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SUNY Maritime College Location: Bronx, NY Category: Administrative & Professional Job Type: Full-time Posted On: Thu Mar 19 2026 Job Description: The Regional Admissions Counselor - New Jersey serves as the primary representative of SUNY Maritime College within the State of New Jersey and assigned out-of-state markets. This position is responsible for the strategic development and management of a geographically defined recruitment territory, inclusive of freshman, transfer, and graduate student populations. The Regional Admissions Counselor develops and implements comprehensive recruitment strategies aligned with institutional enrollment goals, builds strong partnerships with secondary and post-secondary institutions, and supports prospective students through the admissions and enrollment process. This position requires frequent in-territory travel during peak recruitment seasons and periodic travel to campus to support major admissions programs and enrollment initiatives. This is a remote position. The candidate must be able travel to the SUNY Maritime to participate in on-campus admissions programs including Open Houses, Graduate Information Sessions, Accepted Student Days, daily tours, interviews, and virtual programming (including evenings and weekends as required) Duties and Responsibilities: Territory Management & Recruitment • Represent the College in recruitment activities in a knowledgeable, professional, and engaging manner to prospective freshman, transfer, and graduate students, • Strategically manage and develop the New Jersey recruitment territory, including public and private high schools, charter schools, county colleges, four-year institutions, graduate feeder programs, maritime and industry partners, and community-based organizations, • Develop and execute an annual territory recruitment plan aligned with institutional enrollment goals and strategic priorities, • Conduct fall and spring recruitment travel, including high school visits, county college outreach, transfer fairs, graduate school fairs, college fairs, financial aid nights, industry events, and virtual programming, • Build and maintain strong relationships with school counselors, transfer advisors, faculty, graduate program directors, alumni, and community leaders, • Counsel prospective students and families on academic programs, admissions requirements, transfer credit evaluation processes, graduate program prerequisites financial aid opportunities, career outcomes, and the Regiment of Cadets (where applicable), • Develop targeted outreach strategies to expand transfer and graduate pipelines, including partnerships with four-year institutions and industry-affiliated professionals, • Represent undergraduate and graduate programs at both in-person and virtual information sessions, • Read, evaluate, and render admissions decisions for freshman, transfer, and graduate applicants consistent with institutional policies, mission, and enrollment priorities, • Serve as the primary point of contact for admitted students within the territory, • Develop and execute territory-specific yield initiatives, including admitted student receptions and information sessions, • Provide proactive outreach to deposited students to support onboarding milestones and reduce summer melt, • Collaborate with Enrollment Services, Student Affairs, Academic Departments, and other campus partners to remove enrollment barriers and ensure a seamless transition to enrollment, • Participate in all on-campus admissions events, including Open Houses, Accepted Student Days, Graduate Information Sessions, interviews, and special programs (including evenings and weekends), • Assist in staffing the Welcome Center during designated campus periods, • Conduct individual appointments (virtual and in-person) with prospective students and families, • Support the execution of the admissions communication plan and assist with outreach campaigns, • Maintain accurate documentation of recruitment activity and student interactions within the CRM system, • Maintain confidentiality and integrity when managing sensitive personal, academic, and financial records, • Work collaboratively with Athletics, Academic Departments, Enrollment Services, NROTC, the Regiment of Cadets, Student Services, and University Relations to support recruitment and enrollment initiatives, • Perform other duties as assigned that support institutional enrollment objectives Job Requirements: Required Qualifications: • Bachelor's degree from an accredited institution, • Minimum of 2-3 years of progressive professional admissions experience, including territory management and application review, • Demonstrated success in achieving enrollment goals and managing a geographically defined recruitment territory, • Experience recruiting across multiple student populations (freshman, transfer, and/or graduate), • Strong analytical skills and experience using enrollment data to inform recruitment strategy, • Excellent presentation, communication, and interpersonal skills, • Ability to work independently with minimal supervision and exercise sound professional judgment, • Experience in graduate recruitment strategy development, • Knowledge of Banner Student Information System, • Experience with Slate CRM and data reporting tools, • Experience mentoring or leading recruitment initiatives, • Familiarity with maritime, engineering, logistics, or transportation-related academic programs, • Demonstrated commitment to serving diverse student populations Additional Information: Classification/Salary Range: The Regional Admissions Counselor is a UUP position. The anticipated salary range is $57,151 - $60,000. Salary is commensurate with experience with an outstanding benefits package (for more information please see the UUP-FT-Benefits-at-a-Glance.pdf). Review of applications to commence immediately and conclude when the position is filled. Special Notes: This is remote full-time calendar year appointment UUP Position. Fair Labor Standard Acts (FLSA) Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Budget Title: Admissions Advisor Local Title: Regional Admissions Counselor - New Jersey Line #: 00708 SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: . SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at . In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7305. It can also be viewed online by selecting University Police > Safety Information > Clery Safety Report (Annual Security & File Safety). Compensation details: 57151 PI6491ff077b53-25405-40024176

About Us: We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we’re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment. Position Overview: We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills. Key Responsibilities: Office Management: • Oversee daily office operations, ensuring an efficient and organized work environment., • Answer phones., • Greet clients as they arrive for meetings., • Manage office supplies and vendor relationships., • Coordinate office maintenance, equipment, and facilities management., • Organize and manage meetings, conferences, and travel arrangements., • Ensure the office kitchen remains tidy and well-stocked on a daily basis., • Assist with onboarding and offboarding processes for new and departing employees., • Maintain employee records and ensure compliance with HR policies and procedures., • Provide administrative support to senior executives, including calendar management and email correspondence., • Experience using a CRM in the RIA industry is desirable, • Coordinate meetings, conferences, and client events., • Assist Tax Team during tax preparation season., • Assist with special projects and research as required. Qualifications: • 3+ years of office management experience, ideally in a financial services or professional services setting., • Executive assistant experience preferred., • Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software., • Excellent organizational, communication, and time-management skills., • Ability to handle sensitive and confidential information with discretion., • A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment. Why Join Us? • Work in a collaborative and dynamic team environment., • Competitive salary and benefits package., • Salary range $60,000 - $80,000, • Hybrid workplace - 4 days in office, 1 day remote., • The opportunity to contribute to the success and growth of a growing firm., • Convenient Manhattan location: Rockefeller Center If you’re a motivated, detail-oriented professional who thrives in a hands-on role, we’d love to hear from you. Apply today and become an integral part of our team!

WHO WE ARE Crossmedia is the global media independent. We’re committed to doing media and business the right way, guided by the principles of TRUST, REASON and the pursuit of HAPPINESS. Crossmedia US was founded in NY in 2000 and is one of the largest minority-owned full-service media planning & buying agencies in the nation. Together with our network partners in Germany and the UK, we are 500+ Crossmedians worldwide with big ambitions to continue to grow with soul. We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget. And we do it in an honest way. We are and always have been a values-based organization. We earn our clients TRUST by ensuring media transparency in our business model and objectivity in decision-making. We apply REASON & logic to finding solutions to our clients’ greatest business challenges. The pursuit of HAPPINESS matters to us. Big time. We invest in each colleagues’ professional & personal wellbeing and growth. It’s why we have countless initiatives, clubs & cultural events dedicated to our people and why we have been the top ranked media agency named to Ad Age’s Best Places to Work for the past six years in a row. Our client roster includes US Bank, PWC, Invesco, Newell Brands, NASCAR, Planet Fitness, Teremana, American Cancer Society, White Castle, Ricola, Supercuts, Edibles, Illva Saronno and more. UK clients include AIrbus, Etihad Airways, S & P Global, Zalando, and more. YOUR ROLE We’re looking for a bright Assistant Buyer, Integrated Investment to help manage day-to-day responsibilities of paid media campaign management. A naturally curious mind, resourcefulness, a love for numbers and a passion for advertising are a must. The Assistant Buyer supports the execution, maintenance, and reporting of media buys across traditional and digital channels. This is an entry-level role designed for a motivated, detail-oriented individual looking to build foundational experience in media planning and buying. You’ll work closely with internal teams, vendors, and media partners to ensure campaigns are executed accurately and efficiently, while learning about pricing strategy, media performance, and client servicing. Please note this role requires a candidate with proximity to our NY office. We offer a hybrid work setting with employees working both onsite and from home. Assistants are in the office an average of 2-3 days a week for training, collaboration, and overall learning. KEY RESPONSIBILITIES: Campaign Execution & Support • Assist in the preparation of media authorizations and insertion orders to activate buys, • Enter campaign data and maintain accurate records across internal systems (e.g., OneStrata, Investment Trackers), • Help manage timelines and deliverables, ensuring vendors receive specs and assets on time, • Monitor campaign pacing and delivery, flagging any under- or over-delivery to the team Reporting & Optimization • Compile weekly and monthly campaign performance reports, pulling data from media partners, platforms, and internal dashboards, • Analyze delivery vs. planned metrics and assist in optimization recommendations, • Help create and update post-buy analyses for client presentations Financial & Administrative Support • Track billing and work with finance teams to resolve discrepancies or reconcile vendor invoices, • Maintain budget trackers and assist in updating actuals vs. planned spend, • Organize documentation including contracts, screenshots, and proof of performance Vendor & Partner Collaboration • Communicate directly with vendors to confirm buys, gather reporting data, and resolve execution issues, • Attend vendor meetings and take notes to assist the broader team in evaluating new opportunities Internal Collaboration & Learning • Attend and note take during team meetings, client briefings, and status calls as appropriate, • Participate in training sessions to deepen knowledge of media buying systems, analytics tools, and the media landscape, • Stay informed on media industry trends, competitive campaigns, and emerging platforms REQUIREMENTS: • Bachelor’s in Advertising, Marketing or related field, • A very high proficiency with Microsoft Office Suite: Excel, PowerPoint, Outlook, • Strong attention to detail and highly organized, • Must have a love for numbers and numerical aptitude, • Excellent communication skills, • Eagerness to learn and adaptability, • A strong interest and knowledge of Media Buying and Planning, • Previous marketing, advertising or media agency experience are a plus. Please note this role requires a candidate with proximity to our NY office. We offer a hybrid work setting with employees working both onsite and from home. Assistants are in the office an average of 2-3 days a week for training, collaboration, and overall learning. Salary range is $43k - $48k. Commensurate with experience. Compensation is determined on the skills, qualifications, certifications, tenure in the industry, and experience of the applicant along with the requirements of the position. CROSSMEDIA BENEFITS Our principles of Trust, Reason and the Pursuit of Happiness are brought to life through benefits that recognize and support the diversity and physical, emotional, and professional well-being of our people, including: • Work from anywhere flexibility including hybrid/remote office options to empower you to work your way.Assistants are required in office 2 days a week., • Open PTO policy and paid sabbaticals at significant milestone anniversaries, • Healthcare and Wellness options and agency-wide physical & mental health support, • 401(k) with company match, student loan relief program and financial counseling support, • Generous paid parental leave policy, • Life milestone recognition & support, • The Pursuit of Happiness Fund devoted to helping Crossmedians find their happy (be it travel, enrichment class, fitness membership or professional development), • Cell phone/tech reimbursement, • Student Loan payment plan, • Tuition reimbursement, • And burgers – lots and lots of burgers COMMITMENT TO DIVERSITY AND INCLUSION Diversity is in our DNA. As a minority-owned company, our commitment to an inclusive environment has long been embedded into agency practices at every level. Almost one-third of senior leadership identifies as a person of color and over half of our executive leadership are women. We have active mentoring & internship programs that create opportunities for underrepresented groups. Internal agency programming is anchored by XMEquity365, a permanent, year-round initiative fostering acknowledgment and support of marginalized communities within five pillars – Excellence, Voices, Education, Giving & Representation.

We are seeking a highly capable Executive Assistant to provide strategic administrative support to the CIO Office and key members of the Alternative Investments Department for a highly reputable financial services firm. You will play a pivotal role in keeping daily operations running smoothly, managing intricate calendars, coordinating business travel, preparing meetings, processing expense reports, and supporting additional projects. You will serve as a professional and efficient interface between the CIO and internal and external stakeholders, helping to enhance communication, collaboration, and overall team effectiveness. This is an exciting opportunity to contribute meaningfully to both the success of the office and the broader mission of the firm. Responsibilities • Provide comprehensive high-level administrative support, including strategic calendar management for both business and personal matters, with timely updates and documentation as requested., • Proactively manage the C-level Executive’s calendar, scheduling and prioritizing appointments while coordinating internal and external meetings across global time zones., • Ensure meeting effectiveness by preparing agendas and documents 24 hours in advance, coordinating in-office logistics, and managing post-meeting follow-ups., • Support the Alternative Investments Department with diligence and accuracy, serving as a gatekeeper and professional representative, balancing multiple requests while maintaining strong relationships., • Arrange complex domestic and international travel, including flights, accommodations, ground transportation, visas, and detailed itineraries that optimize efficiency and align with traveler preferences., • Monitor deadlines and follow up on action items proactively, ensuring tasks are completed accurately and on time., • Prepare for client-based trips and visits, coordinating logistics and providing on-site support as needed throughout the year., • Assist the C-level Executive’s office with ad-hoc projects and special requests, demonstrating flexibility and initiative., • Collaborate closely with the Administrative Team, supporting team objectives and fostering seamless operations. Ideal Experience • Bachelor’s Degree required with a minimum of 5+ years’ experience as an Executive Assistant supporting, • C-level or executive leadership., • Ability to coordinate effectively with in-person and remote executives and team members., • Exceptional organizational skills with the ability to multitask and prioritize in a high-energy culture., • Proactive mindset and the ability to act with a sense of urgency, anticipating needs and taking proactive measures to support executives., • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Ability to maintain composure and work effectively under pressure, handling high-stakes situations with professionalism., • Practices discretion and confidentiality when handling sensitive information., • Flexibility and adaptability to changing priorities and demands, readily adjusting schedules and tasks as needed., • Flexibility with time, able to arrive early or stay late and be responsive after hours and on weekends as needed., • Proficiency with computer skills, including Microsoft Office Suite, Concur or expense related platforms. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $135,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

Virtual Administrative Assistant (Bilingual – English/Spanish) Fully Remote | U.S. Applicants Only We are a boutique tax and accounting firm seeking a reliable, organized, bilingual Virtual Administrative Assistant to support our team with client communication, phone calls, email management, and daily administrative tasks. This role is fully remote, and candidates can be located in NY, NJ, or PA. About the Role You will be responsible for answering client calls, managing inboxes, sending follow-up emails, and keeping administrative tasks organized and on track. You should be comfortable communicating in English and Spanish, working independently, and staying organized in a fast-paced environment. Key Responsibilities • Answer incoming phone calls in English and Spanish, • Respond to client emails clearly and professionally, • Manage and organize multiple email inboxes, • Send reminders, follow-ups, and client communications, • Support client onboarding by collecting documents, sending checklists, and tracking progress, • Maintain organized digital files and records, • Prepare simple templates and messages for clients, • Assist with general administrative tasks as needed Qualifications • Bilingual: English and Spanish (written and verbal), • Previous experience in administrative support, customer service, or virtual assistance, • Strong phone and email communication skills, • Highly organized with attention to detail, • Comfortable handling deadlines and managing multiple tasks, • Experience with Microsoft Office and/or Google Workspace, • Positive attitude and dependable work habits, • Able to work independently and follow clear processes Compensation $22 to $25 per hour, depending on experience. Schedule Fully remote Must have consistent availability during standard business hours (EST) them. LIC Tax is an equal opportunity employer. We do not discriminate based on race, color, religion, gender, national origin, age, disability, or any protected status under applicable laws.

Executive Assistant / Office Manager Job Type: Independent Contractor Position Pay: $25.00 - $30.00 per hour Expected hours: No less than 10.0 per week Work Location: Hybrid remote in New York, NY 10018 Please review instructions below on how to apply carefully. Applications submitted through "Easy Apply" will not be considered. Company Overview: A private family foundation office seeks an experienced and collaborative individual to join our team as an Executive Assistant /Office Manager to provide support across three entities, The Redlich Horwitz Foundation (RHF), Elevating Action for Family Justice Fund, and the Family Justice Fund. Our office is based in New York City but serving children and families throughout New York State, works to see that families in NY are together, happy and healthy, and free from over-surveillance, regulation and policing by the child welfare system. Our team is small, nimble, hard-working and passionate; our team members are valued and respected; and our team culture is collaborative and supportive. This position is critical to supporting all entities in achieving their goals by ensuring continuity across the staff and providing essential administrative and office support. Position Overview: The Office seeks an individual with a commitment to strengthening communities impacted by the child welfare system to join its team as Executive Assistant / Office Manager. This role blends traditional office management—keeping systems running, spaces organized, and logistics handled—with strategic executive support, including board meeting coordination, calendar management, and communications support. The ideal candidate is a proactive problem-solver who thrives on bringing order to complexity, anticipates needs before they're voiced. Candidates with experience in philanthropic organizations and those with lived experience with the child welfare system are all encouraged to apply. WHAT YOU'LL TAKE OFF THE EXECUTIVE DIRECTOR'S PLATE This role exists to give the Executive Director back time and mental bandwidth. You'll own: • Calendar chaos - No more back-and-forth scheduling. You'll manage the ED's calendar proactively, protect strategic work time, and coordinate meetings seamlessly., • Board meeting logistics - From materials prep to room setup to follow-up, you'll ensure board meetings run flawlessly without the ED managing every detail., • Inbox overload - You'll triage administrative emails, respond to routine inquiries, and flag only what truly needs the ED's attention., • Mail and package limbo - You'll handle all incoming/outgoing mail and shipments so the ED never wonders where that contract is., • Vendor invoice tracking - You'll monitor invoices and coordinate payment processing so nothing falls through the cracks., • Office supply runs and maintenance coordination - The ED will never again think about ordering printer paper or calling building management., • Event logistics stress - When hosting convenings or attending conferences, you'll manage the operational details from registration to travel to materials., • Basic comms admin - You'll update subscriber lists, track social media analytics, and keep digital systems organized so the ED can focus on strategy, not admin. In short: you'll handle the essential details that keep all three entities running so the Executive Director can focus on leading the work that transforms family justice in New York. KEY RESPONSIBILITIES: EXECUTIVE SUPPORT & STRATEGIC COORDINATION • Serve as right-hand partner to the Executive Director, managing calendar, scheduling, and daily logistics, • Proactively coordinate meetings, protect strategic work time, and anticipate scheduling conflicts, • Triage and respond to administrative emails and inquiries on behalf of the ED, • Prepare and coordinate quarterly Board of Trustees meetings, including materials prep, logistics, and follow-up, • Support preparation of meeting agendas, presentations, and briefing materials, • Provide administrative support for events, convenings, and site visits as needed, • Coordinate travel logistics within New York State for staff OFFICE OPERATIONS & ADMINISTRATION • Serve as primary point of contact for office-related inquiries and day-to-day operational issues, • Manage visitor check-in and building access using the building's visitor management platform, • Coordinate with building management regarding visitor access, maintenance needs, and office issues, • Maintain and organize office supply inventory; monitor usage and coordinate ordering with Grants Manager, • Ensure shared office spaces, storage areas, and supply closets are organized and functional, • Coordinate with office cleaning vendor to maintain professional workspace, • Pick up and distribute mail and packages twice weekly, • Coordinate outgoing mailings and shipments as needed FINANCIAL COORDINATION • Process and track grantee and vendor invoices in coordination with staff, • Monitor payment timelines and coordinate with finance team to ensure timely vendor & grantee payments, • Maintain organized records of grantee and vendor agreements and service contracts, • Serve as liaison between vendors and staff for routine service matters SYSTEMS & INFORMATION MANAGEMENT • Support the development and launch of the Foundation’s grant evaluation plan, including coordination, documentation, and tracking, • Conduct ongoing research on news, articles, and data related to child welfare and family justice to inform organizational priorities, • Develop and maintain a centralized dashboard to track research findings, trends, and key insights, • Support organization and maintenance of the digital filing system in SharePoint, • Maintain document naming conventions and folder structures for easy team access, • Ensure critical documents (ex. Grantee contracts, board materials, policies) are properly filed and accessible, • Manage and maintain subscriber and audience lists in MailChimp, • Track basic analytics and performance metrics across MailChimp, LinkedIn, and Instagram, • Provide updates on digital engagement trends to support communications strategy TEAM SUPPORT & FLEXIBILITY • Provide general administrative support to all team members as needed, • Serve as backup support for Grants Manager on operational tasks during peak periods, • Jump in on special projects and initiatives that advance mission, • Bring creative problem-solving to emerging operational needs QUALIFICATIONS REQUIRED: • 2-4 years of experience in an administrative, executive assistant, or office management role, • Background in social justice, nonprofit, or foundation environments, • Demonstrated ability to anticipate needs and solve problems proactively, • Exceptional organizational skills with meticulous attention to detail, • Strong written and verbal communication skills—you can draft a professional email and coordinate logistics with confidence, • Expert-level time management and ability to juggle competing priorities without dropping balls, • Proficiency in Microsoft Office suite (Outlook, Word, Excel), SharePoint, AI platforms such as Claude & ChatGPT, • Ability to manage office logistics including supplies, vendors, mail, and general coordination, • Discretion and professionalism when handling confidential information, • Resourcefulness and initiative—you don't wait to be told what needs doing, • Comfort working independently in a small-team environment, • Willingness to work in the New York City office at least two days per week, • Availability to travel within New York State as needed (occasional), • Authorization to work in the United States PREFERRED (NOT REQUIRED): • Experience with e-marketing tools and platforms (MailChimp, Constant Contact, etc.), • Familiarity with WordPress, Salesforce, or other CRM/CMS platforms, • Experience supporting board governance or nonprofit operations, • Comfort learning new systems and tools quickly—we'll teach you what you don't know WHAT MAKES YOU GREAT AT THIS ROLE • You'll thrive in this role if you:, • Get energized by bringing order to chaos and making systems run smoothly, • Take pride in being the person others can count on to handle the details, • Notice what needs doing before being asked, • Can shift gears quickly between coordinating a board meeting, ordering supplies, and tracking down a missing invoice, • Value working in service of a mission larger than yourself, • Bring a spirit of collaboration, flexibility, and good humor to a small, dedicated team, • Understand that 'not my job' isn't in your vocabulary—you're willing to pitch in wherever needed COMPENSATION & WORK ENVIRONMENT • Hourly rate: $25-30/hour, commensurate with experience, • Part-time position: 10-15 hours per week with flexible scheduling, • Hybrid work model: Minimum 2 days per week in our New York City office, • Collaborative, mission-driven team environment, • Opportunity to contribute directly to advancing family justice in New York State, • Professional development support and growth opportunities HOW TO APPLY To apply, please submit the following to . • Resume, • Cover letter explaining your interest in supporting the organization’s mission and your relevant experience The Private Family Foundation Office is an equal opportunity employer committed to building a diverse and inclusive team. We strongly encourage applications from people with lived experience in the family policing system, people of color, LGBTQ+ individuals, and others who bring diverse perspectives to our work.

Recruitment Coordinator – Business & Strategy / Business Development Team • New York, NY (Hybrid – Hudson Yards area), • Long-Term Assignment (Full Benefits + Overtime Eligible), • $85,000 base salary, • Hybrid schedule: Onsite Tuesday–Thursday, remote Monday & Friday, • ~52-hour work week | Paid time-and-a-half for OT About the Opportunity Our client, a leading global investment and technology organization, is seeking a Recruitment Coordinator to support its Business & Strategy / Business Development team. This is a high-visibility coordination role within a world-class environment that values precision, collaboration, and intellectual curiosity. This position is part of a two-year program offering full corporate benefits, overtime pay, and the chance to work alongside exceptionally talented professionals across business, legal, compliance, administrative, and human capital functions. What You’ll Do • Serve as the first point of contact for candidates during interviews, ensuring a seamless and professional experience., • Coordinate complex interview scheduling across multiple teams and time zones., • Join video interviews first to confirm candidates are prepared and technology-ready., • Collaborate closely with recruiters, hiring managers, and internal stakeholders., • Manage multiple priorities and maintain flawless attention to detail in all logistics., • Represent the recruiting function with professionalism, warmth, and efficiency. Who You Are • Bachelor’s degree required; strong academic track record preferred., • 2+ years of professional experience — ideal for 2023 graduates or early-career professionals., • Exceptional organizational and multitasking abilities with a proactive mindset., • Upbeat, polished communicator who thrives in a fast-paced, high-performing environment., • Naturally curious, resourceful, and eager to learn; enjoys problem-solving and improving processes.

Job Title: Administrative Assistant Onsite/Remote: New York, NY Description of Company: This leading media organization is driven by ambition, integrity, and a commitment to quality. Employees benefit from a collaborative, inclusive culture and strong professional development opportunities. With a broad national reach across broadcast and digital platforms, it offers a stable environment to grow a career and make a meaningful impact. Salary/Hourly Rate: $75,000–$90,000 Position Overview: Provide high-level executive and administrative support, ensuring smooth office operations and effective collaboration across teams. Manage schedules, coordinate meetings and travel, and support event planning. Responsibilities: • Manage and maintain executives' schedules, • Arrange meetings, conference calls, and travel accommodations, • Prepare correspondence, reports, and presentations using office software, • Greet visitors and handle information requests, • Coordinate office services, including records, finances, and personnel issues, • Support event coordination, including catering and logistics, • Conduct research and compile data for executive presentations, • File and retrieve corporate documents and reports, • Provide clerical support to other departments, • Supervise and train lower-level clerical staff, • Process payroll information and maintain records, • Review and improve workflow and reporting procedures, • Ensure compliance with Equal Employment Opportunity and data privacy standards, • 2-4 years of experience supporting senior executives, • Proficiency in Microsoft Office Suite, Google Workspace, and document management software, • Strong organizational and multitasking abilities, • Excellent written and verbal communication skills, • Ability to maintain confidentiality and handle sensitive information, • Experience in scheduling, event coordination, and office administration, • Attention to detail and problem-solving skills, • Experience with enterprise resource planning (ERP) software, • Familiarity with payroll and time accounting systems, • Prior exposure to executive-level support roles, • Bachelor's Degree

Confidential Job Description – Executive Assistant (Industrials Team) Location: New York, NY Schedule: 4 days onsite Compensation: $125,000 – $150,000 base + discretionary bonus (20–25%) Experience Level: 7+ years Overview A highly respected, Private Equity firm is seeking an experienced Executive Assistant to support senior members of its Industrials investment team. This firm is known for its operationally focused approach, strong performance track record, and collaborative yet high-performance culture. This role requires a polished, proactive professional who thrives in a fast-paced, dynamic environment and is comfortable supporting multiple senior stakeholders with varying working styles, many of whom operate remotely. Key Responsibilities • Provide high-level administrative support to:, • 2 senior Partners (one with light touch), Principals, Advisors, • Manage complex, ever-changing calendars and travel logistics across multiple time zones, • Coordinate and execute several board-level meetings/events annually, including handling frequent changes and updates, • Serve as a central point of coordination across a distributed team, maintaining alignment despite remote working structures, • Track priorities, maintain visibility into team activity, and proactively anticipate needs, • Partner closely with other administrative professionals to ensure seamless team support Team & Environment • Part of a broader administrative team, • The Principal is regularly onsite; most other stakeholders operate remotely, • The environment is fast-paced, detail-oriented, and requires strong collaboration and communication across teams Candidate Profile • 7+ years of Executive Assistant experience, preferably within finance, private equity, or similarly demanding environments, • Demonstrated ability to support multiple senior executives simultaneously, • Highly adaptable with a strong ability to manage ambiguity and shifting priorities, • Proactive, resourceful, and capable of taking full ownership of responsibilities, • Strong interpersonal skills with the ability to navigate different personalities and working styles, • High level of discretion, professionalism, and sound judgment, • Willingness to maintain awareness of team needs outside of standard business hours when necessary Compensation & Benefits • Competitive base salary and bonus structure, • Comprehensive medical, dental, and vision coverage (fully employer-paid in-network), • 401(k) with immediate employer match and enhanced employer contributions after tenure milestones, • Additional perks include daily meals, wellness benefits, and access to onsite fitness facilities Additional Notes This is an opportunity to join a top-tier firm with a strong reputation and work closely with senior leadership in a highly visible role. The position offers meaningful exposure, responsibility, and long-term growth potential for the right candidate.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Administrative Assistant A global private equity firm is hiring an Administrative Assistant to support a wonderful team of executives including 1 Partner, 2 VPs and 2 Associates in a collaborative culture. Salary range $100-110k base + discretionary bonus, company paid benefits, 401k with 6% match, 20 vacation days, 12 weeks paid maternity leave, cell phone reimbursement, free lunch in office and professional development reimbursement Office Location: Midtown, NYC in office Monday – Friday (remote summer Fridays) Hours: 8:30am-5:30pm Qualifications: • 3–5 years of administrative experience supporting a team of senior professionals in a corporate environment, • Ability to thrive in a fast-paced, rigorous work environment with shifting priorities, • Bachelor’s degree required, • Strong written and verbal communication skills, strong attention to detail when composing and proofing materials, • Punctual, dependable, and highly organized, with strong follow-through, • Demonstrate initiative, ownership of responsibilities, and a proactive, resourceful mindset, • Ability to work both independently and collaboratively as part of a close-knit team, • Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel), Concur and Salesforce experience a plus Responsibilities include: • Manage complex MS Outlook calendars, prioritizing and resolving scheduling conflicts and coordinating internal/external meetings, • Ensure professionals are fully prepared for meetings, • Coordinate domestic and international travel and process expenses using Concur, • Provide back-up support to other admins Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About the Opportunity: This is an opportunity for an experienced Property Manager to join a small, hands-on team overseeing a large-scale residential cooperative in West Brighton, Brooklyn (1,100 units). This role manages day-to-day operations while also driving major capital projects, including a roof replacement, laundry room upgrades, concrete work, and other ongoing and one-off initiatives typical of a 60-year-old, shareholder-owned property. The right person will gain exposure to every facet of running a large NYC co-op and play a key role in maintaining and improving the asset. Experience working with union labor is a strong plus. About the Company: Our client is a private residential cooperative comprised of approximately 1,100 units, located in the West Brighton/Coney Island section of Brooklyn. The on-site team includes a General Manager, Assistant Manager, Director of Operations, Assistant Director of Operations, Security Coordinator, and Administrative Assistant, all working closely with the cooperative’s Board. In addition, there is a dedicated in-house maintenance team of approximately 25 employees, represented by a union. This is a fully on-site environment, Monday through Friday. The office schedule is as follows: Monday 9:00 AM – 6:00 PM, Tuesday 9:00 AM – 5:00 PM, Wednesday 9:00 AM – 7:00 PM, Thursday 9:00 AM – 5:00 PM, and Friday 9:00 AM – 2:00 PM. The role offers the opportunity to work alongside a collaborative, experienced team in a well-established residential community. Role and Responsibilities: • Assist the team in overseeing day-to-day operations of a 1,100-unit private coop, • Provide responsive communication to shareholders, • Manage tenant relations, including complaints and conflict resolution, • Oversee vendor relationships, service contracts, and property inspections, • Ensure compliance with all NYC housing regulations, local laws, and safety requirements, • Assist the team & third-party professionals in preparation of budget & financials, • Assist in managing on-site staff including union members Qualifications: • A minimum of five years of property management experience in coop/condo buildings of over 300 units in NYC., • Excellent communication and problem-solving skills, • Highly organized, detail-oriented, and able to multitask in a fast-paced environment, • Proficiency with Microsoft 365 core applications, • Ability to write letters and notices, • Proficiency with Yardi, AvidX and ClickPay is a plus, • Experience managing union employees is a plus, • Bilingual (Russian, Spanish or other languages) is a plus Hard requirements: • Local candidate from Brooklyn, Staten Island or Queens, with commute to our office not to exceed 1 hour., • Ability to work at the office as per the attached schedule, that has late nights (Monday and Wednesday). We do not offer hybrid or remote option., • A minimum of five years of property management experience in coop/condo buildings of over 300 units in NYC. Compensation: • Salary $115,000 - $130,000, commensurate with experience., • Excellent PTO, health insurance, and 401K

Nurse Practitioner (NP) / Physician Assistant (PA) – Spine Surgery (Outpatient Orthopedics) Locations: Upper Manhattan, Midtown Manhattan, and Englewood, NJ Schedule: Monday–Friday | 4 Clinic Days + 1 Remote Admin Day Overview A leading NYC health system is seeking two (2) Advanced Practice Providers (NPs or PAs) to join its Spine Surgery division within Orthopedics. This is a 100% outpatient role supporting a high-volume, collaborative spine team across multiple locations in NYC and Northern New Jersey. This position offers a balanced schedule with four in-clinic days and one remote administrative day, working alongside top orthopedic spine surgeons and multidisciplinary teams. Key Responsibilities • Provide comprehensive outpatient care to spine surgery patients (pre-op, post-op, and follow-ups), • Perform patient evaluations, histories, physical exams, and clinical documentation, • Order and interpret diagnostic tests (imaging, labs), • Develop and manage treatment plans in collaboration with spine surgeons, • Provide patient education on surgical procedures, recovery, and conservative management, • Assist with care coordination and referrals as needed, • Monday–Friday schedule, • 4 clinic days (on-site) across:, • Upper Manhattan, • Midtown Manhattan, • Englewood, NJ, • Licensed Nurse Practitioner (NP) or Physician Assistant (PA), • Active NY or NJ license required; both strongly preferred, • National certification required (ANCC, AANP, NCCPA, etc.), • Ability to commute between all three locations, • Experience in orthopedics, spine, neurosurgery, or related specialty preferred (not required), • Work within a top-tier NYC health system, • Exposure to a specialized spine surgery patient population, • Predictable outpatient schedule with no weekends, • Remote admin flexibility built into the week, • Collaborative, team-based environment with leading specialists

Job Description The Law Office of Max Rodriguez PLLC (LOMR) is a next-generation firm based in New York City dedicated to helping our clients make a difference in their lives and for the public good. We represent whistleblowers reporting fraud and other corporate misconduct, individuals and companies in defamation and other free speech disputes, as well as a variety of complex appellate matters. LOMR was started two years ago and has grown from a pure-solo operation to four teammates. We are not your usual law firm. We believe in our cases, clients, and each other. We work hard, but are dedicated to forming a supportive and collaborative work environment and not taking ourselves too seriously. And we are proud that helping our clients is aligned with helping the public good. We are now seeking a fifth team member to help us in this work. We are looking to hire an Executive Assistant for a part-time position. The EA will support administrative and logistical functions at LOMR while also providing support on personal matters for LOMR’s principal, Max Rodriguez, who is a primary caregiver for a disabled and immunocompromised spouse with Long Covid. The ideal candidate is warm, respectful, emotionally intelligent, comfortable with technology, adept at managing multiple and shifting priorities, and is familiar with and/or excited to learn about and adapt to the needs of an individual with complex chronic illnesses and disability. Anticipated Hours: 10–15 hours per week, although this could expand with the right candidate. Pay: $25–$35 per hour, depending on experience and qualifications, plus reimbursement of necessary expenses (e.g., gas for travel). Responsibilities could include: • Organizing and coordinating intake of potential clients at LOMR, including managing inbound and outbound calls, voicemails, and emails, initial follow up with potential clients and vendors, and managing data and workflows for the firm’s customer relationship management (CRM) software;, • Data entry and file management for practice management software (Clio);, • Managing basic updates to LOMR website using Webflow;, • Household logistics, organization, and file management;, • Assistance with medical and health insurance logistics administration for a household with a complex chronic illness and disability; and, • Warm, respectful, and emotionally intelligent;, • Familiar with and/or excited to learn about and adapt to the needs of an individual with complex chronic illnesses and disability caused by Long Covid;, • Detail-oriented, organized, self-motivated, and problem-solving;, • Able to manage multiple and shifting priorities;, • A strong communicator;, • Tech-savvy, either familiar with or comfortable quickly learning programs such as Clio, Slack, Microsoft Suite, Zapier, Webflow;, • Can drive and has their own vehicle; and Law Office of Max Rodriguez PLLC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at . In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Experienced litigation support | $75K+ | Chicago | Hybrid schedule | Mid-sized firm This Jobot Job is hosted by: Natasha van der Griendt Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $65,000 - $80,000 per year A bit about us: Our client is an established mid-sized law firm in downtown Chicago with a growing commercial litigation practice. The firm values teamwork, responsiveness, and maintaining a positive work culture. They offer a modern office environment and flexible work arrangements for experienced legal support professionals. Why join us? • Competitive compensation ($75K+ based on experience), • Hybrid work schedule with remote flexibility, • Comprehensive benefits package, • Supportive team environment, • Professional growth opportunities Job Details COMMERCIAL LITIGATION LEGAL ASSISTANT A well-established Chicago law firm seeks an experienced Commercial Litigation Legal Assistant to provide high-level administrative support to their litigation team. The ideal candidate will have extensive e-filing experience, strong technical skills, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Support 3-4 attorneys with day-to-day litigation administrative needs, • Draft and finalize court documents for electronic filing, • Handle electronic court filings in federal and Illinois state courts, • Arrange third-party services including depositions and service of process, • Maintain attorney schedules and track critical case deadlines, • Produce correspondence and documents from digital dictation, • Organize case files using firm document management systems, • Process new client matters and engagement documentation, • Minimum 5 years supporting litigation attorneys, • Proficient with e-Filing, • Working knowledge of Chicago-area court systems and procedures, • Strong document production skills including legal citations, • High-level Microsoft Office capabilities and PDF editing, • Comfortable with legal billing software and time tracking, • Excellent written and verbal communication, • Detail-oriented with strong proofreading skills, • Self-directed and able to handle competing priorities, • Professional presence and discretion with confidential matters Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Job Description Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. Responsibilities • Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office, • Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings, • Greeting and escorting guests at Agency Headquarters, • Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses, • Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader's office, • Managing incoming and outgoing communications, including email, phone calls, and mail, • Assisting with travel coordination and voucher processing for the office, • Maintaining records and databases, including tracking projects and deadlines, • Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office, • Process internal ethics clearances for speakers' participation at events or widely attended gatheringsQualifications, • 5 years' experience providing administrative support in a federal environment., • Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously., • Excellent verbal and written communication and grammatical skills., • Candidate must be able to perform with minimal supervision in a high pace environment.Preferred Qualifications, • A Bachelor of Arts in Business Administration., • Bilingual English/Spanish or English/Portuguese.Work Environment Requirements, • This contract does not allow for work to take place outside of agency headquarters. There will be no "telework" or "remote work.", • The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window., • The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.). If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

Job DescriptionJob description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Location: CLIFTON NJ Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: • Executive Support:, • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings., • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries., • Prepare and organize materials and documents for meetings, presentations, and conferences., • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc, • Calendar and Time Management:, • Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time., • Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently., • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks., • Correspondence and Communication:, • Screen and manage phone calls, emails, and other communications on behalf of the practice owner., • Draft, proofread, and send emails, letters, and other forms of correspondence., • Maintain confidential communication, both personal and business-related., • Office and Administrative Tasks:, • Assist in managing medical practice-related administrative tasks., • Prepare, review, and file documents for the owners review, including financial reports and medical practice records., • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized., • Special Projects:, • Assist with various ongoing projects, both for the practice and the practice owners personal business interests., • Research and compile information as needed for decision-making or business planning., • Assist with event planning, including practice-related events, conferences, or personal engagements., • Relationship Management:, • Cultivate and maintain positive relationships with clients, staff, and other external parties., • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders., • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests., • Confidentiality and Discretion:, • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters., • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents., • Attend Marketing events to help educate patients and the community on our services, • Fill in for medical assistants who call out, • Attend clinic office hours with the physician, to perform medical assistant duties and also translateQualifications:, • High school diploma or equivalent; Associates degree or higher preferred., • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting, • MUST be bilingual, • MUST speak MEDICAL Spanish and be fluent in Spanish, • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting., • Strong organizational skills with the ability to prioritize tasks and meet deadlines., • Excellent written and verbal communication skills in both English and Spanish, • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems)., • Strong problem-solving abilities and a high level of initiative., • Exceptional interpersonal skills and the ability to work effectively with diverse individuals., • Ability to work independently and manage multiple tasks simultaneously., • MUST have 5 years Previous experience with medical terminology and direct patient carePhysical Requirements:, • Ability to sit, stand, and walk for extended periods of time., • Ability to lift up to 15 lbs.* Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: • 8 hour shift, • Monday to Friday, • Weekends as neededEducation:, • Associate (Preferred)Experience:, • Medical assistant: 5 years (Required)Location:, • Clifton, NJ 07012 (Preferred)Ability to Commute:, • Clifton, NJ 07012 (Required)Ability to Relocate:, • Clifton, NJ 07012: Relocate before starting work (Required)Work Location: Hybrid remote in Clifton, NJ 07012

Job Description Want to be a part of a team revolutionizing and leading an entire industry with no real competition? The laundry industry is a $40+ billion dollar market, and the Cents platform is making it easier for laundromats, dry cleaners, and all garment care businesses to grow, manage, and understand their business. Backed by top-tier investors like Bessemer, Camber Creek, and Tiger Global, Cents is one of the fastest-growing vertical SaaS companies in the USA, and we’re just getting started. Already profitable and growing incredibly quickly each year, we have entered the absolute best stage of being a startup. About Cents Cents is a New York–based technology company passionate about transforming the laundry industry and dedicated to enabling new ways of working, earning, and living. Our all-in-one, business-in-a-box platform helps operators start, manage, and expand their businesses through a market-leading suite of SaaS and hardware products. By building a modern system to power the garment care industry, our goal is to outsource laundry day to local businesses across the U.S.. Our team is full of passionate technology experts obsessed with supporting and empowering SMBs. We feel the unique responsibility and opportunity we have to elevate an industry. We’re adding great talent to help achieve this mission, and that’s where you come in! About the Role As the Executive Assistant, you’ll play a critical role in supporting our CEO and executives while creating a productive and engaging workplace environment. This role will report directly to the Chief of Staff and partner closely on day-to-day operations, culture, and team engagement initiatives. Our office generally takes a hybrid approach, but given how central this role is to the day-to-day, we’re looking for someone who’s excited to be in the office in Hudson Square 4–5 days/week. You’ll be at the heart of our operations, enabling our team to thrive and our leaders to focus on driving the business forward by providing high-level administrative support with hands-on office management responsibilities. The ideal candidate is a self-starter who excels in a dynamic environment, has exceptional organizational skills, can effectively multitask, and is motivated to work with executives while being deeply involved in the many facets of our business- including helping to shape a strong, connected, and engaged team culture. What you'll do: Executive Support: * Provide high-level administrative support to the CEO, and executive team as needed, including calendar management, travel coordination, and meeting preparation. * Serve as a key point of contact between executives and internal/external stakeholders. * Organize and prioritize competing demands, ensuring the CEO’s time is optimized. * Prepare, review, and manage presentations, reports, and documents. * Take meeting minutes and track follow-ups to ensure accountability and progress on key initiatives. Office Management: * Oversee the day-to-day operations of the office, ensuring a clean, organized, and welcoming environment. * Manage office supplies, shipping, equipment, and vendor relationships. * Coordinate meetings, team events, and celebrations to foster company culture and engagement. * Partner with the Chief of Staff and VP of People to plan and execute culture-building initiatives, team experiences, and engagement activities. * Assist with onboarding new employees by setting up workstations, procuring access tools, and creating a seamless first-day experience. * Ensure compliance with office policies and procedures. * Track and manage budgets for office expenses. Administrative Support: • Organize and maintain company documents, records, and databases., • Assist with special projects, including research, reporting, and event planning. Assist with company-wide communications and events as needed. Qualifications * 1–3 years as an Executive Assistant, Office Manager, or similar role in a fast-paced startup or tech environment. * Must have a clear professional presence in order to communicate effectively with investors, shareholders, and other high-value contacts. * Exceptional organizational and multitasking abilities. * Strong written and verbal communication skills. * Tech-savvy, with proficiency in tools like Google Workspace, Microsoft Office, and Slack. Project management software like Notion and Asana is a plus. * Ability to work independently, anticipate needs, and solve problems proactively (i.e., action-oriented). * High attention to detail. * Experience in event and travel coordination is a plus. * Positive attitude with a passion for creating an efficient, people-centered workplace and strong team culture. Requirements This position is expected to work from our office in Hudson Square a minimum of 4 days a week.About Us There’s a Laundry List of Why You’ll Love Working at Cents!We are leaders - Leadership is not exclusive to the management team, but something everyone at Cents embraces and wants to get better at. We are overachievers - The only true way to predict the future is to build it yourself. No excuses. Give 100% at all times. We are students - We’re not afraid to dig in and uncover the truth, even if it’s scary or inconvenient. Everyone here is continually learning on the job, no matter if we’ve been in a role for one year or one minute. We are committed to diversity and tight knit community - We’re committed to growing and empowering a more inclusive community within our company, industry, and cities. That’s why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel. Benefits and PerksWe offer great compensation packages, comprehensive health benefits, & believe in a strong cohesive team atmosphere. Work from-home office stipend, virtual team events, and access to learning opportunities from our team and network of advisors, and investors are just the starting point. - Competitive salary- Equity- Unlimited PTO and paid holidays- Remote-first with offices in New York City and San Francisco- Health benefits, including medical, dental, vision, mental health support, parental leave, life and AD&D insurance, and disability- 401(k)- Work-from-home and commuter benefits- Laundry allowance to support our customers’ businesses- Comprehensive training, learning, and development programming- Access to hundreds of discounts and rewards from renowned vendors, including deals on health & wellness, travel, dining, auto insurance, and so much more! Please be aware that all legitimate recruitment communications from Cents will come through our official channels (@trycents.com email domain, our official careers page, or verified phone calls following email introductions). Also please note that we will never ask for money or sensitive financial information. If you are contacted through other means or asked for such details, please assume that the communication is not legitimate. Please forward any such communications to us at and we can confirm this for you. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Job Title: Executive Administrative Assistant II Position Type: Contract (3+ Months) Location: New York, NY 10001 Salary Rate: $35–39/hr Job Description We are seeking an experienced Executive Administrative Assistant II to support a senior C-level executive (CDMO) in a fast-paced, dynamic environment. This role requires exceptional organizational skills, strong communication abilities, and the capability to manage multiple priorities simultaneously. The ideal candidate will act as a key liaison across internal teams and external partners while ensuring seamless administrative and operational support. Responsibilities • Manage complex and frequently changing calendars for internal and external meetings, • Serve as the primary point of contact for the CDMO leadership communications, • Draft correspondence, memos, agendas, and presentation materials, • Track project milestones and support departmental business functions, • Coordinate with internal executives, teams, and external media partners across time zones, • Handle travel arrangements (including international travel) and expense reporting, • Manage department T&E and prepare monthly pacing reports, • Anticipate executive needs and proactively resolve issues, • Coordinate logistics for meetings and events (onsite and remote), including agendas, scheduling, and technical setup, • Partner with IT for video conferencing and system requirements, • Arrange catering, supplies, and meeting spaces, • Plan team meetings, offsites, and employee engagement events, • Manage visitor logistics, including scheduling, greeting, and escortingRequirements, • Bachelor’s Degree required, • 5+ years of executive administrative experience, preferably supporting C-suite executives, • Proficiency in Microsoft Office (Teams, Outlook, OneDrive, Word, Excel, PowerPoint) and SAP Concur, • Strong written and verbal communication skills, • Excellent interpersonal skills with the ability to work across diverse teams and stakeholders, • Ability to work independently with strong judgment and discretion, • Strong multitasking and prioritization skills in a fast-paced environment, • High level of professionalism and confidentiality handling, • Strong attention to detail and critical thinking abilities, • Ability to follow up persistently and ensure timely delivery of materials, • Proactive, resourceful, and solution-oriented mindsetPreferred Qualifications IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at . Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility. Apply Now 📧 Powered by JazzHR YUtYfOx69i

Job Description Young Concert Artists (YCA) seeks an exceptionally organized, intelligent, and resourceful professional to serve as Executive Assistant and Operations Manager— a high-trust, high-responsibility role at the center of a classical music organization dedicated to discovering and launching the next generation of exceptional classical artists. YCA is a growing organization with significant initiatives underway across Artist Management, Auditions, Concerts, and institutional development. This role directly supports the President and operates at the intersection of executive leadership support, Board governance, and organizational operations. The person in this position will be expected to bring clarity, discipline, and rigorous follow-through to the work of the Office of the President. Reporting to the President, the Executive Assistant and Operations Manager will strengthen the effectiveness of executive leadership, oversee the structure and execution of Board administration, and help ensure that internal systems support a 16-person team performing at a high level on behalf of artists and audiences. YCA values excellence, professionalism, and thoughtful execution; this role is central to maintaining those standards across the organization. This role requires sound judgment, intellectual agility, and a strong sense of ownership. It is best suited to a professional who thinks quickly, writes clearly, anticipates needs, and takes equal pride in strategic contribution and meticulous execution. The right candidate will be comfortable in high-level discussions and fully accountable for the operational details that sustain an ambitious and mission-driven organization. About Young Concert Artists For 65 years Young Concert Artists has stood at the forefront of discovering and launching the careers of the future leaders of classical music. Founded by Susan Wadsworth in 1961, YCA has invested in its artists by providing them with the tools, opportunities, and infrastructure to take their careers to the highest level. YCA believes that successful modern musicians are more than gifted and highly-trained – they are cultural ambassadors who are well-equipped to bring new reach and relevance to the art form and inspire the widest possible audience. The annual YCA Susan Wadsworth International Auditions draw the most exceptional young musicians from around the world for the chance to join the YCA roster and receive the YCA Jacobs Fellowship. This transformative three-year program propels musicians to new levels of artistic growth, offering a holistic combination of resources including comprehensive artist management, performance opportunities at top venues around the globe, and YCA-presented debut recitals in New York City and Washington, DC. YCA connects its artists to a far-reaching network, opening doors and fostering key relationships that fundamentally change the trajectory of their careers. With a legacy of artistic excellence recognized around the world, YCA alumni include Emanuel Ax, Julia Bullock, Jeremy Denk, Ray Chen, Anne-Marie McDermott, Pinchas Zukerman, Randall Goosby, and many others. YCA operates an extensive annual programmatic portfolio, securing hundreds of performance engagements each year, including concerts, touring, and more than 250 education and community engagement activities. The organization presents public concerts in New York and Washington, DC, produces two annual galas, and maintains a vibrant national and international presence. A dedicated 16-person staff works collaboratively to support artists and sustain an organization committed to excellence, professionalism, and long-term impact. Core Areas of Responsibility I. Executive Leadership Support Provide disciplined, high-level administrative and organizational support to the President, helping ensure clarity, follow-through, and effective use of time. Responsibilities include: • Coordinating the President’s meetings and scheduling logistics, and working in close partnership with him to manage competing demands, and maximize the effective use of time, • Attending select leadership and organizational meetings to track key decisions, summarize action items, and support clear follow-through, • Maintaining organized systems for tracking President’s commitments, deadlines, and ongoing institutional initiatives, • Assisting with executive project management, including assembling timelines, organizing materials, and coordinating next steps for complex initiatives, • Drafting and refining correspondence, internal communications, and structured documents at the direction of the President, • Organizing and maintaining executive files, Board materials, contracts, and other confidential documents Oversee and manage the operational mechanics of YCA’s Board of Directors, Washington Board, and Board committee processes. Responsibilities include: • Managing the annual Board and committee calendar, • Scheduling meetings and coordinating logistics (venues, Zoom, materials distribution), • Preparing draft agendas in collaboration with the President and Chief Development Officer, • Taking detailed meeting notes and producing minutes for review, • Tracking Board action items and governance follow-through, • Monitoring governance cycles, including elections, committee rotations, charter approvals, and required documentation, • Proactively identifying when governance steps require action and proposing solutions, • Communicating persistently and professionally with Board members regarding attendance, materials, and scheduling Ensure operational stability and administrative infrastructure for a 16-person arts organization. Responsibilities include: • Coordinating weekly financial operations with YCA’s Accountant and Bookkeeper, • Depositing checks and supporting payment coordination, • Liaising with building management and external vendors, • Ordering and maintaining office supplies, • Coordinating benefits administration and onboarding logistics, • Serving as primary liaison to external IT support, • Managing software licenses and technology setup for new staff, • Supporting internal meeting scheduling and cross-departmental coordination, • Maintaining document systems and archival organization The ideal candidate will demonstrate: • 5+ years of experience in executive support, nonprofit operations, governance administration, or similarly demanding roles, • Strong organizational judgment and consistent follow-through across multiple priorities, • Clear, professional writing and note-taking ability, • The ability to absorb complex discussions and translate them into concrete next steps, • Sound judgment, discretion, and professionalism in handling confidential information, • Comfort interacting with Board members and senior stakeholders, • Persistence, attention to detail, and pride in execution — from high-level planning to day-to-day operational tasks, • Fluency with Google Workspace, MS Excel, and standard office technology, • Takes ownership of responsibilities and follows through reliably, prioritizing organizational success over personal recognition, • Demonstrates steadiness and professionalism under pressure, • Listens carefully, communicates clearly, and manages competing demands without losing attention to detail, • Is comfortable balancing strategic conversations with practical execution, • Values high standards and professional excellence Compensation & Structure Salary range: $80,000–$90,000, commensurate with experience. This position follows a hybrid schedule, with three days per week in YCA’s Manhattan office (Tues–Thurs) and two remote days (Mon & Fri). Occasional evening and weekend work required around concerts and Board events. YCA offers health, dental, and vision insurance; generous paid time off; and an employer-funded retirement plan. To apply, please submit a resume and a thoughtful cover letter explaining your interest in this role. Powered by JazzHR dmTpx4s83o

Job Description Executive Assistant Brooklyn, NY 75 - 100k Our not-for-profit client is seeking a sharp, proactive Executive Assistant to provide high-level administrative support to the Executive Director. This is a traditional EA role requiring strong time management, organization, and the ability to anticipate needs. The ideal candidate will handle executive scheduling, coordinate board meetings, manage logistics for events, and ensure smooth day-to-day operations. If you're a "doer" who thrives in a fast-paced environment, takes initiative, and doesn't require hand-holding, we want to hear from you! Key Responsibilities: * Manage the Executive Director's calendar, scheduling, and daily administrative tasks. * Organize and moderate monthly board meetings (9-10 times per year, remote option available). Responsible for taking and maintaining meeting minutes. * Assist with event planning and coordination, including food arrangements and logistics. * Ensure smooth relationship management with key stakeholders. * Stay proactive by tracking important deadlines, preparing documents, and keeping the Executive Director informed. * Maintain confidentiality and handle sensitive information with discretion. What We're Looking For: • "Head on their shoulders" – someone sharp, organized, and efficient., • Detail-oriented – accuracy in scheduling, meeting notes, and task execution., • Proactive & takes initiative – anticipates needs and follows through without reminders., • Strong communication skills – able to interact professionally with executives and board members. Experience in nonprofit organizations is a plus. * Background in school administration or secretarial roles is valuable. Email your resume to:

Job Description Position Title: Executive Assistant Duration: 3 Months + (Possible Extension) Pay Rate: $39.86/hr on W2 Location: New York, NY 10001 Job Description: Support senior leadership with administrative tasks, including: • Complex and fast-changing calendar management for internal and external meetings, • Serve as the primary point of contact for leadership communications, • Assist with organizational and business functions of the department as needed, including drafting correspondence, memos, agendas, presentation decks, tracking precedents, and setting project milestones and/or communications, • Liaise with internal executives, teams, as well as external partners to establish seamless communication, working across multiple time zones, • Manage travel arrangements (including global travel) and expense reports and submission, • Secure office and seating with internal systems, • Manage the department’s T&E, including creating monthly pacing reports, • Anticipate leadership needs and proactively address issues and opportunitiesLogistics Management for Onsite / Remote Meetings and Events:, • Prepare agendas, send meeting requests, confirm attendance, reserve meeting space, and coordinate with IT for technical needs (e.g., video conferencing, shared drives), • Manage catering, supplies, and equipment for meetings, • Plan regular team meetings, offsites, social events, and division events, • Bachelor’s Degree, • 5+ years of executive assistant experience; supporting C-suite executives preferred, • Strong proficiency in Microsoft Office (Teams, Outlook, OneDrive, Word, Excel, PowerPoint) and expense management tools, • Excellent written and verbal communication skills, • Strong interpersonal skills with the ability to engage across diverse teams and stakeholders, • Ability to exercise discretion and handle confidential information, • Strong organizational skills with the ability to prioritize and multitask effectively, • Proactive mindset with strong ownership and attention to detail, • Ability to manage meeting logistics end-to-end, including preparation and follow-ups, • Comfortable working in a fast-paced, high-pressure environment, • Confident in seeking clarification and managing priorities, • Strong work ethic, resourcefulness, and forward-thinking attitude Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU. IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at . Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility. Powered by JazzHR Io9o0f465Y

An investment firm in Manhattan seeks a temporary Executive Assistant to support a team. The ideal candidate will have 3+ years of executive/administrative experience supporting a team out of financial services. Hybrid schedule: 4 days in-office (Mon-Thurs), 1 day remote Hours: 8:30-5:30 Pay: $40-50/hr. 2 month contract with opportunity to extend Responsibilities: • Manage calendars and schedules for senior professionals, ensuring efficient time management., • Coordinate complex travel arrangements and prepare itineraries for team members., • Screen and route incoming communications, ensuring timely follow-up and resolution., • Prepare and proofread correspondence, maintaining administrative files and records., • Manage expense reports using Concur and oversee office supplies inventory., • Maintain and update the firm's database of contacts and interactions., • Assist with event planning, including holiday parties, executive dinners, and team offsites., • Conduct desktop research and support investment-related activities as needed. Requirements: • Bachelor's degree required., • Minimum of 3 years of experience as an Executive Assistant, preferably in asset management or investment firms., • Proficiency in managing schedules, travel arrangements, and administrative tasks., • Strong organizational and communication skills with attention to detail., • Ability to prioritize tasks and work efficiently in a dynamic environment., • Experience with Concur and database management systems preferred., • Demonstrated discretion and confidentiality in handling sensitive information., • Proven ability to collaborate effectively with diverse stakeholders.

WHO WE ARE Crossmedia is the global media independent. We’re committed to doing media and business the right way, guided by the principles of TRUST, REASON and the pursuit of HAPPINESS. Crossmedia US was founded in NY in 2000 and is one of the largest minority-owned full-service media planning & buying agencies in the nation. Together with our network partners in Germany and the UK, we are 500+ Crossmedians worldwide with big ambitions to continue to grow with soul. We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget. And we do it in an honest way. We are and always have been a values-based organization. We earn our clients TRUST by ensuring media transparency in our business model and objectivity in decision-making. We apply REASON & logic to finding solutions to our clients’ greatest business challenges. The pursuit of HAPPINESS matters to us. Big time. We invest in each colleagues’ professional & personal wellbeing and growth. It’s why we have countless initiatives, clubs & cultural events dedicated to our people and why we have been the top ranked media agency named to Ad Age’s Best Places to Work for the past six years in a row. Our client roster includes US Bank, PWC, Invesco, Newell Brands, NASCAR, Planet Fitness, Teremana, American Cancer Society, White Castle, Ricola, Supercuts, Edibles, Illva Saronno and more. UK clients include AIrbus, Etihad Airways, S & P Global, Zalando, and more. YOUR ROLE We’re looking for a bright Assistant Buyer, Integrated Investment to help manage day-to-day responsibilities of paid media campaign management. A naturally curious mind, resourcefulness, a love for numbers and a passion for advertising are a must. The Assistant Buyer supports the execution, maintenance, and reporting of media buys across traditional and digital channels. This is an entry-level role designed for a motivated, detail-oriented individual looking to build foundational experience in media planning and buying. You’ll work closely with internal teams, vendors, and media partners to ensure campaigns are executed accurately and efficiently, while learning about pricing strategy, media performance, and client servicing. Please note this role requires a candidate with proximity to our NY office. We offer a hybrid work setting with employees working both onsite and from home. Assistants are in the office an average of 2-3 days a week for training, collaboration, and overall learning. KEY RESPONSIBILITIES: Campaign Execution & Support • Assist in the preparation of media authorizations and insertion orders to activate buys, • Enter campaign data and maintain accurate records across internal systems (e.g., OneStrata, Investment Trackers), • Help manage timelines and deliverables, ensuring vendors receive specs and assets on time, • Monitor campaign pacing and delivery, flagging any under- or over-delivery to the team Reporting & Optimization • Compile weekly and monthly campaign performance reports, pulling data from media partners, platforms, and internal dashboards, • Analyze delivery vs. planned metrics and assist in optimization recommendations, • Help create and update post-buy analyses for client presentations Financial & Administrative Support • Track billing and work with finance teams to resolve discrepancies or reconcile vendor invoices, • Maintain budget trackers and assist in updating actuals vs. planned spend, • Organize documentation including contracts, screenshots, and proof of performance Vendor & Partner Collaboration • Communicate directly with vendors to confirm buys, gather reporting data, and resolve execution issues, • Attend vendor meetings and take notes to assist the broader team in evaluating new opportunities Internal Collaboration & Learning • Attend and note take during team meetings, client briefings, and status calls as appropriate, • Participate in training sessions to deepen knowledge of media buying systems, analytics tools, and the media landscape, • Stay informed on media industry trends, competitive campaigns, and emerging platforms REQUIREMENTS: • Bachelor’s in Advertising, Marketing or related field, • A very high proficiency with Microsoft Office Suite: Excel, PowerPoint, Outlook, • Strong attention to detail and highly organized, • Must have a love for numbers and numerical aptitude, • Excellent communication skills, • Eagerness to learn and adaptability, • A strong interest and knowledge of Media Buying and Planning, • Previous marketing, advertising or media agency experience are a plus. Please note this role requires a candidate with proximity to our NY office. We offer a hybrid work setting with employees working both onsite and from home. Assistants are in the office an average of 2-3 days a week for training, collaboration, and overall learning. Salary range is $43k - $48k. Commensurate with experience. Compensation is determined on the skills, qualifications, certifications, tenure in the industry, and experience of the applicant along with the requirements of the position. CROSSMEDIA BENEFITS Our principles of Trust, Reason and the Pursuit of Happiness are brought to life through benefits that recognize and support the diversity and physical, emotional, and professional well-being of our people, including: • Work from anywhere flexibility including hybrid/remote office options to empower you to work your way.Assistants are required in office 2 days a week., • Open PTO policy and paid sabbaticals at significant milestone anniversaries, • Healthcare and Wellness options and agency-wide physical & mental health support, • 401(k) with company match, student loan relief program and financial counseling support, • Generous paid parental leave policy, • Life milestone recognition & support, • The Pursuit of Happiness Fund devoted to helping Crossmedians find their happy (be it travel, enrichment class, fitness membership or professional development), • Cell phone/tech reimbursement, • Student Loan payment plan, • Tuition reimbursement, • And burgers – lots and lots of burgers COMMITMENT TO DIVERSITY AND INCLUSION Diversity is in our DNA. As a minority-owned company, our commitment to an inclusive environment has long been embedded into agency practices at every level. Almost one-third of senior leadership identifies as a person of color and over half of our executive leadership are women. We have active mentoring & internship programs that create opportunities for underrepresented groups. Internal agency programming is anchored by XMEquity365, a permanent, year-round initiative fostering acknowledgment and support of marginalized communities within five pillars – Excellence, Voices, Education, Giving & Representation.

Top global private equity firm is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executives on the Infrastructure team. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met. Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures Screen incoming calls and greet guests in a professional and courteous manner Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination Schedule and organize conferences and off-sites including all related logistics Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed Provide phone coverage and back up assistance Perform other ad hoc tasks as assigned and required Qualifications: Bachelor's degree preferred 5+ years of administrative support experience or training, or equivalent combination of education and experience Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines Ability to shift gears independently and demonstrate flexibility in different coverage assignments Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required Team-oriented and collaborative attitude is a must Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint Working knowledge of office administrative procedures and operating standard office equipment Experience supporting a group of executives in a corporate environment highly preferred Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participa

You can do this part-time or full-time * Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Qualifications: * Must have either a smartphone with working camera or desktop/laptop with webcam * Must have access to high speed internet connection * Desire to fully participate in one or several of the above topics * Ability to read, understand, and follow oral and written instructions.

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You get to review and use new products or services before they are released to the public. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not r

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

We are looking for a full-time editorial assistant, working across the SMP and Griffin imprints. The position will support one Executive Editor and one Editorial Director of Nonfiction. The ideal candidate will be able to efficiently manage a diverse set of responsibilities, and has an active interest in adult upmarket/commercial nonfiction and fiction. What you'll do: • Maintaining publication schedules and departmental databases, and otherwise tracking the publication process for anywhere between 25 and 50 titles per year, • Communicating with authors and agents throughout the publication process, as well as acting as an interdepartmental liaison, • Logging agented submissions, evaluating manuscripts, writing reader reports, and sending rejection letters, • Drafting contract and check requests, generating sales reports, and tracking payments and invoices., • Writing flap copy, title information sheets, and catalog copy., • Assistance with special projects, research, and compiling various reports and intradepartmental information as needed, • Excellent organizational skills, strong attention to detail, and exceptional time management., • A genuine interest in book publishing: most of what you work on will be fiction and narrative nonfiction for the adult market, and a familiarity with the market is essential., • Ability to think creatively and critically, particularly in collaborative environments., • Excellent written and verbal communication skills., • Proven ability to prioritize, set and meet deadlines, and work independently, • 0-1 years; this is an entry-level position, • Preference for internships in the publishing industry or editorial experience in an academic setting This position is classified as remote but is tied to our New York, NY office located at 120 Broadway. Employment is subject to New York State tax withholding under applicable regulations. Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats. U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children's Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur. Macmillan is proud to be an equal opportunity employer consistently striving to foster a culture where everyone belongs. We welcome applicants of all backgrounds and identities. Qualified applicants are evaluated without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status and background or any other characteristic protected by federal, state, or local law. We prohibit discrimination of any kind and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the ___ notice from the Department of Labor.

Job DescriptionAbout the Opportunity: This is an opportunity for an experienced Property Manager to join a small, hands-on team overseeing a large-scale residential cooperative in West Brighton, Brooklyn (1,100 units). This role manages day-to-day operations while also driving major capital projects, including a roof replacement, laundry room upgrades, concrete work, and other ongoing and one-off initiatives typical of a 60-year-old, shareholder-owned property. The right person will gain exposure to every facet of running a large NYC co-op and play a key role in maintaining and improving the asset. Experience working with union labor is a strong plus. About the Company: Our client is a private residential cooperative comprised of approximately 1,100 units, located in the West Brighton/Coney Island section of Brooklyn. The on-site team includes a General Manager, Assistant Manager, Director of Operations, Assistant Director of Operations, Security Coordinator, and Administrative Assistant, all working closely with the cooperative’s Board. In addition, there is a dedicated in-house maintenance team of approximately 25 employees, represented by a union. This is a fully on-site environment, Monday through Friday. The office schedule is as follows: Monday 9:00 AM – 6:00 PM, Tuesday 9:00 AM – 5:00 PM, Wednesday 9:00 AM – 7:00 PM, Thursday 9:00 AM – 5:00 PM, and Friday 9:00 AM – 2:00 PM. The role offers the opportunity to work alongside a collaborative, experienced team in a well-established residential community. Role and Responsibilities: • Assist the team in overseeing day-to-day operations of a 1,100-unit private coop, • Provide responsive communication to shareholders, • Manage tenant relations, including complaints and conflict resolution, • Oversee vendor relationships, service contracts, and property inspections, • Ensure compliance with all NYC housing regulations, local laws, and safety requirements, • Assist the team & third-party professionals in preparation of budget & financials, • Assist in managing on-site staff including union membersQualifications:, • A minimum of five years of property management experience in coop/condo buildings of over 300 units in NYC., • Excellent communication and problem-solving skills, • Highly organized, detail-oriented, and able to multitask in a fast-paced environment, • Proficiency with Microsoft 365 core applications, • Ability to write letters and notices, • Proficiency with Yardi, AvidX and ClickPay is a plus, • Experience managing union employees is a plus, • Local candidate from Brooklyn, Staten Island or Queens, with commute to our office not to exceed 1 hour., • Ability to work at the office as per the attached schedule, that has late nights (Monday and Wednesday). We do not offer hybrid or remote option., • Salary $115,000 - $130,000, commensurate with experience., • Excellent PTO, health insurance, and 401K

Job Description Overview CVP seeks Medical Support Assistants to join our team in support of Community Care scheduling operations for the Veterans Health Administration (VHA) VISN 20, serving Veterans across Alaska, Washington, Oregon, and Idaho. As an Medical Support Assistant, you will coordinate care between VA and community providers, schedule appointments, and ensure Veterans receive timely and appropriate care. Responsibilities • Perform the full range of receptionist and administrative duties, including customer service, maintaining appointment schedules for one or more clinics or units, operating office machines, storing and distributing materials, delivering messages, and adhering to business standards and operating procedures within each respective clinic or ward., • Process Community Care consults from intake through closure, including outreach to Veterans and community providers, scheduling appointments, and escalating issues per VHA Directives and Standard Operating Procedures., • Complete accurate scheduling using the Electronic Waiting List and VA scheduling systems, ensuring all appointments are made with the patient's input either in person or by phone, and attempting to avoid patients having to make multiple trips to the medical center whenever possible., • Complete scheduling actions within the Timeliness Standard: scheduling shall be completed within 7 calendar days from the File Entry Date of the consult or after consult/task assignment., • Conduct a daily review of active and pending consults, Electronic Wait List, Recall list, and Audio Care communications for accuracy and disposition., • Notify the VA Shift Supervisor when clinic access is less than desirable or when an individual patient cannot be scheduled within mandated clinic timeframes., • Assist with clinic access contingency plans by adjusting appointment times, locations, or dates and shifting patients to other healthcare providers as conflicts with staffing and coverage occur., • Ensure patient safety standards are met by using the correct Veterans Affairs identification of all patients, using two forms of identification including name and full Social Security Number., • Use each interaction with the patient to validate and update demographic information, either in person during check-in or over the phone, to decrease the incidence of returned mail due to incorrect addresses and inability to contact patients due to incorrect phone numbers., • Explain the VA's mandate to collect insurance information to Veterans, their families, and other eligible patients; collect, scan, and update health insurance information to support the revenue process by identifying patients with third-party insurance., • Ensure that all necessary health and administrative information is integrated into the Computerized Patient Record System (CPRS) or Electronic Health Record Modernization (EHRM) system correctly, maintaining a documentation and data integrity accuracy standard of ≥98%., • Screen and receive phone calls in a courteous and timely manner; determine the nature of the request and provide the information desired using privacy protocols and established clinic processes. Return voicemails within 24 hours and respond to urgent instant messages within 5 minutes., • Interact with patients, visitors, staff, family members, and others in a courteous, helpful, and cooperative manner, demonstrating respect and cooperation at all times., • Demonstrate the VA's core values of Integrity, Commitment, Advocacy, Respect, and Excellence (ICARE) in all customer interactions., • Listen to concerns of customers and resolve complaints and concerns effectively and promptly, with initiation within 24 hours and resolution within 48–72 hours., • Maintain privacy and confidentiality for patients, families, medical records, and electronic information by following all applicable policies, procedures, and federal regulations on confidentiality of information, including HIPAA., • Safeguard medical records by ensuring computer screens are inaccessible to unauthorized individuals and that all Privacy Act material is secured; utilize appropriate guidelines and channels of communication when releasing confidential information., • Meet daily productivity targets of 37 touches per day and 10 resolutions per day and maintain Key Performance Indicators (KPIs) including appointment accuracy ≥95% and patient satisfaction ≥85%., • Participate in mandatory team meetings including daily huddles and Performance Improvement (PI) calls., • Complete all required VA onboarding, HIPAA, Privacy, Confidentiality, Information Security, and cybersecurity training prior to beginning performance., • Comply with all applicable federal, state, and local laws, VHA policies, and place-of-performance procedures, including records management obligations under the Federal Records Act and NARA regulations. Qualifications • Ability to successfully undergo a Government-sponsored background investigation (US Citizenship required)., • High School Diploma or General Equivalency Diploma (GED)., • English language proficiency. A minimum of one year of specialized experience in an advanced or complex clinical setting utilizing numerous advanced patient care systems, scheduling appointments across multiple clinics and coordination of services among a diverse team of medical providers and clinics to include outside agencies. • Advanced knowledge of medical terminology. Advanced knowledge of the technical health care processes, policy and procedures related to coordination of care. • Strong customer service standards, basic computer skills, and telephone etiquette., • Strong written and verbal communication skills with the ability to interact professionally with Veterans, families, and interdisciplinary care team members., • Ability to maintain a high degree of tact and diplomacy when dealing with Veterans who have multiple health problems or who may be frustrated with the administrative process., • Ability to work independently in a remote environment while meeting productivity standards and maintaining accountability for work outputs., • Must be available for possible onsite training as directed by the Government., • Experience with VA scheduling systems, including CPRS, EHRM, and the Electronic Waiting List, is strongly preferred., • Monday - Friday; excluding federal holidays, • 12:00 pm - 8:30 pm EST (Alaska Clinic Support), • $16.20/hr with Benefits, • $21.29/hr without Benefits About CVP CVP is an award-winning healthcare and next-gen technology and consulting services firm solving critical problems for healthcare, national security, and public sector clients. We help organizations achieve lasting transformation. CVP is an Equal Opportunity Employer dedicated to actively recruiting individuals and providing advancement opportunities based on merit and legitimate job qualifications. We ensure that all associates receive equal opportunities based on their personal qualifications and job requirements. CVP strictly prohibits any form of discrimination or harassment. At CVP, we cultivate a work environment that encourages fairness, teamwork, and respect among all associated. We are committed to maintaining a workplace where everyone can grow both personally and professionally.

Job Description The Assistant Property Manager supports the Property Manager(s) and others in managing all aspects of a single property or portfolio of commercial, industrial, or retail properties including marketing, operations, and financial activities. Essential Duties and Responsibilities: • Ensure services are provided consistent with policies, procedures, regulations, and contractual obligations and standards., • Review and recommend approvals for accurate payment of vendor invoices following the terms of the management agreement, LPC policies, and property management approval authorization limits., • Assist Property Manager(s) in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements., • Assist in collecting data and/or drafting tenant rent and Common Area Maintenance (CAM) reconciliations or Escalation (OpX) recovery charges., • Assist, and coordinate with, lease administration and accounting on all lease administration activities including lease set up, lease changes, reporting, etc. using various company or client systems., • Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with Property Manager(s), tenants, and tenant improvement department; maintain vacant spaces in "tour ready" condition., • Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly., • Coordinate contract documents, purchase orders, and other documents related to procuring goods and services at the property; assist in coordinating vendor deliveries and property services., • Assist with bidding activities., • Review tenant billings for accuracy and approval; review aging reports and collections efforts., • Assist in performing regular property inspections; recommend alterations, maintenance, and reconditioning; work with contractors/vendors., • Assist with developing plans, and preparing for, emergency response using company or client formats; ensure resources, supplies, and backups are in place to effectively recover from adverse events; assist in organizing drills and other training., • Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures., • Assist with client communications; prepare and deliver timely, accurate, and complete reports., • Bachelor's degree (BA/BS) preferred with 1-2 years of related experience and/or training; or a combination of education and experience; experience with commercial office, retail, and/or industrial properties is highly preferred, • Intermediate skills with Microsoft Office Suite required, • Ability to effectively communicate verbally and in writing with teammates, leadership team, vendors, tenants, and client employees in a straightforward, professional manner, keeping the appropriate customer(s) informed/updated as needed, • Knowledge of financial terms and principles; ability to calculate figures such as percentages, discounts, markups, and/or commissions, • Ability to comprehend, analyze, and interpret documents and solve problems involving several options in situations, • Intermediate level of analytical and quantitative skills required, • Strong organizational skills with an inquisitive and entrepreneurial mindset, • Proven track record for delivering excellent internal and external customer service; ability to successfully interact/communicate with tenants/vendors/contractors as well as teammates and leadership team, • Must possess the desire to lead and receive instruction on development of leadership skill set, • Ability to build consensus in work groups, listen actively, and create mutually beneficial resolutions, • Ability to travel daily to assigned properties as necessary, • Ability to work after hours, weekends, holidays, and during emergency situations as necessary to meet the needs of the client Ability to sit/stand/walk for long periods of time; manual dexterity to operate a computer keyboard, phone, and other office equipment; eyesight that allows for reading a computer screen, phone screen, reports, etc.; hearing that allows for hearing/understanding spoken words; lifting and carrying up to 20 lbs. NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range$45—$50 USD About Lincoln Property Company Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: . All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Virtual Assistant – Remote | Full-Time / Part-Time We are looking for a proactive and organized Virtual Assistant to support our team with day-to-day administrative tasks. This is a fully remote position — work from anywhere with a reliable internet connection.

Administrative Assistant / Customer Service / Remote] - Anywhere in U.

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