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\n \n About Us \n \n \n One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. \n In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. \n \n\n The Opportunity \n As a Certified Medical Assistant (internally known as Lab Services Specialist/Member Support Specialist) in our Jersey City office, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. \n You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. \n What you’ll likely work on: \n\n • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary\n, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location\n, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs\n, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization\n, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting\n, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc\n, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. \n, • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization\n, • Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work\n\n These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. \n What you’ll need: \n\n • An active Medical Assistant certification from the National Healthcareer Association (NHA), the American Association of Medical Assistants (AAMA), the National Center for Competency Testing (NCCT), the American Medical Certification Association (AMCA), the National Association for Health Professionals (NAHP), the National Certification Medical Association (NCMA), or registration from the American Medical Technologists (AMT), or any other recognized certifying body approved by the Board\n, • Graduated from a postsecondary Medical Assistant program accredited by either the Commission on Accreditation of Allied Health Education Programs (CAAHEP), the Accrediting Bureau of Health Education Schools (ABHES), another accrediting organization recognized by the United States Department of Education \n, • At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment\n, • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions\n, • Strong written and verbal communication skills \n, • A High School Diploma or equivalent \n, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously\n, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) \n, • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care \n, • A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks\n\n One Medical is committed to fair and equitable compensation practices \n The range for this role is $24.00 to $26.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/ \n This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-6:00pm based in our Jersey City, NJ office. \n \n\n One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: \n Taking care of you today \n \n • Paid sabbatical for every five years of service\n, • Free One Medical memberships for yourself, your friends and family\n, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues\n, • Competitive Medical, Dental and Vision plans\n, • Pre-Tax commuter benefits\n, • PTO cash outs - Option to cash out up to 40 accrued hours per year\n \n Protecting your future for you and your family \n \n • 401K match\n, • Credit towards emergency childcare\n, • Company paid maternity and paternity leave\n, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance\n, • Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance\n \n In addition to the comprehensive benefits package outlined above, practicing clinicians also receive \n \n • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.\n, • UpToDate Subscription - An evidence-based clinical research tool\n, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education\n, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience\n, • Discounted rate to attend One Medical’s Annual REAL primary care conference\n \n \n One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. \n One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information. \n Your work schedule could be subject to change based on business direction at any time. \n

\n \n About Us \n \n \n One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. \n In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. \n \n\n The Opportunity \n As a Certified Medical Assistant (internally known as Lab Services Specialist/Member Support Specialist) at our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. \n You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. \n What you’ll likely work on: \n\n • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary\n, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location\n, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs\n, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization\n, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting\n, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc\n, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. \n, • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization\n, • Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work\n\n These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. \n What you’ll need: \n\n • An active Medical Assistant certification from the National Healthcareer Association (NHA), the American Association of Medical Assistants (AAMA), the National Center for Competency Testing (NCCT), the American Medical Certification Association (AMCA), the National Association for Health Professionals (NAHP), the National Certification Medical Association (NCMA), or registration from the American Medical Technologists (AMT), or any other recognized certifying body approved by the Board\n, • Graduated from a postsecondary Medical Assistant program accredited by either the Commission on Accreditation of Allied Health Education Programs (CAAHEP), the Accrediting Bureau of Health Education Schools (ABHES), another accrediting organization recognized by the United States Department of Education \n, • At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment\n, • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions\n, • Strong written and verbal communication skills \n, • A High School Diploma or equivalent \n, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously\n, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) \n, • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care \n, • A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks\n\n One Medical is committed to fair and equitable compensation practices \n The range for this role is $25.75 to $27.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/ \n This is a full time float role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-6:00pm based in our Englewood and Edgewater, NJ offices. \n \n\n One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: \n Taking care of you today \n \n • Paid sabbatical for every five years of service\n, • Free One Medical memberships for yourself, your friends and family\n, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues\n, • Competitive Medical, Dental and Vision plans\n, • Pre-Tax commuter benefits\n, • PTO cash outs - Option to cash out up to 40 accrued hours per year\n \n Protecting your future for you and your family \n \n • 401K match\n, • Credit towards emergency childcare\n, • Company paid maternity and paternity leave\n, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance\n, • Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance\n \n In addition to the comprehensive benefits package outlined above, practicing clinicians also receive \n \n • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.\n, • UpToDate Subscription - An evidence-based clinical research tool\n, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education\n, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience\n, • Discounted rate to attend One Medical’s Annual REAL primary care conference\n \n \n One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. \n One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information. \n Your work schedule could be subject to change based on business direction at any time. \n

Investment bank in midtown NYC is hiring an Executive Assistant. This role is onsite 4 days and one day remote. Key Responsibilities • Calendar & Schedule Management: Manage and optimize the executive’s calendar, including appointments, meetings, and events, ensuring time is strategically allocated according to priorities., • Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries., • Meeting Management: Coordinate meetings from start to finish, including scheduling, conference room reservations, agendas, materials, and participant coordination. Track and follow up on action items to ensure timely completion., • Expense Management: Manage and track executive expenses, prepare expense reports, and support budget preparation and tracking., • Confidentiality & Discretion: Handle highly confidential and sensitive information with the utmost discretion, professionalism, and attention to privacy and security., • Executive Liaison: Serve as a key point of contact between the executive and internal teams, clients, and external stakeholders. Communicate priorities and directives, coordinate follow-ups, and help ensure effective communication and alignment across teams., • CRM Management: Maintain and update the CRM on a daily basis, ensuring accurate and timely records of management meetings, activities, and relevant information while providing visibility across the team. Requirements: • Experience working at a financial firm is a plus, but not a must., • Bachelors degree preferred., • 3+ years experience in an administrative role.

Our client, an alternative asset manager, is looking to hire a multifaceted IR Coordinator/Executive Assistant to support three senior executives on the Credit Management team, while also providing light administrative support to the broader team of analysts and associates. Candidates MUST have prior Investor Relations experience within financial services, ideally supporting IR, Capital Formation, Fundraising, Business Development, or other investor/client-facing executives. The successful candidate will have 4+ years of administrative experience and a desire for continued growth. This person should be comfortable interacting with investors and clients, thrive in a fast-paced environment, work well under pressure, and be highly detail-oriented and proactive. The ability to anticipate needs, juggle changing priorities, and stay 10 steps ahead will be key. This is an exciting opportunity with a lot of potential! This role is 4x days/wk in-office and 1x day remote. RESPONSIBILITIES: • Maintain calendars, contacts, and tasks (primarily through Microsoft Office); schedule and coordinate internal and external meetings across multiple time zones, • Coordinate domestic and international travel arrangements, including flights, car service, dinner reservations, client meetings, visas, etc., • Answer phone lines and take messages as needed, • Provide investor/client administrative support, including assisting with new client prospecting, providing clients with information, and working heavily within Salesforce, • Help prepare presentations and investor-facing materials, • Manage research subscriptions, • Review, edit, and complete expense reports, • Conduct research related to projects, • Assist with special projects as needed; proactively anticipate work assignments and take on other reasonably related duties as assigned QUALIFICATIONS: • 4+ years of administrative/client support experience, • Prior Investor Relations experience within financial services is required, • Experience supporting IR, Capital Formation, Fundraising, Business Development, or investor/client-facing executives strongly preferred, • Must be comfortable interacting with investors, clients, and other external stakeholders, • College degree preferred, • Strong computer and internet research skills, • Proficient in Microsoft Office, primarily Outlook, Excel, Word, and PowerPoint, • Salesforce experience is a strong plus, • Strong organizational skills and exceptional attention to detail, • Excellent verbal and written communication skills, • Ability to juggle multiple and changing priorities, • Resourceful and proactive approach to executing projects, • Collaborative, team-oriented attitude, • Strong client service skills SALARY: $130K on a base + paid OT + discretionary bonus + excellent benefits HOURS: 8:30am-5/5:30pm + ability to work OT as needed. 4x days in-office and 1x day remote

Executive Assistant to Senior Leadership – Midtown/Hybrid! $110,000–$140,000 base salary + Bonus Work Life Balance and Flexible Summer Schedule! We are partnering with a well-established, highly respected Boston based firm to hire an experienced Executive Assistant to support senior leadership. This is an outstanding opportunity for a polished, proactive professional who thrives in a fast-paced environment and enjoys being a true business partner to executives. • Manage complex executive calendars and changing priorities, • Coordinate domestic and international travel, • Prepare presentations, reports, meeting materials, and correspondence, • Support leadership meetings, events, and special projects, • Manage executive communications with professionalism and discretion, • Keep executives organized, efficient, and focused on strategic priorities, • 8+ years of Executive/Administrative Assistant experience supporting senior executives, • Exceptional organization, communication, and multitasking skills, • Advanced Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint, Teams), • Ability to anticipate needs, exercise sound judgment, and maintain confidentiality Compensation & Benefits This role is Hybrid 3 Days In Office, 2 Days Remote – Summer Flex Schedule! • $110,000–$140,000 base salary (depending on experience), • 10% annual bonus target, • Excellent 401(k) match, • Generous PTO, • Comprehensive benefits package If you're an experienced Administrative Professional looking for your next long-term opportunity with an exceptional organization, apply today for a confidential conversation! Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered!

Company: REMA FOODS, INC. has been a leader in importing quality foods since 1964. We source everyday and specialty products - like tuna, olives, oils, and mushrooms - from over 50 countries. Our clients, including Fortune 500 companies, rely on us for sourcing, quality control, logistics, and more. Find out more here:_ Purpose: The Assistant Buyer supports purchasing, replenishment, and inventory management activities through a combination of operational execution and analytical decision support. This role is responsible for maintaining purchasing and inventory data, monitoring purchase order activity, analyzing inventory and purchasing trends, and recommending actions to support product availability, inventory optimization, and business objectives. The Assistant Buyer collaborates with suppliers and cross-functional stakeholders to ensure data accuracy, operational efficiency, and the effective execution of purchasing and supply chain processes while contributing to reporting, performance measurement, and continuous improvement initiatives. Essential Job Functions: • Maintain accurate purchase order and inventory transfer records to support timely processing, tracking, and execution., • Monitor open purchase orders and follow up with suppliers on order confirmations, shipping schedules, lead times, and delivery updates., • Make purchasing and replenishment recommendations based on sales forecasts, inventory levels, supplier performance, and business needs., • Analyze inventory, sales, and purchasing data to identify trends, exceptions, and opportunities, and exercise independent judgment in recommending corrective actions to support inventory optimization and service level objectives., • Evaluate inventory risks, supply constraints, and replenishment requirements and recommend actions that support business objectives, product availability, and operational performance., • Coordinate product setup, vendor documentation, item master maintenance, and new product onboarding activities with internal stakeholders and suppliers to ensure data accuracy, process compliance, and timely product launches., • Develop, maintain, and enhance reporting tools, dashboards, and performance metrics that support business decision-making, while leading and participating in continuous improvement initiatives related to purchasing, inventory management, reporting, and operational efficiency., • Serve as a resource for purchasing and inventory data, providing analysis and recommendations that support business decisions., • Partner with Buyers and business leaders to identify opportunities to improve inventory productivity, service levels, and supplier performance. Job Requirements: • 2-4 years of experience in purchasing, inventory management, supply chain, logistics, customer service, or administrative support., • Proficiency in Microsoft Excel and the ability to work accurately with purchasing and inventory data., • Strong attention to detail, organization, and follow-through., • Effective verbal and written communication skills., • Ability to prioritize responsibilities and manage multiple tasks in a deadline-driven environment., • Bachelor’s degree in Supply Chain Management, Business, Operations, or a related field preferred; an equivalent combination of education and experience will be considered. Preferred Skills: • Experience in food importing, distribution, manufacturing, or consumer goods., • Exposure to inventory management, replenishment, or supply planning concepts., • Familiarity with Business Central, SAP, Oracle, or a similar ERP system., • Experience preparing reports and working with large datasets. Demands/Physical Requirements: • Hybrid Work Arrangement: three days remote, two days onsite., • Must be able to commute to and work from the Englewood Cliffs, NJ office., • Ability to work at a computer for extended periods and meet deadlines. Compliance Notes: This role is based in our Englewood Cliffs, NJ office and is classified as a New Jersey position. It follows a hybrid work arrangement, with three days working from home and two days in the office.

Executive Assistant – C-Level Executive A premier, globally recognized hedge fund is seeking a polished, high-energy, and deeply proactive Executive Assistant to support the CEO of a newly launched division of the firm and their growing team in New York City. This is a newly created role that offers the perfect professional blend: the rock-solid structure, prestige, and premium benefits of a top-tier investment firm, combined with the dynamic, entrepreneurial excitement of helping build a division from the ground up. • Compensation: $125,000 – $160,000 base salary (commensurate with experience) + generous discretionary bonus, • Location: Midtown West, NYC (Fully Onsite, Monday – Friday), • Flexibility for one-off remote work when life happens (e.g., medical appointments)., • Hours: Standard business hours (approx. 8:30 AM/9:00 AM – 5:30 PM/6:00 PM) with a "trust-based" culture—not chained to a desk, but requires a 24/7 mentality for occasional urgent or time-sensitive matters. Perks & Premium Benefits include: • Fully company-covered excellent healthcare and benefits packages., • 401(k) with 3% company contribution., • 15 days of paid vacation + sick days + 2 paid volunteer days (vacation scales to 18 days after 2 years)., • Complimentary daily meals, premium snacks, and office perks. Key Responsibilities As the primary gatekeeper and strategic partner to the CEO, you will manage complex daily operations and anticipate needs before they arise. • Advanced Calendar Management: Proactively manage dense and ever-changing calendars via Outlook. Look "around corners" to identify gaps, resolve overlaps, and seamlessly align schedule changes with shifting business priorities., • Global Travel Coordination: Plan and execute complex, multi-leg domestic and international travel itineraries (with a heavy emphasis on travel to Asia), ensuring seamless logistics from end to end., • Team Support: Act as the primary administrative anchor for the executive's current team of four. As the division scales, you will help integrate future administrative support to keep workloads balanced., • Operational Excellence: Handle comprehensive expense reconciliation, manage incoming correspondence, coordinate meetings, answer phones, and prepare high-level meeting materials (e.g., binding presentation books)., • Cross-Firm Collaboration: Partner closely with the broader administrative and EA network across the firm. Maintain a "no job too small" attitude to ensure overall operational success. Qualifications & Key Attributes We are seeking an ambitious, high-caliber professional who thrives in a fast-paced, high-standards financial environment. • Experience: 7+ years of relevant Executive Assistant experience within finance or alternative asset management (Hedge Fund, Private Equity, Investment Banking)., • Technical Skills: Elite proficiency in Microsoft Office, particularly advanced Outlook calendar and email management., • Mindset: An "athlete" mentality—highly energetic, ambitious, deeply proactive, and an exceptional natural problem solver., • Education: Bachelor’s degree preferred, but not required., • Professionalism: Impeccable polish, discretion, and communication skills., • References: Must be able to provide strong professional references from previous direct supervisors. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

C-LEVEL EXECUTIVE ASSISTANT AT TOP ARCHITECTURE & DESIGN FIRM Base Salary is $100K to $135K (based upon candidate and experience) Great Opportunity – Wonderful Company – Excellent Benefits Summer Fridays! A very creative architecture, design, and master planning firm is looking for an exceptional, experienced administrative/clerical/office support professional to join its organization as a C-level Executive Assistant. In this role, your primary responsibility will be to Support its CEO in the New York Office. Additionally, you will Facilitate Administrative Functions throughout the Firm. The Executive Assistant’s role contributes to the overall efficiency of the firm by providing administrative support and executive level communication both within the organization and externally to clients and consultants. Working in the firm’s mid-town offices located near Bryant Park, Mon-Fri, 9am-6pm (flexibility for OT). REQUIREMENTS AND SKILLS • Bachelor’s Degree or Higher required., • Five Plus (5+) years of Executive and/or Administrative Assistant Experience required., • Maintains a polished and professional demeanor when interacting with staff and clients., • Maintain confidentiality and security of sensitive employee and company information., • Reliable attendance., • Ability to plan, organize, prioritize, multi-task and use time effectively., • Exceptional communication skills, both verbal and written., • Effectively able to work well with others at all levels of the company, both onsite and remote., • Ability to quickly analyze and resolve problems and adhere to company mission, using initiative, industry experience, and good business judgment., • Ability to read and interpret written information including business documents, contracts, forms, email correspondence and follow instructions., • Ability to prepare reports, correspondence and memos., • Works independently under general supervision., • Provide prompt and courteous customer service., • Working knowledge of PC-based Desktop Computers and Server-based Networks., • Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint) required., • Familiarity and/or working knowledge of Adobe is preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES • Client Interface: Provide high-end, professional ‘front line’ interface for contacts and clients in person, via email, and over the phone., • Calendar: Maintain and manage appointments by tracking availability while the CEO is present in the office and traveling. Coordinate availability to attend various firm, team and project meetings, performance reviews, interviews, etc., • Meetings: Assist in coordinating and preparing for firm, project and client meetings which may require document scanning, photocopying, editing and revising documents and/or presentations often with tight deadlines. Coordinate meeting preparation by scheduling, arranging and delivering meals and beverages, preparing dial-in information for participants, and delivering relevant materials to the meeting., • Travel & Expense Reports: Coordinate travel arrangements, including but not limited to air and land transportation, lodging, appointment of onsite contact person at destination, book dining reservations and create travel files to accurately account for all trip related itineraries and receipts. Coordinate with travel agency for best time and cost options, present to executives and finalize booking with agency. Process monthly expense reports and credit card reconciliations in a timely manner., • Proposals: Receive information via print, email, or verbal and prepare, format and send proposals for projects., • Continuing Education & Professional Licensing: Track, maintain and process multi-state continuing education records and keep professional licensing current. Use tracking system to manage when requirements will be due, review coursework options and register for courses. Prepare and provide documents needed before course as needed., • Marketing: Interface with internal marketing team and external marketing consultants, assist with mailings to various marketing groups., • Billing Letters and Project Management Plans: Prepare and send numerous billing letters for projects. Prompt monthly PMP requests and coordinate meetings with PMs to accomplish PMPs in a timely manner on a monthly basis., • Medical Insurance: Assist with claim processing, tracking benefit account expenditures, maintaining active coverage records., • Timesheets: Collect information and input weekly timesheets in Vision., • Weekly PAB (Principals Advisory Board) Calls: Participate in PAB calls as needed, take meeting minutes when backup is required., • Contact databases: Maintain and manage executives’ contact databases; support CEO by sending out individual emails as well as large group emails to external clubs and foundations., • Deliveries: Prepare overnight deliveries, drop off at shipping vendor, or other designated locations when necessary., • General: Provide general administrative support by coordinating workflow, information, project schedules, production, accounting,

THE CLIENT Our client is a highly successful New York-based family office and investment firm led by entrepreneurial founders with a strong focus on innovation, operational excellence, and long-term growth. The organization operates with a collaborative, high-touch approach and is seeking an exceptional Personal Assistant to become a trusted extension of the Principal and family. This is a unique opportunity to support a sophisticated family with a dynamic lifestyle and wide-ranging interests. The role offers significant autonomy, exposure, and ownership while partnering closely with the Principal on personal, lifestyle, travel, and administrative matters. THE ROLE The firm is seeking an experienced Personal Assistant to serve as a true right hand to the Principal and family. This highly dynamic role combines personal support, complex travel coordination, event planning, project management, lifestyle support, and day-to-day assistance. The successful candidate will act as a trusted partner, ensuring the Principal's personal affairs and lifestyle needs are managed seamlessly and with the highest level of discretion. This individual will be responsible for proactively anticipating needs, managing multiple competing priorities, and coordinating with a variety of vendors, service providers, advisors, and household staff. This position is ideal for a career Personal Assistant who thrives in a fast-paced, ever-changing environment and enjoys operating as a trusted problem solver. The family has a strong appreciation for art, culture, design, and hospitality, making this an exciting opportunity for someone who shares similar interests and enjoys curating exceptional experiences. Key Responsibilities Include: • Provide high-level personal support to the Principal and family, • Manage complex domestic and international travel arrangements, itineraries, and logistics, • Coordinate calendars, appointments, reservations, and scheduling needs, • Plan and execute family events, dinners, celebrations, entertaining, and special occasions, • Manage guest lists, invitations, catering, entertainment, and event logistics, • Coordinate with household staff, vendors, contractors, and service providers to ensure seamless day-to-day operations, • Support projects related to residences, personal initiatives, travel, and lifestyle needs, • Conduct research and source solutions for a wide range of personal and household-related requests, • Assist with family scheduling, children's activities, appointments, and related logistics as needed, • Track ongoing projects and ensure timely execution of action items and follow-up items, • Serve as a central point of communication between the family, vendors, and support teams, • Handle confidential and sensitive matters with the utmost discretion and professionalism THE CANDIDATE The ideal candidate is emotionally intelligent, highly resourceful, and capable of managing competing priorities with professionalism and discretion. They possess exceptional judgment, strong communication skills, and a proactive approach to problem-solving. This person thrives in a service-oriented environment and takes pride in anticipating needs, creating efficiencies, and delivering an exceptional level of support. The successful candidate will be a career Personal Assistant who enjoys building relationships, providing white-glove service, and operating as a trusted partner. A natural curiosity and appreciation for art, culture, design, and hospitality is highly desirable. Key Qualifications Include: • Minimum of 10 years of experience working as a Personal Assistant, • Significant experience supporting high-net-worth individuals, principals, entrepreneurs, or families, • Previous experience within a family office, private household, or similarly high-touch environment preferred, • Strong experience coordinating complex travel, events, and personal logistics, • Flexible and adaptable approach to changing priorities and schedules, • Professional, polished, and service-oriented demeanor, • Strong interest in art and culture, with knowledge of museums, galleries, exhibitions, and cultural institutions, • Willingness to be responsive outside traditional business hours when necessary THE COMPENSATION AND BENEFITS • Predominantly remote position offering significant flexibility, • In-person support required when the Principal is in New York, including meetings, events, appointments, and other activities as needed, • Base salary of $150,000-$200,000, • Discretionary bonus, • Comprehensive benefits package, • High level of autonomy and ownership Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

About USADATA USADATA is a data-driven marketing company where technology, analytics, media, and creativity come together. We’re a small, established team with a fast-moving, collaborative work environment. People here wear different hats, pitch in when needed, and use technology to work smarter. We’re looking for a part-time Administrative Operations Coordinator who is organized, resourceful, tech-savvy, and genuinely enjoys helping an office run smoothly. This is a hands-on role with a lot of variety. You might spend part of your day working in Salesforce or QuickBooks, then coordinate an upcoming trade show, order lunch for the team, organize travel, restock the office, or use ChatGPT to help tackle a project. Schedule: 15 hours per week, typically three 5-hour days Hybrid: 2 days in our NYC office + 1 day remote Compensation: $45–$65/hour, based on experience What You’ll Do • Keep our NYC office organized, stocked, and running smoothly, including supplies, deliveries, vendors, and other day-to-day needs, • Coordinate team lunches, meetings, celebrations, company events, calendars, and travel, • Help coordinate trade shows and industry events, including registration, travel, hotels, dinners, shipping, materials, and logistics, • Maintain and update information in Salesforce and assist with invoices, expenses, and recordkeeping in QuickBooks Online, • Work across Microsoft 365 to prepare and organize spreadsheets, presentations, reports, documents, and company records, • Support leadership and other departments with administrative needs and special projects, • Use ChatGPT, Claude, and other AI tools to research, draft, organize information, troubleshoot, and work more efficiently, • Jump in when something needs to get done, whether it’s a business project or an everyday office task Who We’re Looking For We’re looking for someone experienced enough to work independently, but flexible enough to enjoy a role with variety. You should be: • Very comfortable with technology and computers, • Organized, dependable, and detail-oriented, • Comfortable working in Salesforce, Microsoft 365, and QuickBooks Online, • Familiar with ChatGPT, Claude, or other AI tools, or genuinely interested in becoming very good at using them, • Able to learn unfamiliar software and systems quickly, • Comfortable juggling multiple priorities without needing constant direction, • A strong written and verbal communicator, • Willing to pitch in with everyday office needs as well as more complex projects, • Someone who takes ownership and follows things through to completion Previous administrative, executive assistant, office operations, or business support experience is preferred. The Kind of Person Who Will Thrive Here You don’t need to know everything on day one. You do need to be someone who knows how to figure things out. We’re looking for the person who can plan a company lunch, fix a Salesforce record, organize a trade show itinerary, create an Excel tracker, figure out why an invoice doesn’t match, and ask ChatGPT to help solve a problem they haven’t encountered before. Most importantly, we’re looking for someone who enjoys being the person who keeps things organized, makes life easier for the team, and gets things done.

Non-profit organization in Midtown, Manhattan seeks a temporary Executive Assistant to support an executive. Must have 5+ years of high-level executive support experience. This is a contract opportunity for 3-4 months with potential to extend. Hybrid schedule: 4 days/week onsite, 1 day remote Hours: 9am - 5pm Pay rate: $35-42/hr Responsibilities: • Manage scheduling, logistics, and travel arrangements for senior leadership., • Coordinate internal and external meetings, including agenda development and follow-up activities., • Serve as a gatekeeper, handling confidential information with discretion and professionalism., • Utilize Concur for travel arrangements and expense management, ensuring accuracy and compliance., • Support team collaboration by facilitating communication and fostering a positive work environment., • Assist in preparing reports, presentations, and correspondence as needed., • Coordinate with internal and external stakeholders to ensure seamless execution of projects and initiatives., • Adapt to changing priorities and handle multiple tasks efficiently within tight deadlines. Requirements: • Bachelor’s degree required, preferably in a related field., • Preferred candidates will have 5 years of experience supporting executives., • Strong written and verbal communication skills., • Exceptional organizational and project management abilities., • Proven ability to perform in a fast-paced, dynamic environment., • Proficiency in managing complex schedules and administrative processes., • Ability to handle confidential information with discretion and professionalism.

HUMAN RESOURCES ASSISTANT FOR RENOWNED PHILANTHROPIC NON-PROFIT Base Salary is $80K to $90K (based upon candidate and experience); Paid OT (if worked); and Discretionary Bonus Hybrid with Three (3) Days in Office and Two (2) Days Remote; and Excellent Benefits The office is located on Park Avenue in the mid-50’s and closed between Christmas and New Year’s. Great organization. This is a Hybrid role with Three (3) Days per Week in the Office (Mon, Tue, & Thu) and Two (2) Days per Week Remote/Virtual. A Renowned Philanthropic Non-profit is looking for an experienced, administrative/clerical support professional to join its Team as a Human Resources Assistant. Successful candidate(s) will perform various administrative duties and collaborate with all members of Human Resources. You will also work on a diverse set of department-specific responsibilities relating to Human Resources, Benefits, Recruiting, Training, Employee Engagement and Other Matters. As you will be privy to highly confidential matters, dedication to discretion and accuracy is required. QUALIFICATIONS / SKILLS • Bachelor's degree is required., • Minimum Four (4) years of Administrative/Clerical Experience is required, preferably with Data Entry and Record-keeping Responsibilities., • Advanced experience using Microsoft Office products: Word, Excel, PowerPoint, and Outlook are essential., • Must be extremely well organized with outstanding attention to detail, accuracy and follow-through., • Excellent Written and Verbal Communication skills, and Efficient and Accurate Data Entry skills., • Experience handling multiple schedules and accommodating individual preferences., • Possess a growth mindset and openness to learn and take on new responsibilities over time. DUTIES / RESPONSIBILITIES • Provide general administrative support to Senior VP, Counsel, HR Consultant and Director, HR including phone support, calendar management and timekeeper reminders, drafting, filing, scanning and printing documents, and preparation of expenses., • Perform administrative tasks, such as scheduling meetings, maintaining and creating various trackers, updating HR master calendar and general calendar management for the HR team, scanning in documents, and scheduling meetings and training sessions., • Manage various HR record-keeping workstreams, including creating and maintaining hard copy and digital files., • Create employee hard copy and online folders including transferring attachments from emails to their respective online folder (e.g. forms, acknowledgements/statements, jury duty summons)., • Manage labor law poster compliance, including keeping digital and physical postings up to date., • Coordinate ongoing performance review process., • Track professional development requests and generate annual report., • Serve as a back-up for the Manager, Benefits and HR Administration and Recruiting and HR Coordinator., • Input HR data into HRIS and trackers and generate requested reports., • Assist with visitor registration, reception and coordination for HR team., • Monitor HR mailboxes and forward emails, forms and documentation as attachments to applicable recipients., • Contribute to the organization, set-up and execution of employee engagement initiatives including staff and other events as requested., • Complete ad hoc project-based work, research and other long-term initiatives as they develop., • Perform miscellaneous administrative and Human Resources tasks as assigned.

Personal Assistant Division: Private Household / Personal Support Location: Upper East Side, New York, NY 10021 Salary: $100,000 - $120,000 Position Type: Full-Time | Hybrid, Remote & On-Site Schedule: Monday – Friday, with flexibility outside standard hours as needed Benefits: Health Benefits, PTO, Sick Days, and additional benefits Position Overview A private individual on Manhattan’s Upper East Side is seeking an experienced and highly organized Personal Assistant to provide comprehensive personal and administrative support. This position offers a combination of remote and in-person work, with flexibility based on the principal’s schedule and needs. The ideal candidate is an exceptional writer and communicator with meticulous attention to detail, patience, and a genuine interest in literature and the arts. The PA should be polished, discreet, intellectually curious, and comfortable supporting a principal whose needs may extend beyond traditional business hours. Responsibilities • Manage personal calendar, appointments, correspondence, and day-to-day scheduling, • Draft, edit, and proofread personal correspondence and written materials, • Maintain organized personal records, documents, files, and household information, • Coordinate appointments, reservations, travel, and personal arrangements, • Conduct research and assist with special projects as requested, • Manage personal errands, purchases, returns, gifts, and deliveries, • Coordinate with household staff, vendors, service providers, and outside contacts, • Assist with household and lifestyle administration, • Maintain detailed follow-up on outstanding tasks and requests, • Assist with pet-related scheduling and needs for the principal’s medium-sized dog, • Provide remote support as well as in-person assistance at the residence, • Remain accessible and flexible when occasional needs arise outside traditional working hours, • Maintain complete confidentiality and discretion at all times Requirements • 3 - 5 years of experience as a Personal Assistant, Executive Assistant, or similar high-level support professional, • Exceptional written and verbal communication skills, • Excellent writing, editing, and proofreading abilities, • Strong attention to detail and exceptional organizational skills, • Patient, thoughtful, resourceful, and highly dependable, • Interest or background in literature, writing, publishing, arts, or a related field is a strong plus, • French language skills are a plus, but not required, • Comfortable with a hybrid working arrangement and providing hands-on support when needed, • Comfortable working around and assisting with a medium-sized dog, • Ability to anticipate needs and operate with minimal direction, • Flexible and comfortable with the nature of supporting a private principal, • Professional, poised, and highly discreet, • Excellent references, • Valid U.S. work authorization

The Client A leading global investment firm is seeking a Senior Executive Assistant to support a highly visible Legal & Compliance leadership team. This is an exceptional opportunity to partner closely with senior executives in a sophisticated, fast-paced environment where discretion, judgment, and proactive support are highly valued. The firm offers a collaborative culture, strong mentorship, and the chance to become a trusted business partner to key stakeholders. The Role This position will provide dedicated support to several senior members of the Legal & Compliance function. The successful candidate will be an anticipatory, highly organized professional who can manage competing priorities, think several steps ahead, and build strong relationships across the organization. This is a role for someone who enjoys taking ownership, thrives in a dynamic environment, and takes pride in delivering seamless support. Key Responsibilities • Provide high-level executive support to multiple senior leaders, • Manage complex and constantly evolving calendars and scheduling priorities, • Serve as a trusted partner and strategic extension of supported executives, • Anticipate potential conflicts and proactively implement solutions, • Coordinate domestic and international travel arrangements and itineraries, • Process expenses, invoices, and other administrative documentation, • Handle highly confidential information with professionalism and discretion, • Coordinate meetings, team events, conferences, and special projects, • Partner closely with administrative colleagues and cross-functional teams, • Support ad hoc initiatives and firmwide priorities as needed Qualifications • 5+ years of Executive Assistant experience supporting senior executives, • Exceptional organizational, prioritization, and execution skills, • Demonstrated ability to anticipate needs and think ahead, • Strong sense of ownership, accountability, and follow-through, • Excellent communication and stakeholder management abilities, • Ability to build credibility and trust with senior leadership, • Highly proactive, resourceful, and solutions-oriented, • Strong attention to detail and commitment to excellence, • Experience supporting Legal, Compliance, C-Suite, or other senior leadership teams is preferred, • Background within financial services, professional services, or law firms is a plus Compensation & Benefits • Base salary: $120,000-$135,000, • Target bonus: 18-25%, • Comprehensive benefits package, • Hybrid schedule: 4 days in office / 1 day remote, • Opportunity to join a collaborative and highly regarded administrative community, • Significant exposure to senior leadership and strategic business initiatives, • Strong learning, development, and long-term growth potential, • Flexibility required for occasional after-hours support when needed Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Client Overview Our client, a leading national retail company, is seeking a detail-oriented and organized Temporary PLM Assistant to support their Home Product Development team. This role will provide administrative and operational support throughout the product development process, with a focus on sample management, product information maintenance, and product data coordination. Salary/Hourly Rate $25/hr Position Overview The Temporary PLM Assistant will support the Product Development team with maintaining accurate product information, coordinating samples, and keeping product data organized across internal systems. This is a great opportunity for someone interested in product development, merchandising, fashion, home retail, or product lifecycle management. Responsibilities Of The Temporary PLM Assistant • Track product samples throughout the development process and maintain accurate records of sample status and location., • Receive, unpack, organize, and distribute incoming sample boxes., • Assist with sample setups for team reviews, meetings, and presentations., • Maintain an organized sample area and ensure samples are easy to locate., • Coordinate sample movement between team members and departments., • Identify missing, delayed, or misplaced samples and communicate issues to the appropriate team members., • Maintain and update product information within PLM systems., • Enter, update, and verify item-level information to ensure records are accurate and complete., • Review product information for missing or inconsistent data., • Assist with ongoing product updates throughout the development cycle., • Maintain and update product/item information within OMS systems., • Assist with basic item maintenance and resolve data-related issues., • Support the Product Development team with additional administrative tasks as needed. Required Experience/Skills For The Temporary PLM Assistant • Strong organizational and time-management skills., • Excellent attention to detail and accuracy., • Ability to manage multiple tasks and priorities in a fast-paced environment., • Strong written and verbal communication skills., • Proficiency in Microsoft Office, particularly Excel and Outlook., • Ability to learn and navigate internal systems., • Comfortable working with physical product samples, including unpacking, organizing, tracking, and setting up samples., • Ability to work independently while collaborating effectively with a team., • Strong follow-through and ability to meet deadlines. Preferred Experience/Skills For The Temporary PLM Assistant • Previous experience supporting Product Development, Merchandising, Buying, or PLM teams., • Experience working with a PLM system., • Experience with OMS or other product/item management systems., • Retail, fashion, home, consumer products, or merchandising experience., • Sample tracking or sample management experience., • Experience creating or maintaining line lists., • Strong Excel skills, including sorting, filtering, formatting, and managing large amounts of product information. Education Requirements • Bachelor's degree is preferred. Benefits • Temporary opportunity from October 12 through the end of January., • Hybrid schedule: Tuesday through Thursday in office, Monday and Friday remote., • Opportunity to gain experience within a major retail company's Home Product Development team., • Exposure to product development, sample management, PLM, and OMS systems., • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Executive Assistant – Investor Relations A premier, global recognized financial services institution seeking an exceptional Executive Assistant to support our dynamic Investor Relations team. Known for an energetic, high-performance environment, our firm deeply values its administrative team, offering an exceptionally supportive network, dedicated leadership, and a highly collaborative workplace culture. This vital position offers comprehensive operational, administrative, and project-based support to a multi-office team of VP- and Principal-level executives. Acting as a central liaison across departments, the ideal candidate will excel at balancing high-level executive logistics with structured investor relations deliverables in a fast-paced setting. Location: New York, NY (Midtown East) Work Arrangement: Hybrid (4 Days Onsite / 1 Day Remote) Hours: 8:30 AM – 5:00 PM (With after-hours responsiveness as needed) Compensation: $125,000 – $150,000 base + discretionary bonus • Firm-covered comprehensive health, dental, and vision insurance options, plus access to an in-building fitness center., • 401(k) program enhanced with a profit-sharing contribution., • Daily $25 lunch allowance while working in the office., • Generous paid vacation allowance, dedicated sick/personal time, plus designated "work-from-anywhere" remote weeks scheduled around major holidays. Key Responsibilities include: Executive Support & Operational Logistics • Calendar Management: Direct complex, multi-time-zone schedule coordination, proactively resolving conflicts and managing meeting arrangements., • Travel & Expense Management: Oversee domestic and international travel logistics via corporate travel partners, accurately filing expense reports through Concur., • Meeting Participation & Minutes: Attend designated internal and external discussions to document clear, actionable meeting notes., • Communication & Coverage: Assist with executive correspondence, message filtering, and cross-team coverage during colleague absences. Investor Relations & Financial Project Support • Data & CRM Maintenance: Keep investor distribution channels, contact records, and deal pipelines updated utilizing DealCloud., • DDQ & ODD Coordination: Assist with the tracking, preparation, and distribution of Operational Due Diligence (ODD) documentation and Due Diligence Questionnaires (DDQs)., • Fund & Investor Logistics: Help manage fund data rooms, track capital call communications, and draft investor-facing collateral. Qualifications & Desired Attributes • 4 to 6+ years of executive support experience, ideally within financial services, private equity, asset management, with direct experience supporting IR functions., • Bachelor’s degree required., • High command of MS Office Suite (Outlook, Excel, Word, PowerPoint), DealCloud (or similar CRM tools), and Concur., • Key Traits:, • High emotional intelligence, authenticity, and confidence., • Meticulous attention to detail paired with a strong commitment to accuracy and discretion., • A proactive, team-oriented mindset with an eager desire to learn team operations., • Professional composure and resilience in a high-expectation, quality-driven environment. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About the Role: We are seeking a proactive, detail-oriented Residential Property Coordinator to support the day-to-day operations, maintenance, and vendor management of a portfolio of luxury private residences. Based out of a family office in Hudson Yards, this role is responsible for coordinating property operations across two Manhattan residences, with light oversight of a property in Providence, RI. The Residential Property Coordinator will serve as the central point of coordination between contractors, vendors, household staff, and the family office to ensure properties are maintained to the highest standards. This position combines hands-on facilities coordination with administrative ownership, requiring exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced private household environment. This role is designed as an entry point for someone early in their private-service career who wants to grow into more senior portfolio work. For the right person who thrives in the role, there is a clear path to Senior Property Manager and, in the longer term, to a broader Portfolio Manager role overseeing additional properties and staff. We're looking for someone who sees this as the start of a career in the industry, not just a job. About the Candidate: We are looking for someone who is organized, resourceful, and eager to build a long-term career in luxury residential property management. Our ideal candidate: • Has experience coordinating residential properties, hospitality operations, facilities, or a comparable service environment., • Is highly organized and thrives on managing multiple projects, vendors, and competing priorities simultaneously., • Takes ownership of their work and follows through until issues are fully resolved., • Is proactive, anticipating needs and identifying potential issues before they become problems., • Communicates professionally and confidently with principals, household staff, contractors, and vendors., • Exercises sound judgment, discretion, and professionalism in high-end residential environments., • Is solutions-oriented, persistent, and comfortable working independently while knowing when to escalate issues., • Enjoys building systems and maintaining organized records, schedules, and tracking tools., • Is interested in growing into a Senior Property Manager or broader Portfolio Manager role over time. If this sounds like you and you believe you’d be a good fit, we strongly encourage you to apply! Key Responsibilities: Property & Vendor Management • Oversee all maintenance, repairs, renovations, and capital projects across the property/properties, • Source, vet, schedule, and supervise contractors, vendors, and service providers (HVAC, landscaping, pool, security, smart home, cleaning, etc.), • Maintain a preventive maintenance calendar and vendor service log, • Review and manage vendor invoices, contracts, and service agreements; track budgets and flag overages, • Conduct regular property walkthroughs to catch issues before they become problems, • Provide light-touch oversight of the Providence, RI property — coordinating seasonal opening/closing, vendor visits, and remote check-ins between site visits Schedule & Priority Coordination • Coordinate all property access, vendor visits, and project timelines around the principal's (and family's) calendar — nothing happens in occupied spaces without sign-off, • Triage and sequence competing priorities (e.g., urgent repair vs. scheduled event vs. principal's presence at the home) with sound judgment on what needs escalation vs. what can be handled independently, • Maintain a shared project/task tracker visible to relevant staff (PA, chief of staff, family office), • Anticipate needs before they become requests — flagging upcoming maintenance, seasonal prep, or potential conflicts proactively rather than waiting to be asked Portfolio Meetings & Task Management • Run weekly portfolio meetings covering the status of every property — open projects, vendor visits, maintenance items, and upcoming schedule conflicts, • Maintain and distribute a master task list across the full portfolio, assigning clear owners and due dates, • Follow up on outstanding action items between meetings and flag anything at risk of slipping, • Summarize weekly meeting outcomes for the PA/chief of staff and principal as needed Staff Integration • Work in close, daily coordination with the personal assistant(s) and household staff — this is not a siloed role, • Coordinate closely with the Design Director on renovation, furnishing, and capital projects, ensuring vendor and contractor work aligns with design direction and timelines, • Match the communication style, discretion, and professionalism standards of the existing household team, • Present consistently (attire, tone, presence) with other principal-facing staff when in shared spaces or during owner visits, • Participate in regular check-ins with PA/household team to align on schedules, priorities, and upcoming needs Administrative Ownership • Own the administrative backbone of the portfolio — this is a core function of the role, not a secondary duty, • Collect, verify, and track Certificates of Insurance (COIs) for every vendor and contractor prior to any site access; maintain a current COI log and proactively chase renewals before they lapse, • Schedule, confirm, and track all deliveries across the portfolio, including receiving logistics, access coordination, and follow-up on delayed or missing items, • Log and track all incoming requests — from the principal, PA, family office, or vendors — through to completion, with clear status visibility for the team at any given time, • Maintain organized digital records: COIs, warranties, service contracts, property manuals, insurance documentation, and vendor W-9s/agreements, • Keep the request/task tracker and COI log accurate and current; this is treated as a standing deliverable, not an occasional cleanup, • Maintain confidentiality of all household, family, and financial information, • Support ad hoc requests from the principal or PA team as needed (deliveries, special projects, event prep support) Knowledge, Skills, and Experience: • 3–5 years managing residential properties, luxury estates, or comparable private service environment (HNW/UHNW household experience a strong plus, not required), • Experience coordinating multiple contractors/vendors, even if not fully independent, • Demonstrated discretion and sound judgment; comfortable in, or eager to learn, a private household setting, • Strong written and verbal communication; comfortable interfacing with principals and senior staff directly, • Highly organized with excellent follow-through on multi-threaded projects and task tracking, • Naturally proactive, spots issues and gets ahead of them rather than waiting for direction, • Solution-oriented, approaches problems by working through options rather than just flagging what's wrong, • Persistent; willing to dig in and try repeatedly to solve a problem before escalating or giving up on it, • Action-oriented and hands-on, a doer who takes ownership and follows through personally rather than routing things to someone else, • Comfortable running structured meetings and keeping a group aligned on priorities, • Rigorous with administrative follow-through, comfortable owning COI tracking, delivery scheduling, and request logs as a core, daily responsibility, • Flexible availability, including occasional evenings/weekends for urgent issues, • Willing to stay until the job is done, not a clock-watcher who hands off an unfinished task at the end of the day, • Valid driver's license; comfort with occasional travel to Providence, RI as needed, • Professional presentation and polish suited to high-end residential settings, • Basic working knowledge of residential IT/AV and smart home systems is preferred but not required (e.g., Lutron, Crestron, Savant), comfortable handling simple troubleshooting, and knowing when to escalate to an AV vendor Preferred Work Experience: • Background in hospitality, estate management, or luxury property services, • Experience using property management systems, • Deeper hands-on experience configuring or programming smart home/AV platforms (Lutron, Crestron, Savant) beyond basic use, • Experience working alongside a PA/EA or household staff team in an integrated support model Core Competencies: • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity, • Self-Development- Actively seeking new ways to grow and be challenged using both formal and informal development channels, • Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations, • Action-Oriented- Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm, • Collaborates- Building partnerships and working collaboratively with others to meet shared objectives

THE CLIENT Our client is a global investment firm with a strong international presence and an active platform across private markets. They operate in a fast-paced, high-performance environment and place significant value on partnership, execution, and discretion. THE ROLE The firm is hiring an Executive Assistant to support two Partners on the Investor Relations team. This is a highly visible, fast-paced role supporting a heavily external-facing function, with significant responsibility around investor roadshows, meetings, and ongoing relationship management. This role is ideal for an EA who thrives under pressure, enjoys taking full ownership of their desk, and can execute seamlessly during periods of intense investor activity. The environment is dynamic, priorities shift quickly, and strong attention to detail is essential. Responsibilities include: • Providing dedicated support to two Partners on the Investor Relations team, • Heavy coordination of investor roadshows and related logistics, • Managing frequent domestic and international travel arrangements, • Coordinating complex calendars and meetings across multiple internal and external stakeholders, • Preparing detailed itineraries, schedules, agendas, and meeting materials, • Managing a high volume of investor meetings and relationship-driven interactions, • Acting as a proactive and dependable partner as priorities shift, • Responding quickly and effectively to time-sensitive requests in a fast-moving environment, • Processing expenses and providing additional administrative support as needed THE CANDIDATE The ideal candidate is highly organized, proactive, and comfortable operating in an intense, high-expectations environment. They are polished, resourceful, and able to anticipate needs while maintaining a high level of accuracy. • Exceptional attention to detail and strong follow-through, • Experience supporting senior executives in a fast-paced, external-facing environment, • A calm, solutions-oriented mindset with the ability to pivot quickly, • Outstanding communication skills, professionalism, and sound judgment, • A strong sense of ownership, accountability, and reliability QUALIFICATIONS • Demonstrated experience coordinating Investor Relations roadshows required, • Prior experience supporting Investor Relations professionals or teams within financial services, • At least 5 years of Executive Assistant experience, • Strong judgment, discretion, and an ownership mentality, • Proven ability to manage competing priorities under pressure, • Experience supporting senior executives within private equity, asset management, or alternative investments preferred THE COMP / WORK SCHEDULE / BENEFITS • Base salary: $130,000–$145,000, dependent on experience, • Discretionary Bonus, • Hybrid schedule: 4 days in‑office / 1 day remote, • Comprehensive benefits package Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Our client, one of the world’s largest investment management firms, is seeking an experienced Executive Assistant. The firm offers excellent benefits and unique perks, including free breakfast and lunch! Who You Are • A skilled Executive Assistant with at least 10 years’ experience in supporting senior leaders in fast-paced, high-performance environments, • Experienced in managing complex calendars, travel logistics, and executive communications, • Exceptionally organized and detail-driven, with a natural ability to bring structure to complexity, • A proactive problem-solver who anticipates needs and takes initiative, • A trusted partner who exercises sound judgment, discretion, and professionalism, • Spanish language proficiency is a major plus! What You’ll Do • Manage day-to-day operations and act as a strategic administrative partner, • Coordinate meetings across time zones and proactively resolving conflicts, • Manage global travel logistics, including flights, accommodations, and on-site arrangements, • Draft and manage communications, meeting notes, and presentation materials, • Act as a liaison between the executive and internal/external stakeholders, • Maintain confidentiality and professionalism in handling sensitive information and high-profile relationships, • Bring structure to workflows, track follow-ups, and ensure nothing falls through the cracks What Success Looks Like • The executive’s time is protected and optimized, with priorities clearly aligned, • Meetings, travel, and communications are executed flawlessly, even under tight timelines, • You consistently stay ahead of the curve, anticipating needs and solving problems before they arise, • You bring calm, clarity, and confidence to a fast-moving environment Salary Range: $120,000 – 130,000 annually, based on experience Location: New York, NY – Hybrid (4 days on site, 1 remote) To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Executive Administrator – Private Equity / Infrastructure | New York City OR San Francisco (Hybrid) $Competitive Base Salary + 30–40% Bonus + Benefits The Company An independently owned, high-growth infrastructure investment firm is scaling a North American platform across energy & power, transportation, environment and digital infrastructure. The firm reports 30 platform assets and is now raising a second billion-dollar infrastructure fund. The Role You’ll become the operational backbone of a lean investment firm, supporting three Partners and owning the day-to-day administrative and operating infrastructure, including: • Complex calendars, meetings, travel and senior external coordination, • New York office operations, vendors, contracts and renewals, • HR administration, onboarding, background checks and immigration coordination, • Corporate records, annual renewals and documentation, • Expenses, invoices, budget tracking and day-to-day financial administration, • Annual meeting, investor events and cross-office coordination, • Building processes and, over time, an operations team beneath you What They Need • Proven experience supporting senior executives / Partners in a demanding professional environment, • Strong ownership of complex calendars, competing priorities and day-to-day operations, • Exceptional organisation, communication, judgement, discretion and attention to detail, • Experience across office operations, HR administration, vendors, expenses / budgets and/or corporate records, • Private equity, infrastructure, investment funds, asset management or banking experience is preferred, but strong adjacent financial-services backgrounds will be considered. Why Consider It • Direct access to three Partners in a lean, high-autonomy investment platform, • 30-40% bonus with strong total-cash upside, • Hybrid New York working pattern - 3 days in office / 2 remote, • Join during an active Fund II raise and continued portfolio expansion, • Genuine pathway to build a 1-2 person operations team and grow toward broader COO or IR/portfolio-company facing opportunities This is not a traditional Executive Assistant role. It is a chance to become the person who builds the operating infrastructure around a growing investment partnership. Apply for a confidential networking discussion. — About Vanguard Search Partners Vanguard Search Partners is a specialist search firm helping private equity, infrastructure and energy firms across the U.S. build world-class teams. ✅ $1,000 referral bonus for any successful introduction - for this mandate or any future mandate.

Administrative Assistant – Global Investment Firm Compensation: $75,000–$95,000 base DOE + discretionary bonus + competitive benefits package Location: New York City Schedule: Hybrid – 4 days in office / 1 day remote Hours: 8:30 AM–5:00 PM ET A leading global investment firm is seeking a polished, proactive, and highly organized Administrative Assistant to join its growing administrative team. This is a newly created position supporting a team of senior executives within a collaborative, fast-paced, and highly professional environment. The Administrative Assistant will provide comprehensive support to approximately five senior professional. This is an excellent opportunity for an experienced administrative professional who enjoys being one step ahead, managing multiple priorities, and serving as a trusted resource to senior executives. A collaborative and team oriented spirit is a must! Responsibilities • Manage complex and frequently changing calendars for multiple senior professionals, • Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and related logistics, • Prepare and submit expense reports and assist with expense management for the broader team, • Serve as a gatekeeper for executives' schedules, time, and information while maintaining a polished and professional approach, • Anticipate scheduling conflicts and proactively resolve issues before they arise, • Coordinate internal and external meetings, including conference rooms, video conferencing, catering, meeting materials, printing, and presentations, • Assist with executive-level meetings, Board meetings, conferences, and off-site events, • Manage sensitive correspondence and confidential information with the highest level of discretion, • Build strong relationships with internal teams and external stakeholders, • Prepare and edit PowerPoint presentations, Word documents, and Excel spreadsheets, • Anticipate the needs of the professionals supported and provide proactive, high-touch administrative support Qualifications • Approximately 3+ years of administrative support experience, • Bachelor's degree preferred, • Experience supporting senior professionals in a fast-paced professional environment, • Financial services experience is preferred but not required, • Exceptional organizational and time-management skills with strong attention to detail, • Ability to prioritize multiple competing demands and adapt quickly as schedules and priorities change, • Proactive problem-solving skills and the ability to work independently, • Strong interpersonal skills and a service-oriented mentality, • Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, • Experience with Concur and/or Salesforce is a plus You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Content Assistant Job Description ID’s Content Team represents individual projects for theatrical film, television, and streaming services alongside production companies and a number of other entertainment entities. We spearhead everything from release campaigns, festival launches, unit publicity and awards campaigns for our projects. In each case, ID employs a specialized, results-driven approach to each campaign, highlighting the individual strengths and unique characteristics of each new work. Content Assistant Sought This is an exceptional entry-level opportunity for a highly motivated and detail-oriented individual to join this high-performance team. Candidates must have excellent verbal and written communication skills, maintain the highest level of confidentiality and thrive in a fast-paced environment. This is a challenging, exciting career-track position designed to train future entertainment publicists in all aspects of the profession and media landscape. Specific responsibilities include: • Heavy administrative support for teams, including managing all client documents, scheduling, confirmations, and coordination of press opportunities, events and junkets., • Monitoring and servicing of client press, maintenance of assets, and media lists., • Participating in team client strategy ideation and execution with increasing responsibilities and opportunities commensurate with experience. In success and with the guidance of your Manager, participating in pitching efforts, beginning to form industry relationships as a result of mentoring and valuable introductions., • Compensated out-of-hours work is sometimes required for industry and client events such as screenings, red carpet coverage and junkets. Requirements: • Interest in entertainment publicity as a career, • Strong writing, research, organizational, and proofreading skills, • Detail-oriented, • Self-starter with ambition, able to work independently and collaborate on teams, • Strong ability to prioritize, problem solve and be resourceful, • Ability to work well on deadlines and take direction, • Professional demeanor with a positive attitude, • Television and film expert a plus Job Type: Full-time • Pay: From $45,000.00 per year plus overtime, • 4 days a week in-person in New York; Monday - Thursday; remote on Fridays, • Full benefits including medical, 401K, unlimited vacation policy and ClassPass

Our client is a fast‑growing Life Sciences startup in NYC is seeking a highly organized, proactive, and resourceful Executive Assistant to support several executives during a period of rapid expansion. This role is ideal for someone who thrives in a dynamic, mission‑driven environment and enjoys building structure, improving processes, and serving as a trusted partner to executives. This position is primarily REMOTE with occasional meeting in the NYC corporate offices, so qualified applicants must be local to New York City. About the Role The Executive Assistant will provide high‑level administrative and operational support to company leaders, ensuring smooth day‑to‑day operations and enabling the team to focus on strategic priorities. This is a minimum 6‑month contract with a strong possibility of converting to a full‑time permanent position based on performance and business needs. Key Responsibilities • Manage complex calendars, schedule meetings, and coordinate internal and external engagements, • Serve as a primary point of contact for executives, handling communications with professionalism and discretion, • Prepare meeting materials, presentations, agendas, and follow‑up documentation, • Coordinate domestic and occasional international travel, including itineraries and logistics, • Support onboarding activities and cross‑functional coordination as the company scales, • Assist with special projects, operational initiatives, and process improvements, • Maintain organized systems for documentation, expenses, and administrative workflows, • Partner closely with internal teams to ensure alignment and smooth execution of priorities Qualifications • 8-10 yrs+ years of Executive Assistant or senior administrative support experience, ideally within Life Sciences, biotech, healthcare, or a fast‑paced startup environment, • Exceptional organizational skills with the ability to manage multiple priorities and deadlines, • Strong written and verbal communication skills, • High level of professionalism, confidentiality, and emotional intelligence, • Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools, • Comfortable working in a fast‑moving, evolving environment where adaptability is key

Job Description Overview Case Aide performs various supportive activities for casework services in support of the needs of the Enhanced Family Foster Care Program. Duties may include “support activities” such as collecting information or investigating situations to obtain information about family situations; directly assisting children and family members in various ways, e.g., providing transportation, arranging home visits, accompanying children to service providers, participating in and reporting observations and findings at case conferences. Work is performed under the supervision of a Case Work Supervisor. Key Responsibilities • Assists with locating information regarding parents/families and resources in the community and communicates information to case planners., • Follows through on-case aide-related assignments, i.e., make home visits when approved by the Case Work Supervisor, help supervise child-family contact visits. Accompany children to service providers., • Assist with office administrative tasks including placement modules in Connections, processing letters and other mailings, serving as a receptionist., • Assists in maintaining an orderly, safe, and informative on-site environment for children and parents., • Promptly reports hazards and all observations suggesting suspected abuse, neglect, or exploitation of children to the appropriate individual., • Willing to travel., • Performs related and similar duties as required or assigned. Required Qualifications • Associate degree is strongly preferred plus a minimum of two years of prior experience as an Office Assistant., • High School Degree or GED equivalent also considered with prior experience in child welfare environment., • Valid NYS Driver License Supervisory Responsibilities • No Position Type/Expected Hours of Work This is a full-time Hybrid position. Days and hours of work are Monday through Friday at 9:00 am - 5:00 pm Benefits & Compensation • Competitive salary structure, • Health, dental, and vision insurance, • 401(k) with company match, • PTO policy (11 Paid Holidays, Paid Sick Time, Paid Vacation & Paid Personal Days), • Remote / flexible work options Additional Requirements • Authorized to work in the U.S., • Ability to work in-person in New York City (NYC), • Ability to travel to other Rising Ground Sites (if required)

Optum NY/NJ, is seeking a Diagnostic Radiologist to join our team in Lake Success, NY. Optum is a clinician-led care organization that is changing the way clinicians work and live. As a member of the Optum Care Delivery team, you'll be an integral part of our vision to make healthcare better for everyone. At Optum, you'll have the clinical resources, data and support of a global organization behind you so you can help your patients live healthier lives. We believe you deserve an exceptional career, and will empower you to live your best life at work and at home. Experience the fulfillment of advancing the health of your community with the excitement of contributing new practice ideas and initiatives that could help improve care for millions of patients across the country. Because together, we have the power to make health care better for everyone. Join us and discover how rewarding medicine can be while Caring. Connecting. Growing together. Here at Optum, the largest network of medical groups in the nation, we are seeking a dedicated, patient-centric Diagnostic Radiologist to join our growing team at our Lake Success outpatient imaging center. Flexible Monday-Friday onsite and remote schedule offered. Position Highlights: • Collegial multispecialty group practice with a large referral base, • Focus on team-based care., • Excellent support staff and dedicated practice management systems, • Full complement of clinical and administrative support teams to assist with patient care, including a dedicated Medical Assistant for each provider., • Modern imaging technology, PACS systems, and efficient automated dictation templates., • Flexible on-site and remote reading opportunities, • Work-life balance supported with efficient workflows Primary Responsibilities: • The Radiology Department covers multiple imaging sites in the tri-state region where our radiologists work cohesively to provide high quality and timely interpretations., • Offers state of the art imaging such as tomosynthesis mammography as well as image guided procedures including all types of breast biopsies, thyroid biopsies, fluoroscopy, joint steroid injections, and arthrograms, • Home workstations allow flexibility, improved quality of life and better coverage for our urgent cares., • Part of a large multi-specialty group on one dedicated EMR with additional sharing technology, our team communicates effortlessly within the department and with referring colleagues both in and outside of the organization., • Utilize advanced imaging systems and dictation tools What makes an Optum organization different? • Clinicians are supported to practice at the peak of their license., • Clinician-centric and clinician focused, with shared EMR across businesses to support coordinated care., • The culture is one of clinical innovation and transformation., • Affiliations with prestigious organizations, • We are influencing change on a national scale while still maintaining the culture and community of our local care organizations. Compensation & Benefits Highlights: • Guaranteed, competitive compensation model based on quality, not quantity, with significant earning potential, potential annual increases, and bonus eligibility., • Financial stability and support of a Fortune 5 Company, • Robust retirement offerings including employer funded contributions and Employee Stock Purchase Plan (ESPP for UHG Stock), • Physician Partnership opportunities and incentives, • Comprehensive benefits plan inclusive of medical, dental, vision, STD/LTD, CME and malpractice coverage., • Robust clinician learning and development programs. Would you thrive with Optum? • Do you practice evidence-based medicine?, • Are you seeking a practice focused on patient-centered quality care, not volume?, • Are you a team player - comfortable delegating and empowering teams?, • Are you constantly seeking better ways to do things?, • Do you want to be part of something better? You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: • Unrestricted licensure in the state of New York or has New York application in process., • Active and unrestricted DEA License or ability to obtain prior to start., • Board Certification or board eligibility in Radiology Preferred Qualifications: • Body or breast experience, • MSK experience, • Neuro experience Compensation for this specialty generally ranges from $442,500 - $748,000. Total cash compensation includes base pay and bonus and is based on several factors including but not limited to local labor markets, education, work experience and may increase over time based on productivity and performance in the role. We comply with all minimum wage laws as applicable. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

HYBRID EXECUTIVE ASSISTANT TO SENIOR EXECUTIVES AT A LEADING RENOWNED NON-PROFIT/FOUNDATION \n Base Salary is $85K to $115K (based upon candidate and experience); Discretionary Bonus; and Excellent Benefits \n Hybrid with Three (3) Days in Office and Two (2) Days Remote \n \n The office is in mid-town Manhattan and closed between Christmas and New Year’s. Great organization. This is not a 24/7 role. \n \n Leading, renowned, non-profit foundation is looking for an experienced executive administrative assistant to join its organization as an Executive Assistant providing administrative and operational support for Two (2) Executive Vice Presidents. This will include some Personal Assistant duties/responsibilities. In this role, you will interact with a number of counterparts, both internal and external, develop an understanding of the organization’s administrative needs, demonstrate a willingness to take initiative, help manage the executives’ priorities, and exercise confidentiality. Additionally, you will work independently on special and ongoing projects as assigned. \n \n Hybrid role with Three (3) Days per Week in the Office (Mon, Tue, & Thu) located on Park Avenue in the mid-50s, and Two (2) Days per Week Remote/Virtual. \n \n REQUIREMENTS AND SKILLS \n\n • Bachelor's Degree is required.\n, • Ten Plus (10+) years of experience providing Administrative and Operational Support to Senior Level Executives or Teams with demonstrated increases in responsibility over time.\n, • Advanced experience using Microsoft Office Suite products (Word, Excel, PowerPoint, and Outlook) required; experience with SharePoint is a plus.\n, • Work independently with minimal direction and supervision, with strong attention to detail and time management skills.\n, • Friendly and professional demeanor, positive attitude, and willingness to partner with other team members.\n, • Must be well organized with outstanding attention to detail and follow-through.\n, • Demonstrated experience anticipating the need for and delivering strong administrative and operational support for senior level executives and teams.\n, • Must have strong verbal and written communication skills.\n\n Proven ability to: \n\n • Work effectively in a dynamic environment by balancing competing priorities, multi‐tasking, exercising outstanding attention to detail, and reliably following‐through on assignments.\n, • Handle multiple complex schedules and accommodate individual preferences.\n, • Plan, organize, and manage work effort for complex projects.\n, • Handle confidential information with integrity and discretion.\n, • Consistently produce high-quality work while working independently with minimal direction and supervision.\n, • Exercise excellent time management, organizational, and problem-solving skills.\n, • Possess a growth mindset and openness to learn and take on new responsibilities over time.\n, • Learn about and support the mission of the Foundation is desirable.\n\n \n RESPONSIBILITIES AND DUTIES \n Provide administrative and operational support by undertaking a wide range of delegated tasks and assignments, including, but not limited to: \n\n • Independently managing the dynamic schedule of the EVPs by determining priorities in calendaring appointments and activities (this requires interaction with both internal and external clients, executives, leaders and assistants to coordinate a variety of meetings and other administrative and strategic responsibilities, showing initiative, professionalism, sensitivity and understanding of issues and care for confidentiality).\n, • Creating travel itinerary options, coordinating arrangements and managing all business expenses for the EVPs.\n, • Preparing and managing expense reports from others in the department seeking manager approval.\n, • Coordinating with other Executive Assistants across the Foundation for large meetings and special events.\n, • Assisting with ad hoc projects as requested.\n, • Managing email/voicemail as directed, answering phone and sending emails on behalf of the EVP and ED.\n, • Handling timesheets, attendance, and time-off request records on behalf of the EVPs.\n, • Processing department invoices and coordinating with the finance department to ensure smooth operation of the department budget.\n, • Maintaining organized physical and digital files, templates, trackers, records, and contacts.\n, • Coordinating vendor contracts/contracting process for relevant projects.\n, • Supporting the processing and approval of invoices and subscriptions for respective teams.\n, • Collaborating with and developing strong relationships with administrative staff and employees across the organization and providing back-up for the organization’s other administrative team members as needed.\n

Executive Assistant to Senior Leadership – Midtown/Hybrid! $110,000–$140,000 base salary + Bonus\n \n \nWork Life Balance and Flexible Summer Schedule!\n \n \nWe are partnering with a well-established, highly respected Boston based firm to hire an experienced Executive Assistant to support senior leadership.\n \n \nThis is an outstanding opportunity for a polished, proactive professional who thrives in a fast-paced environment and enjoys being a true business partner to executives.\n \n \n\n • Manage complex executive calendars and changing priorities\n, • Coordinate domestic and international travel\n, • Prepare presentations, reports, meeting materials, and correspondence\n, • Support leadership meetings, events, and special projects\n, • Manage executive communications with professionalism and discretion\n, • Keep executives organized, efficient, and focused on strategic priorities\n, • 8+ years of Executive/Administrative Assistant experience supporting senior executives\n, • Exceptional organization, communication, and multitasking skills\n, • Advanced Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint, Teams)\n, • Ability to anticipate needs, exercise sound judgment, and maintain confidentiality \nCompensation & Benefits This role is Hybrid 3 Days In Office, 2 Days Remote – Summer Flex Schedule! \n\n • $110,000–$140,000 base salary (depending on experience)\n, • 10% annual bonus target\n, • Excellent 401(k) match\n, • Generous PTO\n, • Comprehensive benefits package \nIf you're an experienced Administrative Professional looking for your next long-term opportunity with an exceptional organization, apply today for a confidential conversation!\n \n \nPlease note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered!\n \n

About the Role: \n We are seeking a proactive, detail-oriented Residential Property Coordinator to support the day-to-day operations, maintenance, and vendor management of a portfolio of luxury private residences. Based out of a family office in Hudson Yards, this role is responsible for coordinating property operations across two Manhattan residences, with light oversight of a property in Providence, RI. \n \n The Residential Property Coordinator will serve as the central point of coordination between contractors, vendors, household staff, and the family office to ensure properties are maintained to the highest standards. This position combines hands-on facilities coordination with administrative ownership, requiring exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced private household environment. \n \n This role is designed as an entry point for someone early in their private-service career who wants to grow into more senior portfolio work. For the right person who thrives in the role, there is a clear path to Senior Property Manager and, in the longer term, to a broader Portfolio Manager role overseeing additional properties and staff. We're looking for someone who sees this as the start of a career in the industry, not just a job. \n \n About the Candidate: \n We are looking for someone who is organized, resourceful, and eager to build a long-term career in luxury residential property management. Our ideal candidate: \n\n • Has experience coordinating residential properties, hospitality operations, facilities, or a comparable service environment.\n, • Is highly organized and thrives on managing multiple projects, vendors, and competing priorities simultaneously.\n, • Takes ownership of their work and follows through until issues are fully resolved.\n, • Is proactive, anticipating needs and identifying potential issues before they become problems.\n, • Communicates professionally and confidently with principals, household staff, contractors, and vendors.\n, • Exercises sound judgment, discretion, and professionalism in high-end residential environments.\n, • Is solutions-oriented, persistent, and comfortable working independently while knowing when to escalate issues.\n, • Enjoys building systems and maintaining organized records, schedules, and tracking tools.\n, • Is interested in growing into a Senior Property Manager or broader Portfolio Manager role over time.\n\n \n If this sounds like you and you believe you’d be a good fit, we strongly encourage you to apply! \n \n Key Responsibilities: \n Property & Vendor Management \n\n • Oversee all maintenance, repairs, renovations, and capital projects across the property/properties\n, • Source, vet, schedule, and supervise contractors, vendors, and service providers (HVAC, landscaping, pool, security, smart home, cleaning, etc.)\n, • Maintain a preventive maintenance calendar and vendor service log\n, • Review and manage vendor invoices, contracts, and service agreements; track budgets and flag overages\n, • Conduct regular property walkthroughs to catch issues before they become problems\n, • Provide light-touch oversight of the Providence, RI property — coordinating seasonal opening/closing, vendor visits, and remote check-ins between site visits\n\n Schedule & Priority Coordination \n\n • Coordinate all property access, vendor visits, and project timelines around the principal's (and family's) calendar — nothing happens in occupied spaces without sign-off\n, • Triage and sequence competing priorities (e.g., urgent repair vs. scheduled event vs. principal's presence at the home) with sound judgment on what needs escalation vs. what can be handled independently\n, • Maintain a shared project/task tracker visible to relevant staff (PA, chief of staff, family office)\n, • Anticipate needs before they become requests — flagging upcoming maintenance, seasonal prep, or potential conflicts proactively rather than waiting to be asked\n\n Portfolio Meetings & Task Management \n\n • Run weekly portfolio meetings covering the status of every property — open projects, vendor visits, maintenance items, and upcoming schedule conflicts\n, • Maintain and distribute a master task list across the full portfolio, assigning clear owners and due dates\n, • Follow up on outstanding action items between meetings and flag anything at risk of slipping\n, • Summarize weekly meeting outcomes for the PA/chief of staff and principal as needed\n\n Staff Integration \n\n • Work in close, daily coordination with the personal assistant(s) and household staff — this is not a siloed role\n, • Coordinate closely with the Design Director on renovation, furnishing, and capital projects, ensuring vendor and contractor work aligns with design direction and timelines\n, • Match the communication style, discretion, and professionalism standards of the existing household team\n, • Present consistently (attire, tone, presence) with other principal-facing staff when in shared spaces or during owner visits\n, • Participate in regular check-ins with PA/household team to align on schedules, priorities, and upcoming needs\n\n Administrative Ownership \n\n • Own the administrative backbone of the portfolio — this is a core function of the role, not a secondary duty\n, • Collect, verify, and track Certificates of Insurance (COIs) for every vendor and contractor prior to any site access; maintain a current COI log and proactively chase renewals before they lapse\n, • Schedule, confirm, and track all deliveries across the portfolio, including receiving logistics, access coordination, and follow-up on delayed or missing items\n, • Log and track all incoming requests — from the principal, PA, family office, or vendors — through to completion, with clear status visibility for the team at any given time\n, • Maintain organized digital records: COIs, warranties, service contracts, property manuals, insurance documentation, and vendor W-9s/agreements\n, • Keep the request/task tracker and COI log accurate and current; this is treated as a standing deliverable, not an occasional cleanup\n, • Maintain confidentiality of all household, family, and financial information\n, • Support ad hoc requests from the principal or PA team as needed (deliveries, special projects, event prep support)\n\n \n Knowledge, Skills, and Experience: \n\n • 3–5 years managing residential properties, luxury estates, or comparable private service environment (HNW/UHNW household experience a strong plus, not required)\n, • Experience coordinating multiple contractors/vendors, even if not fully independent\n, • Demonstrated discretion and sound judgment; comfortable in, or eager to learn, a private household setting\n, • Strong written and verbal communication; comfortable interfacing with principals and senior staff directly\n, • Highly organized with excellent follow-through on multi-threaded projects and task tracking\n, • Naturally proactive, spots issues and gets ahead of them rather than waiting for direction\n, • Solution-oriented, approaches problems by working through options rather than just flagging what's wrong\n, • Persistent; willing to dig in and try repeatedly to solve a problem before escalating or giving up on it\n, • Action-oriented and hands-on, a doer who takes ownership and follows through personally rather than routing things to someone else\n, • Comfortable running structured meetings and keeping a group aligned on priorities\n, • Rigorous with administrative follow-through, comfortable owning COI tracking, delivery scheduling, and request logs as a core, daily responsibility\n, • Flexible availability, including occasional evenings/weekends for urgent issues\n, • Willing to stay until the job is done, not a clock-watcher who hands off an unfinished task at the end of the day\n, • Valid driver's license; comfort with occasional travel to Providence, RI as needed\n, • Professional presentation and polish suited to high-end residential settings\n, • Basic working knowledge of residential IT/AV and smart home systems is preferred but not required (e.g., Lutron, Crestron, Savant), comfortable handling simple troubleshooting, and knowing when to escalate to an AV vendor\n\n \n Preferred Work Experience: \n\n • Background in hospitality, estate management, or luxury property services\n, • Experience using property management systems\n, • Deeper hands-on experience configuring or programming smart home/AV platforms (Lutron, Crestron, Savant) beyond basic use\n, • Experience working alongside a PA/EA or household staff team in an integrated support model\n\n \n Core Competencies: \n\n • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity\n, • Self-Development- Actively seeking new ways to grow and be challenged using both formal and informal development channels\n, • Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations\n, • Action-Oriented- Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm\n, • Collaborates- Building partnerships and working collaboratively with others to meet shared objectives\n\n

Surrogacy Opportunity Starts at 60K-75K+ with a $1,250 Pre-Screening Bonus Your surrogacy journey could help build the family someone's been dreaming of and whether you're a stay-at-home mom or working full-time, it fits around your life. What You Get • 60,00075,000+ for first-time surrogates, • Up to $95,000+ for experienced surrogates, • $1,250 screening bonus, • Up to $10,000 before you're even pregnant, • Get matched in weeks, not years, • You're in control your timeline, your choice, • 100% of medical, legal, and travel costs covered, • All expenses paid nothing comes out of your pocket, • The nation's only OB-managed surrogacy programWho Can Apply, • Between 20 and 38 years old, • At least one healthy pregnancy and delivery, • BMI under 35, • Smoke-free lifestyle no nicotine products, • Six or fewer previous deliveries, • U.S. citizen or permanent resident living in an eligible stateHow It Works Apply in about 2 minutes and most applicants hear back within 12 business days. • Apply & Get Pre-Approved a free 2-minute application checks your eligibility instantly, • Screening & Medical Evaluation required medical and psychological pre-screening; your $1,250 bonus is paid in milestones as you complete it, • Matching & Legal you review family profiles and choose who to help; independent legal counsel provided at no cost to you, • Transfer, Pregnancy & Beyond physician-led care from embryo transfer through delivery, with a confirmed pregnancy in 46 months1 in 6 Families Struggle to Have a Child. There's More Than One Way to Help Them Grow. Know someone who'd make a great surrogate? Share the opportunity and help a family that's been waiting for years every Advocate earns up to $1,500 per successful referral, no limit. This opportunity can change your life and someone else's. Whether you're doing it to secure your future, support your family, or earn strong income on your own terms, we'll be here every step of the way. Don't Wait Apply Now and See If You Qualify. Our candidates are interested in surrogate, surrogacy, become a surrogate, paid surrogacy, gestational carrier, surrogate mother, part time, full time, flexible, flexible schedule, work from home, remote, stay at home, weekend, evening, jobs for moms, stay at home mom, work from home for moms, flexible jobs for moms, jobs for mothers, nanny, babysitting, childcare, daycare, caregiver, preschool, teacher assistant, tutor, teacher, swim instructor, classroom assistant, education, housekeeping, house cleaning, maid, customer service, call center, retail, cashier, store clerk, restaurant, server, waitress, hostess, barista, office, admin, receptionist, front desk, data entry, dispatcher, personal assistant, administrative assistant, office assistant, medical assistant, dental receptionist, nursing, therapy, fitness trainer, spa, salon receptionist, beauty assistant, bookkeeper, billing specialist, accounting, domestic, gig, trabajos desde casa, trabajos medio tiempo, trabajos para madres, niera, cuidado de nios, subrogacin, madre sustituta #Northeast / Mid-Atlantic (11) • _

Company Description Backbone Planning Partners, LLC is a registered investment advisory firm focused on serving small business owners and entrepreneurs, the backbone of the American economy. The firm provides comprehensive financial planning and wealth management services tailored to the unique needs and challenges of closely held businesses and their owners. Investment advisor representatives Landon Mance and Austin Peterson lead the practice, offering personalized guidance on investments, retirement planning, and overall financial strategy. Team members collaborate closely with clients to help them build, protect, and transition wealth across various stages of their business and personal lives. Role Description The Wealth Management Assistant is a part-time, remote role that supports advisors in delivering high-quality service to clients. Day-to-day responsibilities include organizing client information, preparing meeting materials and reports, and maintaining accurate records in CRM and portfolio management systems. The role involves assisting with scheduling client meetings, coordinating follow-up tasks, and helping draft clear, client-facing communications such as emails, summaries, and basic presentations. The assistant may also support light research on investment and planning topics, help with document collection and onboarding processes, and contribute to improving internal workflows and client service standards. Qualifications • Strong organizational and administrative skills, including managing calendars, maintaining digital files, and tracking client tasks and deadlines., • Proficiency with office and collaboration tools (e.g., Microsoft Office or Google Workspace, CRM systems, and video conferencing platforms)., • Excellent written and verbal communication skills, with the ability to prepare clear, professional emails, notes, and basic client materials., • Attention to detail and accuracy when handling client data, preparing reports, and processing documentation., • Comfort working remotely, with reliable internet access and the ability to manage time and priorities independently., • Foundational understanding of personal finance or investment concepts, or strong interest in learning about wealth management., • Demonstrated client service mindset, professionalism, and discretion in handling sensitive financial information., • Prior experience in financial services, administrative support, or a similar professional environment is preferred but not required., • Associate or bachelor’s degree in business, finance, accounting, economics, or a related field is beneficial, or equivalent relevant experience.

Executive Assistant, Office of the CFO.Mid Town, New York City (4 days onsite, 1 day remote).A leading NYC-based private credit investment firm is seeking an Executive Assistant to support the Office of the CFO.This is a newly created seat on their administrative team and offers the opportunity to s

Role is 5 days a week in office.There is no opportunity for remote working.Minimum of 3 years of experience in an Executive or Administrative Assistant role.High school diploma or GED is required; Bachelor's degree preferred.Being able to multi-task in a fast-paced environment.Experience in calendar

Patent Administrative Assistant Cantor Colburn LLP, one of the largest full-service intellectual property law firms in the country, has an immediate opening for a Patent Administrative Assistant primarily focused on Korea originated patent work. This is a full-time remote position that will provide support to attorneys and paralegals in a fast-paced, deadline-driven team environment. Duties include but are not limited to: • Preparing and proofing patent forms and documents, • Electronic filing with the U.S. Patent and Trademark Office, • Scheduling incoming project work for completion, • Coordinating the receipt of necessary documentation from the client for both US and international recording, • Submitting the necessary documents to the US Patent Trade Office and foreign associates, • Corresponding with clients/foreign associates regarding filing formalities, • Monitoring patent docket daily, • Reviewing/analyzing correspondence from U.S. Patent and Trademark Office (USPTO), World Intellectual Property Organization (WIPO), foreign national patent offices, and foreign associates, • Time entry and calendaring, • Docket management, • Tracking and reporting status to attorneys and clients Job Requirements • Bachelor’s degree or paralegal certificate required, • 3-5 years of Intellectual Property experience, • Fluent in Korean is preferred, but not required, • Strong attention to detail, • Ability to communicate verbally and in writing with the firm’s attorneys, clients and foreign associates, • Effective time management skills and the ability to prioritize work to meet all client commitment dates, • Knowledge of Inprotech, e-PCT, and USPTO online filing preferred, • Strong MS Excel skills including the ability to extract, manipulate, summarize and report on large quantities of data Salary Range for this position is $60,000-$90,000 Cantor Colburn LLP employees appreciate the flexibility that we offer them. Full-time employees receive market competitive salaries, life insurance, and short-term disability, as well as subsidized health and dental insurance plans. Additional benefits include voluntary life insurance, retirement savings plan, and parking subsidies. Cantor Colburn offers the full range of intellectual property legal services to clients working in a wide variety of industries and has particular strength in patent matters. In addition to patent preparation and prosecution, Cantor Colburn offers counseling and representation in portfolio management, opinion rendering, due diligence in IP transactions, agreements and licensing, post grant proceedings, and litigation services. Cantor Colburn’s clients are among the leading companies in the U.S. and around the world, including Fortune 100 companies, privately held companies, select high-tech startups, and university technology transfer offices. Cantor Colburn LLP is an Equal Opportunity - Affirmative Action Employer. We are committed to building a diverse and inclusive work environment representing all backgrounds with a wide range of perspectives, to strengthen our team and best serve our clients and partners. All qualified applicants will receive consideration for employment without regards to race, color, national origin, religion, sex, disability, or protected veteran status.

Job Title Executive Assistant Location: Remote ETC Overview Energy Transition Capital Management ("ETC”) is a U.S.-based private equity firm investing in and developing critical American energy infrastructure. Our mission is to deliver market-leading, net, after-tax returns to investors through investment in highest-value U.S. energy infrastructure assets. With deep expertise across the U.S. power sector, ETC is positioned to deliver innovative energy solutions that create lasting economic, societal, and environmental impact, supporting the next century of America’s energy and economic leadership. Position Overview Energy Transition Capital (ETC) is seeking an exceptionally capable, highly polished, and experienced Executive Assistant to provide sophisticated executive and organizational support within a fast-paced, high-performance investment and energy infrastructure environment. This is not a traditional administrative support role. We are seeking a career Executive Assistant operating at the highest level—someone who has supported senior executives, founders, principals, and/or ultra-high-net-worth individuals in complex, demanding environments and understands the judgment, discretion, responsiveness, and resilience required to succeed in such a role. The ideal candidate is extraordinarily organized, resourceful, composed under pressure, and able to anticipate needs before they arise. This individual must be comfortable managing competing priorities, frequent changes, sensitive information, complex personalities, and situations where expectations are exceptionally high. Strong communication and follow-through are equally important, as the individual must be able to manage multiple forms of communication simultaneously, including email, Slack, text messages, WhatsApp, phone calls, and other platforms. The Executive Assistant will work across the organization and with a wide range of internal and external stakeholders. The role requires someone who can seamlessly move between executive scheduling, travel and logistics, meeting preparation, communications, project coordination, and highly confidential matters while maintaining impeccable attention to detail. Professional fluency in both English and Spanish is required. Key Responsibilities Executive Support & Calendar Management · Manage complex and frequently changing calendars, including internal and external meetings, calls, travel, business commitments, and other priorities. · Exercise strong judgment in determining scheduling priorities, resolving conflicts, and protecting executive time. · Anticipate scheduling challenges and proactively identify solutions rather than waiting for direction. · Coordinate across multiple executives, employees, advisors, investors, consultants, government officials, business partners, and other external stakeholders. · Ensure executives are appropriately prepared for meetings with relevant materials, background information, agendas, logistics, and context. · Maintain an exceptional level of accuracy across calendars, invitations, locations, time zones, attendees, and meeting details. Travel & Logistics · Coordinate complex domestic and international travel, accommodations, ground transportation, reservations, itineraries, and last-minute changes. · Prepare comprehensive and accurate travel itineraries and ensure all logistics are confirmed in advance. · Manage travel disruptions calmly and quickly, including cancellations, delays, itinerary changes, and evolving executive schedules. · Coordinate business travel involving Puerto Rico and other key markets as required. · Remain attentive to time zones, travel requirements, preferences, and logistical details at all times. Communications & Stakeholder Coordination · Serve as a professional and highly polished point of contact with senior executives, investors, advisors, attorneys, government officials, consultants, vendors, and other important stakeholders. · Draft, review, and coordinate professional correspondence, meeting invitations, scheduling communications, and follow-up materials. · Communicate confidently and professionally in both English and Spanish. · Handle sensitive and confidential communications with exceptional discretion. · Understand the appropriate tone, level of formality, and urgency required when interacting with different stakeholders. Meeting & Executive Preparation · Prepare executives for meetings by assembling agendas, briefing materials, biographies, background information, presentations, and other relevant materials. · Track meeting-related action items and follow up proactively to ensure commitments and next steps are completed. · Anticipate what information or materials will be needed rather than relying on detailed instructions. · Maintain awareness of executive priorities and upcoming commitments to ensure appropriate preparation. Administrative & Organizational Support · Manage expense reports, invoices, reimbursements, documentation, records, and other administrative matters with a high degree of accuracy. · Maintain organized electronic files and confidential records. · Assist with presentations, documents, spreadsheets, reports, and other executive materials. · Coordinate special projects and ad hoc requests across the organization. · Develop systems and processes that improve executive organization and efficiency. · Identify problems, gaps, or potential conflicts and address them proactively. Confidential & High-Sensitivity Matters · Handle highly confidential business and personal information with absolute discretion. · Exercise mature judgment regarding what information should be shared, with whom, and when. · Maintain appropriate professional boundaries while becoming deeply familiar with executive preferences, priorities, and working styles. · Represent the organization professionally in sensitive or high-stakes situations. Qualifications & Experience Required · 7–10+ years of progressively responsible Executive Assistant experience, with substantial experience supporting C-suite executives, founders, principals, family offices, private investment firms, or ultra-high-net-worth individuals. · Demonstrated prior experience working directly with ultra-high-net-worth individuals and/or principals in a private office, family office, investment firm, or similarly demanding environment. · Demonstrates exceptional ownership, accountability, and follow-through by providing timely updates thrrough completion. · Professional fluency in English and Spanish, both written and spoken, is required. · Proven ability to manage extremely complex calendars and executive schedules involving multiple stakeholders, locations, and time zones. · Significant experience coordinating sophisticated domestic and international travel. · Exceptional written and verbal communication skills. · Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related business technology. · Experience handling highly sensitive, confidential, and privileged information. · Demonstrated ability to operate successfully in an environment characterized by urgency, ambiguity, changing priorities, and exceptionally high expectations. Critical Attributes The successful candidate must demonstrate: Exceptional resilience, composure, and emotional maturity. This role requires someone with a genuinely thick skin who can remain calm, professional, and solutions-oriented in a demanding, fast-paced environment. The successful candidate must be able to receive direct and candid feedback without becoming defensive or taking it personally, adapt quickly when priorities or expectations change, and maintain sound judgment and professionalism under pressure. Anticipation. The strongest candidate will consistently think several steps ahead. They should identify what is likely to be needed, what could go wrong, and what needs to happen next before being asked. Discretion. The role will involve access to confidential business, financial, personnel, and potentially personal information. Absolute confidentiality and sound judgment are non-negotiable. Exceptional work ethic, ownership, and responsiveness. This position requires someone who takes full ownership of responsibilities, follows through consistently, and operates with a strong sense of urgency and accountability. Given the nature of executive support, the successful candidate must maintain a high level of availability and responsiveness, including outside of conventional business hours when necessary. This may include evenings, weekends, and holidays when time-sensitive or urgent matters arise. The individual must be comfortable exercising sound judgment around urgency, responding promptly when needed, and ensuring important matters are carried through to resolution. Preferred Background Candidates with experience in one or more of the following environments will be particularly well suited: · Private equity, investment management, venture capital, or financial services · Family offices or private offices · Supporting ultra-high-net-worth individuals or families · Founder-led, entrepreneurial, or high-growth organizations · Startup or early-stage company environments · Energy, infrastructure, development, or related industries · High-intensity professional services environments · Organizations involving significant domestic and international travel Compensation · Compensation is competitive and based on experience · Salary plus performance-based bonus · Competitive healthcare, dental, and 401(K) matching package Contact · Please send cover letter and resume to

We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel. We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed. Coordinate and manage calendars for multiple travel advisors Schedule client consultations and supplier meetings Send reminders and follow-ups for scheduled appointments Track and organize important deadlines and travel milestones Support trip timeline management (e.g., payment schedules, document delivery dates) Communicate professionally with clients and team members Strong time management and organization skills Excellent written and verbal communication Comfortable using Google Calendar, scheduling tools, and email platforms Ability to multitask and work independently in a remote setting Prior experience in scheduling, admin, or customer service is a plus Enthusiasm for travel is a bonus but not required Remote, flexible work schedule ideal for work-life balance Training and ongoing support from a collaborative team Income-earning potential through administrative project support and performance-based incentives Growth pathways into roles in travel planning or operations Access to travel industry benefits and discounts following completion of training $40,000 - $65,000 a year

CASES is a New York City agency at the forefront of the intersection between behavioral health and involvement in the criminal justice system. Our mission is to increase public safety through innovative services that reduce crime and incarceration, improve behavioral health, promote recovery and rehabilitation, and create community success opportunities. The Behavioral Health division consists of a continuum of services for justice-involved individuals with serious mental illness. The Nathaniel Clinic located in the Bronx provides outpatient mental health and substance use services to adolescents and adults, focusing on providing care to those involved in the criminal legal system. CASES is seeking a highly organized and detail-oriented Program Assistant to oversee the daily operations of our mental health and medical services clinic. This role is essential in ensuring efficient patient flow and seamless coordination among clinical staff, including social workers, psychiatrists, and nurse practitioners. The Program Assistant will be responsible for managing appointment scheduling, overseeing referrals and eligibility verifications within our electronic health record (EHR) system, CareLogic, and work with a team of medical scheduling staff. This includes providing training, guidance, and support to maintain high service standards and productivity. Salary: The salary for this role is $47,000 per year. Shift Hours: The Program Assistant is a full-time position working Monday Friday from 9:00am 5:00pm. Location Address: 424 East 147th Street, Bronx, NY 10455. Our office is easily accessible by public transportation. Workplace Flexibility: Flexible - (for roles that have days that can be partially remote, e.g., being able to draft notes at home after going to the office/community in the morning). What You Will Be Doing: • Ensure the waiting area of clinic is presented as a safe and welcoming environment for clinic clients and family members/collaterals, • Manage and support the coordination and processing of clinic e-referrals and walk-ins, • Manage and support medical schedulers with administrative tasks including delegating and prioritizing tasks, • Centralize clinic scheduling for all clinical staff (social workers, clinical supervisors, CASACs, psychiatrists, nurses, and nurse practitioner/physician assistant) ensuring up-to-date staff schedules, managing cancelled/missed appointments are backfilled and referrals are processed, • Monitor and manage the performance goals related to centralized scheduling to support staff productivity, • Verify eligibility and authorization for Medicaid services using EPACES and Managed Care Organization portals at every client visit, • Support with crisis intervention and emergency response situations to ensure health and safety and effective responses by internal and external first responders and adherence to crisis/emergency policies, • Other duties as assigned What We Are Looking For: • High school diploma with 5 years related work experience, • At least three years' experience with an Electronic Medical Record (EMR) system, • At least one year's experience with Medicaid billing systems, • Knowledge of mental health and medical terminology, • Exceptional communication and organizational skills, including excellent phone demeanor and direct communication skills with clients, family members, government agencies, and agency staff, • Excellent diplomacy, poise, and social skills to interact with clients facing a range of problems including serious mental illness, substance abuse, arrest and incarceration, and crisis and stress, • Ability to establish and maintain effective working relationships with clients, family members, referral sources, criminal justice staff, and CASES' employees Preferred Skills: • Fluency in Spanish Employee Benefits: • Medical, • Dental, • Vision, • Vacation and Paid Time Off starting at 25 days-off annually, plus an additional summer self-care day, • 12 Paid Holidays per year, • Retirement 403b Competitive matching up to 6%, • Employee Referral Program, • Visit www.cases.org/careers/ to learn more about benefits offered by the CASES Our Values: At CASES, we like to move with PURPOSE, which reflects our values: PEOPLE| Hold people's stories with dignity UNITY| Commit to a shared mission RESPECT| Celebrate the strength of diversity PROGRESS| Always work to improve OPTIMIZE| Make the best use of resources SOLUTIONS| Work together to solve problems EMPATHY| Seek to understand others Although we would love to learn about the skills of every candidate, only selected candidates that are selected will receive a response. We encourage you to apply for any position(s) you feel you are qualified for. CASES is proud to be an Equal Opportunity Employer. Employment with CASES is based solely on qualifications and competence for a particular position without regard to race, color, ethnic or national origin, age, religion, creed, gender, sexual orientation, disability, or marital, military, or citizenship status. We also actively recruit individuals with prior involvement in the criminal legal system. Monday - Friday, 9am to 5pm 35 hours per week excluding breaks

New York City; United States; US-Remote SiriusPoint is a specialty underwriter providing solutions to clients and brokers around the world. Bermuda-headquartered with offices in New York, London, Stockholm and other locations, we are listed on the New York Stock Exchange (SPNT). We have licenses to write Property & Casualty and Accident & Health insurance and reinsurance globally. Our offering and distribution capabilities are strengthened by a portfolio of strategic partnerships with Managing General Agents and program managers. With over $3.0 billion total capital, SiriusPoint's operating companies have a financial strength rating of A from AM Best, Fitch and S&P, and A3 from Moody's. You will be an Underwriting Assistant Global Programs. You will report to the Head of Global PC Programs Underwriting Authority, Oversight and Controls. The role will support the Global Programs underwriting team in the evaluation, administration, and oversight of program business across multiple lines and territories. This role involves assisting with underwriting documentation, data quality, reporting, and the coordination of program activity, while supporting internal stakeholders and broker relationships. Your responsibilities will include: • Assist underwriters in the preparation and processing of underwriting documentation, including binders, contracts policy wordings and endorsements and other program related documentation., • Maintain accurate and up-to-date records of underwriting activities in the SiriusPoint underwriting systems ensuring completeness, consistency and data quality., • Support the underwriting team in the preparation of reports, presentations, and other documentation for internal and external meetings., • Assist in the coordination and administration of underwriting projects and initiatives., • Provide general administrative support to the underwriting team, including managing correspondence, and maintaining digital underwriting files., • Assist in specific elements of the quarterly book closing process, ensuring accurate and timely completion of underwriting-related data and supporting the finance team in achieving reliable financial reporting outcomes., • Produce, analyse, and interpret a range of underwriting reports, conducting detailed controls and validations to ensure the consistency, integrity, and accuracy of Global Programs underwriting data., • Act as a key contact for underwriting data quality, exception reporting, and control processes, supporting adherence to internal governance, reporting, and regulatory requirements., • Collaborate closely with IT to continuously enhance, update, and evolve underwriting systems, identifying opportunities for technological improvements and participating in the development and implementation of system upgrades., • Drive initiatives to enhance, streamline, and automate underwriting processes wherever feasible, identifying and implementing best practices and technological solutions to improve efficiency, consistency, and scalability. Your skills and abilities should include: • Previous experience in an underwriting support role or other position within insurance and/or reinsurance is preferred, ideally with exposure to program business., • Demonstrable understanding of insurance and reinsurance underwriting principles, with awareness of program structures, underwriting processes, and portfolio administration., • Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines., • Excellent communication and interpersonal skills, with the ability to build and maintain relationships with internal and external stakeholders., • Attention to detail and accuracy in documentation and data management., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications., • Ability to work independently and as part of a team in a fast-paced environment., • An interest in driving process efficiency and automation is highly valued. We aim to retain and attract great people, knowing they can achieve a rewarding and enriching career. We offer a competitive and above market compensation package. The following are some of the benefits and perks we offer our employees: • Medical, • Dental, • Vision, • FSA Medical and Dependent care, • Health Savings Account (HSA), • EAP, • Basic Life and AD&D (company paid), • Basic Long-Term Disability (employer) paid-Taxable income, • Employee paid Long Term Disability(voluntary), • Company Medical Leave, Parental leave- 8 weeks full pay after 6 months of service, • Voluntary benefits: short term disability, Critical illness, Hospital Indemnity, Accident, • Travel assistance programs Company paid, • 401(k) 6 % safe harbor match, fully vested after two years, pre- and post-tax contributions allowed, • Gym reimbursement, • Legal plan, • Pet Insurance, • Tuition reimbursement, • Generous PTO, • Flexible work arrangement, • Fully stacked pantry on-site, • Team outings, • ERG Groups SALARY: The estimated annual salary range for this position is mentioned below. This is a good-faith assessment of the salary range for this position only. In determining the actual salary within this range, SiriusPoint will consider a candidate's relevant experience, location, and other job-related factors. $70,000 - $85,000 USD At SiriusPoint we work as one team across our global business, and we unite that team behind common goals, understanding the positive impact we can all make at SiriusPoint. We aim to retain and attract great people, knowing they can achieve a rewarding and enriching career. is to provide security and resilience in an uncertain world. is to be recognized as a best-in-class underwriter utilizing deep risk capabilities to protect our customers. Blending our talent, expertise, and data to provide intelligent risk solutions. is one of performance and accountability. Our people are our experts, and you will be empowered to apply your expertise in a supportive, collaborative and purposeful environment. • Integrity: Integrity, respect and trust are our core principles, • Customer Focused: Our customers are the reason we exist, • Solution Driven: Creating solutions is our mindset, • Diversity: Diversity, inclusion and allyship make us stronger, • Collaboration: Collaboration drives outperformance Our people are our experts, and from day one you will be empowered to apply your expertise in a supportive, collaborative, and purposeful environment. Our Values - Integrity, Customer Focused, Solution Driven, Diversity, and Collaboration - are at the heart of our business, and they guide our everyday actions and decision making. We also unite our global team behind common goals, ensuring you can make a meaningful impact. At SiriusPoint, we know that diversity, inclusion and allyship make us stronger. We value and are committed to supporting the unique voices, backgrounds, cultures, lifestyles, and contributions of the diverse global employee base that make up our business. We know that a diverse and equitable culture, where all voices are included and heard, is critical to our success as an employer. We are committed to developing our DE&I strategy to ensure that SiriusPoint remains a supportive and empowering place of work. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Seeking participants for Focus Group and market research studies. Work part-time from home and earn up to $750 per week. Register to see if you are eligible. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home. Compensation: $75-$150 (per 1 hour session) $300-$750 (multi-session studies) Job Requirements: Show up at least 10 mins before discussion start time. Participate by completing written and oral instructions. Complete written survey provided for each panel. MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date. Qualifications: Must have either a smartphone with working camera or desktop/laptop with webcam Must have access to high speed internet connection Desire to fully participate in one or several of the above topics Ability to read, understand, and follow oral and written instructions. Administrative assistant admin experience is not necessary. Job Benefits: Flexibility to take part in discussions online or in-person. No commute needed should you choose to work from home remotely. No minimum hours. You can do this part-time or full-time Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products. You get to review and use new products or services before they are released to the public. You must apply on our website and complete a set of questionnaire to see if you qualify. This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.

Qualifications: Must have either a smartphone with working camera or desktop/laptop with webcam Must have access to high speed internet connection Desire to fully participate in one or several of the above topics Ability to read, understand, and follow oral and written instructions. Work pa

Insurance is a $7T global industry built on professional labor: underwriting, claims, pricing, operations, and distribution. Kalepa is building AI that can perform that work. We create professional-grade AI systems for insurers: software that can read, reason, decide, and act inside real workflows and operate over long-time horizons. Kalepa begins by augmenting professionals with the tools to succeed at their jobs. That earns us the right to learn from real decisions, capture decision traces, and automate what can be automated successfully over time. Our products are already in production with leading insurers, driving measurable outcomes and expanding across functions. The opportunity is far broader than any single workflow: to build the AI operating system for decision-making across insurance. For people who want to work on AI that matters, in a sector where correctness, trust, and real-world impact count, Kalepa is just getting started. Kalepa is backed by leading investors such as IA Ventures and Inspired Capital, and our team brings experience from Facebook, Palantir, Google, Amazon, McKinsey, Mastercard, and Uber. Many organizations have a dusty list of corporate values that no one ever follows. Kalepa is not one of those companies. Our values are designed to unlock the potential of our employees. Success at Kalepa is bred from five core principles: • Hustle and Determination - We hire people who take full ownership of their craft and relentlessly pursue excellence with speed and determination. We choose the hard problems and do not give up. This is the foundation of how we work and how we win., • Deliver Customer Impact - We're obsessed with customer impact. Every feature, every line of code, every decision is measured against one question: does this help insurers make better decisions? If it doesn't drive speed, accuracy, or profitability for our customers, we don't build it., • Meritocracy - We're building something exceptional, and that requires exceptional people and ideas. We have a high bar but we reward excellence with rapid growth. If you're the best at what you do, you'll thrive here., • Transparency - We value honest, transparent communication over politics. We challenge ideas, not people. We say what needs to be said, even when it's hard. This is how we solve problems fast and find the truth., • Experiment Relentlessly - Many of the problems we face have never been solved before. We tackle them by testing quickly, measuring rigorously, and iterating until we find the path forward. Speed of learning is our advantage. In addition to our NY office, we have remote employees speaking 10+ languages across the globe. But we invest in bringing our people together both for regional meetups and global offsites (2021 - Playa Del Carmen | 2022 - Rome | 2023 - Buenos Aires | 2024 - Lisbon | 2025 - Cartagena). Kalepa's culture isn't for everyone, and that's ok. But for the people who are a fit, they can't imagine working elsewhere. Base Salary: $140,000$170,000 Location: New York, NY - Hybrid: at least three days per week in our NYC office Reports to: CEO & Co-Founder Kalepa is hiring an Executive Assistant & Office Manager to support our CEO & Co-Founder and keep our NYC workplace running smoothly. You will own the details that protect the CEO's time: managing a changing calendar, coordinating travel, anticipating needs and resolving issues independently. Your primary executive support responsibility is to the CEO & Co-Founder, with occasional support for other team members as needed. The role includes both business and personal support. A personal issue can consume the same time and attention as a business issue, and you will bring the same judgment, discretion and follow-through to resolving both. You will also own day-to-day NYC office operations and partner with Operations and Marketing on events. You should take pride in providing highly polished, professional support and enjoy making a demanding schedule and busy workplace run well. • Calendar and meeting logistics: Own the CEO's calendar across business and personal commitments, manage scheduling across time zones, resolve conflicts and protect time for priorities. Confirm meeting details and ensure materials are ready., • Travel and expenses: Arrange business and personal travel, build complete itineraries, anticipate complications and resolve last-minute changes. Keep expenses and supporting records accurate and organized., • Personal support: Handle appointments, reservations, purchases, errands and other personal administrative matters as needed. Coordinate with service providers and take ownership of resolving issues that would otherwise require the CEO's time, exercising discretion and good judgment., • Logistical coordination: Handle correspondence related to scheduling, travel, reservations, vendors and other logistical matters. Represent the CEO and Kalepa with exceptional professionalism in every interaction with customers, investors, candidates, colleagues and service providers., • Office management: Own vendors, building coordination, supplies, meeting spaces, visitors and office spending within an agreed budget. Anticipate needs, resolve problems and create a welcoming, well-organized workplace., • Events and team logistics: Partner with Operations and Marketing to plan and execute logistics for offsites, team gatherings, board meetings and other events. Coordinate venues, travel, catering and schedules, including the CEO's participation in commercial events., • Employee and visitor experience: Coordinate onboarding equipment, access and first-day logistics with the relevant teams. Help visiting colleagues work effectively from NYC and support team milestones., • Reliable systems and follow-through: Maintain useful checklists, track outstanding requests and see tasks through to resolution. Use approved AI and productivity tools to reduce repetitive coordination while handling confidential information carefully., • 5+ years of experience supporting a CEO, founder or senior executive in a demanding, fast-moving environment., • A track record of anticipating needs, making sound decisions independently and following through without repeated reminders., • Experience managing complex calendars and travel, including competing priorities and last-minute changes., • Comfort supporting both business and personal matters, with resourcefulness and a willingness to handle practical details., • Experience with office operations, vendors, events or comparable responsibilities., • A highly polished, professional manner, with clear, courteous correspondence and confidence interacting with senior stakeholders., • Exceptional attention to detail, discretion and reliability across sensitive business and personal information., • Strong proficiency with scheduling and productivity tools, and an interest in improving how work gets done., • Based in the NYC area, or willing to relocate before starting, and able to work in our office at least three days per week with overlap with the CEO. Flexibility for additional onsite coverage and occasional time-sensitive support around travel and events. Startup experience is helpful. We also welcome candidates from other demanding environments who can demonstrate strong judgment, ownership and adaptability. • Competitive salary (based on experience level)., • Significant equity options package., • 401(k) plan with employer contribution (regardless of employee contribution), • Excellent benefits: 100% covered medical, 100% covered vision and dental for individuals and families, and others, • Work with an ambitious, smart, global, and fun team to transform a $7T global industry., • 20 days of PTO a year, • Global team offsites (2021 - Playa del Carmen, 2022 - Rome, 2023 - Buenos Aires, 2024 - Lisbon, 2025 - Cartagena), • Healthy living/gym stipend. Mobile phone bill stipend., • Continuing education credits., • Paid parental leave. *The salary range listed is an estimate and will vary based on a variety of factors. Final compensation will be determined during the offer stage based on relevant experience, performance during the interview process, and geographic location, and may therefore differ from the posted range.

The Helmsley Charitable Trust seeks an Administrative Assistant to support the Vulnerable Children in Sub-Saharan Africa Program, staff and operations. Reporting directly to the Program Director, the Administrative Assistant will be responsible for managing calendars, organizing meetings, making travel arrangements, completing expense reports, handling select communications on behalf of the team, and performing other duties as assigned. The Helmsley Charitable Trust funds holistic programs that improve the health and well-being of children and families across four focus countries in sub-Saharan Africa, Burkina Faso, Ethiopia, Ghana, and Zambia. Improving health outcomes and building resilience is at the core of our grantmaking. To achieve these mutually reinforcing goals, we aim to increase access to quality healthcare, support the health and wellbeing of mothers and children, eliminate neglected tropical diseases, and advance economic development to build resilient livelihoods, with a focus on rural communities. Working closely with grantees who collaborate with local implementing partners, community leaders and government authorities, Helmsley ensures that our grantmaking is responsive to community needs while building a foundation for long-term sustainability and local ownership. To date, Helmsley's VCSSA Program has made over 150 grants totaling over $500 million towards this vision of more healthy, resilient and thriving children and families across Sub-Saharan Africa. Essential Duties and Responsibilities: • Maintain calendars and schedule meetings and calls on behalf of VCSSA program team., • Coordinate logistics for on- and off-site meetings, including but not limited to booking conference rooms or venues, making arrangements for catering / hospitality, organizing virtual meetings, gathering and distributing meeting materials, and providing administrative support as needed., • Work closely with NYC office operations to register guests, coordinate IT, A/V and hospitality needs for team, and be overall point of contact for program staff., • Make travel arrangements (international and domestic), including ground transportation, flights and hotel arrangements., • Work closely with other colleagues and partner with Trustee Executive Assistant to coordinate joint meetings and travel planning as needed., • Provide international travel information to and coordinate logistics and security protocols with relevant Helmsley operations personnel and contractors as needed., • Assist in research and information-gathering related to travel logistics and security considerations., • Serve as the main point of contact for general inquiries regarding the VCSSA program., • Create and submit expense reports., • Coordinate with accounting to ensure timely processing of invoices, contracts, and other time sensitive documents., • Facilitate and monitor Helmsley's signature process via DocuSign ensuring appropriate signatures from senior staff on necessary documents., • Assist other staff members on an ad-hoc basis during peak seasons and perform other duties as required. Desired Qualifications: • Bachelor's degree or equivalent work experience, • Minimum 3 years' experience as an administrative assistant, • Demonstrated experience planning and coordinating domestic and international travel, meetings/events, and hospitality required (experience planning travel within Sub-Saharan Africa preferred), • Strong attention to detail, • Excellent interpersonal, communication, and organizational skills and strong collaborative spirit, • Able to maintain confidentiality of information, • Strong grammar, writing, proofreading, and editing skills, • Ability to operate quickly and efficiently in a fast-paced environment, • Ability to work independently and proactively, as well as collaboratively as part of a team, • Proficiency in Microsoft Office (Outlook, Word, Excel), Box, Concur and NetSuite expense management systems and Zoom; experience with Asana a plus, • Familiarity with the nonprofit and philanthropy sectors is a plus Salary, Health, Well-being, and Living Our Mission: Helmsley is dedicated to creating stronger, healthier futures for communities in the U.S. and around the world. Our staff are subject matter experts from a range of backgrounds in basic science, global health, and precision medicine, as well as the private sector and public policy. Helmsley colleagues are intelligent, creative, forward-thinking, and strongly committed to working productively with each other and with our grantee partners. Each was drawn to Helmsley by the same opportunity: to help build this young organization into a leading global charitable institution that will drive meaningful and measurable positive change in lives throughout the U.S. and around the world for years to come. Helmsley is committed to offering competitive and equitable compensation commensurate with experience. The targeted starting salary range for this position is $73,000-$81,100. • Employer-paid medical, dental, and vision for employees and their families, • Generous 401(k) employer contribution, • Hybrid work schedule (up to two remote days a week), • 23+ paid vacation and sick days, • 13+ paid holidays, • End of year office closure, • Summer Fridays, • Tuition reimbursement, • Personal and team professional development opportunities

POSITION OVERVIEW Please Note: This position may be based in either the Greater Raleigh, NC area or the Lexington/Bedford, MA area, with the work arrangement based on location: • Raleigh, NC: Fully remote, with availability for occasional in-person meetings and collaboration with the CEO., • Lexington/Bedford, MA: Primarily onsite, with the flexibility to work remotely one day per week, subject to manager approval. The Executive Assistant provides high-level administrative support to the CEO and is responsible for managing day-to-day priorities to ensure efficient business operations. The position will manage the CEO's calendar, schedule meetings, review, prioritize, and respond to emails, organize documents, maintain records, take meeting notes, coordinate travel, prepare expense reports, and perform other administrative tasks that support the CEO. Depending on business needs and available capacity, the position may also provide administrative support to the Commercial Team, including travel coordination and other administrative activities. KEY RESPONSIBILITIES • Travel Plan Management: Experienced with all aspects of domestic travel arrangements and planning. Manage travel arrangements for the CEO and periodic visitors to the Company. Prepare detailed itineraries and respond to travel changes due to delays, cancellations, or other unforeseen circumstances. May also assist with international travel planning as business needs require., • Meeting Management: Experienced managing meeting scheduling and event planning. Responsible for coordinating internal and external meetings, both virtually and onsite, ensuring conference rooms, communications, bookings, and meals/snacks are arranged as needed. Coordinate Board of Directors meetings, visitor meetings, and Company All-Hands meetings. Proficient with video and audio conferencing., • Document Preparation: Prepare professional PowerPoint presentations, Excel spreadsheets, and Word documents using information provided by the CEO and other business leaders. Demonstrate proficiency with Microsoft Office applications and the responsible use of artificial intelligence to improve efficiency and expedite administrative tasks., • Administrative Support: Provide administrative support to the CEO and, as workload permits, the Commercial Team. Coordinate travel, scheduling, document preparation, expense reporting, and other administrative activities. Perform additional administrative duties and special projects as assigned. WORK EXPERIENCE • Five (5) years supporting C-suite executives or other senior leaders with a strong focus on executive administration, scheduling, and travel coordination., • Strong organizational and project coordination skills with the ability to manage multiple priorities in a fast-paced environment. EDUCATIONAL REQUIREMENTS • Bachelor's degree or equivalent combination of education and relevant work experience., • Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint., • Experience utilizing AI-powered productivity tools to improve administrative efficiency is preferred. COMPETENCY and BEHAVIORAL REQUIREMENTS • Excellent, articulate communicator, both written and oral., • High energy, highly accessible., • Ability to multi-task and manage priorities effectively. Must be able to juggle multiple demands simultaneously, from the basic to the more complex., • Sense of humor and ability to work enthusiastically., • Calm under pressure. Operates with a high degree of independent judgment and absolute discretion when dealing with confidential matters. PHYSICAL DEMANDS The physical demands described here are representative of those required to successfully perform the essential functions of this remote position. The employee must be able to work at a computer for extended periods and communicate effectively by phone, video conference, and email. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Company Description Farmington Square is a hospital and health care organization based in Tualatin, Oregon, serving patients and families with a focus on quality care and support. The team works collaboratively to provide reliable, compassionate services in a professional clinical environment. Employees benefit from working in an organization that values integrity, accountability, and clear communication. Farmington Square offers opportunities for team members to contribute to efficient operations and meaningful patient-centered experiences. Role Description The Administrative Assistant is a full-time remote role responsible for supporting daily administrative operations and ensuring smooth communication across the organization. Typical tasks include managing calendars, scheduling meetings, organizing digital files, and maintaining accurate records. The role also involves handling phone calls and emails, directing inquiries to appropriate team members, and providing timely responses. The Administrative Assistant will prepare documents and reports, assist with clerical tasks such as data entry, and support executive leadership with administrative needs. This position requires consistent professionalism, attention to detail, and the ability to work independently while collaborating with a distributed team. Qualifications • Candidates should possess strong Administrative Assistance and Clerical Skills to manage schedules, documentation, and general office tasks efficiently., • Candidates should possess solid Communication and Phone Etiquette skills to handle calls, emails, and virtual interactions in a clear and professional manner., • Candidates should possess Executive Administrative Assistance capabilities to support leadership with confidential information, meeting coordination, and task prioritization., • Candidates should have proficiency with office software (such as word processing, spreadsheets, and calendar tools) and familiarity with remote collaboration platforms., • Candidates should demonstrate strong organizational skills, attention to detail, time management, and the ability to prioritize multiple tasks., • Candidates should have a high school diploma or equivalent; post-secondary education or healthcare administration experience is beneficial., • Candidates should be able to work effectively in a remote environment, maintaining reliability, discretion, and a customer-service mindset.

Company Description Fayetteville Childrens Clinic is a health care organization located at 1606 Morganton Road in Fayetteville, North Carolina, serving children and their families in the surrounding community. The clinic focuses on providing accessible pediatric care in a professional and supportive environment. Team members work closely with clinicians and staff to support high-quality, family-centered medical services. The organization values reliability, clear communication, and strong coordination to ensure smooth daily operations. Applicants can expect a collaborative setting dedicated to improving the health and well-being of children. Role Description The Administrative Assistant is a part-time remote role responsible for supporting daily administrative operations of Fayetteville Childrens Clinic. This role includes answering and routing phone calls, managing electronic correspondence, and providing timely information to patients, families, and clinic staff. The Administrative Assistant will maintain digital records, assist with scheduling, prepare basic documents, and support executive-level administrative tasks when needed. Additional responsibilities include updating databases, organizing virtual files, and coordinating with clinical and administrative teams to ensure accurate information flow. The role requires consistent attention to detail, professional communication, and the ability to manage multiple tasks independently in a remote environment. Qualifications • Strong administrative and clerical skills, including Administrative Assistance and Clerical Skills for organizing records, preparing documents, and supporting daily office functions., • Professional phone etiquette and Communication skills to interact effectively with patients, families, and staff across phone, email, and other remote channels., • Experience with Executive Administrative Assistance or similar roles to support scheduling, document preparation, and coordination for leadership or clinical providers., • Proficiency with common office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort working in a remote, technology-enabled environment., • Strong attention to detail, reliability, and time management skills, with the ability to prioritize tasks and work independently., • Prior experience in a medical or healthcare office setting is preferred but not required., • High school diploma or equivalent required; additional training or coursework in office administration or healthcare administration is a plus.

Executive Assistant Contract 12+ Months WORK LOCATION IS 1585 BROADWAY, NY. Role is 5 days a week in office. There is no opportunity for remote working. The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals. Qualifications • Minimum of 3 years of experience in an Executive or Administrative Assistant role, • High school diploma or GED is required; Bachelor's degree preferred, • Being able to multi-task in a fast-paced environment, • Experience in calendar management, • Adaptable team player, • Good problem-solving ability, • Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting, • Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar), • Effective interpersonal skills and excellent telephone etiquette, • Tact and good judgment in confidential situations and proven experience interacting with senior management

In this position, you will play a vital role in ensuring the smooth operation of our office.You will be the first point of contact for visitors and will assist various teams in administrative tasks.Manage and organise office operations and procedures.Answer and direct phone calls and emails.Schedule

Work -From -Home Data Entry Research Panelist!.Comprehensive training is provided to set you up for.Participate in research studies that contribute.Don’t wait – take the first step toward.Earn cash working part time or full time.Learn

We are seeking an experienced Administrative Virtual Assistant to support a growing law firm with billing management through Clio and direct communication with clients. Equivity provides virtual assistance to clients nationwide, specializing in administrative, marketing, and paralegal support. We