Administrative assistant remote jobs in West New York, New JerseyCreate job alerts

LocumJobsOnline is working with Adelphi Locums to find a qualified Interventional Radiology MD in Bronx, New York, 10468! About The Position Job Quick Facts: • Job ID: IC-INTRAD-01, • Profession: Physician, • Specialty: Interventional Radiologist, • Job Type: Locum Tenens, • Facility Location: Bronx, New York, • Service Setting: Inpatient, • Coverage Period: Potential for a long-term contract, • Coverage Type: Clinical + Call, • Clinical Schedule: Mon-Fri, 8am-4:30pm, • Call Schedule: Weeknights, weekends and holidays. (Specific schedule to be confirmed), • Call Type: Phone, • Call Ratio: TBC, • Call Response Time: Provider must be available within 15 minutes by phone and on-site within 60 minutes, • Callback %: TBC, • Patient Demographics: Adults, • Patient Volume: TBC, • Phone Consults: Yes, • Admissions: TBC, • Rounding included: Yes, • % of Practice: 82% Direct Patient Care, 18% Administrative Duties, • Physician in Practice: TBC, • Support Staff: Case Coordinator(NP), IR nursing staff, Diagnostic Radiology Technologist, Medical Instrument Technologist, Case Scheduler(Medical Support Assistant/Admin personnel), Program Support Manager., • Specialty Backup: TBC, • Procedures: Angiography Cryoblation, Balloon angioplasty/stent placement Line insertion, Chemoembolization IVC filters, Cholecystostomy Kychoplasty, Drain insertions Nephrostomy placement, Embolization Radiologically, Gastrostomy Thrombolysis, Dialysis access & related interventions Biopsy, TIPS placement Radiofrequency ablation/ Microwave ablation, Biliary intervention., • Office Equipment: TBC, • Beds in the Dept: TBC, • Trauma Level: TBC, • EMR: CPRS, • Hospital Privileges required: Yes, • Temporary Privileges available: Yes, • Active unrestricted license to practice medicine in any State, Territory, or Commonwealth of the United States, • Board Certified /Board Eligible by the American Board of Radiology, • BLS (AHA), • ACLS (AHA), • DEA Certificate, • NPI Please note: Physicians who have ever had a license restricted, suspended, revoked, voluntarily revoked, voluntarily surrendered pending action or denied upon application will not be considered for the purposes of this contract. 1669539EXPTEMP Top Reasons to Choose a Locum Tenens Assignment • Avoid the hassle of permanent relocation by taking on temporary assignments in various locations, experiencing different communities without long-term commitment., • Enjoy the freedom to choose assignments without being tied down to extended contracts, allowing for exploration and flexibility., • Explore telemedicine or remote healthcare opportunities through locum assignments, leveraging technology to deliver care to patients in underserved or remote areas., • Gain exposure to rural healthcare settings, addressing critical healthcare needs in underserved areas and making a positive impact on local communities., • Stay current with the latest medical advancements and technologies by working in various facilities with diverse resources.PandoLogic. Category:Healthcare, Keywords:Physician, Location:NEW YORK CITY, NY-10060

COMPANY: Consulting Advisory Firm POSITION: Executive Assistant LOCATION: New York, NY - Mostly remote but in office a few times per month HOURS: 9:00AM - 6:00PM with some flex for OT as needed COMPENSATION: $100-120K DOE + Bonus Eligible + Benefits BACHELOR’S DEGREE: Required Our client, a New York advisory firm, is looking for an Executive Assistant to support the client-delivery team and clients. This team member will be a trusted partner ensuring seamless operations, proactive problem-solving, and exceptional client service. The ideal candidate thrives in a fast-paced, dynamic environment, brings sound judgement and discretion, and is energized by supporting others to perform at their best. They will balance critical thinking with flawless execution, handle sensitive information with care, and adapt seamlessly across shifting priorities and time zones. Candidates must be able to commute to New York City once per week and/or as required to support in-person meetings. Responsibilities of the EA: Calendar and Meeting Management -Own complex scheduling across multiple calendars and time zones anticipating conflicts and proactively resolving them. -Ensure internal and external stakeholders are fully prepared for meetings through agenda planning, background research, and briefing materials. -Drive efficiency by strategically prioritizing competing demands and aligning calendars to achieve short-and long-term objectives. Project and Operational Management -Partner with client-delivery team to manage and track priorities, projects, and action items to completion. -Support data capture and management in Salesforce, ensuring records, contact lists, and tasks remain current and accurate. -Ability to visualize entire projects from start to finish, rather than focusing on individual tasks, ensuring that all components of a project are aligned and contribute to the overall goals. Travel and Expense Management -Plan and manage travel arrangements and itineraries with precision, adapting quickly to real-time changes. -Prepare and submit timely, accurate expense reports in alignment with firm policies. Team and Firm Collaboration -Build effective relationships throughout the firm and externally; foster a collaborative and supportive culture. -Serve as backup support for other EAs, ensuring uninterrupted coverage and continuity for client-delivery team and other stakeholders. -Actively contribute to team meetings, sharing best practice and streamlining processes. Ad Hoc and Special Projects -Partner with client-delivery and Operations Team on initiatives and ad hoc projects that drive the firm’s impact. -Support onboarding new team members to ensure smooth integration into the firm. Requirements of the EA: -Bachelor’s Degree is required. -Proven experience (3+ years) as an Executive Assistant or Administrative Business Partner, or similar role in a fast-paced professional environment. -Exceptional organizational and prioritization skills with the ability to manage multiple shifting demands across different stakeholders and time zones. -Effective interpersonal and communication skills able to build trust and credibility with internal stakeholders, clients, and external partners. -Demonstrated judgement and discretion particularly in handling sensitive or confidential information. -Proactive problem-solving approach anticipating needs and taking initiative to remove obstacles before they arise. -Adaptability and resilience thriving in a dynamic, evolving environment with competing priorities. -Technical proficiency in Microsoft Suite, Zoom/Teams, and experience with Salesforce and Concur (or demonstrated ability to quickly learn new systems). -Collaborative mindset, with experience working effectively in distributed/remote teams.

Executive Assistant to CEO Location: New York, NY (Hybrid: in-person + remote) Company: Little Ray Media About Little Ray Media Little Ray Media is a New York–based production company dedicated to financing, developing, and producing premium content that amplifies women’s stories and empowers female storytellers. Founded in 2022, LRM’s first projects include Bad Genius (Hulu, 2025) and Charlie Harper (TIFF 2025). The Role We’re looking for a highly organized, resourceful, and proactive Executive Assistant to work directly with our founder & CEO. This role is ideal for someone who thrives in fast-paced, creative environments, has a sharp eye for detail, and can juggle everything from scheduling and travel to script coverage. This role offers a unique opportunity to learn every side of the entertainment business — development, production, and the operations of a growing media company. Responsibilities · Provide day-to-day executive support to the CEO, including managing calendar, scheduling meetings, booking travel, and handling correspondence. · Assist with project management across film/TV development, production, and company initiatives. · Coordinate with external partners, talent representatives, and collaborators. · Conduct research and prepare materials as needed for meetings, pitches, and production. · Support on-set production needs when applicable. · Help maintain company organization systems and ensure deadlines are tracked. · Occasionally assist with personal scheduling/logistics. Qualifications · 1–3 years of experience in an assistant, coordinator, or project management role is preferred (entertainment, media, or agency experience a plus). · Strong organizational skills, attention to detail, and ability to multitask. · Excellent written and verbal communication skills. · Comfortable balancing creative and administrative work. · Proactive, adaptable, and able to anticipate needs before they arise. · A passion for film, TV, and storytelling — especially women’s stories — is essential.

Position: Litigation Legal Assistant Location: Midtown Manhattan, NY (Hybrid - Remote Fridays) Compensation: $100,000-$120,000 + Overtime Hours: 9:30 a.m. - 5:30 p.m. Overview: A prestigious Midtown law firm is seeking an experienced Litigation Legal Assistant to provide high-level administrative and paralegal support to a team of attorneys. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment and enjoys working on complex litigation matters. Key Responsibilities: * Provide comprehensive administrative and litigation support to multiple attorneys. * Prepare and file legal documents in state and federal courts. * Draft and format pleadings, discovery documents, and correspondence. * Manage attorney calendars, including scheduling meetings, depositions, hearings, and court appearances. * Coordinate with courts, clients, and opposing counsel as needed. * Conduct legal research using Westlaw, LexisNexis, or similar databases. * Maintain case files and organize documents electronically and in hard copy. * Track attorney time, prepare expense reports, and assist with billing. * Handle confidential information with discretion and professionalism. Qualifications: * Minimum of 5 years of litigation experience in a law firm environment. * Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with Best Authority or similar citation tools. * Strong knowledge of court rules and filing procedures. * Exceptional attention to detail and proofreading skills. * Excellent written and verbal communication abilities. * Ability to manage multiple priorities and meet tight deadlines. * Experience with document management systems (e.g., NetDocs) and timekeeping software (e.g., SurePoint) preferred. Why You'll Love This Role: * Collaborative and professional team culture. * Hybrid schedule with remote work on Fridays. * Competitive compensation and benefits, including 401(k), generous paid holidays, and parental leave. * Opportunity to support high-profile litigation cases in a respected Midtown firm. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a top global private equity firm, is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executive when the Admin is out of the office and provide coverage with overflow tasks. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: • Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met., • Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures, • Screen incoming calls and greet guests in a professional and courteous manner, • Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination, • Schedule and organize conferences and off-sites including all related logistics, • Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes, • Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system, • Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed, • Provide phone coverage and back up assistance, • BA/BS degree preferred, • 5+ years of administrative support experience or training, or equivalent combination of education and experience, • Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines, • Ability to shift gears independently and demonstrate flexibility in different coverage assignments, • Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action, • Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations, • Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required, • Team-oriented and collaborative attitude is a must, • Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint, • Working knowledge of office administrative procedures and operating standard office equipment, • Experience supporting a group of executives in a corporate environment highly preferred, • Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Boutique commercial real estate firm is seeking an Administrative Assistant/Receptionist. This person will be responsible for establishing a warm, welcoming and professional atmosphere for all visitors, guests, and employees as the first point of contact. This dual-role position requires someone who is personable, efficient, and capable of managing front desk responsibilities while also supporting office management operations. Additionally, the Administrative Assistant/Receptionist will directly support the EA to the CEO/Office Manager. This role is onsite in Manhattan 4 days/week (Fridays remote). ADMINISTRATIVE ASSISTANT RESPONSIBILITIES: • Maintain/order food & beverages for HQ as directed., • Assist with managing facility maintenance repairs., • Help implement and maintain office policies and procedures., • Maintain accurate records of office management expenses and assist with budget tracking., • Assist with special projects and ad hoc duties as assigned by direct manager., • Process invoices and allocation of shared corporate account vendors and invoices for People & Culture., • Manage shared corporate account vendors, such as but not limited to: Uber, Seamless, FedEx, FreshDirect, Bevi, Ready Refresh, UBS/Leaf Financial, Verizon Wireless, USPS., • Serve as back up support to the EA to the CEO as needed., • Retrieve Accounts Payable invoices and organize them into the appropriate allocated folders., • Assist with IT Onboarding and Offboarding., • Provide administrative support to other departments as needed. RECEPTIONIST RESPONSIBILITIES: • Answer and direct phone calls, emails, and other correspondence promptly and accurately provide high-level internal and external support., • Greet ensemble and visitors in a professional and welcoming manner., • Speak knowledgeably about the office, building, and other points of interest., • Coordinate conference room bookings and schedule meetings as needed., • Manage incoming and outgoing mail and deliveries., • Maintain office cleanliness including conference rooms, pantry and other shared spaces., • Communicate effectively with peers, other departments and all outside vendors, displaying accuracy and attention to detail both in verbal and written communications. KEY BEHAVIORS: • Excellent communication and interpersonal skills, • Meticulous attention to detail and accuracy, • High level of ethics and confidentiality, • Strong organizational and time management abilities, • Team-oriented mindset with the ability to work independently when required. EDUCATION AND QUALIFICATIONS: • HS diploma or equivalent work experience., • Two to three years’ experience in a customer service / office support position, • Basic computer skills and knowledge of office technology / equipment. Perks: • Competitive Salary: $70-80K base plus discretionary bonus, • Opportunity to drive growth and make a difference in a rewarding industry, • Unlimited Paid Time Off (must take a minimum of 15 days), • 401(k) and Roth Retirement Program with a 3% Safe Harbor, • 13 Paid Holidays, • Health, Dental, Vision, Life and ADD Insurance (90% employer paid medical plan available, dental at 90% coverage), • Weekly Paycheck, • Lunch and Dinner Stipend, • Snack-filled kitchen, • Learning and Education Budget, • Team Bonding and Off-Site Events (bowling, golf range, beer tasting, paint and sip), • Discretionary Bonus, • Laptop, • Commuter Benefits, • Meditation Sessions

Administrative Assistant / Accounting Assistant / Remote] - Anywhere in U.Competitive pay & benefits - As a Finance Specialist at Jonas Software, you will: Manage financial transactions and records accurately and efficiently; Analyze financial data and prepare reports for management; Monitor and rec

Our client, a nonprofit located in Midtown, Manhattan, is seeking to hire a Temporary Lead Administrative Assistant to support a C-level executive and their direct reports.This position starts ASAP and will be needed for 2 months until mid-January.This person would operate on an remote schedule, exc

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Job Description Independent Contractor/Student Intern/Virtual Behavioral Health Assistant (Domestic or Oversees) Position Type: Part-Time | Remote | Flexible Schedule Reports To: Clinical Director / Practice Manager Overview Pathways to Healing & Social Justice, LLC is seeking a Virtual Behavioral Health Assistant to serve as the first point of contact for prospective and existing clients. The ideal candidate will demonstrate compassion, professionalism, and strong organizational skills in supporting a trauma-informed, culturally responsive mental health practice. This role involves managing intake calls, conducting initial screenings, triaging client needs, and coordinating appointments across multiple clinicians and programs. The position also includes ad hoc administrative tasks that ensure smooth daily operations and client satisfaction. Key Responsibilities Client Intake & Coordination * Serve as the primary point of contact for new client inquiries by phone, email, and online platforms (e.g., Headway, SimplePractice, Psychology Today). * Conduct brief intake screenings to assess client needs, presenting issues, and clinical fit. * Schedule consultations and match clients with appropriate therapists or services. * Verify insurance coverage, copays, and benefits (as applicable). * Maintain accurate and confidential client records in the electronic health record (EHR) system. Triage & Communication * Respond promptly and empathetically to client calls, messages, and referrals. * Identify and triage urgent or high-risk situations according to practice protocols. * Coordinate communication between clients, clinicians, and referral sources. * Provide resources or referrals for clients not appropriate for the practice’s scope of care. Administrative & Ad Hoc Tasks * Support the Clinical Director with ad hoc administrative tasks as assigned (e.g., data entry, outreach tracking, follow-up calls). * Assist in maintaining up-to-date clinician schedules, service availability, and onboarding materials. * Prepare and send intake forms, consents, and follow-up correspondence. * Support marketing and outreach efforts through client engagement and professional communication. Qualifications * Bachelor’s degree in Psychology, Social Work, or related field preferred; relevant experience considered. * Minimum of 1–2 years in a behavioral health, intake, or administrative coordination role. * Strong communication, organization, and time management skills. * Compassionate, professional, and trauma-informed phone presence. * Experience with EHR systems (e.g., SimplePractice, TherapyNotes, Headway) and Google Workspace. * Ability to maintain confidentiality and adhere to HIPAA regulations. Preferred Skills * Bilingual (English/Spanish) highly preferred. * Knowledge of mental health terminology, insurance processes, and referral systems. * Experience working in diverse and multicultural settings. * Comfortable working independently in a remote environment. Compensation & Benefits * Hourly rate commensurate with experience. * Flexible remote schedule. * Opportunities for professional development and growth within the practice. * Supportive, mission-driven work environment focused on trauma-informed and culturally responsive care. Company Description

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job DescriptionExecutive AssistantPosition Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the SVP of Design and Production - a dynamic role that combines traditional executive support with active engagement in project development and cross-departmental coordination. This position is ideal for someone who thrives in a fast-paced creative environment and is excited to contribute to both strategic initiatives and hands-on project execution. You’ll support not only the SVP’s daily operations but also the success of our projects by helping to connect dots, coordinate meetings, and maintain communication across internal teams and partners. Key Responsibilities Executive Support • Provide direct administrative support to the SVP, including calendar management, travel coordination, and expense reporting., • Draft correspondence, manage communication workflows, and help prioritize incoming requests., • Provide administrative and operational support for active projects in development and production., • Coordinate project meetings, prepare agendas, take notes, and follow up on action items., • Communicate across multi-disciplinary project teams, ensuring alignment and timely flow of information., • Conduct targeted research to identify solutions for project challenges, new vendors, materials, or tools that enhance project outcomes., • Support project documentation, including tracking deliverables, maintaining shared folders, and assisting with reports or presentations., • Manage travel requests and approvals related to project site visits, meetings, and events., • Collaborate closely with internal partners across departments such as Design, Production Management, Finance, and Creative to support cross-functional initiatives.Qualifications, • 2+ years of experience as an Assistant, ideally supporting a senior creative, production, or project-development leader., • Demonstrated ability to coordinate across complex teams and projects with strong follow-through., • Excellent research and problem-solving skills, with the ability to quickly find and evaluate solutions., • Exceptional organizational and communication abilities, both written and verbal., • Proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Smartsheet, Notion, and Procore)., • Trustworthy, discreet, and comfortable handling sensitive information. The salary range for this role considers a range of variables used in making compensation decisions and may include but is not limited to experience, training, licenses, certifications, skill sets, business needs, and travel. Compensation decisions are dependent on the unique variables that are present. A reasonable estimate of the current range is $60,000 to $80,000. This range has not been adjusted based on the geographic location of the successful incumbent Powered by JazzHR jZaxt2JzXp

Job Description OneTrack is a profitable, growth-stage AI company redefining warehouse and logistics technology. As our first and only Executive Assistant, you'll serve as the operational backbone supporting our senior leadership team while ensuring seamless day-to-day operations. If you're a detail-oriented professional who thrives on organization and anticipating needs in fast-moving environments, this is your opportunity to enable executive effectiveness and drive operational excellence from the ground up. We are open to part and full time applicants. Requirements Executive Support & Coordination • Oversee intricate calendar management and scheduling for senior leaders across time zones and competing demands, • Arrange comprehensive travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries, • Equip executives for meetings by preparing briefing documents, agendas, and follow-up action items Event Planning & Special Projects • Steer the planning and execution of client events, company gatherings, and visits from clients, • Handle confidential projects and sensitive information with the utmost discretion and professionalism, • Anticipate the needs of executives and proactively manage potential scheduling conflicts or operational hurdles Administrative Infrastructure & Process Management • Create and maintain robust administrative systems and processes that scale alongside the company’s growth, • Introduce and enhance tools and technologies to optimize executive workflows and communication channels, • Oversee expense reporting, invoice processing, and administrative documentation with precision and punctuality, • Collaborate closely with Finance and Operations teams to ensure cohesive coordination across all administrative activities Minimum Experience: • 3-5+ years experience as an Executive Assistant or in administrative operations supporting senior leadership, • Exceptional organizational skills with proven ability to manage multiple priorities simultaneously, • Strong technology proficiency with calendar management systems, travel platforms, and administrative tools, • Professional communication skills with ability to interact confidently with executives, clients, and vendors, • Base salary + bonus & stock options eligibility, • Health insurance, dental, vision, PTO days, • Flexible working hours and remote work options, • Opportunities for professional growth and development, • A collaborative and innovative work environment Other Notes Compensation package offerings are based on candidate experience and technical qualifications, as it relates to the role. These are identified and determined throughout your interviewing experience. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. TO ALL AGENCIES: Please, no phone calls or emails to any employee of OneTrack outside of the Talent organization. Our policy is to only accept resumes from agencies via Workable. Agencies must have a valid services agreement executed and must have been assigned by the Talent team to a specific requisition. Any resume submitted outside of this process will be deemed the sole property of OneTrack. In the event a candidate submitted outside of this policy is hired, no fee or payment will be paid.

Job Description Job Title: Sales Support Assistant Description Responsibilities: • Bill for Surgery Product Usage Responsible for all PO (Bill Only, Ship and Bills, GHX and other future EDI platforms) entry accuracy as the front line for data entry., • This includes pushing back where the data that has been submitted is incorrect or subpar. Build relationships with hospital billing specialists and support surgery product usage questions to accelerate billing process., • Follow up with hospital to collect purchase orders and clarify discrepancies., • Validate Surgery Product Usage Check and validate accuracy of incoming surgery product usage cases., • Support Sales Reps in case of product usage discrepancies., • Support Sales Reps in case of product usage pricing., • Replenish Surgery Product Usage Utilize appropriate platforms to replenish surgery product usage cases., • Verify accuracy of lot code reservations as needed and support actions needed for resolution and reservation., • Validate the ship to and replenishment locations of orders with sales and operations partners., • Provide Sales Support Build relationships with Sales Reps and support requested product/case info., • Aid Reps with data entry into RepSuite/WebOps system as needed. Support Sales Department by providing answers to questions generated by telephone, e-mails and fax., • Research responses with sales., • Determine when Rep support requires escalation based on complexity of request and priority level of need., • Provide Customer Support Services Be the customer-facing voice and develop creative solutions to customer issues., • Provide phone support for inquiries from sales and healthcare professionals., • Keep records of customer interactions and transactions, recording details of inquiries, complaints, and comments, as well as actions taken., • Experience with Excel, • Prior experience in a Sales Support role (ideally someone from a healthcare or previously in a true sales support role preferred) This is a primarily remote contract position that requires to be onsite 1 day each quarter. This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. Job Type & Location This is a Contract position based out of Englewood, NJ. Pay and Benefits The pay range for this position is $20.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program, • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Nov 28, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description POSITION: Executive Assistant, Finance Department REPORTS TO: Vice President for Finance STATUS: Full-time, Exempt RANGE: $65,000 - $75,000 SUMMARY: Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Executive Assistant, Finance Department provides administrative and project support to the Vice President for Finance and assists the Assistant Vice President for Budget & Planning and the Controller. This role ensures smooth operation of the Finance Department by managing administrative workflows, coordinating communication, handling mail and deposits, and assisting with financial documentation and reporting tasks. The position requires strong organizational and communication skills, attention to detail, and proficiency in Microsoft Excel and PowerPoint. The ideal candidate is comfortable working with financial information, drafting reports or presentations, and communicating directly with financial institutions and internal departments. Responsibilities include: • Provide direct support to the Vice President for Finance, serving as the primary point of contact and gatekeeper for the Finance Department., • Research and assist with special projects; prepare reports, correspondence, and presentations, including updates to Finance Department procedures and SOPs., • Liaise with banking and financial partners to manage account documentation, correspondence, and transaction inquiries., • Prepare and format Excel spreadsheets, PowerPoint materials, and reports to support finance projects, audits, and internal communications., • Process incoming and outgoing mail; ensure timely routing and tracking of key documents., • Receive, organize, and record checks and cash for deposit per internal controls and finance policies., • Support accounting operations as needed, including credit card reconciliation, expense documentation, and record keeping., • Coordinate departmental meetings, including agendas, materials, and minutes., • Maintain organized electronic and paper files, ensuring confidentiality of financial and personnel information., • Support departmental staff with administrative requests, onboarding of new employees, purchasing supplies, and maintaining equipment or shared resources., • Track and follow up on outstanding items and communications across the department., • Bachelor’s degree in business, finance, administration, or a related field., • Three or more years of administrative experience, preferably in a finance, business, or higher education setting., • Proficiency in Microsoft Office Suite, including Excel and PowerPoint., • Strong organizational, written, and verbal communication skills., • Proven ability to handle sensitive and confidential information with discretion., • Detail-oriented and dependable, with the ability to manage multiple priorities., • Comfortable communicating with banks and external partners in a professional manner., • Demonstrated ability to use technology to streamline and improve office operations., • Experience working in a Finance, Accounting, or Budget office., • Familiarity with Ellucian Colleague, Workday, or similar ERP systems. Affirmative Action/EEO statement It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.

Job Description This is not a remote position. About Us: Brooksville Company (“Brooksville”) is a New York based, vertically integrated real estate investment and management firm with a successful track record of over 20 years. The firm invests in and manages multifamily properties throughout the New York City metro area. Brooksville specializes in maximizing the return of both stabilized and value-add properties through proactive involvement in asset strategy, property management, and capital investment. The Brooksville team has transacted and advised on over $13 billion of multifamily assets in New York City and has extensive expertise in the management and structuring of large, complex multifamily transactions. Brooksville currently owns and operates nearly 7,500 units worth in excess of $3.0 billion. The team consists of around 35 individuals (corporate only) and 700+ when including property employees. Brooksville is based in the Flatiron area of NYC. Prior to forming Brooksville, the senior management team oversaw the foreclosure, repositioning, and subsequent sale of Stuyvesant Town and Peter Cooper Village for $5.45 billion. About the Role We are seeking a highly organized, proactive, and personable Office Manager / Executive Assistant to support our leadership team and ensure the smooth daily operation of our office. This hybrid role blends traditional office management duties with high-level executive assistance, making it ideal for someone who thrives in a dynamic, fast-paced environment and enjoys wearing multiple hats. Key Responsibilities Office Management & Operations • Oversee day-to-day office operations including stocking coffee, snacks, and office supplies., • Maintain cleanliness and organization of all shared office spaces, including kitchens and conference rooms., • Act as the first point of contact for all office guests; coordinate with building security to ensure proper registration., • Manage vendor relationships for office services including IT, telecom, cleaning, and maintenance; proactively address service issues., • Coordinate with third-party IT vendors for equipment procurement, setup, repairs, and system interruptions., • Foster a positive and welcoming office environment; act as a go-to contact for employee needs and morale., • Organize company events, offsites, holiday parties, executive meetings, and internal gatherings., • Reconcile and process incoming invoices; enter data into the company’s payables system., • Deposit checks and communicate details with company’s bookkeeper., • Manage calendars for senior executives, including scheduling meetings, calls, and appointments., • Prepare meeting agendas, briefing documents, and presentation materials., • Record and track action items from meetings; follow up to ensure timely completion., • Coordinate document approvals and obtain necessary signatures., • Notarize documents as needed., • 3–5+ years of experience in office administration, executive assistance, or a similar role., • Strong organizational skills with exceptional attention to detail., • Excellent interpersonal and communication abilities., • Proactive problem-solver with a service-oriented mindset., • Tech-savvy and comfortable managing vendor and IT coordination., • Proficient in Microsoft Office Suite., • NYS Notary Public (or willing to obtain). Sitting: Prolonged periods of sitting at a desk are typical for this role. Standing and walking: Occasional periods of standing and walking are required for tasks like moving between offices or fetching supplies. Lifting and carrying: The ability to lift and carry objects up to 25 to 40 pounds is often necessary, especially for items like reams of paper or boxes of supplies. Fine motor skills: Using hands for repetitive tasks is crucial. This includes using a computer, handling paperwork, and operating other office equipment. Vision: Specific vision abilities are often required, such as close and distance vision, the ability to adjust focus, and color vision for tasks like reading documents and viewing computer screens. Hearing and speech: The ability to hear and speak clearly to communicate with colleagues, clients, and vendors is essential Environment office

Job DescriptionSalary: Job Title: Executive Assistant Location: KSS Headquarters, New York, NY Position Type: Permanent, Full-Time About KSS: KSS is a leading company dedicated to providing innovative solutions and exceptional service to our clients. We are seeking a highly organized and proactive Executive Assistant to support our executives and ensure the smooth operation of our executive team. Job Summary: The Executive Assistant will provide comprehensive administrative support to the executives at KSS. This role requires a high level of professionalism, discretion, and the ability to manage multiple tasks efficiently. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Key Responsibilities: • Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements., • Prepare and edit correspondence, reports, presentations, and other documents., • Handle confidential information with discretion and professionalism., • Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items., • Serve as a liaison between executives and internal/external stakeholders., • Assist with special projects and initiatives as needed., • Manage office supplies and ensure the executive office is well-organized and equipped., • Perform light human resources duties, such as onboarding new employees and maintaining employee records., • Perform business development and outreach activities to support company growth., • Bachelor's degree in Business Administration, Communications, or a related field preferred., • Proven experience as an Executive Assistant or in a similar administrative role., • Excellent organizational and time-management skills., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Ability to work independently and as part of a team., • High level of discretion and confidentiality., • Strong problem-solving skills and attention to detail., • Mid-Tier Position: We are looking for a mid-tier Executive Assistant with relevant experience, not entry-level or inexperienced candidates., • Hybrid Position: The candidate should be local to Northern New Jersey as the position requires a combination of remote and in-office work., • Competitive salary and benefits package., • Corporate-owned device., • Medical, dental, and vision options., • Year-end bonus based on a combination of individual and company performance., • 2 days off for birthday, • All mandatory local holidays observed., • Vacation, sick, and personal days., • Maternity/Paternity leave., • Training and certifications paid for by the company., • Opportunities for professional development and growth., • Collaborative and dynamic work environment.

Job DescriptionSalary: $68,960 - $86,900 ABOUT NYC TOURISM + CONVENTIONS New York City Tourism + Conventions is the official destination marketing organization (DMO) and convention and visitors bureau (CVB) for the five boroughs of New York City. Our mission is to maximize travel and tourism opportunities throughout the City, build economic prosperity, and spread the dynamic image of New York City around the world. POSITION SUMMARY: The Executive Assistant provides comprehensive administrative support to the Executive Vice Presidents of Membership & Destination Services, Tourism & Convention Development, and Global Communications. This role ensures the smooth and efficient coordination of each EVPs daily operations, meetings, and cross-department communication. The position requires exceptional organization, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. This role acts as the central point of coordination helping streamline communications, manage scheduling and logistics, and ensure timely follow-up on organizational initiatives. ESSENTIAL DUTIES & RESPONSIBILITIES Administrative Support & Scheduling • Manage complex and frequently changing calendars across three EVPs; schedule internal and external meetings with precision and confidentiality., • Anticipate scheduling conflicts and prioritize meetings based on strategic importance., • Coordinate meeting logistics, including space reservations, virtual links (Zoom/Teams), catering, and materials preparation., • Handle expense report processing and reconciliation (via Expensify) for the three EVPs., • Provide travel coordination support (minimal travel expected; EVPs may book directly)., • Maintain organized digital and physical filing systems; help standardize shared drives for each EVPs area., • Assist with data entry and updates in the organizations CRM as needed, supporting larger departmental projects or clean-up efforts., • Maintain an organized tracking system for invoices, recurring deadlines (all-staff meetings), key deliverables, and ongoing initiatives across departments., • Other project support as needed. Meeting & Events Support • Schedule and coordinate external and internal meetings as needed (e.g., Committees of the Membership, cross-department working groups, members and/or clients)., • Prepare agendas, track attendance, take meeting notes, and document key action items as needed., • Support follow-up communication and ensure deliverables are completed on schedule., • Support the organization of PowerPoint presentations and briefing materials., • Assist in compiling departmental updates or data summaries for leadership meetings., • Assist with registrations, RSVPs, and tracking attendance for conferences, member events, or industry engagements involving the EVPs., • Provide occasional onsite support for high-level meetings or events hosted by NYC Tourism +Conventions. Communication & Coordination • Screen and organize high-volume email correspondence; flag urgent or time-sensitive requests and help prioritize responses., • Serve as a liaison between the EVPs and internal teams, ensuring clear and timely communication., • Compile meeting minutes as directed., • Maintain confidentiality and exercise sound judgment in handling sensitive matters. QUALIFICATIONS: • Bachelors Degree preferred or equivalent experience., • 4+ years of experience providing executive-level administrative support in a fast-paced environment., • Exceptional organizational and time management skills with the ability to manage competing priorities., • Strong written and verbal communication skills., • High level of discretion, professionalism, and reliability., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Zoom, Teams, and shared drives., • Experience with CRM systems (Simpleview experience is a plus but not required)., • Collaborative team player with a proactive, problem-solving approach. We offer a competitive benefits package including: • Hybrid Schedule: 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote., • Generous Time Off: PTO days and sick time., • Holidays: up to 12 paid company holidays, plus extended Winter Break., • Floating Holiday: 1 per year, front-loaded., • Healthcare: Premium medical, dental, and vision plans, plus HRA., • Retirement & Development: Retirement savings plan and professional development opportunities., • Perks: Cell phone credit to subsidize your plan, monthly commuter allowance. Applicants for this position must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. NYC Tourism + Conventions Commitment to Diversity, Equality and Inclusion Here at NYC Tourism + Conventions we are an equal opportunity employer, committed to our diversity and inclusiveness. We provide equal work opportunities for all and prohibit discrimination and harassment of any type. All qualified applicants will be considered without regard to race, color, nationality, gender, gender identity or expression, sexual orientation, religion, disability or age. We strongly encourage women, people of color, members of the LGBTQIA community, people with disabilities and veterans to apply. If you need reasonable accommodation for any part of the application process because of a medical condition or disability, please send an email to let us know the nature of your request. If you think you might thrive in this environment, we would love to hear from you! EOE

Job Description Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. Responsibilities • Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office, • Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings, • Greeting and escorting guests at Agency Headquarters, • Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses, • Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader's office, • Managing incoming and outgoing communications, including email, phone calls, and mail, • Assisting with travel coordination and voucher processing for the office, • Maintaining records and databases, including tracking projects and deadlines, • Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office, • Process internal ethics clearances for speakers' participation at events or widely attended gatheringsQualifications, • 3 years' experience providing administrative support in a federal environment., • Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously., • Excellent verbal and written communication and grammatical skills., • Candidate must be able to perform with minimal supervision in a high pace environment.Preferred Qualifications, • A Bachelor of Arts in Business Administration., • Bilingual English/Spanish or English/Portuguese.Work Environment Requirements, • This contract does not allow for work to take place outside of agency headquarters. There will be no "telework" or "remote work.", • The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window., • The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.). If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

Job DescriptionJob description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Location: CLIFTON NJ Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: • Executive Support:, • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings., • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries., • Prepare and organize materials and documents for meetings, presentations, and conferences., • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc, • Calendar and Time Management:, • Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time., • Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently., • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks., • Correspondence and Communication:, • Screen and manage phone calls, emails, and other communications on behalf of the practice owner., • Draft, proofread, and send emails, letters, and other forms of correspondence., • Maintain confidential communication, both personal and business-related., • Office and Administrative Tasks:, • Assist in managing medical practice-related administrative tasks., • Prepare, review, and file documents for the owners review, including financial reports and medical practice records., • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized., • Special Projects:, • Assist with various ongoing projects, both for the practice and the practice owners personal business interests., • Research and compile information as needed for decision-making or business planning., • Assist with event planning, including practice-related events, conferences, or personal engagements., • Relationship Management:, • Cultivate and maintain positive relationships with clients, staff, and other external parties., • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders., • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests., • Confidentiality and Discretion:, • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters., • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents., • Attend Marketing events to help educate patients and the community on our services, • Fill in for medical assistants who call out, • Attend clinic office hours with the physician, to perform medical assistant duties and also translateQualifications:, • High school diploma or equivalent; Associates degree or higher preferred., • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting, • MUST be bilingual, • MUST speak MEDICAL Spanish and be fluent in Spanish, • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting., • Strong organizational skills with the ability to prioritize tasks and meet deadlines., • Excellent written and verbal communication skills in both English and Spanish, • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems)., • Strong problem-solving abilities and a high level of initiative., • Exceptional interpersonal skills and the ability to work effectively with diverse individuals., • Ability to work independently and manage multiple tasks simultaneously., • MUST have 5 years Previous experience with medical terminology and direct patient carePhysical Requirements:, • Ability to sit, stand, and walk for extended periods of time., • Ability to lift up to 15 lbs.* Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: • 8 hour shift, • Monday to Friday, • Weekends as neededEducation:, • Associate (Preferred)Experience:, • Medical assistant: 5 years (Required)Location:, • Clifton, NJ 07012 (Preferred)Ability to Commute:, • Clifton, NJ 07012 (Required)Ability to Relocate:, • Clifton, NJ 07012: Relocate before starting work (Required)Work Location: Hybrid remote in Clifton, NJ 07012

Job Description Executive Assistant Brooklyn, NY 75 - 100k Our not-for-profit client is seeking a sharp, proactive Executive Assistant to provide high-level administrative support to the Executive Director. This is a traditional EA role requiring strong time management, organization, and the ability to anticipate needs. The ideal candidate will handle executive scheduling, coordinate board meetings, manage logistics for events, and ensure smooth day-to-day operations. If you're a "doer" who thrives in a fast-paced environment, takes initiative, and doesn't require hand-holding, we want to hear from you! Key Responsibilities: * Manage the Executive Director's calendar, scheduling, and daily administrative tasks. * Organize and moderate monthly board meetings (9-10 times per year, remote option available). Responsible for taking and maintaining meeting minutes. * Assist with event planning and coordination, including food arrangements and logistics. * Ensure smooth relationship management with key stakeholders. * Stay proactive by tracking important deadlines, preparing documents, and keeping the Executive Director informed. * Maintain confidentiality and handle sensitive information with discretion. What We're Looking For: • "Head on their shoulders" – someone sharp, organized, and efficient., • Detail-oriented – accuracy in scheduling, meeting notes, and task execution., • Proactive & takes initiative – anticipates needs and follows through without reminders., • Strong communication skills – able to interact professionally with executives and board members. Experience in nonprofit organizations is a plus. * Background in school administration or secretarial roles is valuable. Email your resume to:

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Administrative Assistant / Remote] - Anywhere in U.Both PT & FT Available - As a Data Entry Specialist you'll: Enter appropriate credits for each song; Transcribe, review, edit, and add the lyrics; Assist in adding all information needed for music publishing utilizing various databases; Create, assi

About the job (Remote) Data Entry - Typist - Entry Level. Our paid focus group members come from all backgrounds and industries including remote data entry clerk, administrative assistant, receptionist, sales assistant, customer service agent, warehouse or factory workers, driver, medical assistant,

Maintain an open line of communication with the admissions staff. Are you looking for a work-from-home opportunity that makes a difference in people's lives? As a Remote Administrative Assistant for Touro University's NYSCAS, you'll be reaching out to prospective students who are interested in follo

If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thri

Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver!. Enjoy the freedom of remote wor

Enjoy the freedom of remote work while building your career. Data entry or administrative assistant experience is not needed but can be a bonus. Join Our Team as a Work-From-Home Data Entry Research Panelist!.

Administrative Assistant / Remote] - Anywhere in U.

Medical, dental & vision / 401k / PTO - As a Safety Records Administrative Assistant at Sirva Worldwide, Inc. Office Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.Competitive pay / Health, dental & vision / 401k / PTO - As an Administrative Coordinator at Cennox, you will: Manage and maintain all administrative tasks such as scheduling, correspondence, and data entry; Collaborate with team members to ensure p

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Administrative Assistant / Fully Remote] - Anywhere in U. Competitive pay / Medical, dental and vision / 401k / PTO - As a Data Entry Assistant you'll: Perform accurate and timely data entry tasks, transferring project-related data into designated databases; Collaborate closely with the project team