Accounting Specialist (In-Office)
1 month ago
Salt Lake City
Job Description Location: Salt Lake City, UT (Exact location confidential) Pay Rate: $26.50–$27.00/hr Schedule Flexible, Monday–Friday • 7:00am–4:00pm, • 8:00am–5:00pm, • 9:00am–6:00pm Job Summary Under the direction of the Controller and Assistant Controller, the Accounting Specialist supports the Accounting Department by providing Accounts Payable, Accounts Receivable, and general accounting services in a professional office environment. Essential Duties & Responsibilities Accounts Payable • Review purchase orders for proper A/P coding, including account string and effective dates, • Encode invoices and process data entry for Accounts Payable, • Research, resolve, and communicate A/P issues, • Print and process A/P checks and ACH payments, • Maintain A/P files, report binders, and W-9 forms, • Handle and reconcile petty cash, • Verify proper authorization prior to payment processing, • Process and print 1099 miscellaneous tax forms and resolve vendor inquiries, • Process stop payments and void checks, • Compile, sort, and file invoices and checks, • Encode, enter, and pay utilities; confirm unit vacancy and utility liability, • Advise Property Management and Accounts Receivable on tenant chargebacks, • Track, record, and monitor utility consumption, • Organize, file, and request W-9 documentation, • Follow accounting policies and procedures to ensure internal controls, • Track, process, and file purchasing card backups; train employees on the online purchasing card system, • Support accounting personnel, • Provide excellent customer service to employees needing accounting assistance, • Respond to landlord payment inquiries and assist with access to online systems, • Create and post journal entries with supporting documentation, • Maintain detailed vendor files (bids, POs, invoices, check copies, ACH remittances), • Maintain manual document filing system with transition to electronic document management Accounts Receivable • Collect rent payments from mail and Property Managers, • Calculate and file rent deposits, • Post rent to tenant accounts in the accounting system, • Deliver deposits to the bank, • Research, resolve, and communicate A/R issues Minimum Requirements • Minimum of 2 years related work experience, • High School Diploma required; Associate Degree in Accounting preferred, • Valid Driver’s License, • Ability to work effectively as a team member, • Strong interpersonal and communication skills Knowledge Of • Computerized accounting systems, • Spreadsheets, • Accounts Payable and Accounts Receivable processes Ability To • Perform ten-key by touch, • Work under time pressures and deadlines, • Maintain professionalism in manner and appearance, • Manage large volumes of work