoothly — managing travel and accommodation bookings across the firm and assisting with the coordination of company vehicles. Alongside this, you will provide reception cover and support for meetings and events, ensuring a first-class experience for both clients and colleagues. This is a great role for someone who enjoys working in a busy environment, has a natural flair for organisation, and takes pride in delivering excellent service. About the Role • Coordinate travel, accommodation, and related logistics for staff across the firm, • Support the Facilities team with the management of the company’s fleet, • Provide reception cover during busy periods, holidays, and lunch breaks, • Welcome visitors and clients, ensuring a professional and friendly first impression, • Manage meeting room bookings and assist with the setup of meetings and events, • Previous experience in a reception or administrative role, • Excellent communication and interpersonal skills, • Strong attention to detail and an organised, methodical approach, • Confident using Microsoft Office applications (Outlook, Word, Excel), • Able to work independently and use initiative, • Flexible, reliable, and comfortable juggling multiple priorities This position offers variety, responsibility, and the chance to contribute to a supportive and professional team environment.

Receptionist / Travel Coordinator – Manchester I’m partnering exclusively with a highly respected Top 100 UK Law Firm in Manchester who are known for their incredible culture, strong team values and genuinely supportive working environment. This is a brilliant opportunity for someone with Reception / Front of House experience who wants to step into a more multi-faceted role and expand their skill set further in Facilities & Travel Coordination. This role sits within the Facilities team and will play a key part in the smooth running of the business, coordinating all internal travel & accommodation bookings for the firm, supporting with the management of fleet vehicles, and providing Front of House cover when needed. You’ll be the face of the business when required, greeting clients, supporting events and ensuring exceptional service standards. This is perfect for someone who loves variety, enjoys being hands-on, wants to grow and develop, and thrives in a professional and people-facing role. What they’re looking for: • Previous reception / office experience, • Friendly, confident communication style, • Proactive & solutions-focused, • Strong attention to detail, • Someone who enjoys being busy, adaptable and part of a collaborative team, • MS Office skills (Outlook, Word, Excel) This is full-time, on site in Manchestern Spinningfields (35 hours a week). If you’d like to step into a role that genuinely offers more progression, more involvement and more scope than a traditional reception role, this is a brilliant opportunity.

We are working with a Real Estate, Asset Management and FM services business, our client owns and operates multiple commercial properties across the UK. As part of a major investment plan they are developing a national IFM strategy. We are have been engaged to appoint a senior lead to drive and develop a robust Facilities Management road map. Key areas of accountabilities include. • Develop and implement a comprehensive, long-term Facilities Management strategy aligned with the organization's strategic business plan and growth projections., • Oversee all capital expenditure (CapEx) projects, including new construction, major renovations, and office expansions, acting as the primary client representative., • Lead the development of the annual operating and capital budgets for all facilities, ensuring cost-effectiveness and efficient resource allocation., • Conduct long-range space planning, utilization analysis, and asset management to optimize the value and functionality of the property portfolio., • Direct all aspects of facility operations and maintenance, including HVAC, electrical, plumbing, structural systems, and utilities, ensuring maximum uptime and efficiency., • Manage and lead the delivery of essential support services, such as security, cleaning, catering, landscaping, waste disposal, mail, and reception., • Establish and monitor key performance indicators (KPIs) and service level agreements (SLAs) for internal teams and external vendors/contractors., • Develop and implement robust emergency response and business continuity plans for all facility-related incidents., • Oversee all procurement and contract management activities for facilities services, negotiating favourable terms and ensuring high-quality service delivery., • Lead the development and enforcement of all organizational Health and Safety policies and procedures across all sites., • Manage risk mitigation strategies related to facility operations, building integrity, and occupant safety. We are looking for a professional, client facing and strategic leader, you must have delivered FM services at a senior level. This is a fantastic opportunity to develop and lead an IFM strategy.