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  • Front Office Receptionist and Legal Assistant
    Front Office Receptionist and Legal Assistant
    3 hours ago
    $17–$20 hourly
    Full-time
    Hempstead

    Located in the Nassau and Suffolk County area, the Law Office of Martha L. Arce specializes in Immigration, Matrimonial and Family Law, Traffic, DWI, Personal Injury, and Real Estate services. With a commitment to providing expert legal assistance, the firm caters to a wide range of clients requiring personal and professional legal representation. Our team is dedicated to achieving favorable outcomes while maintaining compassionate and attentive client service. Role Description This is a full-time Monday through Friday (9:30 AM - 5PM) on-site role for a dual role as a Front Office Receptionist and Legal Assistant located in Hempstead, NY. The individual will play a pivotal role in ensuring a welcoming and professional environment, as well as supporting team efficiency. Responsibilities Greeting clients Answering and directing calls Scheduling appointments Maintaining an organized workspace Emailing and writing letters to clients, court officials and attorneys Research country conditions to contribute to evidence packages Assist with the submission of official immigration forms and applications Translating documents into Spanish or English Process financial transactions Perform ad hoc duties as requested by attorneys Qualifications Must be fluent in the English and Spanish Language, including reading and writing Strong proficiency in Receptionist Duties, including managing the front office and scheduling appointments Excellent Customer Service and Phone Etiquette skills Effective Communication abilities to interact with clients, staff, and legal professionals Detail-oriented, with organizational and multitasking skills Proficiency in office software and tools is an advantage Previous experience in a legal office setting is preferred Ability to maintain professionalism and discretion in a client-facing role. Compensation: $17-$20 an hour, depending on experience/ qualifications.

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  • Paralegal- 6 Years of Law firm experience
    Paralegal- 6 Years of Law firm experience
    1 month ago
    Full-time
    Sunnyside, Queens

    Paralegal My client is seeking a Paralegal to provide organizational and practice specific assistance to attorneys in preparing cases from onset through post-trial. The person in this role will be expected to be physically present in the Firm’s New York or San Francisco office at least three or four days per week, with more on-site support required during pretrial and trial phases. MANDATORY REQUIREMENTS: 6 years of paralegal experience, litigation experience, trial experience Location: Oakland, California. For a law firm Responsibilities:  Facilitate and coordinate logistics during negotiations, arbitrations, trials, and settlement discussions; create trial and witness notebooks, identify and organize exhibits, coordinate witness schedules, maintain trial calendars, set up trial spaces, and travel for trial as needed.  Organize and prepare pleadings and discovery documents and support litigation by reviewing, finalizing, and compiling documents.  Assist and manage the discovery process, prepare for depositions, and prepare for expert discovery.  Speak with clients and potential clients to pursue investigations and facilitate case administration.  Assist in case investigations and development by conducting factual and legal research.  Draft, proofread, and format routine correspondence and litigation documents and conforming to applicable rules of federal court, state courts, administrative agencies, and arbitration forums.  Perform and oversee cite-checking, Shepardize case law, confirm case quotes, and proofread briefs and other legal documents.  Maintain electronic case files and manage large document discovery databases.  Interact and liaise with clients and vendors.  Train more junior members of the Litigation Operations team.  Assist with administrative tasks and ad hoc assignments for attorneys.  Proactively assume other duties as necessary. k Qualifications: The successful candidate will have a combination of employment, educational, and life experience that demonstrates the qualities and skills below:  Education and Experience: You have a minimum of 5 years of experience as a paralegal or case manager at a law firm. You have a strong familiarity with federal and state court litigation procedures and experience with trial technology (e.g., CaseMap, TextMap, Sanction). You have a proven track record of supporting attorneys in all aspects of litigation in a highly collaborative environment. Paralegal certification or equivalent preferred.  Leadership: You have experience building, mentoring, and developing a team and cultivating a respectful work environment. You lead by example.  Clear Communication and Attention to Detail: You express yourself clearly and concisely, always highlighting the most important information. You proactively communicate the status of your work and share updates with colleagues when necessary. You ensure that your work is mistake free.  Confidentiality: You must be able to adhere to Firm policies regarding the protection of confidential data and demonstrate sensitivity to (and good judgment in connection with) confidential attorney, personnel, and Firm matters.  Flexibility and Organization: You are versatile and able to respond quickly and positively to shifting demands and opportunities. You are comfortable in an environment where your responsibilities may vary from day to day. You demonstrate a “no job too big, no job too small” attitude, and take a collaborative, team-focused approach to rejuggling priorities and contributing to Firm tasks. You are comfortable balancing tasks of varying levels of urgency and complexity and work well under pressure with tight deadlines.  Ownership, Initiative, and Teamwork: You take ownership of your projects and follow through on their completion. You proactively anticipate, communicate, and work to independently resolve obstacles you encounter in your work. You possess a strong client- service orientation and ability to work well individually and as part of a team.  Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.  Mission Orientation: You are enthusiastic and passionate about our commitment to advocating for employee rights. You want to work in an organization where the commitment to DE&I is about more than a statement, and k to know that your work is part of ongoing efforts towards progress. You thrive when your work is connected to purpose. Compensation: An attractive compensation package (tailored to experience), with target base compensation range of $40.00 to $44.00 per hour (non-exempt, annualizing to $85,000 to $93,000 per year based on 40 hours of work per week, and overtime- eligible). This includes a robust benefits package including healthcare benefits.

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  • Assistant
    Assistant
    2 months ago
    $20–$25 hourly
    Full-time
    Douglaston, Queens

    Alley Pond Golf Center is in the final stage of construction and preparing for opening. We are hiring a bilingual (Chinese/English) site assistant to support day-to-day coordination, admin tasks, and on-site execution. This role is hands-on, fast-paced, and practical — ideal for someone reliable, organized, and willing to help wherever needed. Key Responsibilities 1. On-Site Support • Be present on-site to assist with daily tasks during construction and setup, • Help coordinate deliveries, vendors, and basic logistics, • Take photos/videos of site progress and report updates 1. Coordination & Communication • Assist with communication between Chinese-speaking and English-speaking teams, • Follow up with vendors, contractors, and staff on simple tasks, • Help track to-do lists and ensure items are completed 1. Admin & Reimbursement • Collect receipts, track expenses, and assist with reimbursements, • Organize invoices and basic records for accounting, • Input simple data into spreadsheets 1. Setup & Opening Prep • Help with organizing equipment, supplies, and workspace setup, • Assist with testing systems (check-in, booking, etc.), • Support staff onboarding and training logistics 1. General Support • Handle errands, basic purchasing, and ad hoc requests, • Assist leadership team with day-to-day needs, • Jump in wherever needed to keep things moving Overtime available during peak setup period Flexible schedule, but must be available on-site Get hands-on experience in launching a new NYC golf entertainment venue Learn operations, systems, and real-world project coordination Opportunity to grow with the team after opening

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