Are you a business? Hire administration management candidates in New York, NY
About Us: At GBS Guzman Business Services, we pride ourselves on delivering exceptional service and support to our clients. We're looking for a dynamic and versatile Client Service Representative to join our team. If you thrive in a fast-paced environment, love interacting with people, and have a knack for managing multiple tasks seamlessly, this might be the perfect opportunity for you! ** Role Overview:** As a Client Service Representative, you'll play a crucial role in ensuring smooth operations and excellent client relations. Your role will combine administrative support, client service, and office management, with a focus on creating positive experiences for both clients and team members. ** Key Responsibilities:** Administrative Support: Manage schedules, handle correspondence, and prepare documents with efficiency and accuracy. Client Relations: Provide top-notch service by addressing client inquiries, resolving issues, and maintaining detailed client records with professionalism. Office Management: Oversee office supplies, equipment, and filing systems to ensure everything runs smoothly. Meeting Coordination: Schedule and organize meetings, prepare agendas and minutes, and manage event logistics. Record Keeping: Document and track important information, ensuring confidentiality and compliance with company policies. Communication: Serve as a liaison between clients and the company, facilitating clear and effective communication. Project Assistance: Support project management efforts, track timelines, and assist team members as needed. Data Management: Update databases, generate reports, and ensure data accuracy and integrity. ** Ideal Candidate Profile:** We’re seeking someone with the following traits: You excel in building relationships, energizing others, and communicating effectively. You’re action-oriented and able to make decisions quickly while managing tasks efficiently. You have strong organizational skills and attention to detail, ensuring accuracy in your work. You offer a balanced approach, providing consistency and reliability in a dynamic environment. ** Qualifications:** Previous experience in an administrative or client service role is preferred Strong communication and interpersonal skills Excellent organizational abilities and attention to detail Proficiency in office software and technology Ability to manage multiple tasks and prioritize effectively ** Why Join Us?:** Competitive salary and benefits Positive and collaborative work environment Opportunities for professional growth and development If you’re ready to bring your unique skills and energy to our team, we’d love to hear from you! Apply today GBS Guzman Business Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We are seeking a friendly, reliable, and competent crew member to join our vibrant company. You will be responsible for helping the company to achieve its goals and targets. Your duties may include assisting customers and answering their questions, preparing and following checklists, collaborating with co-workers and management, completing daily tasks, and complying with safety and security regulations. To excel in this role, you should be passionate about customer service and enjoy working in a fast-paced environment. Successful applicants should be physically fit and be able to work irregular hours over the week, and over weekends and public holidays. Responsibilities: Work and communicate effectively with co-workers and management. Arrive for your shift on time. Respond to questions, concerns, and complaints from customers, vendors, or clients. Conduct administrative duties and errands as required. Escalate any problems or complaints to the relevant supervisor or manager. Prioritize important tasks and manage your time effectively. Man and operate equipment relative to your role. Maintain professionalism and a positive attitude. Requirements: High school diploma with relevant experience. Further training may be required. Friendly, reliable, and punctual. Strong communication skills. Physically fit and able to work on your feet for long periods. Ability to work irregular hours (day and night shifts). Enjoy working with people.
We are seeking a highly organized and computer-savvy Office Assistant to support our team. The ideal candidate will have strong administrative skills, proficiency with various computer applications, and the ability to handle multiple tasks efficiently. This role involves managing office operations, providing administrative support, and ensuring smooth day-to-day activities.
We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.
The Development Assistant will join a dedicated and energetic Development and Communications team to provide support on all areas of foundation relations, individual donor cultivation, events, office administration, and social media. Responsibilities Gift Entry: · Responsible for constituent and gift entry, acknowledgement, scanning, processing, and reconciliation. · Assist in the creation of donor lists and gift queries, and ongoing database cleanup. Donor Communication, Engagement, and Research: · Ensure timely, personalized, and accurate donor mailings, conducting follow-up calls as needed to ensure invitations and other mailed materials have been received. · Provide support for special events and meetings, including ordering and setting up refreshments and PR materials, and coordinating photography. · Solicit raffle/auction items for fundraising events; distribute donations such as holiday toys upon request. Office Administration: · Filing, mailing, printing, copying, scanning, distributing, and shredding documents as necessary. · Maintain departmental calendar and revise as needed. · Other duties as assigned. Qualifications · College degree and 1-3 years of relevant experience. · Commitment to and enthusiasm for org's mission. · Excellent written and oral communication skills. · Proficiency in Microsoft Office suite including Office 365. Proficiency in Constant Contact, Raiser’s Edge and social media preferred. · Excellent organizational aptitude and attention to detail. · Experience and comfort interacting with high-profile individuals. · Self-directed; able to manage competing priorities and workflow, and to nimbly handle multiple tasks and deadlines. · A team player with a collaborative and cooperative attitude. · Works well under pressure, always maintaining a polished and professional presentation. · Reliable and punctual; Ability to work occasional evenings and weekends as required.
Looking for a Network Engineer who is either retired or semi-retired to work on a ad-hoc basis (or as-needed basis). Positions available in New York City and Pennsylvania Offices. Must be proficient in Network Administration, and Engineering. Required Skills: - Server Management - User Support & Help Desk - Network Administration - MS 365 and Entra ID - Active Directory and Windows Server - Ubiquiti, Unifi, Meraki, or Cisco (Configuring Routers and Wi-Fi Access Points) - Network Documentation - Must have great organizational skills - Must be able to make Ethernet cables when needed - Must have OWN TOOLS - Must have own transportation Some travel to NJ, PA, and MD occasionally required
Overview We are seeking a dedicated Receptionist to join our team. The ideal candidate will be the first point of contact for our organization, providing excellent customer service and administrative support. Duties - Answering phone, taking messages, making appointments, updating , computer listings and ads, filing, ordering supplies, greeting customers and clients Qualifications - Excellent time management skills - Strong organizational abilities - Proficient in customer service practices - Prior experience in a receptionist role is preferred Job Type: Full-time Pay: $20.00 per hour Expected hours: 35 per week Benefits: Paid time off Schedule: 4 hour shift Monday to Friday Experience: Customer service: 1 year (Required) real estate receptionist: 1 year (Preferred) Ability to Commute: Brooklyn, NY 11235 (Required) Ability to Relocate: Brooklyn, NY 11235: Relocate before starting work (Required) Work Location: In person
Description The Senior Programmer/Analyst’s role is to define, develop, test, analyze, and maintain new software applications in support of the achievement of business requirements. This includes writing, coding, testing, and analyzing software programs and applications. The Senior Programmer/Analyst will also research, design, document, and modify software specifications throughout the production life cycle. This individual will also provide mentoring, support and guidance to the Programmer/Analyst’s role. Responsibilities Strategy & Planning Collaborate with developers, programmers, and designers in conceptualizing and development of new software programs and applications. Analyze and assess existing business systems and procedures. Assist in the definition, development, and documentation of software’s business requirements, objectives, deliverables, and specifications on a project-by-project basis in collaboration with internal users and departments. Assist in defining software development project plans, including scoping, scheduling, and implementation. Research, identify, analyze, and fulfill requirements of all internal and external program users. Acquisition & Deployment Conduct research on emerging application development software products, languages, and standards in support of procurement and development efforts. Liaise with vendors for efficient implementation of new software products or systems and for resolution of any adaptation issues. Recommend, schedule, and perform software improvements and upgrades. Operational Management Liaise with network administrators, systems analysts, and software engineers to assist in resolving problems with software products or company software systems. Consistently write, translate, and code software programs and applications according to specifications. Write programming scripts to enhance functionality and/or performance of company applications as necessary. Design, run and monitor software performance tests on new and existing programs for the purposes of correcting errors, isolating areas for improvement, and general debugging. Administer critical analysis of test results and deliver solutions to problem areas. Generate statistics and write reports for management and/or team members on the status of the programming process. Develop and maintain user manuals and guidelines. Train end users to operate new or modified programs. Install software products for end users as required. Manage and/or provide guidance to junior team members. Position Requirements Knowledge & Experience Excellent understanding of coding methods and best practices. Prior experience interviewing end-users for insight on functionality, interface, problems, and/or usability issues. Hands-on experience developing test cases and test plans. Knowledge of applicable data privacy practices and laws. Able to communicate effectively with non-technical staff and with members of interdisciplinary teams. Flexible and adaptable in regards to learning and understanding new technologies. Strong written, oral, and interpersonal communication skills. Ability to conduct research into software-related issues and products. Highly self motivated and directed. Keen attention to detail. Proven analytical and problem-solving abilities. Ability to effectively prioritize and execute tasks in a high-pressure environment. Ability to work both independently and in a team-oriented, collaborative environment.
We are seeking an Administrative Assistant to coordinate our administrative system and general workflows. You will be responsible for performing administrative duties and supporting our business operations. As a virtual assistant, you will be responsible for scheduling and attending meetings, managing calendars, and executing travel arrangements for our Executives. You will also be expected to complete online research, compile and distribute reports and handle various administrative tasks. We believe our corporate character is defined by how we conduct ourselves in every interaction, every day.
TWC Staffing is immediately hiring local Contract Licensed Practical Nurses to join our team of professionals at nursing homes. We have several amazing nursing homes in New York to match your preference and schedule. We provide personalized service to our staff. Through a range of platforms, we utilize the latest matching to let you pick the right shift for you and your lifestyle. Our goal is to provide our staff with the most flexibility possible. Our goal is flexibility for you in planning your schedule. ** LPN Benefits:** - New graduates are welcome - Flexible shifts - Paid Orientation - Start date: ASAP ** LPN Requirements:** - Valid LPN License - Eligible to work in the U.S. Responsibilities: The LPN is responsible for administration of all medications and treatments (except those specifically designated for an RN) during their shift, according to the established medical and nursing care plan. Works under the direction of the Head/ Charge Nurse to provide optimum nursing care to all residents on the unit. - Continuously evaluates behavior, symptoms, reactions and progress of residents and discusses findings with Nurse Manager/Charge Nurse. - Administers and documents all medications according to established policies and procedures, physician's orders, and Department of Health regulations. - Performs all treatments according to physician’s specific order and established policies and procedures. - Discusses the need to discontinue or change a medication of treatment with the Nurse Manager/ Charge Nurse. - Orders prescribed medications, notifies pharmacy of discontinued medications: and ensures accuracy of medications and dosages when received from pharmacy. TWCLPN Job Types: Contract, Per diem Pay: $45.00 per hour Medical specialties: Geriatrics ** Physical setting:** Nursing home Standard shift: Day shift Evening shift Night shift Overnight shift Supplemental schedule: Extended hours Holidays Overtime Weekly schedule: Monday to Friday Rotating weekends Weekends as needed ** Application Question(s):** Are you 18 years or older? Are you eligible to work in the United States? ** License/Certification:** BLS Certification (Required) LPN License in New York (Required)
About us Allstar DME, INC is a small business in Brooklyn, NY. We are professional, agile and professional. Our work environment includes: Modern office setting Job Summary We are seeking a detail-oriented Medical Receptionist to join our healthcare facility. The ideal candidate will be responsible for providing exceptional administrative support at the front desk, ensuring efficient patient service and maintaining accurate medical records. ## Duties - Greet patients and visitors in a professional and friendly manner - Schedule and confirm patient appointments using medical scheduling software like eClinicalWorks, Epic, or similar systems - Manage patient check-ins and check-outs efficiently - Handle phone calls, inquiries, and requests promptly and courteously - Maintain electronic health records accurately and securely - Assist with insurance verification and billing processes - Collaborate with medical staff to ensure smooth patient flow - Perform general administrative tasks to support the office operations ## Requirements - Proven experience as a Medical Receptionist or in a similar role - Knowledge of medical terminology and procedures is preferred - Familiarity with medical scheduling software such as eClinicalWorks, Epic, or similar systems - Strong communication and interpersonal skills - Ability to multitask in a fast-paced environment - Experience as a Dental Receptionist using Eaglesoft would be advantageous - Excellent organizational skills and attention to detail Job Type: Part-time Pay: $18.90 - $19.69 per hour Expected hours: 24 – 30 per week Schedule: 8 hour shift Experience: Customer service: 2 years (Required) Medical terminology: 1 year (Preferred) Computer skills: 1 year (Preferred) Ability to Commute: Brooklyn, NY 11218 (Required) Ability to Relocate: Brooklyn, NY 11218: Relocate before starting work (Required) Work Location: In person
TWC Staffing is immediately hiring local Contract RN Supervisors to join our team of professionals at nursing homes and specialty hospitals. We have several amazing locations in Manhattan, the Bronx, and one location in Poughkeepsie to match your preference and schedule. We provide personalized service to our staff. Through a range of platforms, we utilize the latest matching to let you pick the right shift for you and your lifestyle. Our goal is to provide our staff with the most flexibility possible. Our goal is flexibility for you in planning your schedule. RN Benefits - Flexible shifts - Paid Orientation - Start date: ASAP RN Requirements: - Valid RN License - Eligible to work in the U.S. - 1 year of Nursing Experience Responsibilities: - A Registered Nurse who is responsible for planning, directing, implementing, coordinating, and evaluating nursing care for a specific unit during her/his shift. - Implements administrative goals and policies and interprets objectives of Nursing Services to the nurses on the units. - Assist in ensuring appropriate staffing is met during shift. - Rounds the nursing units daily to ascertain the condition and needs of the residents and informs Director of Nursing of all changes and related problems. - Observes nursing care of the residents to ensure that orders are carried out as directed and treatment is administered in accordance with physician's instructions. - Assists with orientating newly employed nurses and clinical placement of nursing students. - Arranges hospital transfer of residents. - May render nursing care, administer medication and perform treatments. - Assists in planning, developing, organizing and implementing departmental goals and objectives. - Ensure appropriate staffing levels are met for each unit by coordinating with Staffing Coordinator. - Exhibits creativity and initiative in pursuing organizational and departmental growth and development.
We are excited to extend to you an opportunity to join Somos Art House Collective as an internship to begin with! Internship Responsibilities: Client Interaction: - Welcome and engage with clients visiting the store. - Provide information about our curated selection of artistic expressions, including ceramics, sculptures, fashion clothing, accessories, jewelry, contemporary art, and home decor. - Assist clients in finding the perfect pieces that resonate with their personal style and needs. Fashion Curator: - Assist in the curation of our fashion collections. - Help in selecting pieces and brands that align with our brand's aesthetic and ethos. Operational Assistant: - Support day-to-day operations of the company, ensuring smooth functioning. - Assist in inventory management, including tracking and organizing online stock. - Help with administrative tasks as needed. Content Creator: - Develop engaging content for our social media platforms and website. - Capture the essence of Somos Art House through photos and videos. - Contribute to our marketing strategies by creating posts that highlight new arrivals, store events, and artist features. Additional Incentives: - Performance Bonuses: Based on sales targets and exceptional performance in the other responsibilities - Store Discounts: Enjoy 25% off discounts on items at Somos Art House. - Professional Development: We will provide you with opportunities for business / marketing training and attending relevant workshops and art / fashion events with the Founder. Work Schedule: - Initially, you will be working on Saturdays or Sundays from 11:00 AM to 7:00 PM. (1hr break ) - We offer you the building common areas and kitchen for you to sit, relax and have your lunch there if you desire. - As you become more familiar with our operations and clientele, we will explore the possibility of adding more weekdays to your schedule.
Bi-Lingual (English/ Spanish) Receptionists wanted in BRONX, NY 10451 MORRIS AVE Monday through Friday, 8:00 AM to 4:00 PM ** Your resume must clearly reflect your experience as a Receptionist to be considered for this position. Position Overview: The Receptionist is the first point of contact for clients, visitors, and staff at our Adult Day Program. This role is essential in providing a welcoming and efficient front desk experience. The Receptionist will handle a variety of administrative and clerical tasks, ensuring smooth operations and excellent customer service. Key Responsibilities: 1. Front Desk Management: Greet clients, visitors, and staff in a friendly and professional manner. Answer and direct phone calls to appropriate personnel. Manage and coordinate the check-in and check-out process for clients. Ensure the reception area is clean, organized, and presentable. 2. Administrative Support: Perform general clerical duties including photocopying, faxing, mailing, and filing. Maintain and update client records and information in the database. 1. Customer Service: Address client and visitor inquiries, providing accurate information about the program and services. Handle complaints or issues with professionalism and escalate to the Program Director when necessary. Provide support and assistance to clients and their families as needed. 4. Communication: Coordinate with staff to ensure seamless communication and operations. Relay messages and information promptly to the relevant parties. Assist in the preparation of newsletters, memos, and other communications. Qualifications: Education and work Experience Requirements: High school diploma (or GED or High School Equivalence Certificate). Bachelor's degree Minimum of one-year experience in customer service setting. Working in an environment that supported clients with physical and/or developmental disabilities. Bilingual (English – Spanish) is a MUST Willingness and ability to learn new skills. Attention to detail. Positive attitude, great personality and patience is a must. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills. Physical Requirements Light work involves exerting up to 25 pounds of force occasionally to lift, carry, push, pull, and otherwise move objects. Involves bending, squatting, reaching, and moving about most of the time. Heavy work involves exerting up to 50 pounds of force occasionally to lift, carry, push, pull, and otherwise move objects. Involves bending, squatting, reaching, and moving about most of the time. Job Type: Full-time Pay: Based on Experience Expected hours: 40 per week Benefits: 401(k) Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Vision insurance Experience: Customer service: 1 year (Preferred) Front desk: 1 year (Required) Ability to Commute: Work Location: In person
Role and Responsibilities ideas42’s Grant Administrator will be on the Finance and Accounting (F&A) team. The successful candidate will be an experienced Grant Administrator with grant accounting expertise and extensive knowledge of nonprofit accounting, contract revenue recognition, and grant fiscal management. Reporting to the Director, Finance and Accounting, the right person will have meticulous attention to detail, follow-up skills with the emotional intelligence to manage up when encountering challenges. This person will be responsible for pre and post award support, invoicing, maintenance of financial records in accounting software and databases, and account reconciliation. ** Specific responsibilities include but are not limited to:** - Manage the financial aspects of grants, contracts, public and private foundation funding from inception to completion, ensuring compliance with grant guidelines and regulations. - Prepare detailed financial reports for timely submission to funders, actively participate in budget development and conduct thorough financial analyses to address variances. - Perform monthly grant reconciliations to ensure that all activities under each grant fall within the funder and agency guidelines. - Prepare proposal budgets, providing financial input and ensuring alignment with organizational goals. Work with program staff to develop budgets and budget modifications. - Develop and maintain a contract tracking system and invoicing process. - Maintain organized documentation, including proposals, fully executed agreements, budgets, financial reports, invoices, and key correspondence from funders. - Oversee staffing allocations across projects and prepare effort reports. - Assists with annual year-end audits, government contract audits and compliance matters. - Stay abreast of changes in accounting standards and grant regulations to ensure compliance. - Undertake special projects as assigned. ** Qualifications** ** Minimum qualifications** Much of our work hinges on our ability to ask the right questions and arrive at the right answers. As a result, we seek curious, creative, rigorous people with an entrepreneurial spirit. A passion for understanding human behavior, pursuing innovation, and promoting the social good is critical. We also have a strong ownership culture, ultimately caring that all of our work gets completed in a high-quality way with everyone pitching in to get it done. - Bachelor’s degree in accounting, finance or related field OR equivalent practical experience. - 5 - 8 years of relevant accounting experience, particularly in the nonprofit sector. - Advanced Microsoft Excel skills. - Strong understanding of Generally Accepted Accounting Principles, Uniform Guidance, donor compliance and fundamental understanding of non-profit accounting. - Experience with Sage Intacct, Salesforce and Google Workspace. ** About ideas42** We’re a non-profit looking for deep insights into human behavior—into why people do what they do—and using that knowledge in ways that help improve lives, build better systems, and drive social change. Working globally, we reinvent the practices of institutions, and create better products and policies that can be scaled for maximum impact. We also teach others, ultimately striving to generate lasting social impact and create a future where the universal application of behavioral science powers a world with optimal health, equitable wealth, and environments and systems that are sustainable and just for all. For more than a decade, we’ve been at the forefront of applying behavioral science in the real world. And as we’ve developed our expertise, we’ve helped to define an entire field. Our efforts have so far extended to 40 countries as we’ve partnered with governments, foundations, NGOs, private enterprises, and a wide array of public institutions. We value diversity and inclusion and are dedicated to growing our teams with people who have diverse experiences, backgrounds, and skills. We are committed to fair and unbiased hiring practices that support equal employment opportunities regardless of race, color, ancestry, religion, ethnicity, gender, national origin, age, abilities, sexual orientation, or veteran status. ** Working with Us** We seek curious, creative, rigorous people with an entrepreneurial spirit. A passion for understanding human behavior, pursuing innovation, and promoting the social good is critical, but prior expertise or training in behavioral economics or psychology is not required. Candidates with lived experience are strongly encouraged to apply. Our core values are at the heart of everything at ideas42: - We live and breathe what we do. We look at everything through a BEHAVIORAL LENS. - We take OWNERSHIP. We don’t just work at ideas42, we take shared responsibility for it. - We DO GOOD. We use our expertise to improve millions of lives and create a better world for all. - We have fun. We let PLAYFULNESS inform the way we work and our approach to the world, helping to drive our creativity and improve our solutions. - We live with a SPIRIT OF GENEROSITY. We approach our colleagues, partners and people whose lives we seek to improve with an attitude of selflessness and cooperation. - We are TENACIOUS. We never take the easy route, but push to stretch the limits of what’s possible. - We are RIGOROUS in how we think and how we tackle problems. ** Benefits and Compensation** We hope that you are excited by the opportunity to work with us. We are proud to offer a comprehensive and behaviorally designed benefits package and other perks to support our team and allow us to focus on our work of solving tough social problems. - Insurance: We offer fully-covered medical, dental, vision, disability, and life insurance coverage for you and your families. - 401(k) Match: We contribute 3%, even if you don’t contribute at all. - Generous Vacation and Paid Time Off: We’ve built infrastructure to encourage our team to rest and recharge throughout the year. - Paid Parental Leave - Fitness benefits - Dependent Care Accounts - Phone benefits including reimbursement towards a new smart phone - Professional Development fund - Loan Forgiveness: Based on our 501(c)3 status, you are able to receive loan forgiveness under the Public Service Loan Forgiveness Program. ** Application Process Overview** The ideas42 application process has four stages: - Application: Submit your application and resume. - Case Study: Selected candidates will be invited to complete a case study. - First Round Interview: Selected candidates will be invited to a first round interview. - Final Round Interview: Selected candidates will be invited to a final round interview. References will also be requested and contacted during this time.
Full job description Are you an organized, personable, and dynamic individual with a passion for exceptional customer service? If so, we have the perfect role for you! 2020 Engineering and Inspections is seeking a receptionist to be the face of our innovative engineering firm. About Us: At 2020 we're at the forefront of cutting-edge engineering solutions that transform industries. From groundbreaking projects to pioneering research, our firm is dedicated to pushing the boundaries of what's possible. We're a close-knit team of experts who value collaboration, creativity, and excellence in everything we do. Position: As our Receptionist, you'll be the first point of contact for clients, partners, and visitors. Your warm smile and professional demeanor will set the tone for their experience with us. This role is an important part of our team, ensuring that our guests feel welcomed and attended to from the moment they step through our doors. What You'll Do: Greet and welcome visitors with a friendly and approachable attitude. Manage phone calls, emails, and inquiries with efficiency and professionalism. Coordinate appointments and meetings, maintaining an organized schedule. Assist in maintaining a tidy and inviting reception area. Collaborate with various departments to ensure smooth communication and coordination. Provide administrative support as needed, including handling, data entry, other related activities. Qualifications: Bachelors degree in business, human resources, or hospitality -or- equivalent experience. Excellent interpersonal and communication skills. Strong organizational abilities with attention to detail. Proficiency in communication platforms and business software including Microsoft Office, Office 365 or Google Workspace. Customer-focused mindset and a passion for providing exceptional service. Prior receptionist or administrative experience is a plus. Why Join Us: Be part of a forward-thinking engineering firm that drives innovation. Collaborative and inclusive work environment. Opportunity for growth and professional development. Engaging company culture that values teamwork and creativity. This position pays $16/per hour. Job Type: Full-time Pay: $16.00 per hour Expected hours: 40 per week Benefits: Dental insurance Health insurance Paid time off Vision insurance Schedule: Monday to Friday Ability to Relocate: Brooklyn, NY 11218: Relocate before starting work (Required) Work Location: In person
Personal Assistant/Executive Assistant to CEO A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant. Responsibilities Scheduling and heavy calendar management (BOTH business and personal calendars) Acting as a "gatekeeper" for the CEO Taking, screening, and vetting all phone calls for CEO Produce compliance reports that facilitate the CEO's ability to effectively lead the firm Liaison directly with various doctor’s offices and medical facilities Entering CEO’s tasks into Outlook and Asana to staff and ensure that they are completed Run various personal errands as needed Draft slides, meeting notes and documents Manage contacts in Outlook Perform ad hoc projects MUST have high regard for clients, employees, and family confidentiality MUST be able to prioritize efficiently Requirements Bachelor's Degree Required At least 4 years of proven work experience as a Personal Assistant At least 7 years of relevant experience supporting high level executives Fluency in Spanish required Proficient in Microsoft Office suite Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong interpersonal and written and verbal communication skills Experience in managing multiple priorities, administrative coordination, and logistics Must be able to work flexible extended hours – some evenings and weekends Commitment to confidentiality required Attendance is crucial in this role
Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone s welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization, and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan's Lower East Side and East Village. As we have for over 130 years, we offer best-in-class programming - now across 15 sites, focusing on a mix of education, health and wellness, arts and culture, and civic engagement. The Director of Finance and Operations directly reports to and works in collaboration with the Executive Director of CSYD to ensure all administrative, operational and fiscal systems are developed and maintained at the highest quality. while providing guidance, support and leadership across all programs within the Community Schools and Youth Development Department (CSYD). The Director of Finance and Operations demonstrates a commitment to fostering an inclusive and equitable workplace while developing and implementing short and long-term strategic department goals to ensure robust and sustainable resources for programs. This position directly oversees the CSYD school-based Program Coordinators KEY RESPONSIBILITIES - Serve as CYSD liaison to coordinate and provide administrative, operational, and fiscal services to the CSYD team as a whole. - Collaborate with the CSYD Senior Director of Programs to identify and address administrative, financial and operational needs of program staff. - Coordinate inter-departmental operational support for programmatic operations at all sites, including IT, Facilities, Finance and Compliance/People and Culture, including assessment and improvement of policies and procedures for department workflow, fiscal management, people management, and compliance. - Collaborate with internal and external stakeholders such as funders, regulatory bodies (NYC Public Schools, NYC DYCD) and EA support services, including Department of Finance, Development, People and Culture, and Research and Evaluation. - Develop program budgets that align with program goals, and monitor revenue and expenditures to ensure responsible, and on budget fiscal management of programs and contracts. - Partner with EA Budget Analyst to ensure all fiscal data and information is timely and accurate, including cost and grant allocations, and to identify funding risks and challenges to ensure that funds are maximized, meet program needs and are fiscally responsible. - Develop and facilitate departmental fiscal trainings for CSYD staff to increase budget acumen and awareness. - Oversee submission of data, narrative reports, and program updates related to funding requirements; work with EA's Research and Evaluation department to ensure accuracy of data in database. - Responsible for maintaining compliance at each site with regulatory and EA policies and procedures in partnership with People and Culture/Compliance department. - Develop and maintain CSYD-specific operations manual. - Oversee, identify and actively develop new business opportunities for CSYD, including state and federal grant opportunities. - Manage Program Coordinators at each site. - Perform other duties as necessary Required and Preferred Qualifications - Master's degree in Accounting, Business Administration, Economics, Finance, or related field, or equivalent work experience. - A minimum of four (4) years of experience managing government grants, to include budgets, purchasing, contracts, compliance, data collection and analysis required; - Experience managing NYC Public Schools, DYCD, CACFP, 21st CCLC, Advantage, and ExpandED contracts; - Strong background and competency in business planning, budgeting, and forecasting; - Must be self-directed, organized, detail-oriented, competent problem solving and a strong negotiator. - Non-profit experience required; - Experience managing staff required; - Demonstrated ability to manage multiple priorities and projects effectively; - Excellent interpersonal, organizational, verbal, and written communication skills; - Knowledge of MS Office, Excel, and adaptability to government and agency databases; - Knowledge of CBO/school partnerships. - Strong attention to details and an eye for developing efficient, interna systems and workflow.
Are you dedicated to animal care and passionate about delivering exceptional veterinary medicine? Tribeca Soho Animal Hospital, part of the Downtown Veterinary Group, is seeking a highly skilled Veterinary Technician to join our general practice team. About Us: At Tribeca Soho Animal Hospital, we are committed to providing high-quality, fear-free veterinary care. Our services include preventative medicine, management of acute and chronic conditions, surgery, dentistry, and alternative therapies such as cold laser treatment. We also support pets through all life stages with services like puppy and kitten socialization and compassionate pet loss support for clients. Position Overview: We are looking for a Veterinary Technician with an active NYS license who possesses a strong work ethic, excellent communication skills, and the ability to excel in a fast-paced environment. The ideal candidate will have: Experience with surgery and anesthesia monitoring A well-rounded technical skill set (e.g. Venipuncture, Catheter Placement, Intubation, Administration of Medications, Accurate Calculations of Medications, Current Knowledge of Medications, Ability to Capture and Position for Radiograph Views) Effective multitasking abilities Strong teamwork and problem-solving skills At least one year of relevant experience Responsibilities: Support veterinarians in all facets of care, executing treatment directives Complete all necessary technical procedures and treatments with strict adherence to hospital policies and protocols Deliver high-quality care and support for pets and their owners Assist with surgical procedures and anesthesia Communicate effectively with clients and team members Manage multiple tasks efficiently in a dynamic setting Maintain and track clinical inventory Train team members Ensure regular maintenance of medical equipment Ensure regulatory compliance Collaborate with Medical Director and Hospital Manager Maintain accurate clinical records of the patient’s treatment progress and charges Compensation and Benefits: Hourly pay: $29 - $35, based on experience and skills $2000 signing bonus (paid after 6 months of employment) Comprehensive medical, dental, vision, and prescription drug coverage plus health savings and flexible spending accounts - for you and your eligible dependent Wellness and Employee Assistance Program Matching 401(k) plan Paid time off, sick leave, bereavement leave, and holiday pay Generous employee pet care discount Life insurance Pre-tax commuter and dependent care plans Continuing education allowance with paid time off Uniform allowance Referral program Schedule: Full-time: 30 – 40 hours per week (Monday – Saturday) Part-time: 20 – 29 hours per week (Monday – Saturday) If you are passionate about veterinary care and meet the qualifications outlined above, we encourage you to apply to join our dedicated team at Tribeca Soho Animal Hospital.
We are seeking a highly skilled Personal Assistant with a proficiency in writing at 70 words per minute and a strong background in art design. The ideal candidate will manage daily office tasks, including scheduling, correspondence, and administrative duties, while also assisting with creative projects. Must be detail-oriented, organized, and capable of multitasking in a fast-paced environment. Proficiency in Microsoft Office and Adobe Creative Suite is essential. This description highlights the specific skills and abilities you are looking for, ensuring that candidates understand the requirements of the role. If you need further customization or additional details, feel free to ask!
Location: New York City Overview: As a Property Manager in New York City, you will be responsible for overseeing the day-to-day operations of residential or commercial properties within the city. You will play a crucial role in maintaining and enhancing the value of the properties under your management while ensuring a high level of tenant satisfaction. Key Responsibilities: 1. Manage tenant relations, including responding to inquiries, addressing concerns, and resolving disputes in a timely and professional manner. 2. Coordinate maintenance and repairs for the properties, ensuring that all work is completed efficiently and within budget. 3. Conduct regular property inspections to identify any issues or potential improvements needed. 4. Develop and implement property management plans, including budgeting, leasing, and marketing strategies. 5. Collaborate with vendors, contractors, and other service providers to ensure the smooth operation of the properties. 6. Stay up-to-date on local laws and regulations related to property management in New York City. 7. Prepare and maintain accurate records, reports, and documentation related to property management activities. Qualifications: - Bachelor's degree in Real Estate, Business Administration, or related field. - Previous experience in property management, preferably in New York City. - Strong knowledge of local real estate market trends and regulations. - Excellent communication, negotiation, and problem-solving skills. - Ability to work independently and prioritize tasks effectively. - Proficiency in property management software and Microsoft Office suite. If you are a proactive and detail-oriented individual with a passion for real estate and property management, we invite you to apply for the Property Manager position in New York City. Join our team and help us create exceptional living and working environments for our tenants. You: write a job description for a upper Manhattan property manager of coops and condos AI: Job Title: Upper Manhattan Property Manager (Coops and Condos) Location: Upper Manhattan, New York City Overview: As an Upper Manhattan Property Manager specializing in Coops and Condos, you will be responsible for overseeing the management and operations of cooperative and condominium properties in the vibrant Upper Manhattan neighborhood of New York City. You will play a key role in maintaining the value and enhancing the living experience for residents in these unique housing communities. Key Responsibilities: 1. Manage day-to-day operations of cooperative and condominium properties in Upper Manhattan, including financial management, maintenance, and resident relations. 2. Coordinate with board members, residents, and vendors to ensure smooth and efficient property management. 3. Oversee budgeting and financial planning for the properties, including collecting fees, paying bills, and preparing financial reports. 4. Implement and enforce building rules and regulations, ensuring compliance with governing documents and local laws. 5. Coordinate maintenance and repair projects, working closely with contractors and service providers to ensure quality workmanship. 6. Facilitate communication and collaboration among residents, board members, and property staff to address concerns and maintain a positive living environment. 7. Stay informed about industry trends, legal requirements, and best practices in cooperative and condominium management. Qualifications: - Bachelor's degree in Real Estate, Business Administration, or related field. - Previous experience in property management, specifically with cooperative and condominium properties in Upper Manhattan. - Knowledge of cooperative and condominium laws, regulations, and governance structures. - Strong communication, interpersonal, and organizational skills. - Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment. - Proficiency in property management software and Microsoft Office suite. If you are a dedicated and experienced property manager with a passion for cooperative and condominium management in Upper Manhattan, we encourage you to apply for the Upper Manhattan Property Manager position. Join our team and contribute to the success and well-being of our cooperative and condominium communities in this dynamic neighborhood. Flexible work schedule Work From Home Days Paid holidays. sick and vacation Summer hours Health Insurance and Retirement plans Ownership opportunity for select candidates Office located on the 2/3 Express Subway
Looking for a dynamic Executive sous Chef, a leader by example, to open its first concept in New York. Nestled in the vibrant Meatpacking district neighborhood of New York City, Our high-volume restaurant serves brunch and dinner, bringing market-driven culinary excellence and impeccable service. We serve French cuisine with an American influence. Sous Chef Responsibilities: Manage ordering, scheduling, and inventory to ensure smooth kitchen operations. Collaborate closely with the Executive Chef, following their direction and maintaining the kitchen's standards. Develop prep lists for the kitchen team and oversee their execution. Work efficiently, maintaining cleanliness and respect for ingredients. Ensure consistency in food preparation and presentation according to the restaurant's standards. Keep kitchen equipment clean and in good working condition. Motivate and lead the kitchen staff, fostering a positive work environment through effective communication and leadership. Sous Chef Preferred Requirements: Previous experience as a Sous Chef in a similar culinary setting. Familiarity with French cuisine. Strong communication skills and leadership qualities. Ability to thrive in a fast-paced, high-pressure environment. Willingness to take direction and provide guidance to kitchen staff. Experience working in an all-scratch kitchen environment. Exceptional standards for cleanliness, health, and safety. Knowledge of general administrative functions including ordering, inventory management, scheduling, and performance evaluation. Exposure to P&L management is advantageous. Flexibility in scheduling, including availability to work weekends and holidays. Compensation Package Includes: Base salary ranging $75,000 to $85,000. Comprehensive health benefits. Paid time off allowance. A dynamic and inclusive work environment with a focus on creativity, innovation, and personal growth.
We are a large and established Art Gallery here in New York City. We have a Brand New Retail Gallery space in midtown Manhattan. It is a very large incredible space, approximately 4,000 square feet with almost 20 foot ceilings! It is also located next door to some of the world's most famous landmarks! We are looking for several new Administrative Assistants to help us establish and make our new and unique gallery a "Museum-Like Showcase"! The position includes keeping inventory, managing our online platforms, and answering phone calls. You will also learn how to appraise items and prepare insurance appraisals. Previous experience is not required. We are looking for bright and energetic individuals who are good multi-taskers and ready to learn! Recent graduates or current students are encouraged to apply. In addition to the Administrative Assistant position, we are also looking for: High-end Sales Associates (Full or Part Time) Describer; Curator of the Arts (Full or Part Time) Social Media Expert (Full or Part Time) Telemarketing Solicitors (Full or Part Time) You will be working in a Brand New Gallery space with a energetic and friendly staff in a very nice environment. These positions offer a very competitive salary, tremendous opportunity for growth, bonuses and a possible career situation. Although we prefer full-time hires, we will consider excellent part-time candidates as well. If you are interested in pursuing this unique opportunity, please send your resume.