London
A global finance and business advisory company has a new opportunity for a PA to CEO. They operate a hybrid working pattern, working remotely up to two days and coming into the office three days per week. You will provide a high level of administration support to the chief executive and other colleagues in the executive office, as required. The company have a wonderful company culture with lovely offices based near Tower Hill. Responsibilities:
Acting as a first point of contact: dealing with correspondence and phone calls.
Managing diaries and organising meetings and appointments.
Booking and arranging travel, transport and accommodation.
Reminding the CEO of important tasks and deadlines and diary management.
Typing, compiling and preparing minutes, reports, presentations and correspondence.
Implementing and maintaining procedures/administrative systems.
Liaising with staff, suppliers and clients.
Collating and filing expenses.
Conducting research on behalf of the CEO.
Organising the CEO’s personal commitments including external committees, meeting preparation, booking lunches/ dinners and travel.
Assisting in the management of the intranet and website, Working Groups and Special Interest Groups (SIGs), as required.
Sending out invoices and following up with overdue balances
Supporting our client’s communications and marketing efforts
Publication distribution
Ordering gifts, stationery supplies and other equipment
Assisting in the administration of membership activities
Supporting the effective management of information and data about member firms on executive office IT systems
Participating and taking minutes in staff meetings
Processing supplier invoices for the Executive Office
Other support duties as required Skills & Experience:
Previous PA/Administrator support experience (essential)
Experience working in a professional services environment in an administrative role (desirable)
The ability to relate to a geographically dispersed, multicultural membership with limited face-to-face contact
The ability to convey a professional image through writing
A professional, service-oriented attitude
Very proactive
A high level of IT literacy, including Office 365, Excel, Word, PowerPoint
Excellent written and verbal communication skills Benefits:
20 days holiday rising with length of service and/or promotion
Additional 3 days holiday given to be taken over the Christmas period
Season ticket loan
Life assurance
Enhanced Maternity and Paternity
Private health care cover at discounted rates
Employer contributions to pension after one year
Subsidised corporate gym membership
Store discounts
