Depot Coordinator
20 days ago
Wellingborough
We're looking for a highly organised and proactive Depot Coordinator to support the smooth day-to-day running of our busy operation in Lutterworth. Acting as a key link between employees, managers, agency partners, and external suppliers, you'll provide essential administrative support that helps keep our site running efficiently. \n This is a varied role offering exposure to people administration, payroll support, resource planning, reporting, employee engagement, and site coordination within a fast-paced logistics environment. \n Apply today and become an integral part of our Wellingborough operation. \n About the Role \n As Depot Coordinator, you will: \n\n • Support employee lifecycle administration, including onboarding, job changes, absence management, and leavers.\n, • Complete Right to Work checks and maintain accurate employee records.\n, • Record and monitor attendance, holidays, sickness, overtime, and worked hours using HR and Time & Attendance systems.\n, • Produce daily and weekly reports relating to staffing and operational performance.\n, • Liaise with agency providers to coordinate labour requirements.\n, • Support investigations, disciplinary meetings, and employee engagement activities through note-taking and administration.\n, • Manage reception and visitor processes, meeting room bookings, and site communications.\n, • Order and control office supplies and operational consumables.\n, • Support resource planning and general site administration activities.\n\n Benefits \n\n • 23 days' annual leave\n, • Company Pension\n, • Long service rewards: both financial and leave-based.\n, • Health cash plan.\n, • Life assurance scheme.\n, • Critical Illness cover\n, • Access to our prestige benefits and rewards portal.\n, • Career development opportunities.\n, • Access to a well-established Employee Assistance Programme provider.\n, • And other excellent benefits you'd expect from a market leader.\n\n Requirements \n Required Knowledge & Skills \n What We're Looking For \n\n • Previous experience in an administrative, depot, operations, HR, or logistics support role.\n, • Strong organisational skills with the ability to manage multiple priorities and deadlines.\n, • Excellent attention to detail and a commitment to accuracy.\n, • Confident communicator who can build relationships at all levels.\n, • Ability to handle confidential information professionally.\n, • Strong IT skills, including Microsoft Office applications.\n, • Experience using HR, payroll, or Time & Attendance systems such as Kronos, UKG, HeRo, iTrent, or similar.\n, • GCSEs (or equivalent) and ideally a minimum of two years' experience in a similar role.\n\n \n Additional Information \n\n • 40 Hours per week, any 5 over 7 days\n, • This role supports a 24-hour operation, so flexibility around working hours may be required.\n, • Travel to other Whistl sites may occasionally be necessary.\n, • A driving licence and access to your own transport would be advantageous.\n\n \n This is an excellent opportunity to join a supportive team where you can make a real impact on operational efficiency and employee experience.