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Job Description Overview Case Aide performs various supportive activities for casework services in support of the needs of the Enhanced Family Foster Care Program. Duties may include “support activities” such as collecting information or investigating situations to obtain information about family situations; directly assisting children and family members in various ways, e.g., providing transportation, arranging home visits, accompanying children to service providers, participating in and reporting observations and findings at case conferences. Work is performed under the supervision of a Case Work Supervisor. Key Responsibilities • Assists with locating information regarding parents/families and resources in the community and communicates information to case planners., • Follows through on-case aide-related assignments, i.e., make home visits when approved by the Case Work Supervisor, help supervise child-family contact visits. Accompany children to service providers., • Assist with office administrative tasks including placement modules in Connections, processing letters and other mailings, serving as a receptionist., • Assists in maintaining an orderly, safe, and informative on-site environment for children and parents., • Promptly reports hazards and all observations suggesting suspected abuse, neglect, or exploitation of children to the appropriate individual., • Willing to travel., • Performs related and similar duties as required or assigned. Required Qualifications • Associate degree is strongly preferred plus a minimum of two years of prior experience as an Office Assistant., • High School Degree or GED equivalent also considered with prior experience in child welfare environment., • Valid NYS Driver License Supervisory Responsibilities • No Position Type/Expected Hours of Work This is a full-time Hybrid position. Days and hours of work are Monday through Friday at 9:00 am - 5:00 pm Benefits & Compensation • Competitive salary structure, • Health, dental, and vision insurance, • 401(k) with company match, • PTO policy (11 Paid Holidays, Paid Sick Time, Paid Vacation & Paid Personal Days), • Remote / flexible work options Additional Requirements • Authorized to work in the U.S., • Ability to work in-person in New York City (NYC), • Ability to travel to other Rising Ground Sites (if required)

HUMAN RESOURCES ASSISTANT FOR RENOWNED PHILANTHROPIC NON-PROFIT Base Salary is $80K to $90K (based upon candidate and experience); Paid OT (if worked); and Discretionary Bonus Hybrid with Three (3) Days in Office and Two (2) Days Remote; and Excellent Benefits The office is located on Park Avenue in the mid-50’s and closed between Christmas and New Year’s. Great organization. This is a Hybrid role with Three (3) Days per Week in the Office (Mon, Tue, & Thu) and Two (2) Days per Week Remote/Virtual. A Renowned Philanthropic Non-profit is looking for an experienced, administrative/clerical support professional to join its Team as a Human Resources Assistant. Successful candidate(s) will perform various administrative duties and collaborate with all members of Human Resources. You will also work on a diverse set of department-specific responsibilities relating to Human Resources, Benefits, Recruiting, Training, Employee Engagement and Other Matters. As you will be privy to highly confidential matters, dedication to discretion and accuracy is required. QUALIFICATIONS / SKILLS • Bachelor's degree is required., • Minimum Four (4) years of Administrative/Clerical Experience is required, preferably with Data Entry and Record-keeping Responsibilities., • Advanced experience using Microsoft Office products: Word, Excel, PowerPoint, and Outlook are essential., • Must be extremely well organized with outstanding attention to detail, accuracy and follow-through., • Excellent Written and Verbal Communication skills, and Efficient and Accurate Data Entry skills., • Experience handling multiple schedules and accommodating individual preferences., • Possess a growth mindset and openness to learn and take on new responsibilities over time. DUTIES / RESPONSIBILITIES • Provide general administrative support to Senior VP, Counsel, HR Consultant and Director, HR including phone support, calendar management and timekeeper reminders, drafting, filing, scanning and printing documents, and preparation of expenses., • Perform administrative tasks, such as scheduling meetings, maintaining and creating various trackers, updating HR master calendar and general calendar management for the HR team, scanning in documents, and scheduling meetings and training sessions., • Manage various HR record-keeping workstreams, including creating and maintaining hard copy and digital files., • Create employee hard copy and online folders including transferring attachments from emails to their respective online folder (e.g. forms, acknowledgements/statements, jury duty summons)., • Manage labor law poster compliance, including keeping digital and physical postings up to date., • Coordinate ongoing performance review process., • Track professional development requests and generate annual report., • Serve as a back-up for the Manager, Benefits and HR Administration and Recruiting and HR Coordinator., • Input HR data into HRIS and trackers and generate requested reports., • Assist with visitor registration, reception and coordination for HR team., • Monitor HR mailboxes and forward emails, forms and documentation as attachments to applicable recipients., • Contribute to the organization, set-up and execution of employee engagement initiatives including staff and other events as requested., • Complete ad hoc project-based work, research and other long-term initiatives as they develop., • Perform miscellaneous administrative and Human Resources tasks as assigned.

Executive Assistant – C-Level Executive A premier, globally recognized hedge fund is seeking a polished, high-energy, and deeply proactive Executive Assistant to support the CEO of a newly launched division of the firm and their growing team in New York City. This is a newly created role that offers the perfect professional blend: the rock-solid structure, prestige, and premium benefits of a top-tier investment firm, combined with the dynamic, entrepreneurial excitement of helping build a division from the ground up. • Compensation: $125,000 – $160,000 base salary (commensurate with experience) + generous discretionary bonus, • Location: Midtown West, NYC (Fully Onsite, Monday – Friday), • Flexibility for one-off remote work when life happens (e.g., medical appointments)., • Hours: Standard business hours (approx. 8:30 AM/9:00 AM – 5:30 PM/6:00 PM) with a "trust-based" culture—not chained to a desk, but requires a 24/7 mentality for occasional urgent or time-sensitive matters. Perks & Premium Benefits include: • Fully company-covered excellent healthcare and benefits packages., • 401(k) with 3% company contribution., • 15 days of paid vacation + sick days + 2 paid volunteer days (vacation scales to 18 days after 2 years)., • Complimentary daily meals, premium snacks, and office perks. Key Responsibilities As the primary gatekeeper and strategic partner to the CEO, you will manage complex daily operations and anticipate needs before they arise. • Advanced Calendar Management: Proactively manage dense and ever-changing calendars via Outlook. Look "around corners" to identify gaps, resolve overlaps, and seamlessly align schedule changes with shifting business priorities., • Global Travel Coordination: Plan and execute complex, multi-leg domestic and international travel itineraries (with a heavy emphasis on travel to Asia), ensuring seamless logistics from end to end., • Team Support: Act as the primary administrative anchor for the executive's current team of four. As the division scales, you will help integrate future administrative support to keep workloads balanced., • Operational Excellence: Handle comprehensive expense reconciliation, manage incoming correspondence, coordinate meetings, answer phones, and prepare high-level meeting materials (e.g., binding presentation books)., • Cross-Firm Collaboration: Partner closely with the broader administrative and EA network across the firm. Maintain a "no job too small" attitude to ensure overall operational success. Qualifications & Key Attributes We are seeking an ambitious, high-caliber professional who thrives in a fast-paced, high-standards financial environment. • Experience: 7+ years of relevant Executive Assistant experience within finance or alternative asset management (Hedge Fund, Private Equity, Investment Banking)., • Technical Skills: Elite proficiency in Microsoft Office, particularly advanced Outlook calendar and email management., • Mindset: An "athlete" mentality—highly energetic, ambitious, deeply proactive, and an exceptional natural problem solver., • Education: Bachelor’s degree preferred, but not required., • Professionalism: Impeccable polish, discretion, and communication skills., • References: Must be able to provide strong professional references from previous direct supervisors. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About USADATA USADATA is a data-driven marketing company where technology, analytics, media, and creativity come together. We’re a small, established team with a fast-moving, collaborative work environment. People here wear different hats, pitch in when needed, and use technology to work smarter. We’re looking for a part-time Administrative Operations Coordinator who is organized, resourceful, tech-savvy, and genuinely enjoys helping an office run smoothly. This is a hands-on role with a lot of variety. You might spend part of your day working in Salesforce or QuickBooks, then coordinate an upcoming trade show, order lunch for the team, organize travel, restock the office, or use ChatGPT to help tackle a project. Schedule: 15 hours per week, typically three 5-hour days Hybrid: 2 days in our NYC office + 1 day remote Compensation: $45–$65/hour, based on experience What You’ll Do • Keep our NYC office organized, stocked, and running smoothly, including supplies, deliveries, vendors, and other day-to-day needs, • Coordinate team lunches, meetings, celebrations, company events, calendars, and travel, • Help coordinate trade shows and industry events, including registration, travel, hotels, dinners, shipping, materials, and logistics, • Maintain and update information in Salesforce and assist with invoices, expenses, and recordkeeping in QuickBooks Online, • Work across Microsoft 365 to prepare and organize spreadsheets, presentations, reports, documents, and company records, • Support leadership and other departments with administrative needs and special projects, • Use ChatGPT, Claude, and other AI tools to research, draft, organize information, troubleshoot, and work more efficiently, • Jump in when something needs to get done, whether it’s a business project or an everyday office task Who We’re Looking For We’re looking for someone experienced enough to work independently, but flexible enough to enjoy a role with variety. You should be: • Very comfortable with technology and computers, • Organized, dependable, and detail-oriented, • Comfortable working in Salesforce, Microsoft 365, and QuickBooks Online, • Familiar with ChatGPT, Claude, or other AI tools, or genuinely interested in becoming very good at using them, • Able to learn unfamiliar software and systems quickly, • Comfortable juggling multiple priorities without needing constant direction, • A strong written and verbal communicator, • Willing to pitch in with everyday office needs as well as more complex projects, • Someone who takes ownership and follows things through to completion Previous administrative, executive assistant, office operations, or business support experience is preferred. The Kind of Person Who Will Thrive Here You don’t need to know everything on day one. You do need to be someone who knows how to figure things out. We’re looking for the person who can plan a company lunch, fix a Salesforce record, organize a trade show itinerary, create an Excel tracker, figure out why an invoice doesn’t match, and ask ChatGPT to help solve a problem they haven’t encountered before. Most importantly, we’re looking for someone who enjoys being the person who keeps things organized, makes life easier for the team, and gets things done.

C-LEVEL EXECUTIVE ASSISTANT AT TOP ARCHITECTURE & DESIGN FIRM Base Salary is $100K to $135K (based upon candidate and experience) Great Opportunity – Wonderful Company – Excellent Benefits Summer Fridays! A very creative architecture, design, and master planning firm is looking for an exceptional, experienced administrative/clerical/office support professional to join its organization as a C-level Executive Assistant. In this role, your primary responsibility will be to Support its CEO in the New York Office. Additionally, you will Facilitate Administrative Functions throughout the Firm. The Executive Assistant’s role contributes to the overall efficiency of the firm by providing administrative support and executive level communication both within the organization and externally to clients and consultants. Working in the firm’s mid-town offices located near Bryant Park, Mon-Fri, 9am-6pm (flexibility for OT). REQUIREMENTS AND SKILLS • Bachelor’s Degree or Higher required., • Five Plus (5+) years of Executive and/or Administrative Assistant Experience required., • Maintains a polished and professional demeanor when interacting with staff and clients., • Maintain confidentiality and security of sensitive employee and company information., • Reliable attendance., • Ability to plan, organize, prioritize, multi-task and use time effectively., • Exceptional communication skills, both verbal and written., • Effectively able to work well with others at all levels of the company, both onsite and remote., • Ability to quickly analyze and resolve problems and adhere to company mission, using initiative, industry experience, and good business judgment., • Ability to read and interpret written information including business documents, contracts, forms, email correspondence and follow instructions., • Ability to prepare reports, correspondence and memos., • Works independently under general supervision., • Provide prompt and courteous customer service., • Working knowledge of PC-based Desktop Computers and Server-based Networks., • Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint) required., • Familiarity and/or working knowledge of Adobe is preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES • Client Interface: Provide high-end, professional ‘front line’ interface for contacts and clients in person, via email, and over the phone., • Calendar: Maintain and manage appointments by tracking availability while the CEO is present in the office and traveling. Coordinate availability to attend various firm, team and project meetings, performance reviews, interviews, etc., • Meetings: Assist in coordinating and preparing for firm, project and client meetings which may require document scanning, photocopying, editing and revising documents and/or presentations often with tight deadlines. Coordinate meeting preparation by scheduling, arranging and delivering meals and beverages, preparing dial-in information for participants, and delivering relevant materials to the meeting., • Travel & Expense Reports: Coordinate travel arrangements, including but not limited to air and land transportation, lodging, appointment of onsite contact person at destination, book dining reservations and create travel files to accurately account for all trip related itineraries and receipts. Coordinate with travel agency for best time and cost options, present to executives and finalize booking with agency. Process monthly expense reports and credit card reconciliations in a timely manner., • Proposals: Receive information via print, email, or verbal and prepare, format and send proposals for projects., • Continuing Education & Professional Licensing: Track, maintain and process multi-state continuing education records and keep professional licensing current. Use tracking system to manage when requirements will be due, review coursework options and register for courses. Prepare and provide documents needed before course as needed., • Marketing: Interface with internal marketing team and external marketing consultants, assist with mailings to various marketing groups., • Billing Letters and Project Management Plans: Prepare and send numerous billing letters for projects. Prompt monthly PMP requests and coordinate meetings with PMs to accomplish PMPs in a timely manner on a monthly basis., • Medical Insurance: Assist with claim processing, tracking benefit account expenditures, maintaining active coverage records., • Timesheets: Collect information and input weekly timesheets in Vision., • Weekly PAB (Principals Advisory Board) Calls: Participate in PAB calls as needed, take meeting minutes when backup is required., • Contact databases: Maintain and manage executives’ contact databases; support CEO by sending out individual emails as well as large group emails to external clubs and foundations., • Deliveries: Prepare overnight deliveries, drop off at shipping vendor, or other designated locations when necessary., • General: Provide general administrative support by coordinating workflow, information, project schedules, production, accounting,

Job Title: US - Administrative Assistant III Duration: 2026-11-02 to 2027-11-01 Location: New York NY USA 10017 Pay Rate:$30.00 - $33.26 JOB SUMMARY Schedule: Mon- Friday 8:30am -5pm Remote, Onsite, or Hybrid: 4 days per week mandatory / 1 day remote SUMMARY OF THE ROLE: • Typical Day-to-Day Responsibilities, • Initially the role will require heavy expense preparation for analysts and associates across several different teams. That will be the primary responsibility at first:, • • Coordinate domestic and international travel as well as hotels, car rentals, car services etc with travel agency as requested., • • Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly Visa Statements for analysts, and associates., • • Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence., • • Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access)., • • Assist in maintaining client database, log phone calls, and emails in CRM as needed., • • Maintain research data spreadsheets as specified by senior analysts., • How much time is being spent in meetings, • Who are they interacting with (internal/external) internal, • Will the contractor have access to any customer data? YES!!!! MUST-HAVE Hard Skills: Heavy expenses / T&E prep experience Experience booking travel Admin experience MS Office Suite Experience in a fast-paced environment. Excellent attention to detail Investment banking experience Front office – Client facing experience. NICE-TO-HAVE 1.) Research assistant experience Job Description Provide comprehensive administrative support and contribute to research process and product. Administrative responsibilities include: · Heavy Calendar Management · Coordinate international and domestic travel and marketing schedules/itineraries · Process expense honoraria · Process expense reports · Maintain databases · Schedule meetings · Send models to clients upon request · Assist with inputting IT requests for new hires joining the team · Manage the production of marketing material · Enter guests into buildings' security system Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit _. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Executive MAC Technician (MAC Specialist) Contract for 1 year with possible extension Onsite in Jersey City, NJ Executive MAC Technician Job Description: The Technology Department develops and supports a wide range of IT solutions in support of the Agency's mission. Under the management of the Assistant Director, Customer Service and Web Service, the Executive MAC Technician will serve as the primary technology advisor and support specialist for the Authority's Executive Leadership Team, providing high-touch, white-glove support exclusively within the Apple ecosystem. This is a highly visible, client-facing role requiring exceptional technical expertise in macOS, iOS, and Apple enterprise technologies, along with outstanding interpersonal skills to effectively serve C-level executives and their support staff. The Executive MAC Technician will be responsible for end-to-end management of all Apple technology deployments, troubleshooting, strategic consulting, and maintaining the highest standards of service delivery to ensure executives can maximize productivity with minimal technology disruption. Responsibilities: • Serve as the primary point of contact and technology advisor for all Apple/MAC ecosystem matters for Executive Leadership, providing proactive, anticipatory support that exceeds expectations., • Provide expert troubleshooting and resolution of macOS, iOS, iPadOS hardware and software issues for Executive Leadership at primary offices, remote locations, and during travel, ensuring minimal downtime and maximum productivity., • Perform installation, configuration, and optimization of MacBook Pro/Air, iMac, Mac mini, Mac Studio, iPhone, iPad, Apple Watch, and all Apple peripherals including monitors, keyboards, mice, trackpads, AirPods, and HomePods., • Manage and coordinate seamless updates of macOS, iOS, iPadOS, and all Apple applications, ensuring minimal disruption while maintaining security compliance and optimal performance., • Serve as the strategic liaison between Executive Leadership and the IT Service Desk, system administration, network support, cybersecurity, architecture, and engineering teams, translating executive needs into technical requirements., • Supervise and mentor backup support technicians, ensuring consistent service quality and knowledge transfer across the executive support team., • Complete comprehensive daily checklists of proactive support tasks including system health checks, pending update reviews, and anticipatory maintenance to prevent issues before they impact executives., • Serve as a trusted technology consultant and subject matter expert, providing guidance on Apple ecosystem capabilities, device selection, workflow optimization, accessibility features, and emerging Apple technologies that could enhance executive productivity., • Provide on-site and remote support for executive presentations, board meetings, and high-stakes events, ensuring flawless technology performance using Apple devices, AirPlay, Apple TV, Keynote, and other presentation tools., • Design and implement executive technology solutions that seamlessly integrate with the Authority's enterprise infrastructure while leveraging Apple's ecosystem advantages including Continuity, Handoff, Universal Clipboard, AirDrop, and iCloud services., • Ensure all Apple technology solutions align with the Authority's hardware and software standards, security policies, data governance requirements, and regulatory compliance obligations., • Maintain detailed documentation and tracking of all executive Apple devices, configurations, third-party applications, and support incidents using ServiceNow ITSM platform., • Provide support across primary office locations, remote/hybrid work environments, and travel scenarios, maintaining consistent service quality regardless of location or circumstances., • Manage Apple Business Manager, Device Enrollment Program (DEP), Volume Purchase Program (VPP), and Mobile Device Management (MDM) solutions for executive device fleet., • Coordinate with Apple Business Support and AppleCare for Enterprise to expedite hardware repairs, replacements, and obtain expert-level technical assistance when needed. Required Qualifications: Technical Skills • Expert-level proficiency in macOS (current and previous 3 versions), including advanced system administration, Terminal/command line operations, system optimization, and troubleshooting., • Advanced knowledge of iOS and iPadOS, including configuration profiles, restrictions, and enterprise features., • Deep expertise with Apple hardware architecture, diagnostics, and repair procedures for all Mac computers and iOS devices., • Extensive experience with Apple enterprise management tools including Apple Business Manager, Device Enrollment Program (DEP), Volume Purchase Program (VPP), and MDM solutions (Jamf Pro, Intune, Workspace ONE, or similar)., • Proficiency with Apple Professional Applications including Final Cut Pro, Logic Pro, Motion, Compressor (preferred but not required)., • Advanced knowledge of iWork suite (Pages, Numbers, Keynote) and iCloud services for business use., • Expert-level proficiency in Microsoft 365 for Mac including Outlook, Excel, PowerPoint, Word, Teams, and OneDrive integration with macOS., • Strong knowledge of cross-platform integration between macOS and Windows environments, including Active Directory binding, SMB file sharing, and authentication., • Experience with enterprise collaboration platforms on Mac including Microsoft Teams, Zoom, WebEx, Slack, and their macOS-specific features and optimizations., • Proficiency with Apple security features including FileVault encryption, Gatekeeper, System Integrity Protection (SIP), Secure Boot, Touch ID, Face ID, and Keychain management., • Working knowledge of macOS networking including WiFi troubleshooting, VPN configuration, network diagnostics, AirDrop, and AirPlay., • Experience with ServiceNow ITSM platform for incident tracking, knowledge management, and executive support workflows., • Knowledge of business productivity applications on Mac including Adobe Creative Cloud (Acrobat, Photoshop, Illustrator), Microsoft Project, Microsoft Visio (via alternatives or virtualization)., • Familiarity with web browsers on Mac (Safari, Chrome, Edge, Firefox) and their enterprise management capabilities., • Advanced understanding of residential and office networking for Mac devices, including mesh WiFi systems, routers, switches, and troubleshooting connectivity issues. Essential Competencies: Professional Skills • Exceptional customer service orientation with proven ability to anticipate needs and exceed expectations of executive-level clients., • Outstanding interpersonal and communication skills with the ability to explain complex technical concepts in clear, non-technical language appropriate for executive audiences., • Demonstrated ability to quickly build trust and establish credibility with C-level executives and their administrative staff., • Highest standards of ethics, integrity, professionalism, and discretion when handling confidential and sensitive information., • Exceptional written and verbal communication skills for documentation, reporting, and executive-level correspondence., • Proven ability to remain calm, professional, and solution-focused under pressure, especially during high-visibility incidents or time-sensitive executive needs., • Advanced analytical, problem-solving, and troubleshooting capabilities with a methodical approach to complex technical issues., • Extreme discretion in handling sensitive, confidential, and proprietary information with full awareness of executive privacy requirements., • Action-oriented and results-driven mindset with ability to define innovative solutions and implement them efficiently., • Ability to work independently with minimal supervision while effectively managing multiple competing priorities and urgent requests., • Professional maturity to recognize limitations, seek assistance when needed, and leverage resources effectively to consistently achieve successful outcomes., • Strong time management and organizational skills with ability to balance proactive tasks with reactive support needs., • Flexibility and adaptability to adjust schedule for executive needs, including occasional early morning, evening, or weekend support for critical situations or events., • Professional appearance and demeanor appropriate for executive-level interactions and high-visibility environments., • Commitment to continuous learning and staying current with Apple's latest technologies, updates, and best practices.

Non-profit organization seeks an Executive Assistant to join their team for a 6-month contract with potential to go permanent. Must have experience with heavy calendar management. 8-10 years of administrative experience is required. Hybrid schedule: 3 days onsite, 2 days remote Pay rate: $40-45/hr Hours: 8:30am - 5:30pm Executive Assistant Key Responsibilities & Duties • Manage complex calendars for multiple executives, ensuring seamless scheduling and coordination., • Organize department activities, travel arrangements, and conferences, maintaining attention to detail., • Prepare and process expense reports using Workday, ensuring accuracy and compliance., • Assist with onboarding new employees, including documentation and orientation support., • Draft and edit presentations using PowerPoint, ensuring professional quality and alignment with objectives., • Handle clerical tasks such as document retention, equipment coordination, and supply management., • Interact with internal and external stakeholders, representing senior leadership effectively., • Utilize advanced tools like ChatGPT to enhance productivity and streamline workflows., • Adapt to changing priorities with a proactive approach, ensuring efficient task execution. Executive Assistant Job Requirements • Bachelor’s degree in Arts or equivalent educational background., • 8+ years of experience supporting VP-level executives in corporate environments., • Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word., • Experience with Workday and ServiceNow for administrative and reporting tasks., • Knowledge of ChatGPT and its application in administrative workflows is a plus., • Strong organizational skills, attention to detail, and ability to manage multiple priorities., • Effective communication skills, capable of interacting across various organizational levels., • Flexibility to travel occasionally for conferences and office visits., • Customer-centric approach with a proactive attitude to adapt to dynamic environments.

We are currently looking for a Japanese / English Bilingual Administrative Assistant to join an International BPO company. Full remote role, potential travel if necessary. Responsibilities of Japanese / English Bilingual Administrative Assistant • Perform general administrative tasks such as; data entry, document creation, answering phone calls, documentation filing, and etc., • Keep employee record, process documentation for personnel related, including new hire documents, training, termination documents, etc, • Assist benefit enrollment (insurance, 401K, etc) and perform negotiation if necessary, • Prepare invoice, manage AP/AR, create monthly report, and work with 3rd party accounting company, • Manage agreements with clients, provide customer service, • Translate emails/short documents from Japanese to English or opposite if necessary, • Perform all other duties as assigned Qualifications of Japanese / English Bilingual Administrative Assistant • Fluency in Japanese and English, • 2-3 years of experience in office setting, • Bachelor's degree in Business Administration, Marketing, Communication or related field or equivalent experience, • Ability to work remote responsibly and travel if necessary, • Experience in administration, sales, HR or accounting is plus, • Ability to be flexible to work effectively with wide variety of people and to work responsibly and effectively in a multicultural environment, • Excellent communication (Speaking, Writing, Reading, Listening) and presentation Skills, • Ability to multi-task and perform duties time efficiently, • Team-worker, Detail-oriented, Responsible, Punctual, Self-motivated, • Proficient in Microsoft Office suite (PowerPoint, Excel, and Word) * Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. We prioritize direct applicants; third-party resumes may not be reviewed.

Top law firm with an office in Midtown NYC seeks a Legal Assistant to join their team. The ideal candidate will have 5+ years of relevant experience handling calendar management, extensive travel arrangements and supporting attorneys in a high-volume environment. Law firm experience is a must. Hybrid schedule: 4 days/week onsite, 1 day remote Salary range: 100k - 110k base Hours: 9:30am - 5:30pm Legal Assistant Key Responsibilities & Duties • Coordinate team events, client dinners, social gatherings, and hospitality-focused initiatives., • Manage extensive calendaring, travel arrangements, and expense reporting for multiple partners., • Assist with holiday activities, client gifts, holiday cards, and practice group initiatives., • Provide administrative support to partners and associates within the practice group., • Support billing preparation and other administrative responsibilities as needed., • Engage confidently with senior partners, anticipating needs and providing proactive solutions., • Maintain organization and prioritize tasks in a fast-paced, dynamic environment., • Collaborate effectively within a highly social and energetic team setting. Legal Assistant Job Requirements • Bachelor’s degree preferred; high school diploma or GED equivalent required., • 5+ years of administrative or executive-level support experience in a law firm is required., • Strong multitasking, organizational, and time-management skills are essential., • Proactive self-starter with confidence and initiative to engage with senior partners., • Comfortable working in a fast-paced, lively, and social environment., • Ability to manage competing priorities and coordinate frequent events effectively.

Our client, a private school in New York City, is seeking an Executive Assistant to support its Head of School and Board of Trustees. This individual will serve as a trusted partner to the Head, support the leadership team, and act as the primary administrative liaison to the Board. The ideal candidate brings strong executive support experience, exceptional judgment and interpersonal skills, and a meaningful interest in contributing to a school community. RESPONSIBILITIES • Manage the Head of School’s complex calendar, anticipating needs, protecting priorities, and proactively coordinating competing demands., • Manage email, phone calls, and correspondence, exercising discretion in prioritizing requests, responding, and ensuring timely follow-up., • Coordinate leadership meetings and school-related engagements, including agendas, materials, logistics, and communications., • Take clear meeting minutes, capturing key decisions, action items, owners, and next steps., • Arrange travel and external engagements, including itineraries, accommodations, conference registrations, and related logistics., • Manage credit card expenses, expense reconciliation, and administrative recordkeeping., • Serve as the primary administrative liaison to the Board of Trustees, providing responsive, professional, and discreet support., • Coordinate Board and committee meetings, including scheduling, agendas, Board packets, logistics, and timely distribution of materials., • Attend Board meetings, prepare accurate minutes, and track decisions and follow-up items., • Maintain confidential Board records, including Trustee terms, committee assignments, contact information, and governance documents., • Coordinate Trustee onboarding, orientation, communications, and engagement activities., • Support the Head and Board in advancing strategic priorities and coordinating special projects., • Build collaborative relationships with faculty, staff, Trustees, families, and external stakeholders, serving as a welcoming point of contact for the Head’s office., • Partner with other administrative staff and the People and Culture team on employee recognition, leadership gatherings, and school events., • Identify and implement ways to use AI and emerging technologies to improve workflows, communications, research, and document management while protecting confidential information. REQUIREMENTS • At least five years of executive or senior-level administrative experience, preferably within a corporate or mission-driven organization., • Bachelor’s degree or an equivalent combination of education and relevant professional experience., • Exceptional written and verbal communication skills, including editing, proofreading, and drafting correspondence., • Demonstrated ability to manage complex calendars, detailed logistics, competing priorities, and multiple deadlines with minimal supervision., • Advanced proficiency in Google Workspace and experience with digital collaboration, scheduling, document management, and database systems., • Proficiency using AI and emerging technologies to improve administrative efficiency, with a strong understanding of responsible use and data privacy., • Excellent organizational and project management skills, meticulous attention to detail, and exceptional discretion., • A warm, professional, and emotionally intelligent approach, with the ability to build trusted relationships across a school community., • Sound judgment when navigating sensitive interpersonal matters and maintaining appropriate professional boundaries., • A proactive, adaptable, and solutions-oriented mindset, with the ability to remain composed and resourceful in a fast-paced environment., • A meaningful interest in education and supporting the school’s mission and community. SALARY • $130,000–$170,000 base salary DOE. This role is not bonus eligible., • Benefits include medical coverage, an employer HSA contribution, and employer retirement contributions, with full package details to be confirmed., • Scheduled school closures and WFH summers, with occasional additional remote flexibility depending on school and leadership needs. HOURS/SCHEDULE Primarily on-site in New York City during the school year, generally 8:00 AM–4:00/4:30 PM, with some flexibility. Summers are work from home. Occasional schedule adjustments are required for Board meetings and school events, including limited evening commitments.

Content Assistant Job Description ID’s Content Team represents individual projects for theatrical film, television, and streaming services alongside production companies and a number of other entertainment entities. We spearhead everything from release campaigns, festival launches, unit publicity and awards campaigns for our projects. In each case, ID employs a specialized, results-driven approach to each campaign, highlighting the individual strengths and unique characteristics of each new work. Content Assistant Sought This is an exceptional entry-level opportunity for a highly motivated and detail-oriented individual to join this high-performance team. Candidates must have excellent verbal and written communication skills, maintain the highest level of confidentiality and thrive in a fast-paced environment. This is a challenging, exciting career-track position designed to train future entertainment publicists in all aspects of the profession and media landscape. Specific responsibilities include: • Heavy administrative support for teams, including managing all client documents, scheduling, confirmations, and coordination of press opportunities, events and junkets., • Monitoring and servicing of client press, maintenance of assets, and media lists., • Participating in team client strategy ideation and execution with increasing responsibilities and opportunities commensurate with experience. In success and with the guidance of your Manager, participating in pitching efforts, beginning to form industry relationships as a result of mentoring and valuable introductions., • Compensated out-of-hours work is sometimes required for industry and client events such as screenings, red carpet coverage and junkets. Requirements: • Interest in entertainment publicity as a career, • Strong writing, research, organizational, and proofreading skills, • Detail-oriented, • Self-starter with ambition, able to work independently and collaborate on teams, • Strong ability to prioritize, problem solve and be resourceful, • Ability to work well on deadlines and take direction, • Professional demeanor with a positive attitude, • Television and film expert a plus Job Type: Full-time • Pay: From $45,000.00 per year plus overtime, • 4 days a week in-person in New York; Monday - Thursday; remote on Fridays, • Full benefits including medical, 401K, unlimited vacation policy and ClassPass

Executive Assistant I — Private Equity Firm Midtown Manhattan Compensation: $120,000–$130,000 base salary DOE + discretionary bonus Work Schedule: Hybrid, 4 days onsite, 1 day remote Hours: 9:00 AM – 6:00 PM, with flexibility as needed About the Opportunity A growing private equity firm is seeking a highly polished, proactive Executive Assistant to support senior members of the investment operations team. This is a high-visibility role that requires exceptional organizational skills, strong business judgment, and the ability to operate effectively in a fast-paced environment with competing priorities. The ideal candidate is a true business partner who thrives on creating structure, anticipating needs, and ensuring senior professionals can operate at maximum efficiency. This role offers exposure to both investment professionals and operational leaders across a collaborative and entrepreneurial organization. Key Responsibilities • Manage complex and ever-changing calendars for senior investment professionals and portfolio operations leaders, • Coordinate high-volume internal and external meetings across multiple stakeholders and time zones, • Anticipate scheduling conflicts and proactively identify solutions before issues arise, • Arrange domestic and international travel, including detailed itineraries and last-minute adjustments, • Process and reconcile expense reports accurately and efficiently, • Ensure executives are fully prepared for meetings through coordination of agendas, materials, and logistics, • Track follow-ups, action items, and key deadlines to support seamless execution, • Coordinate interactions with investors, portfolio company executives, candidates, consultants, and external partners, • Provide administrative support for recruiting-related activities involving executive-level talent searches for portfolio companies, • Assist with special projects and ad hoc initiatives as needed, • Partner closely with the broader administrative team to maintain a collaborative and team-oriented culture Qualifications • 5+ years of Executive Assistant experience supporting senior executives, partners, or investment professionals, • Prior experience within private equity, investment management, financial services, consulting, or other fast-paced professional environments preferred, • Demonstrated success managing complex calendars and high-volume scheduling, • Experience coordinating extensive travel and handling expense management, • Exceptional organizational skills and attention to detail, • Strong written and verbal communication skills, • Advanced proficiency with Microsoft Office, particularly Outlook Please submit your resume in Word format for immediate consideration. You can use _ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About the Role: We are seeking a proactive, detail-oriented Residential Property Coordinator to support the day-to-day operations, maintenance, and vendor management of a portfolio of luxury private residences. Based out of a family office in Hudson Yards, this role is responsible for coordinating property operations across two Manhattan residences, with light oversight of a property in Providence, RI. The Residential Property Coordinator will serve as the central point of coordination between contractors, vendors, household staff, and the family office to ensure properties are maintained to the highest standards. This position combines hands-on facilities coordination with administrative ownership, requiring exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced private household environment. This role is designed as an entry point for someone early in their private-service career who wants to grow into more senior portfolio work. For the right person who thrives in the role, there is a clear path to Senior Property Manager and, in the longer term, to a broader Portfolio Manager role overseeing additional properties and staff. We're looking for someone who sees this as the start of a career in the industry, not just a job. About the Candidate: We are looking for someone who is organized, resourceful, and eager to build a long-term career in luxury residential property management. Our ideal candidate: • Has experience coordinating residential properties, hospitality operations, facilities, or a comparable service environment., • Is highly organized and thrives on managing multiple projects, vendors, and competing priorities simultaneously., • Takes ownership of their work and follows through until issues are fully resolved., • Is proactive, anticipating needs and identifying potential issues before they become problems., • Communicates professionally and confidently with principals, household staff, contractors, and vendors., • Exercises sound judgment, discretion, and professionalism in high-end residential environments., • Is solutions-oriented, persistent, and comfortable working independently while knowing when to escalate issues., • Enjoys building systems and maintaining organized records, schedules, and tracking tools., • Is interested in growing into a Senior Property Manager or broader Portfolio Manager role over time. If this sounds like you and you believe you’d be a good fit, we strongly encourage you to apply! Key Responsibilities: Property & Vendor Management • Oversee all maintenance, repairs, renovations, and capital projects across the property/properties, • Source, vet, schedule, and supervise contractors, vendors, and service providers (HVAC, landscaping, pool, security, smart home, cleaning, etc.), • Maintain a preventive maintenance calendar and vendor service log, • Review and manage vendor invoices, contracts, and service agreements; track budgets and flag overages, • Conduct regular property walkthroughs to catch issues before they become problems, • Provide light-touch oversight of the Providence, RI property — coordinating seasonal opening/closing, vendor visits, and remote check-ins between site visits Schedule & Priority Coordination • Coordinate all property access, vendor visits, and project timelines around the principal's (and family's) calendar — nothing happens in occupied spaces without sign-off, • Triage and sequence competing priorities (e.g., urgent repair vs. scheduled event vs. principal's presence at the home) with sound judgment on what needs escalation vs. what can be handled independently, • Maintain a shared project/task tracker visible to relevant staff (PA, chief of staff, family office), • Anticipate needs before they become requests — flagging upcoming maintenance, seasonal prep, or potential conflicts proactively rather than waiting to be asked Portfolio Meetings & Task Management • Run weekly portfolio meetings covering the status of every property — open projects, vendor visits, maintenance items, and upcoming schedule conflicts, • Maintain and distribute a master task list across the full portfolio, assigning clear owners and due dates, • Follow up on outstanding action items between meetings and flag anything at risk of slipping, • Summarize weekly meeting outcomes for the PA/chief of staff and principal as needed Staff Integration • Work in close, daily coordination with the personal assistant(s) and household staff — this is not a siloed role, • Coordinate closely with the Design Director on renovation, furnishing, and capital projects, ensuring vendor and contractor work aligns with design direction and timelines, • Match the communication style, discretion, and professionalism standards of the existing household team, • Present consistently (attire, tone, presence) with other principal-facing staff when in shared spaces or during owner visits, • Participate in regular check-ins with PA/household team to align on schedules, priorities, and upcoming needs Administrative Ownership • Own the administrative backbone of the portfolio — this is a core function of the role, not a secondary duty, • Collect, verify, and track Certificates of Insurance (COIs) for every vendor and contractor prior to any site access; maintain a current COI log and proactively chase renewals before they lapse, • Schedule, confirm, and track all deliveries across the portfolio, including receiving logistics, access coordination, and follow-up on delayed or missing items, • Log and track all incoming requests — from the principal, PA, family office, or vendors — through to completion, with clear status visibility for the team at any given time, • Maintain organized digital records: COIs, warranties, service contracts, property manuals, insurance documentation, and vendor W-9s/agreements, • Keep the request/task tracker and COI log accurate and current; this is treated as a standing deliverable, not an occasional cleanup, • Maintain confidentiality of all household, family, and financial information, • Support ad hoc requests from the principal or PA team as needed (deliveries, special projects, event prep support) Knowledge, Skills, and Experience: • 3–5 years managing residential properties, luxury estates, or comparable private service environment (HNW/UHNW household experience a strong plus, not required), • Experience coordinating multiple contractors/vendors, even if not fully independent, • Demonstrated discretion and sound judgment; comfortable in, or eager to learn, a private household setting, • Strong written and verbal communication; comfortable interfacing with principals and senior staff directly, • Highly organized with excellent follow-through on multi-threaded projects and task tracking, • Naturally proactive, spots issues and gets ahead of them rather than waiting for direction, • Solution-oriented, approaches problems by working through options rather than just flagging what's wrong, • Persistent; willing to dig in and try repeatedly to solve a problem before escalating or giving up on it, • Action-oriented and hands-on, a doer who takes ownership and follows through personally rather than routing things to someone else, • Comfortable running structured meetings and keeping a group aligned on priorities, • Rigorous with administrative follow-through, comfortable owning COI tracking, delivery scheduling, and request logs as a core, daily responsibility, • Flexible availability, including occasional evenings/weekends for urgent issues, • Willing to stay until the job is done, not a clock-watcher who hands off an unfinished task at the end of the day, • Valid driver's license; comfort with occasional travel to Providence, RI as needed, • Professional presentation and polish suited to high-end residential settings, • Basic working knowledge of residential IT/AV and smart home systems is preferred but not required (e.g., Lutron, Crestron, Savant), comfortable handling simple troubleshooting, and knowing when to escalate to an AV vendor Preferred Work Experience: • Background in hospitality, estate management, or luxury property services, • Experience using property management systems, • Deeper hands-on experience configuring or programming smart home/AV platforms (Lutron, Crestron, Savant) beyond basic use, • Experience working alongside a PA/EA or household staff team in an integrated support model Core Competencies: • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity, • Self-Development- Actively seeking new ways to grow and be challenged using both formal and informal development channels, • Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations, • Action-Oriented- Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm, • Collaborates- Building partnerships and working collaboratively with others to meet shared objectives

Executive Assistant & Office Lead – Premier Private Equity Firm $100,000- 125,000 Discretionary Bonus DOE + Fully Paid Benefits (medical/dental/vision), 401k with match + PTO + perks! A growing boutique Private Equity firm is seeking an autonomous, high-impact Executive Assistant to serve as the foundational administrative lead for their brand-new Midtown Manhattan office. This role is perfect for a proactive self-starter who enjoys running an office environment—balancing high-level executive support with the operational management required to keep a beautiful workspace running. Location: Midtown East— Hybrid (4 days onsite / Fridays remote depending on team needs) Key Responsibilities • Executive Support: Provide high-touch support to a team of 2, including complex calendar management, domestic/international travel, and expense processing., • Office Ownership: You will manage the front desk, oversee daily operations, and ensure a professional, welcoming experience for all visitors., • Logistics & Catering: Coordinate daily catered lunches, manage kitchen and office supply inventory, and handle all mail and shipments., • Event Planning: Support the planning and execution of internal team events and high-profile client meetings, including all logistical coordination and catering., • Technical Troubleshooting: Serve as the onsite point person for light IT support (Zoom/Teams setup, conferencing systems, and printers), partnering with the global IT team for complex issues., • Culture Carrier: Contribute to building a professional, collaborative, and high-performance environment as the NYC team establishes its local presence. The Ideal Candidate • Experience: 3+ years of experience in an administrative or front-office role, ideally within Private Equity, Finance, or a high-growth tech environment., • Mindset: Proactive, self-directed, and solutions-oriented., • Discretion: Exceptional judgment and the ability to handle sensitive and confidential communications., • Communication: Polished and professional with the confidence to engage senior stakeholders and external partners effectively., • Technical Savvy: Proficient in Microsoft Office (Outlook, Teams), Zoom, and ideally CRM or expense management tools (SugarCRM, Concur, Navan). You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Harrison Gray Search has partnered with a leading global private wealth management firm to identify a proactive, client-focused Senior Administrative Associate to provide dedicated support to a rapidly growing advisory practice in New York City. The Opportunity This is a newly created role driven by growth. A Principal Wealth Advisor overseeing a $1.5–2 billion practice serving ultra-high-net-worth clients is adding dedicated, exclusive administrative support for the first time. You will support the Principal Advisor and two junior partners within one unified practice, working alongside a team of client service associates. This is more than a traditional executive assistant role. You will be the right hand to a highly sought-after advisor who is in meetings from morning to evening, and the first familiar face clients see when they walk through the door. What You’ll Do Executive Support & Logistics • Manage complex, fast-moving calendars, re-prioritizing quickly when urgent client needs arise and keeping the advisor in the right rooms at the right time., • Hold the advisor team accountable to commitments, deadlines, and follow-ups., • Coordinate travel, meetings, and logistics with accuracy, discretion, and diplomacy., • Prepare client review materials, presentations, reports, and meeting agendas. Client Service • Field inbound client calls and emails, ensuring every request is organized, tracked, and resolved promptly., • Greet and host clients for in-office meetings, building genuine relationships over time., • Maintain accurate client records and demographic information across firm systems (e.g., address changes and account updates)., • Anticipate client needs and add thoughtful personal touches, such as recognizing birthdays and milestones. Events & Marketing • Partner with the firm’s marketing team to plan and execute client events and marketing campaigns as the practice expands. Operations & Process • Identify ways to improve efficiency, including leveraging AI tools to add value to the practice., • Collaborate with the associate team and cross-functional partners to deliver seamless service. What We’re Looking For • 5–7 years of progressively responsible administrative or executive support experience, preferably in wealth management, financial services, or professional services., • Experience supporting senior leaders in a fast-paced, client-facing environment., • A genuine interest in client service: someone who wants to pick up the phone, get to know clients, and take service to the next level., • Proactive, quick on your feet, and able to anticipate needs before they arise., • Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Salesforce., • Experience with AI tools (e.g., Microsoft Copilot) is a strong plus., • Event planning or marketing coordination experience is a plus., • Exceptional organization, attention to detail, discretion, and professionalism., • Bachelor’s degree or equivalent combination of education and experience. Schedule & Location • Hybrid: four days in office, one day remote, in Midtown Manhattan. The team is highly office-centric, and this role is best suited for someone who values being in person., • Core hours approximately 8:00–5:00 or 8:30–5:30, with occasional after-hours commitments for client events. Growth As a dedicated member of a growing practice, strong performers will be brought increasingly into the fold, with expanded responsibility and potential oversight of practice operations over time. Compensation & Benefits • Base Salary Range: $90,000 – $110,000, commensurate with experience., • Eligibility for year-end incentive compensation., • Retirement plan with matching employer contribution., • Comprehensive health and wellness benefits., • Flexible time off and mentoring programs.

A hedge fund is looking for an Executive Assistant/Office Manager to support 2 executives and 1 analyst. The firm is located in the Flatiron District. There are no phones to answer. Employees use cell phones. The role is in-office except for Summer Fridays (remote) and the last 2 weeks in August remote. The firm provides AI training. The office has a tight-knit collaborative culture and is scaling up. Looking for a team player with a positive outlook. About the Job: • Manage and coordinate complex calendars for 2-3 executives + 1 investment analyst, • Assist with meeting setups, including confirming locations and ensuring relevant materials are prepared., • Ensure travel details are added to calendars, and all necessary logistics are in place., • Develop relationships with the Analysts and office staff to ensure quick and efficient execution of tasks., • Take initiative in building team morale and supporting office needs, • Assist with expense reconciliation, • Manage IT support requests and coordinate with the external IT provider, • Handle ad-hoc administrative duties to support the team as needed, • Plan and coordinate firm-wide events, including holiday gatherings, team offsites, team happy hours, client and investor events, and recurring all-hands meetings. Manage venue selection, catering, vendor contracts, invitations, RSVPs, budgets, and day-of logistics. Partner with leadership to align events with firm priorities and follow up afterward on feedback and expenses, • Set up internal and external lunches, ensuring all dietary needs and preferences are met., • Greet guests, ensure they are properly welcomed, and escort them to conference rooms, at most 3-5 people per day, • Handle incoming mail and deliveries, ensuring efficient distribution to the appropriate team members., • Manage pantry restocking, including coordinating catering orders and maintaining inventory, • Have a grasp on the pulse of the office and when an event might be needed to relieve any employee stress, • Some off-hour availability required About You: • Minimum of 5 years of experience supporting an executive, • BA/BS from a college or university, • Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), • Strong communication skills: written and verbal, • Able to build trusted relationships with our team and external stakeholders, • Comfortable communicating with investors, • Understand the importance of confidentiality and trust when supporting a CEO, • Dynamic and proactive comfortable in a fast-paced environment., • Polished, professional demeanor and the gravitas to interact with high-level executives, • Outstanding communication skills Salary, Lunch provided, Bonus, Benefits, individual plan paid 100% by firm (medical, dental vision), 401K, 4 weeks Paid Vacation, Summer Fridays remote, Last 2 weeks in August remote. Hours: 8am-6pm

Our client, one of the world’s largest investment management firms, is seeking an experienced Executive Assistant. The firm offers excellent benefits and unique perks, including free breakfast and lunch! Who You Are • A skilled Executive Assistant with at least 10 years’ experience in supporting senior leaders in fast-paced, high-performance environments, • Experienced in managing complex calendars, travel logistics, and executive communications, • Exceptionally organized and detail-driven, with a natural ability to bring structure to complexity, • A proactive problem-solver who anticipates needs and takes initiative, • A trusted partner who exercises sound judgment, discretion, and professionalism, • Spanish language proficiency is a major plus! What You’ll Do • Manage day-to-day operations and act as a strategic administrative partner, • Coordinate meetings across time zones and proactively resolving conflicts, • Manage global travel logistics, including flights, accommodations, and on-site arrangements, • Draft and manage communications, meeting notes, and presentation materials, • Act as a liaison between the executive and internal/external stakeholders, • Maintain confidentiality and professionalism in handling sensitive information and high-profile relationships, • Bring structure to workflows, track follow-ups, and ensure nothing falls through the cracks What Success Looks Like • The executive’s time is protected and optimized, with priorities clearly aligned, • Meetings, travel, and communications are executed flawlessly, even under tight timelines, • You consistently stay ahead of the curve, anticipating needs and solving problems before they arise, • You bring calm, clarity, and confidence to a fast-moving environment Salary Range: $120,000 – 130,000 annually, based on experience Location: New York, NY – Hybrid (4 days on site, 1 remote) To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Company: REMA FOODS, INC. has been a leader in importing quality foods since 1964. We source everyday and specialty products - like tuna, olives, oils, and mushrooms - from over 50 countries. Our clients, including Fortune 500 companies, rely on us for sourcing, quality control, logistics, and more. Find out more here:_ Purpose: The Assistant Buyer supports purchasing, replenishment, and inventory management activities through a combination of operational execution and analytical decision support. This role is responsible for maintaining purchasing and inventory data, monitoring purchase order activity, analyzing inventory and purchasing trends, and recommending actions to support product availability, inventory optimization, and business objectives. The Assistant Buyer collaborates with suppliers and cross-functional stakeholders to ensure data accuracy, operational efficiency, and the effective execution of purchasing and supply chain processes while contributing to reporting, performance measurement, and continuous improvement initiatives. Essential Job Functions: • Maintain accurate purchase order and inventory transfer records to support timely processing, tracking, and execution., • Monitor open purchase orders and follow up with suppliers on order confirmations, shipping schedules, lead times, and delivery updates., • Make purchasing and replenishment recommendations based on sales forecasts, inventory levels, supplier performance, and business needs., • Analyze inventory, sales, and purchasing data to identify trends, exceptions, and opportunities, and exercise independent judgment in recommending corrective actions to support inventory optimization and service level objectives., • Evaluate inventory risks, supply constraints, and replenishment requirements and recommend actions that support business objectives, product availability, and operational performance., • Coordinate product setup, vendor documentation, item master maintenance, and new product onboarding activities with internal stakeholders and suppliers to ensure data accuracy, process compliance, and timely product launches., • Develop, maintain, and enhance reporting tools, dashboards, and performance metrics that support business decision-making, while leading and participating in continuous improvement initiatives related to purchasing, inventory management, reporting, and operational efficiency., • Serve as a resource for purchasing and inventory data, providing analysis and recommendations that support business decisions., • Partner with Buyers and business leaders to identify opportunities to improve inventory productivity, service levels, and supplier performance. Job Requirements: • 2-4 years of experience in purchasing, inventory management, supply chain, logistics, customer service, or administrative support., • Proficiency in Microsoft Excel and the ability to work accurately with purchasing and inventory data., • Strong attention to detail, organization, and follow-through., • Effective verbal and written communication skills., • Ability to prioritize responsibilities and manage multiple tasks in a deadline-driven environment., • Bachelor’s degree in Supply Chain Management, Business, Operations, or a related field preferred; an equivalent combination of education and experience will be considered. Preferred Skills: • Experience in food importing, distribution, manufacturing, or consumer goods., • Exposure to inventory management, replenishment, or supply planning concepts., • Familiarity with Business Central, SAP, Oracle, or a similar ERP system., • Experience preparing reports and working with large datasets. Demands/Physical Requirements: • Hybrid Work Arrangement: three days remote, two days onsite., • Must be able to commute to and work from the Englewood Cliffs, NJ office., • Ability to work at a computer for extended periods and meet deadlines. Compliance Notes: This role is based in our Englewood Cliffs, NJ office and is classified as a New Jersey position. It follows a hybrid work arrangement, with three days working from home and two days in the office.

Trueline's client, an established international law firm with a collaborative legal support team and a strong presence in New York, is seeking a Legal Practice Assistant - Litigation to join its Manhattan office. This is an opportunity for an experienced litigation support professional to work closely with senior attorneys, take meaningful ownership of a busy practice, and enjoy a hybrid schedule after onboarding. *ONSITE in Manhattan **Bankruptcy litigation highly preferred but not required What You'll Do as the Legal Practice Assistant - Litigation: • Provide high-level administrative and litigation support to senior attorneys, with a primary focus on bankruptcy-related matters., • Prepare, format, edit, and proofread pleadings, motions, correspondence, and other legal documents., • Coordinate electronic court filings in New York state and federal courts., • Manage attorney calendars, meetings, deadlines, and scheduling requests., • Maintain organized electronic files, correspondence, and case-related documentation., • Assist with attorney time entry, billing, expenses, and administrative requests., • Anticipate upcoming deadlines and attorney needs, keeping matters moving without constant direction., • Communicate professionally with clients, court personnel, attorneys, and internal colleagues., • Collaborate with other legal support professionals and provide backup assistance when needed., • Balance multiple urgent requests while maintaining accuracy, confidentiality, and responsiveness. Must-Haves as the Legal Practice Assistant - Litigation: • 4+ years of experience as a Litigation Legal Secretary, Legal Practice Assistant, or Legal Administrative Assistant in a law firm., • Strong litigation support experience, including preparation and formatting of court documents., • Working knowledge of New York state and federal court procedures., • Hands-on electronic court filing experience., • Advanced Microsoft Word skills and strong proficiency with Outlook and Excel., • Experience supporting multiple attorneys and coordinating competing priorities., • Excellent proofreading, organization, communication, and time-management skills., • A proactive approach to supporting attorneys and anticipating their needs., • Professionalism, sound judgment, discretion, and confidence in a demanding legal environment., • Demonstrated employment stability and a clear record of professional growth., • Ability to work onsite in Manhattan during the initial onboarding period, followed by a hybrid schedule. Nice-to-Haves as the Legal Practice Assistant - Litigation: • Bankruptcy litigation experience., • Previous experience supporting partners, shareholders, or other senior attorneys., • Familiarity with NYSCEF, CM/ECF, and federal bankruptcy court filing procedures., • Experience using iManage or comparable document management software., • Background in a midsize or large law firm., • Experience supporting senior professionals with executive assistant-level responsibilities., • Experience working within a shared attorney support team., • Bachelor's degree. Our Client Offers: • Base salary of $70,000-$95,000, depending on experience., • Annual bonus equivalent to approximately one week's pay, subject to eligibility., • Medical, dental, and vision insurance., • 401(k) retirement plan., • Paid time off., • Wellness program., • Hybrid schedule of three days onsite and two days remote after the initial 90-day onboarding period., • Monday-Friday schedule, 9:30 AM-5:30 PM., • Opportunity to work directly with experienced attorneys on sophisticated litigation matters., • A well-established legal support team with opportunities to build lasting professional relationships., • Long-term career opportunity with an established international law firm.

Florida-based real estate investment / development firm seeks bilingual Executive Assistant for New York-based partner. He is a Spanish speaker who is not fluent in English, so you’ll be his translator in meetings with bankers, brokers and clients. Some days that means riding with him to a property visit. Other days you’ll be managing his calendar from his home office in Hudson Yards or joining him at a medical appointment. Work is hybrid of in-person and remote administrative support. Requirements · Fully bilingual in English and Spanish at a professional level, both spoken and written · Minimum 3 years’ experience supporting an executive or principal · MS Office, Google Workspace, Excel · Polished, professional presentation · Discretion and good judgment with respect to high-stakes transactions and personal matters · Calm, empathetic, respectful demeanor · Ability to commit to position for the medium to long term Responsibilities · Daily calendar · English-Spanish translation for business meetings, site visits and appointments · Accompany principal to meetings and property visits throughout New York · Assist with personal matters including attending medical appointments · Represent the principal effectively to outside parties and stakeholders · Anticipate needs and keep his day running smoothly · Some personal assistance / support M-F 1pm-6pm (25 hrs/week) $50/hour

Executive Assistant – Investor Relations A premier, global recognized financial services institution seeking an exceptional Executive Assistant to support our dynamic Investor Relations team. Known for an energetic, high-performance environment, our firm deeply values its administrative team, offering an exceptionally supportive network, dedicated leadership, and a highly collaborative workplace culture. This vital position offers comprehensive operational, administrative, and project-based support to a multi-office team of VP- and Principal-level executives. Acting as a central liaison across departments, the ideal candidate will excel at balancing high-level executive logistics with structured investor relations deliverables in a fast-paced setting. Location: New York, NY (Midtown East) Work Arrangement: Hybrid (4 Days Onsite / 1 Day Remote) Hours: 8:30 AM – 5:00 PM (With after-hours responsiveness as needed) Compensation: $125,000 – $150,000 base + discretionary bonus • Firm-covered comprehensive health, dental, and vision insurance options, plus access to an in-building fitness center., • 401(k) program enhanced with a profit-sharing contribution., • Daily $25 lunch allowance while working in the office., • Generous paid vacation allowance, dedicated sick/personal time, plus designated "work-from-anywhere" remote weeks scheduled around major holidays. Key Responsibilities include: Executive Support & Operational Logistics • Calendar Management: Direct complex, multi-time-zone schedule coordination, proactively resolving conflicts and managing meeting arrangements., • Travel & Expense Management: Oversee domestic and international travel logistics via corporate travel partners, accurately filing expense reports through Concur., • Meeting Participation & Minutes: Attend designated internal and external discussions to document clear, actionable meeting notes., • Communication & Coverage: Assist with executive correspondence, message filtering, and cross-team coverage during colleague absences. Investor Relations & Financial Project Support • Data & CRM Maintenance: Keep investor distribution channels, contact records, and deal pipelines updated utilizing DealCloud., • DDQ & ODD Coordination: Assist with the tracking, preparation, and distribution of Operational Due Diligence (ODD) documentation and Due Diligence Questionnaires (DDQs)., • Fund & Investor Logistics: Help manage fund data rooms, track capital call communications, and draft investor-facing collateral. Qualifications & Desired Attributes • 4 to 6+ years of executive support experience, ideally within financial services, private equity, asset management, with direct experience supporting IR functions., • Bachelor’s degree required., • High command of MS Office Suite (Outlook, Excel, Word, PowerPoint), DealCloud (or similar CRM tools), and Concur., • Key Traits:, • High emotional intelligence, authenticity, and confidence., • Meticulous attention to detail paired with a strong commitment to accuracy and discretion., • A proactive, team-oriented mindset with an eager desire to learn team operations., • Professional composure and resilience in a high-expectation, quality-driven environment. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Company Overview: Kurv Industrial (“Kurv”) is a privately-owned, vertically integrated real estate operating company and investment manager that focuses on the acquisition and development of Class A industrial real estate in the supply-constrained core industrial markets of Chicago, Dallas, Miami, New Jersey/New York, Los Angeles/San Francisco, and Seattle. For more information about Kurv and its accolades, please visit _. Job Summary: Based out of Kurv’s New Jersey office, the Office Manager / Executive Assistant is responsible for overseeing the day-to-day operations of the office while also providing high-level administrative support to senior leaders. This role serves as the central point of coordination for office operations, ensuring a well-managed, efficient, and professional work environment. In parallel, the role provides executive support to optimize leadership effectiveness through strong organization, communication, and administrative execution. Essential Job Responsibilities Office Management: • Oversee day-to-day office operations to ensure a well-maintained, efficient, and professional environment, • Manage conference room scheduling and coordinate meeting logistics for internal and external stakeholders, • Act as primary point of contact for office-related needs, including maintenance, shipping, supplies, and equipment, • Manage relationships with vendors, service providers, and building management, • Coordinate with IT and external partners to support office systems and equipment functionality, • Support employee onboarding logistics, including workspace setup and coordination with HR, • Partner with HR to support and maintain office policies and procedures, • Monitor and maintain office supply inventory, including kitchen and common areas, • Coordinate guest and vendor access to the office, • Plan and support office events and internal team activities, • Ensure the office environment is safe, secure, and aligned with company standards, • Perform additional duties as assigned to support evolving business needs and operational priorities of the company Executive Assistant Support: • Provide administrative support to assigned executives, including calendar management, meeting coordination, and travel arrangements, • Prepare materials for meetings, presentations, and internal/external communications, • Manage expense reports and related documentation, • Coordinate meeting logistics, including scheduling, agenda preparation, and follow-up, • Serve as a point of contact among executives, employees, and external partners, ensuring timely and professional communication, • Maintain organized records, files, and documentation (electronic and physical), • Exercise a high level of discretion in handling confidential and sensitive information Qualifications • Bachelor’s Degree, with at least 2-3 years of office administration or office management experience, • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and expense management systems like Concur, with the ability to create reports, presentations, and data analysis tools, • Exceptional organizational and time management skills, adept at handling multiple priorities, meeting tight deadlines, and maintaining efficiency in a fast-paced environment, • Clear verbal and written communication skills, including the ability to draft professional correspondence, prepare reports, and effectively engage with stakeholders at all levels, • Excellent written, verbal, and presentation skills with the ability to communicate effectively to executive leadership and external stakeholders, • Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment, • Demonstrated initiative, ownership mentality, and ability to work independently, • High level of accuracy, attention to detail, and commitment to excellence Personal Attributes • Self‑motivated, proactive, and accountable professional, • Coachable, receptive to feedback, and eager to grow in responsibility and expertise, • Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders, • Collaborative, team‑oriented individual with strong interpersonal skills, • Highly organized with the ability to manage multiple priorities and meet deadlines in a fast‑paced environment, • Demonstrates integrity, professionalism, and sound judgment Compensation & Benefits • Compensation package commensurate with market data and individual experience, including salary and bonus potential, • 401(k) plan with employer match, • Comprehensive health, dental, and vision insurance, • Generous paid time off, including vacation, sick, and holiday leave Other Details • Willingness to work >40-hour work week, • Upbeat and collaborative company culture, • We do not offer remote work options, but provide flexibility

We are currently looking for a Japanese / English Bilingual Administrative Assistant to join an International BPO company. Full remote role, potential travel if necessary. \n \n Responsibilities of Japanese / English Bilingual Administrative Assistant \n\n • Perform general administrative tasks such as; data entry, document creation, answering phone calls, documentation filing, and etc.\n, • Keep employee record, process documentation for personnel related, including new hire documents, training, termination documents, etc\n, • Assist benefit enrollment (insurance, 401K, etc) and perform negotiation if necessary\n, • Prepare invoice, manage AP/AR, create monthly report, and work with 3rd party accounting company\n, • Manage agreements with clients, provide customer service\n, • Translate emails/short documents from Japanese to English or opposite if necessary\n, • Perform all other duties as assigned\n\n \n Qualifications of Japanese / English Bilingual Administrative Assistant \n\n • Fluency in Japanese and English\n, • 2-3 years of experience in office setting\n, • Bachelor's degree in Business Administration, Marketing, Communication or related field or equivalent experience\n, • Ability to work remote responsibly and travel if necessary\n, • Experience in administration, sales, HR or accounting is plus\n, • Ability to be flexible to work effectively with wide variety of people and to work responsibly and effectively in a multicultural environment\n, • Excellent communication (Speaking, Writing, Reading, Listening) and presentation Skills\n, • Ability to multi-task and perform duties time efficiently\n, • Team-worker, Detail-oriented, Responsible, Punctual, Self-motivated\n, • Proficient in Microsoft Office suite (PowerPoint, Excel, and Word)\n\n \n * \n Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. \n We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. \n We prioritize direct applicants; third-party resumes may not be reviewed. \n

• Pay: $150K – $170K per year, • Location: New York, NY (hybrid), • Practice: weight-inclusive obesity medicine and primary care, in-clinic and virtual 👋 Meet knownwell, weight-inclusive healthcare for all. Join a dynamic company that is changing the way obesity care is delivered. We offer weight management, primary care, nutrition counseling, and health coaching. Our care model combines in-clinic and virtual care to bring support to patients where and when they need it. Backed by $50M in funding—including a $25M round led by CVS Health Ventures with support from a16z Bio + Health, Flare Capital, MassMutual, and Intermountain Ventures—we’re scaling fast and expanding access to evidence-based obesity care nationwide. As an Advanced Practice Clinician (APC) at knownwell, you will work alongside a team of committed physicians, APC, registered dietitians, registered nurses, and registered pharmacists, to provide comprehensive medical care, with a specific focus on the diagnosis, treatment, and prevention of obesity and obesity related conditions as appropriate in a primary care setting. This position offers an opportunity to make a significant impact on the lives of patients by helping them improve their overall health. Schedule: Monday- Friday with flexible scheduling, 32 patient contact hours minimum (+ 8hrs of administrative time). Hybrid model of care. No scheduled evening/weekend responsibilities outside of phone On-Call Location: Midtown Manhattan EMR: Athena On-Call: Phone call only, in a rotation TBD frequency. Call volume – very low 24/7/365 physician back up Requirements • Master's degree (MSN) and certification by one of the Nurse Practitioner certifying bodies (ANCC or AANPCB) as a family nurse practitioner, or Master's degree in Physician Assistant studies and certification by the Physician Assistant certifying body (NCCPA)., • Unrestricted DEA licensure and prescribe authority (per state practice regulation)., • At least 2 years of clinical experience in an ambulatory care setting, family or internal medicine; experience in chronic condition management and weight management preferred. If no formal training in weight management, willingness to participate in knownwell clinical education and training plan for weight management and/or pursue OMA APC certification. (), • You have an active, unrestricted license to practice in NY, or willingness to obtain. Willingness to obtain additional licensures and pursue independent practice if needed based upon business needs., • You have excellent communication and interpersonal skills., • You’re dedicated to staying current with the latest developments in primary care and obesity medicine., • You believe in inclusive, compassionate care., • You believe in shared decision making with a patient. You honor the goals a patient has for their health, and you partner with them to help them achieve those goals., • You have high emotional intelligence and know how to make a patient feel at ease – without judgment and without shame., • You’re willing and excited to try new technologies that are both patient and provider oriented., • You are excited to work with a collaborative team of physicians, APC’s, registered dietitians, medical assistants, health coaches, and other staff., • We are unable to sponsor visas currently, so you are authorized to work in the United States. Responsibilities • Practice exceptional medicine within knownwell, • Sees adults for primary care, often with a focus on metabolic health, or adults for metabolic health only. Share a panel with MD/DO + other APCs., • Embodies the knownwell mission and values of patient inclusivity in how you deliver care., • Coordinates with the broader care team to ensure the patient has the support they need., • Documents as necessary to ensure accurate billing, including review of remote patient monitoring data., • Communicates with patients in a timely manner through our portal for questions and concerns that have been pre-screened to necessitate a clinician response., • See adults ages 16+ for metabolic health and primary care., • Ensure panel is open to any individual, regardless of their current health status and comorbidities., • Listen to the aspirations of the patient and ensure care is tailored to the patient’s unique health journey. Provide an environment in which patients feel comfortable and free from judgment., • Offer exceptional encouragement as patients reach their goals., • Coordinate across the collaborative care team, • Escalate any concerns to your dedicated site leadership team., • Provide clinical guidance to medical assistants and nursing teams as assigned., • Stay current with licensure and appropriate re-certifications. Pay & Perks: 🏠🏢 Hybrid Opportunity 🩺 Medical, dental, and vision insurance 📈 401K retirement plan with company match 🏝️ Up to 20 days of PTO per year + company holidays 👶 Up to 14 weeks of parental leave (12 for non-birthing parents) 🏡 Annual work from home stipend for remote employees knownwell, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Based on current size of the clinic and HIPAA regulation, providers cannot receive care in clinic and provider’s household members cannot receive primary care in the clinic.

Job Description In the context of child-centered, the Case Planner provides family-focused practice to promote permanency, safety and well-being, and to reduce length of stay in foster care, the case planner also provides comprehensive casework services for both youth and families. The case planner provides all case management services and ensures that all ACS mandates are in compliance. Casework delivery is to be consistent with Good Shepherd Services’ philosophy and within city and state mandates. Please note this position is based ONSITE with the possibly of 1 or 2 days Remote. We provide a range of programming for Vulnerable Youth/Adolescent with history of Trauma. Job Title: Case Planner, Marian Hall Reports to: Assistant Director of Social Services Location: 337 E. 17th Street, New York, NY 10003 Hours: 40 Hours/Week; Non-Exempt Position requires staff to be onsite along with some field work. Some evening will be required. Hybrid Schedules are based on program needs and at leadership discretion. Major Duties: • Maintain primary case planning responsibility for 16-20 cases in collaboration with the social worker., • Establish immediate contact with families to provide information about the program., • Conduct required casework contacts with the child, parent, and collateral contacts (schools, service providers, medical personnel, mental health practitioners, youth development counselor and substance abuse counselors)., • Work collaboratively with Social Worker to make assessment-based referrals as necessary to meet the needs of the child and/or parent., • Assess birth parent’s homes for diagnostic purposes to ensure the safety of youth and family while at home and complete home safety assessments., • Attend court and permanency hearings., • Maintain up to date case records within agency standards and complete all necessary ACS/Agency documentation including FASPs, Progress notes, Permanency Hearing reports and all other reports necessary to fulfill the function of the work., • Progress notes are to be completed and submitted preferably within one day of the event but no later than the end of the given week of the event., • Submit, PYA, FASP and Permanency Hearing Report on the internal date for review provided by the agency's compliance department., • Manage case load of AWOC and work collaboratively with assigned Social Worker to locate AWOC youth., • Develop community relationships and communicate with all collaterals, including ACS., • In collaboration with the primary social worker, youth development counselor, work with full treatment team, family and youth to develop the most appropriate permanency plan with emphasis on lasting family connections and/or other permanent caring connections in the community., • Attend and participate in treatment team meetings, service plan reviews and FTC’s; provide relevant input., • Maintain appropriate and relevant documentation of all contacts and events., • Effectively use and practice the Sanctuary Model tools such as safety plans, community meetings, psycho-education groups, team meetings, red flag reviews, treatment planning conferences and self-care in the department/program to create a non-violent and trauma-sensitive culture., • Promote and model the seven Sanctuary Model commitments to create a non-violent and trauma sensitive culture., • Integrate the Sanctuary Model SELF (Safety, Emotional Management, Loss and Future) Framework into daily practice to ensure quality care and an effective work environment., • Provide coverage for Marian Hall cases when necessary., • Perform other duties as assigned. Qualifications: • Bachelor’s degree required., • Experience working with families and adolescents in the child welfare system required., • Must be able to establish working relationships with participants in need of supportive services., • Must have working knowledge of Connections., • Must have excellent verbal and written communication skills., • Ability to work flexible hours, including two evenings., • Ability to use public transportation to travel throughout New York City., • Must have a commitment to GSS models of practice including Sanctuary and ACS principles to promote permanency, safety and well-being., • Must have a commitment to work from a strength-based, youth development and trauma informed perspective., • Bilingual English/Spanish preferred., • NYS Drivers Licensed preferred. Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with. Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services. We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance. We value diversity and inclusivity in our workplace and encourage applicants of all abilities to apply.

The Client \n A leading global investment firm is seeking a Senior Executive Assistant to support a highly visible Legal & Compliance leadership team. This is an exceptional opportunity to partner closely with senior executives in a sophisticated, fast-paced environment where discretion, judgment, and proactive support are highly valued. The firm offers a collaborative culture, strong mentorship, and the chance to become a trusted business partner to key stakeholders. \n \n The Role \n This position will provide dedicated support to several senior members of the Legal & Compliance function. The successful candidate will be an anticipatory, highly organized professional who can manage competing priorities, think several steps ahead, and build strong relationships across the organization. This is a role for someone who enjoys taking ownership, thrives in a dynamic environment, and takes pride in delivering seamless support. \n \n Key Responsibilities \n • Provide high-level executive support to multiple senior leaders \n • Manage complex and constantly evolving calendars and scheduling priorities \n • Serve as a trusted partner and strategic extension of supported executives \n • Anticipate potential conflicts and proactively implement solutions \n • Coordinate domestic and international travel arrangements and itineraries \n • Process expenses, invoices, and other administrative documentation \n • Handle highly confidential information with professionalism and discretion \n • Coordinate meetings, team events, conferences, and special projects \n • Partner closely with administrative colleagues and cross-functional teams \n • Support ad hoc initiatives and firmwide priorities as needed \n \n Qualifications \n • 5+ years of Executive Assistant experience supporting senior executives \n • Exceptional organizational, prioritization, and execution skills \n • Demonstrated ability to anticipate needs and think ahead \n • Strong sense of ownership, accountability, and follow-through \n • Excellent communication and stakeholder management abilities \n • Ability to build credibility and trust with senior leadership \n • Highly proactive, resourceful, and solutions-oriented \n • Strong attention to detail and commitment to excellence \n • Experience supporting Legal, Compliance, C-Suite, or other senior leadership teams is preferred \n • Background within financial services, professional services, or law firms is a plus \n \n Compensation & Benefits \n • Base salary: $120,000-$135,000 \n • Discretionary Bonus \n • Comprehensive benefits package \n • Hybrid schedule: 4 days in office / 1 day remote \n • Opportunity to join a collaborative and highly regarded administrative community \n • Significant exposure to senior leadership and strategic business initiatives \n • Strong learning, development, and long-term growth potential \n • Flexibility required for occasional after-hours support when needed \n \n Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together \n

About the Role: \n We are seeking a proactive, detail-oriented Residential Property Coordinator to support the day-to-day operations, maintenance, and vendor management of a portfolio of luxury private residences. Based out of a family office in Hudson Yards, this role is responsible for coordinating property operations across two Manhattan residences, with light oversight of a property in Providence, RI. \n \n The Residential Property Coordinator will serve as the central point of coordination between contractors, vendors, household staff, and the family office to ensure properties are maintained to the highest standards. This position combines hands-on facilities coordination with administrative ownership, requiring exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced private household environment. \n \n This role is designed as an entry point for someone early in their private-service career who wants to grow into more senior portfolio work. For the right person who thrives in the role, there is a clear path to Senior Property Manager and, in the longer term, to a broader Portfolio Manager role overseeing additional properties and staff. We're looking for someone who sees this as the start of a career in the industry, not just a job. \n \n About the Candidate: \n We are looking for someone who is organized, resourceful, and eager to build a long-term career in luxury residential property management. Our ideal candidate: \n\n • Has experience coordinating residential properties, hospitality operations, facilities, or a comparable service environment.\n, • Is highly organized and thrives on managing multiple projects, vendors, and competing priorities simultaneously.\n, • Takes ownership of their work and follows through until issues are fully resolved.\n, • Is proactive, anticipating needs and identifying potential issues before they become problems.\n, • Communicates professionally and confidently with principals, household staff, contractors, and vendors.\n, • Exercises sound judgment, discretion, and professionalism in high-end residential environments.\n, • Is solutions-oriented, persistent, and comfortable working independently while knowing when to escalate issues.\n, • Enjoys building systems and maintaining organized records, schedules, and tracking tools.\n, • Is interested in growing into a Senior Property Manager or broader Portfolio Manager role over time.\n\n \n If this sounds like you and you believe you’d be a good fit, we strongly encourage you to apply! \n \n Key Responsibilities: \n Property & Vendor Management \n\n • Oversee all maintenance, repairs, renovations, and capital projects across the property/properties\n, • Source, vet, schedule, and supervise contractors, vendors, and service providers (HVAC, landscaping, pool, security, smart home, cleaning, etc.)\n, • Maintain a preventive maintenance calendar and vendor service log\n, • Review and manage vendor invoices, contracts, and service agreements; track budgets and flag overages\n, • Conduct regular property walkthroughs to catch issues before they become problems\n, • Provide light-touch oversight of the Providence, RI property — coordinating seasonal opening/closing, vendor visits, and remote check-ins between site visits\n\n Schedule & Priority Coordination \n\n • Coordinate all property access, vendor visits, and project timelines around the principal's (and family's) calendar — nothing happens in occupied spaces without sign-off\n, • Triage and sequence competing priorities (e.g., urgent repair vs. scheduled event vs. principal's presence at the home) with sound judgment on what needs escalation vs. what can be handled independently\n, • Maintain a shared project/task tracker visible to relevant staff (PA, chief of staff, family office)\n, • Anticipate needs before they become requests — flagging upcoming maintenance, seasonal prep, or potential conflicts proactively rather than waiting to be asked\n\n Portfolio Meetings & Task Management \n\n • Run weekly portfolio meetings covering the status of every property — open projects, vendor visits, maintenance items, and upcoming schedule conflicts\n, • Maintain and distribute a master task list across the full portfolio, assigning clear owners and due dates\n, • Follow up on outstanding action items between meetings and flag anything at risk of slipping\n, • Summarize weekly meeting outcomes for the PA/chief of staff and principal as needed\n\n Staff Integration \n\n • Work in close, daily coordination with the personal assistant(s) and household staff — this is not a siloed role\n, • Coordinate closely with the Design Director on renovation, furnishing, and capital projects, ensuring vendor and contractor work aligns with design direction and timelines\n, • Match the communication style, discretion, and professionalism standards of the existing household team\n, • Present consistently (attire, tone, presence) with other principal-facing staff when in shared spaces or during owner visits\n, • Participate in regular check-ins with PA/household team to align on schedules, priorities, and upcoming needs\n\n Administrative Ownership \n\n • Own the administrative backbone of the portfolio — this is a core function of the role, not a secondary duty\n, • Collect, verify, and track Certificates of Insurance (COIs) for every vendor and contractor prior to any site access; maintain a current COI log and proactively chase renewals before they lapse\n, • Schedule, confirm, and track all deliveries across the portfolio, including receiving logistics, access coordination, and follow-up on delayed or missing items\n, • Log and track all incoming requests — from the principal, PA, family office, or vendors — through to completion, with clear status visibility for the team at any given time\n, • Maintain organized digital records: COIs, warranties, service contracts, property manuals, insurance documentation, and vendor W-9s/agreements\n, • Keep the request/task tracker and COI log accurate and current; this is treated as a standing deliverable, not an occasional cleanup\n, • Maintain confidentiality of all household, family, and financial information\n, • Support ad hoc requests from the principal or PA team as needed (deliveries, special projects, event prep support)\n\n \n Knowledge, Skills, and Experience: \n\n • 3–5 years managing residential properties, luxury estates, or comparable private service environment (HNW/UHNW household experience a strong plus, not required)\n, • Experience coordinating multiple contractors/vendors, even if not fully independent\n, • Demonstrated discretion and sound judgment; comfortable in, or eager to learn, a private household setting\n, • Strong written and verbal communication; comfortable interfacing with principals and senior staff directly\n, • Highly organized with excellent follow-through on multi-threaded projects and task tracking\n, • Naturally proactive, spots issues and gets ahead of them rather than waiting for direction\n, • Solution-oriented, approaches problems by working through options rather than just flagging what's wrong\n, • Persistent; willing to dig in and try repeatedly to solve a problem before escalating or giving up on it\n, • Action-oriented and hands-on, a doer who takes ownership and follows through personally rather than routing things to someone else\n, • Comfortable running structured meetings and keeping a group aligned on priorities\n, • Rigorous with administrative follow-through, comfortable owning COI tracking, delivery scheduling, and request logs as a core, daily responsibility\n, • Flexible availability, including occasional evenings/weekends for urgent issues\n, • Willing to stay until the job is done, not a clock-watcher who hands off an unfinished task at the end of the day\n, • Valid driver's license; comfort with occasional travel to Providence, RI as needed\n, • Professional presentation and polish suited to high-end residential settings\n, • Basic working knowledge of residential IT/AV and smart home systems is preferred but not required (e.g., Lutron, Crestron, Savant), comfortable handling simple troubleshooting, and knowing when to escalate to an AV vendor\n\n \n Preferred Work Experience: \n\n • Background in hospitality, estate management, or luxury property services\n, • Experience using property management systems\n, • Deeper hands-on experience configuring or programming smart home/AV platforms (Lutron, Crestron, Savant) beyond basic use\n, • Experience working alongside a PA/EA or household staff team in an integrated support model\n\n \n Core Competencies: \n\n • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity\n, • Self-Development- Actively seeking new ways to grow and be challenged using both formal and informal development channels\n, • Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations\n, • Action-Oriented- Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm\n, • Collaborates- Building partnerships and working collaboratively with others to meet shared objectives\n\n

Job Description At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal's survey of the nation's largest law firms. Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position. This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in. The Position Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership. Key Responsibilities • Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information, • Collaborates on projects focused on client interfacing, document management, data entry, and data management, • Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management, • Provides clerical or administrative legal services support as requested Qualifications • Bachelor's Degree or equivalent professional experience, • Minimum of 1-2 years of experience in a law firm setting, • Familiarity with Document Management Systems, • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), • Experience with data entry or data management, • Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus, • Familiarity with web-based collaborative tools and work management software a plus, • Experience with team messaging and instant messaging platforms a plus, • Experience with email and calendar management, meeting coordination, and direct client interaction, • Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines, • Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously, • Excellent written, verbal and interpersonal communication skills, • Comfortable working in a collaborative, national team environment supporting attorneys and paralegals, • Demonstrated professionalism in all client and internal communication Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $60,000—$70,000 USD Why Should You Apply? • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement, • Employee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Description Who you are: You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment. Who we are: Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact. What the role entails: Tarter Krinsky & Drogin LLP (TKD) is seeking a motivated, detail-oriented Billing Assistant to join our Accounting Department in New York City. This is an excellent opportunity for an organized, proactive professional looking to grow their career in legal billing within a collaborative and supportive team environment. Reporting to the Billing Manager and Billing Supervisor, the Billing Assistant will support the firm's day-to-day billing operations, including invoice preparation, electronic billing, billing adjustments, reporting, and maintaining accurate billing records. The ideal candidate is a team player who enjoys working with numbers, thrives in a fast-paced environment, takes pride in accuracy, and is eager to learn and take on new responsibilities. Prior law firm billing experience is preferred but not required. We welcome candidates with billing or accounting experience who are interested in developing their careers in the legal industry. Essential responsibilities include: • Assist with preparing, reviewing, and processing monthly attorney invoices, ensuring accuracy and timely distribution., • Review and edit pre-bills based on attorney and administrative staff requests., • Process billing adjustments, write-offs, discounts, and retainer applications in accordance with firm policies., • Assist with electronic billing (e-billing), including invoice submissions, tracking, and resolving rejections., • Support complex billing arrangements, including split billing, client discounts, and alternative fee arrangements., • Review invoices and supporting documentation to ensure compliance with client billing guidelines., • Research and resolve billing discrepancies and respond to billing-related inquiries., • Maintain accurate billing records, client information, and matter-level billing instructions., • Assist with tracking client budgets, billing estimates, and alternative billing arrangements., • Review new matter information to ensure accurate billing setup and client contact details., • Prepare and distribute weekly and monthly billing reports for attorneys and management., • Assist with updating billing reports, schedules, and related analyses., • Communicate professionally with attorneys, legal assistants, clients, and internal accounting team members., • Monitor billing deadlines and follow up on outstanding billing requests to ensure timely completion., • Maintain organized billing documentation and ensure confidentiality of client and firm information., • Support process improvements and assist with special accounting and billing projects., • Provide additional support during monthly billing cycles and other peak periods as needed., • Perform other duties as assigned. Qualifications and skills: • 1–3 years of billing, accounting, or related experience preferred., • Prior law firm or professional services billing experience is a plus but not required., • Strong attention to detail, accuracy, and organizational skills., • Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment., • Excellent communication and interpersonal skills, with a professional and customer-service-oriented approach., • Comfortable working with numbers, researching discrepancies, and resolving billing issues., • Proficiency in Microsoft Office, particularly Excel, Word, and Outlook., • Experience with SurePoint/Rippe, Elite, or other legal billing systems is a plus., • Familiarity with third-party electronic billing platforms is helpful., • Ability to work independently while contributing to a collaborative team environment., • Positive, proactive attitude with a willingness to learn, take initiative, and grow professionally., • Ability to maintain discretion and confidentiality when handling sensitive financial and client information., • Ability to work on-site in our New York City office three days per week., • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. TKD is currently maintaining a hybrid schedule structured as Tuesdays, Wednesdays, and Thursdays in-office with alternating Mondays and the option to be remote Fridays. What you’ll love about us: We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm. Compensation & benefits: The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $65,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered. Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO). More about the Firm: TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals. The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others. Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers. TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting. TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Monday - Friday 8:30am - 5:30pm 2 days remote and 3 days in office. 40 hours a week

Job Description Administrative Assistant – Global Investment Firm Compensation: $75,000–$95,000 base DOE + discretionary bonus + competitive benefits package Location: New York City Schedule: Hybrid – 4 days in office / 1 day remote Hours: 8:30 AM–5:00 PM ET A leading global investment firm is seeking a polished, proactive, and highly organized Administrative Assistant to join its growing administrative team. This is a newly created position supporting a team of senior executives within a collaborative, fast-paced, and highly professional environment. The Administrative Assistant will provide comprehensive support to approximately five senior professional. This is an excellent opportunity for an experienced administrative professional who enjoys being one step ahead, managing multiple priorities, and serving as a trusted resource to senior executives. A collaborative and team oriented spirit is a must! Responsibilities • Manage complex and frequently changing calendars for multiple senior professionals, • Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and related logistics, • Prepare and submit expense reports and assist with expense management for the broader team, • Serve as a gatekeeper for executives' schedules, time, and information while maintaining a polished and professional approach, • Anticipate scheduling conflicts and proactively resolve issues before they arise, • Coordinate internal and external meetings, including conference rooms, video conferencing, catering, meeting materials, printing, and presentations, • Assist with executive-level meetings, Board meetings, conferences, and off-site events, • Manage sensitive correspondence and confidential information with the highest level of discretion, • Build strong relationships with internal teams and external stakeholders, • Prepare and edit PowerPoint presentations, Word documents, and Excel spreadsheets, • Anticipate the needs of the professionals supported and provide proactive, high-touch administrative support Qualifications • Approximately 3+ years of administrative support experience, • Bachelor's degree preferred, • Experience supporting senior professionals in a fast-paced professional environment, • Financial services experience is preferred but not required, • Exceptional organizational and time-management skills with strong attention to detail, • Ability to prioritize multiple competing demands and adapt quickly as schedules and priorities change, • Proactive problem-solving skills and the ability to work independently, • Strong interpersonal skills and a service-oriented mentality, • Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, • Experience with Concur and/or Salesforce is a plus You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Float Phlebotomist/Administrative Assistant (internally known as Flex Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. Our Flex Lab Services Specialist/Member Support Specialist support multiple offices in a Market. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, and vitals, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc., • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization, • Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: • At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment, • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions, • Strong written and verbal communication skills, • A High School Diploma or equivalent, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus), • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care, • A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices The range for this role is $25.75 to $27.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/ This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday-Friday between 7:30am-7:00pm based our New York, NY offices. In this flex/float role, you would also provide coverage to our other NYC offices as needed. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today • Paid sabbatical for every five years of service, • Free One Medical memberships for yourself, your friends and family, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues, • Competitive Medical, Dental and Vision plans, • Pre-Tax commuter benefits, • PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family • 401K match, • Credit towards emergency childcare, • Company paid maternity and paternity leave, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance, • Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%., • UpToDate Subscription - An evidence-based clinical research tool, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience, • Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information. Your work schedule could be subject to change based on business direction at any time.

Job Description Authorized User should include as much information as possible, such as additional skill level, experience, qualifications or other requirements, terms or conditions. Attach additional sheets as necessary. The following should be included in order to fully explain the AU s needs: " Job description: The Division of Human Rights is looking to fill THREE (3) positions for PARALEGALS ONLY. The work will be fully REMOTE. Required Education: An Associate or Bachelor s degree in Paralegal Studies, Criminal Justice, or a related field; OR A Paralegal Certificate from an ABA-approved program. Required Experience: A minimum of 2 to 4 years of experience working as a paralegal or legal assistant, with a strong preference for experience in civil rights, employment law, or housing discrimination law. Demonstrated experience conducting complainant, client, or witness interviews, particularly with individuals from diverse or vulnerable backgrounds. Provenn experience drafting legal documents, administrative complaints, or detailed factual summaries. Preferred Qualifications:Familiarity with civil rights statutes (i.e., NY State Human Rights Law, Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Age Discrimination in Employment Act, and the Fair Housing Act). Key Skills & Competencies: Active Listening & Empathy: Ability to listen actively, build trust, and extract detailed factual information from individuals who may be experiencing distress. Exceptional Writing Skills: Ability to synthesize complex factual narratives into clear, concise, and legally structured complaints. Analytical Thinking: Strong critical thinking skills to identify key legal issues and elements of proof in discrimination claims. Organization & Time Management: High level of organization with the ability to manage multiple cases and meet strict legal deadlines. Software Proficiency: Proficiency with legal practice management software, and document management systems Selected Candidates will be required to pick up state issued laptop at an Albany NY location before start date. Candidates must have high speed Internet connectivity to perform the work. Resumes strongly preferred, but not required in order to submit a bid. Resumes should be included for any candidates currently available. Please note that the hiring agency reserves the right to ask for additional candidates/resumes at any time after bid closing and that vendors must produce qualified candidates at or below the bill rate they bid on the RFQ's. The award will be made to the vendor(s) who provide the best overall value based on a combination of price and candidate qualifications.

Job DescriptionProgram Operations Coordinator (Part-Time, 20 Hours+/Week)American Medical and Trade Institute (AMTI) Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites. This role is especially well-suited for candidates with experience working in a principal’s office, school main office, guidance department, or district administrative environment. Key Responsibilities School Program Coordination • Serve as the primary point of contact for AMTI instructors across multiple high school locations, • Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time, • Communicate professionally with principals, administrators, and school staff, • Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards Operational & Administrative Support • Maintain all program records, rosters, and compliance-related documentation, • Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs, • Prepare weekly program summaries and help manage the operational flow of programs, • Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking Accountability & Leadership • Hold instructors accountable for deadlines and program expectations, • Identify issues early and escalate to leadership as needed, • Represent AMTI professionally in all communications Ideal Background We strongly encourage candidates with experience in: • Principal’s Office Administration, • Assistant to a Principal or Vice Principal, • School Main Office Support, • Guidance Office Coordination, • District Program Support / Student Services, • CTE or vocational program administration Your familiarity with K–12 workflows is a major advantage in this role. Required Qualifications • Strong communication skills and confidence in interacting with school administrators, • Highly organized with excellent follow-through, • Experience coordinating staff, programs, or operations across multiple locations, • Ability to work independently, prioritize tasks, and meet deadlines, • Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms Preferred Qualifications • Experience in Allied Health, CTE, or school-based program support, • Bilingual (English/Spanish), • Familiarity with compliance documentation and high-school administrative processes Schedule & Compensation • Part-Time, 20 Hours+/Week with flexible scheduling, • Primarily remote with occasional school visits, • Competitive hourly rate based on experience Who Thrives in This Role You’ll be successful here if you: • Stay organized in fast-paced, multi-site environments, • Are assertive and professional when following up with instructors, • Communicate clearly with school administrators, • Enjoy supporting programs that impact students directly

Job Description About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, and vitals, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc., • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization, • Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: • Phlebotomist with a minimum of 6 months of hands-on phlebotomy experience in a clinical, hospital, or laboratory setting outside of an intern/externship environment, • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions, • Strong written and verbal communication skills, • A High School Diploma or equivalent, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus), • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care, • A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices. The range for this role is $25.75 to $27.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/ This is a full time role (40 hours/week) with 8 hour shifts generally taking place between 7:30am-6:30pm. This role is based out of our White Plains office and will flex Scarsdale, Elmsford, and Mamaroneck office locations to support as needed. The White Plains location is a new office, and provides an exciting opportunity to be a part of a team that gets a new location up and running. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today • Paid sabbatical for every five years of service, • Free One Medical memberships for yourself, your friends and family, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues, • Competitive Medical, Dental and Vision plans, • Pre-Tax commuter benefits, • PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family • 401K match, • Credit towards emergency childcare, • Company paid maternity and paternity leave, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance, • Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%., • UpToDate Subscription - An evidence-based clinical research tool, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience, • Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information. Your work schedule could be subject to change based on business direction at any time.

Job Description Litigation Legal Assistant (Hybrid – Newark, NJ) Location: Newark, NJ (Hybrid: On-site / Remote) Reports To: Administrative Manager Base Salary Range: $80,000 – $110,000 / year (plus comprehensive benefits) About the Role A premier, regional law firm is seeking an experienced Litigation Legal Assistant to support attorneys in a fast-paced environment. This role offers a blend of high-level litigation management, document production, technical legal support, and essential administrative coordination. The ideal candidate brings a strong litigation background, exceptional attention to detail, and advanced technical proficiency with industry-standard legal applications. Key Responsibilities Litigation & Case Support • Court Filings & Service: Prepare and submit electronic court filings across Federal, State, and Bankruptcy courts; coordinate formal service of process., • Document Formatting & Production: Create and edit Tables of Authorities and Tables of Contents using Best Authority; construct hyperlinked briefs and PDFs utilizing Lexis, Westlaw, and Kofax Power PDF; execute document conversions and cleanup adhering to strict style guidelines., • Document Comparison: Utilize Litera Compare / CompareDocs for advanced draft editing and redlining., • Trial Preparation & Support: Organize exhibit lists, compile trial binders, coordinate logistics for court appearances, and perform light paralegal support including lien interactions and non-legal research. Administrative & Operational Workflow • Calendar & Communication: Monitor Outlook calendars, route incoming/outgoing communications, and maintain seamless administrative support., • Timekeeping & Financials: Enter and edit daily attorney time entries in Intapp Time; assist with billing workflows (Intapp Billstream) and prepare monthly expense reports., • General Office Coordination: Maintain digital and physical case files, handle travel and dining arrangements, notarize documents, and provide back-up support to team members during absences. Qualifications & Competencies • Experience: 5+ years of law firm litigation experience required., • Education: High School Diploma required; Associate or Bachelor’s degree preferred., • Notary Commission: Must hold a current Notary Public commission or obtain one within the first 6 months of employment., • Technical Proficiency:, • Document & Comparison Tools: Litera Compare / CompareDocs, Legal Numbering, BigHand Dictation, Kofax Power PDF, DocuSign., • Briefing & DMS: Best Authority, Lexis/Westlaw, iManage Document Management System., • Practice Management & Billing: Intapp Time, Intapp Billstream., • Core Applications: Microsoft 365 (Word, Excel, Outlook, Teams, Windows 10), Zoom., • Professional Attributes: Proven ability to manage high-volume workloads under tight deadlines, strong communication skills, excellent problem-solving ability, and flexibility for occasional early/late hours as required by trial schedules. Compensation & Benefits Package • Base Salary: $80,000 – $110,000 / year (Non-Exempt). Base annual salary depends on a wide array of factors, including skill set, depth of experience, and relevant certifications., • Health & Wellness: Comprehensive Medical, Dental, and Vision plans, Health Savings Account (HSA), Flexible Spending Account (FSA), Gym Reimbursement, and Employee Assistance Program (EAP)., • Financial & Protection: 401(k) plan, Life Insurance, Short-Term and Long-Term Disability coverage, and Pet Insurance options., • Paid Time Off: 18 days of PTO annually + paid firm holidays + floating holidays (increases to 25 days PTO after 5 years)., • Perks: Transit Commuter Benefits and professional growth support. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, citizenship, age, physical or mental disability, medical condition, pregnancy, genetic characteristics, religion, gender, gender identity, gender expression, sexual orientation, marital status, military status, or any other class protected by applicable federal, state, or local laws. \nCompany Description This firm genuinely values its team as its greatest asset, offering a highly competitive compensation structure and a comprehensive benefits package. This firm genuinely values its team as its greatest asset, offering a highly competitive compensation structure and a comprehensive benefits package.

Job Description Position Purpose Teaching Assistants will work with high school students in the P-Tech Program. Perform teaching assistant duties related to the P-Tech program. This work includes attending the class, to be up to date on the topics covered, assisting the instructor as needed, then providing tutoring hours after the conclusion of the class. Major Responsibilities/Duties/Functions/Tasks: Attend the class for which they will be assigned as a Teaching Assistant either on campus and/or on Zoom. Tutor and work with students in the classroom, and via Zoom. If there is an opportunity based on the lecture or assignments, the Teaching Assistant may assist students directly during class time. Under the guidance of the class professor, conducts weekly tutoring sessions with students in an individual and/or group setting either on campus and/or on Zoom. The tutor will assist with any administrative or operational aspects of the class such as welcoming students, assisting with logins, etc. Maintain a weekly log of general student attendance/progress and assistance provided. Qualifications: To perform the?job?successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Requirements. At least 30 college credits with a cumulative GPA of 3.0 or higher. Must have expertise and prior experience in UAS systems. FAA Part 107 Certification is preferred. Professional Skills Knowledge of Microsoft Office and Excel. Knowledge in UAS systems, drone laws, and the FAA Part 107 Remote Pilot Certification. Reasoning Ability Ability to define problems, collect data, establish facts and draw conclusions. Ability to understand and follow directions. Work Environment and Physical Functions This position is in a classroom/office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment, either individually used or shared with a department, is the responsibility of all employees.

Job Description!$250 Sign-On Bonus! Join our mission-driven team and receive a generous sign-on bonus. You’ll receive $250 after you have successfully completed 90 days of employment. About us:At POD Health, we enhance patient outcomes by integrating technology and personalized care. Our services—Telehealth, Remote Patient Monitoring (RPM), Chronic Care Management (CCM), and Community Health Initiatives (CHI)—ensure patients receive the care they need, wherever they are. Through our Telehealth and RPM services, we ensure that patients have real-time access to healthcare, empowering them to manage their health proactively and avoid unnecessary hospital visits. Our Chronic Care Management programs create tailored care plans for patients with chronic conditions, ensuring ongoing support between office visits. Additionally, our Community Health Initiatives focus on addressing health disparities, making care more accessible to underserved populations. At POD Health, we strive to make healthcare personal, proactive, and accessible for all. Schedule: Monday - Friday 9:00 AM - 5:00 PM Location: On-site | Brooklyn, NY 11218 Position Summary: The Medical Assistant will play a vital role in providing support to a team of nurses and nurse practitioners in delivering exceptional patient care. The role involves monitoring patient vital signs remotely through dashboards, accurately documenting patient information, assisting with patient inquiries, managing medical records, and ensuring compliance with the RPM program and healthcare regulations. Key Responsibilities: • Collaborate with Nurse Practitioners, Care Navigators, and administrative staff to monitor patient health metrics, ensure accurate data entry, and coordinate follow-up care. Act as a liaison between patients and care teams to ensure continuity of care across RPM and CCM services., • Address alerts on the dashboard and promptly communicate with patients as needed., • Demonstrate exceptional phone communication skills, conveying empathy and professionalism in all patient interactions., • Remind patients to take required measurements and accurately document the results in patient charts., • Escalate patient calls to nurses or nurse practitioners when necessary for further assessment and care., • Maintain and update patient medical history, vital statistics, and test results within the Electronic Medical Record (EMR) system., • Manage incoming and outgoing calls to patients, addressing inquiries, monitoring vital signs through RPM dashboards, and escalating cases to Nurse Practitioners when necessary. Ensure all patient interactions are documented in the EMR system and follow up with patients to encourage adherence to their care plans., • Perform data entry tasks in Salesforce, including closing opportunities and monitoring opportunities in the system., • Conduct outbound calls to patients, providing instructions, gathering information, and addressing concerns., • Use EMR systems, specifically Advanced MD, and CCIQ to input and manage patient data and information., • Verify patient insurance coverage and obtain prior authorizations as required., • Schedule virtual patient appointments with Nurse Practitioners, coordinating with patients and the healthcare team., • Ensure strict adherence to healthcare regulations, including HIPAA, and uphold the organization's code of conduct. Qualifications: • High School Diploma or GED., • Bilingual fluency in Chinese is required., • 1-2 years of relevant experience in a healthcare setting or medical practice., • Strong grasp of patient care procedures and medical terminology., • Excellent interpersonal skills to effectively interact with patients and healthcare professionals., • Strong organizational skills to manage patient records and appointment scheduling., • Exceptional customer service skills to provide empathetic and supportive patient interactions. Preferred Qualifications: • Proficiency in using EMR systems, experience in AdvancedMD a plus. Benefits: • Health, dental, and vision insurance., • 401(k) with company match., • Paid Vacation, Company Holidays, Sick Leave, and Floating Holidays., • Professional development opportunities., • Mission-driven work in an innovative healthcare space.

Job Description Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission-aligned Program Coordinator to support our After-School Programming. The College Financing Coordinator will bring a passion for the mission of Harlem Children’s Zone: to break the cycle of intergenerational poverty through comprehensive, on-the-ground programming that creates opportunities for children and families to thrive in school, work, and life. We are currently seeking a College Financing Coordinator within the Wealth Builds team. This role will report to the Director of College Financing and collaborate closely with program staff and scholars across the organization. The coordinator will support a range of activities aimed at financing HCZ scholars’ college education through increased college savings and scholarships, developing savings habits among children and parents, and promoting a college-bound identity. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams, scholars, and external partners. For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know. Requirements • Bachelor’s degree required; coursework or experience in education, finance, case management, or social services preferred., • 1–3+ years of experience in program coordination, providing college-related services, student services, and administrative support. Who You Are • Strong organizational and time-management skills; ability to manage multiple priorities and meet deadlines., • Excellent written and verbal communication skills with a customer-service mindset., • Advanced proficiency in Salesforce, Microsoft Office Suite, Google Workspace, and data management tools (Salesforce experience strongly preferred)., • Demonstrated ability to work collaboratively in a fast-paced, mission-driven environment., • Commitment to HCZ’s mission and passion for supporting college access and financial empowerment., • Excellent project management with attention to detail, and outstanding written and verbal communication, • Ability to build and manage relationships with various stakeholders, • Highly motivated to take initiative, manage competing priorities, work independently, and respond to feedback, • Strong understanding of historical and contemporary issues that impact economic mobility, • Passion for and commitment to the mission of the Harlem Children’s Zone What You’ll Do • Coordinate the administration of college financing programs, including scholarship and savings initiatives serving approximately 1000+ scholars annually., • Manage scholar communications and maintain accurate tracking of applications, awards, and inquiries using Salesforce, Microsoft Suite, and Google Workspace., • Support the planning and execution of 12–15 workshops and events per year, including financial literacy sessions, scholarship orientations, and parent engagement meetings., • Prepare and maintain detailed reports on scholar progress, participation rates, and program outcomes for leadership review., • Collaborate with HCZ departments to ensure timely follow-up with scholars and families, maintaining a response turnaround of 48 hours for inquiries., • Assist in outreach efforts to strengthen relationships with community partners and financial institutions., • Provide administrative and logistical support to the Director and Assistant Director, including scheduling, meeting coordination, and correspondence., • Monitor program data to identify trends and opportunities for improvement in scholar engagement and financial readiness. Schedule • Monday - Friday 9 AM - 5 PM (some Saturdays as needed, will be notified in advance in those instances), • 4-1 hybrid schedule: 4 days in-office, 1 remote workday (remote day must be on Tues, Wed, or Thurs) Benefits As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth. Our exceptional full-time benefits include: • Highly competitive base salaries, • Paid time off, • Employee referral bonus, • Career advancement, • No-cost health insurance, • Life Insurance, • Short-and long-term disability, • Additional voluntary benefits, • Wellness discounts, • Commuter benefits, • Financial wellness perks, • Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.) The salary range for this position is $70,000-$80,000 per year. To be considered, interested applicants should submit their applications directly through the posting. Harlem Children's Zone does not offer any Visa Sponsorship. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children’s Zone is an EOE.

Job Description New Alternatives for Children, Inc. (NAC) is an award-winning not-for-profit agency dedicated to serving children and families with medical complexities, chronic illnesses, and disabilities throughout the five boroughs. To assist in achieving this mission, NAC is currently seeking a Volunteers and Engagement Coordinator to join its Volunteer and Community Relations Department. The Volunteers and Engagement Coordinator plays a key role in supporting the day-to-day operations of the Volunteer and Community Relations Department, helping ensure volunteer engagement, community partnerships, and resource management efforts run smoothly and efficiently. This role oversees volunteer onboarding, manages the organization and inventory of in-kind donations, and provides hands-on logistical support for agency events, seasonal drives, and volunteer initiatives. The Volunteers and Engagement Coordinator also supports partnership outreach, maintains departmental databases, and assists with partner engagement efforts to strengthen relationships with corporate and community partners while advancing volunteer recruitment and retention. Working closely with the Assistant Director and Senior Manager of Volunteer and Community Relations, this position helps deliver an exceptional experience for volunteers and partners while ensuring vital resources are efficiently distributed to the children and families served by the agency. 35 hours per week. Standard work hours are Monday through Friday, 9:00 a.m. to 5:00 p.m., with a hybrid schedule consisting of four in-office days and one remote workday per week. Occasional evening and weekend hours are required to support major agency events, volunteer initiatives, and seasonal drives. • Title of Position: Volunteers and Engagement Coordinator, • Position Type: Full Time, • Salary Range: $50,000 to $55,000 per year, • Location: 825 7th Avenue, New York, NY, 10019, • Department/Program: Volunteer and Training Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Manage the administrative onboarding and Human Resources process for volunteer placements., • Expand and maintain the "Volunteer Network" database to ensure information is updated for new and past volunteers., • Regularly update the volunteer community regarding upcoming opportunities and agency activities., • Support the physical sorting, inventorying, and organization of all in-kind items received by the department., • Partner with the agency's Resource department and Family Support Department to ensure available items meet current client needs. Engage with external platforms, such as One Simple Wish, to facilitate and grant special requests for NAC youth., • Provide hands-on operational support for departmental programming and events connected with corporate partners and volunteers., • Support in the execution of large-scale agency events, including the NAC Carnival and Olympics, and various seasonal drives and events., • Assist in the development of partnership "Wish Lists" and the coordination of the annual Holiday Gift Drive., • Provide content for social media and update promotional materials in coordination with the Development department., • Help monitor and respond to general inquiries from prospective volunteers in a timely manner. Required Education and Experience: • Bachelor's degree in Social Work, Human Services, Nonprofit Management, Communications, Business Administration, or a related field preferred, • Strong organizational and time management skills with the ability to manage multiple priorities., • Excellent interpersonal, verbal, and written communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Ability to work independently and collaboratively in a fast-paced, team-oriented environment., • Ability to interact professionally with volunteers, donors, community partners, and agency staff. Preferred Education and Experience • One to three years of experience in volunteer coordination, community engagement, nonprofit operations, event planning, or administrative support., • Experience maintaining databases or volunteer management systems., • Experience coordinating volunteers, in-kind donations, or community events in a nonprofit setting. Required Skills: • Strong organizational and time management skills with the ability to manage multiple priorities., • Excellent interpersonal, verbal, and written communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Ability to work independently and collaboratively in a fast-paced, team-oriented environment., • Ability to interact professionally with volunteers, donors, community partners, and agency staff. Equal Opportunity Statement New Alternatives for Children, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. New Alternatives for Children, Inc. was founded on the principle of inclusion. We strive to create and maintain a diverse, equitable, and inclusive workplace at all levels. It is not enough to serve; we must strive to dismantle oppressive policies and practices. Please read our full DEIB Statement here. Impact Every day, NAC's team of social workers, nurses, doctors, therapists, education specialists, van drivers, and so many more, make a lasting impact on the lives of the children and families we serve. Watch our video below to meet the youth and families whose lives have been changed because of NAC's work.

Job Description Position: Assistant Director Transfer High School Program/Department: Brooklyn High School for Leadership and Community Service Reports to: Program Director Work Location: Clinton Hill, Brooklyn, NY Hours: Full Time – 35 hours per week - Monday - Friday 8:00am - 4:00pm This position is fully in-person and does not offer any remote work. Salary Range: $65,000 - $66,300 FLSA STATUS: Exempt Brooklyn High School for Leadership and Community Service is a small, academically rigorous, full-time New York City Department of Education transfer high school designed to re-engage students who are over-age and under-credited or have dropped out of high school. BCS is directly responsible for the administration of the school’s Learning to Work (LTW) program, which enhances the school’s academic component by offering additional academic support, career and education exploration, work preparation, skills development, and paid internships. Job Summary: The Assistant Director will provide leadership, supervision, and program coordination in support of a transfer high school serving over-age and under-credited students. Working in close partnership with the Program Director, school staff, and community partners, the Assistant Director will oversee student intake, counseling services, attendance outreach, and youth development programming. This position requires a strong commitment to equity, student advocacy, and creative problem-solving to help students overcome barriers to academic success and post-secondary readiness. As the Assistant Director, you will foster a safe, inclusive, and nurturing environment that promotes student engagement, resilience, and overall well-being. Through strong relationship-building with students, families, school staff, and community partners, you will ensure that each student receives tailored support aligned with their unique needs. This role is vital to promoting student growth, academic achievement, and long-term success. Key Responsibilities: Provide direct support to the Program Director in staff management, development, and oversight of the LTW internship program, ensuring high-quality program delivery Motivate staff to create a positive, welcoming environment for students. Ensure adherence to all program policies and protocols in collaboration with the Program Director. Work closely with the Program Director and School Principal to ensure comprehensive service delivery. Provide training, coaching, and professional development to team members, including interns. Provide direct counseling to students and families to improve communication and address challenges impacting school performance, supporting their academic, career, and personal goals through individual and group sessions Facilitate mediations and conflict resolution between students. Manage crisis interventions, including mental health and trauma-related situations, in collaboration with counseling staff. Review all documentation related to the program's progress for accuracy, completeness, and clarity. Participate in administrative and staff meetings as requested. Lead attendance outreach initiatives, including home visits, to improve school participation. Develop strategies to engage students in school and program activities, tracking effectiveness of outreach. Maintain full student enrollment through ongoing recruitment and relationship building with prospective students. Develop initiatives to strengthen family involvement in student success. Conduct weekly home visits and family meetings. Coordinate student workshops, leadership opportunities, trips, and celebrations. Oversee accurate case recordkeeping and ensure compliance with documentation requirements. Use data platforms (e.g., Apricot, New Visions, monthly google sheets) to monitor staff activity and student progress. In conjunction with the Program Director, offer supervision to staff members. Provide oversight and coordination of the intake process for new students including facilitating orientation and Open House sessions Organize, plan and facilitate family meetings including outreach to parents and guardians Support students in developing and pursuing meaningful post-secondary plans, including college, vocational training, or employment pathways. Providing individual and group counseling focused on academic, social, and emotional development as well as crisis intervention as needed. Manage crisis interventions, including mental health and trauma-related situations Providing individual and group counseling focused on academic, social, and emotional development as well as crisis intervention Conduct family outreach and encourage involvement, as appropriate, to support student success. Conduct initial intake assessments of students and/or their families to determine academic levels, work experience, employability, aptitudes, interests, support service needs, and other personal development factors. Monitor and track student attendance on a daily basis; initiate outreach to absent students via phone calls, letters, and home visits. Promote consistent school attendance by identifying barriers and connecting students and families to appropriate resources; conduct attendance outreach, including weekly home visits. Maintain consistent and proactive communication with families to support students’ academic and personal well-being. Develop and facilitate student-centered workshops that respond to the evolving needs of the school community. Participate in staff/team meetings, including Department of Education (DOE) meetings, as needed. Connect students and families with relevant internal services within Brooklyn Community Services and external community resources. Monitor student academic performance and deliver timely support and interventions to promote achievement. Enter and maintain all required student information in BCS’s internal database system (Apricot). Document all student interactions and incident reports in Apricot and New Visions as appropriate, ensuring accurate and timely data entry, and maintain a monthly Google Sheet tracking all services provided. Conduct regular documentation audits in Apricot, New Visions, and other databases. Conduct community outreach to recruit prospective students and promote program visibility. Collaborate with teachers to identify student needs and implement individualized support plans. Monitor college advisement services and assure that all students develop a post-secondary plan, make college visits, and complete the college application process as appropriate. Guide students through the college application process, including support with CUNY applications and FAFSA completion. Participate in school events, staff meetings, professional development and agency-wide initiatives to promote a cohesive support network. Maintain accurate and confidential student records. Other duties as assigned by the Program Director. Qualifications: Master’s Degree in Social Work (MSW; LMSW preferred), SIFI certified a plus Previous supervisory experience. Strong interpersonal, organizational, verbal, and written communication skills. Commitment to punctuality, reliability, and professional integrity. Must have a commitment to work from a strengths-based and/or youth development perspective Successful completion of required background checks and clearances. Preferred: Bilingual proficiency. BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.

Job DescriptionBenefits: • Competitive salary, • Flexible schedule, • Opportunity for advancement Now Hiring – Of Counsel Attorney | Federal Criminal Defense & Healthcare Fraud Litigation Watson & Associates, LLC is seeking a highly qualified Federal Criminal Defense Attorney to join our law firm as Of Counsel. This is not an entry-level position. We are only considering attorneys with 5+ years of relevant federal trial experience, especially those with a background in procurement fraud, healthcare fraud defense, False Claims Act litigation, and white-collar investigations. This role is ideal for former DOJ attorneys, AUSAs, or federal enforcement lawyers seeking part-time work on high-stakes federal cases. It is also well-suited for semi-retired attorneys or independent litigators looking to expand their case portfolio without the burden of a full-time schedule. Applicants must submit a cover letter with their resume. Submissions without a cover letter will not be considered. Position Overview • Title: Of Counsel – Federal Criminal Defense Attorney, • Type: Part-time / Contract, • Location: Remote with possible appearance-based work (licensed state must be specified), • Compensation: $95–$125 per hour (based on experience and qualifications), • Benefits: Not provided, • Of oOunsel Status: This is not a full-time or salaried role, • Must be Licensed in NY Courts and District Court Key Responsibilities • Provide legal defense and strategic counsel in federal healthcare fraud and federal white-collar criminal cases, • Handle active investigations, litigation support, and courtroom representation as needed, • Draft legal memoranda, motions, responses to subpoenas and civil investigative demands (CIDs), • Prepare clients for federal interviews, subpoenas, or grand jury proceedings, • Collaborate with internal legal teams and partners on case theory and defense strategy, • Participate in settlement negotiations or pre-indictment discussions with federal agencies, • Maintain accurate and compliant legal documentation and client files Qualifications • Juris Doctor (J.D.) from an ABA-accredited law school, • Licensed and in good standing with a U.S. State Bar and licensed to practice before NY Federal District Court, • Minimum 6 years of experience in federal criminal defense, DOJ litigation, or prosecutorial roles, • Substantial knowledge of:, • False Claims Act (FCA), • Qui Tam litigation, • Healthcare fraud, • Procurement or contract fraud, • Civil and criminal investigations involving DOJ, OIG, SEC, or other federal agencies, • Strong litigation, courtroom, and negotiation skills, • Must be able to work independently with minimal supervision, • Proficiency in Microsoft Office and standard legal research tools Preferred Background • Former Assistant U.S. Attorney (AUSA), Department of Justice attorney, or federal enforcement official, • Military JAG Corps or equivalent white-collar litigation experience, • Experience with high-dollar government contract fraud cases or administrative fraud proceedings, • Comfortable with fast-paced case turnarounds, federal deadlines, and direct client interaction Application Instructions Interested candidates must submit: • A resume detailing relevant experience, • A cover letter explaining specific qualifications in federal litigation, healthcare fraud, or procurement fraud defense Applications without a cover letter might not be reviewed. No phone calls or recruiter inquiries will be accepted. Serious Inquiries Only Flexible work from home options available.

Job Description About Us: Hanover Bank– When you love your work and the people you work with, careers are made! Embracing diversity, valuing inclusion and showing respect are the foundation upon which we build our team. At Hanover Bank, inclusion means respecting personal beliefs and appreciating that we all have perspectives that matter. We are stronger together as we move toward a shared vision of personal and corporate growth. Whether you are just starting out or a seasoned professional, working for Hanover Bank can launch you on a path to success. With a passion for excellence, we strive to deliver exceptional service to our clients, foster a positive impact in the communities in which we work and live and help our team members achieve their professional goals. When you work with us you are empowered, engaged and encouraged to collaborate because every voice matters, every person counts. Job Summary: Hanover Bank is looking for a full-time Senior Client Service Associate to join our team. The Senior Client Service Associate Floater enhances the client experience by providing exceptional client service, selling/promoting the bank’s products/services to all new and existing clients, supporting Branch functions as needed, and serving as administrative and operational support to the ongoing business Bank. The Senior CSA Floater performs all platform and teller functions, universally. Accurate and efficient process and record routine transactions for bank customers including cashing checks, accepting deposits and withdrawals, and processing loan payments and transfers. The Senior CSA Floater will open new accounts both in person and in conjunction the bank’s line of business partners. The Senior CSA Floater is a trusted leader in the branch who works closely with the Assistant Manager and can assume the duties in the AMs absence. Job Duties and Responsibilities: • Serve as a proactive ambassador of the Bank by engaging clients in meaningful financial conversations to uncover needs and deliver tailored solutions., • Execute a structured outbound calling and outreach program (phone, email, in-branch follow-ups) to deepen relationships, generate appointments, and grow the deposit base., • Consistently identify cross-sell and referral opportunities, introducing clients to appropriate products, services, and business partners (e.g., mortgage, lending, cash management)., • Build and maintain a robust pipeline of client opportunities, tracking interactions and follow-ups to ensure consistent relationship development., • Actively contributes to branch sales efforts by meeting or exceeding individual goals for client contacts, appointments, referrals, and product growth., • Participate in community events, networking activities, and in-branch sales initiatives to generate new business and expand the Bank’s presence., • Strengthen client retention through proactive service, regular check-ins, and timely resolution of client needs. Client Service & Relationship Management: • Deliver exceptional, personalized service by understanding each client’s financial goals and recommending appropriate solutions., • Build long-term relationships with clients through consistent engagement and follow-up., • Educate clients on the Bank’s full suite of products and digital capabilities to enhance their banking experience., • Ensure a seamless client experience across all touchpoints, both in-person and remote. Sales & Product Knowledge: • Maintain comprehensive knowledge of all Bank products, services, and current promotions., • Confidently position and articulate value propositions tailored to client needs., • Proactively promote and sell Bank products and services in alignment with branch growth objectives., • Collaborate closely with internal partners to deliver holistic financial solutions. Operations & Risk Management: • Accurately and efficiently process routine transactions, including deposits, withdrawals, check cashing, loan payments, and transfers., • Perform new account opening functions (in-person and in partnership with line of business partners), ensuring accuracy and compliance., • Manage risk by adhering to all policies, procedures, and regulatory requirements, including Bank Secrecy Act (BSA)., • Support branch operations including ATM balancing, cash recycler management, vault oversight, and periodic audits. Team Contribution & Branch Support: • Work collaboratively in a diverse, team-oriented environment to achieve branch sales, service, and operational goals., • Support all customer and branch-related tasks to ensure efficiency and effectiveness., • Participate in sales meetings, coaching sessions, and ongoing development activities to enhance performance., • Demonstrate flexibility with scheduling, including Saturdays, to meet business needs. Performance Expectations: • Achieve defined goals for outbound calls, client contacts, appointments, referrals, and deposit growth., • Demonstrate consistent pipeline activity and follow-through on client opportunities., • Contribute to overall branch revenue, sales, and service metrics Education and Experience: • High school diploma or equivalent GED., • Minimum of Two (2) years of banking experience required., • Supervisory experience preferred Skills and Abilities: • Ability to handle multiple tasks at once., • Always exhibit a professional demeanor., • Strong communication and organizational skills are required., • Possess working knowledge of MS Excel, MS Word, and MS Outlook., • Professional attire is required. Our Benefits: Health & Wellness Benefits • Medical, Dental, and Vision insurance (with HSA, FSA, and Commuter Benefits options), • Company-paid Life Insurance and Accidental Death & Dismemberment (AD&D), • Company-paid Long-Term Disability Insurance Voluntary Benefits • Additional Life and AD&D Insurance for employee, spouse, and dependents, • Voluntary Short-Term Disability Insurance, • Pet Insurance, • Legal Services Plan, • Accident Insurance, • Hospital Indemnity Insurance, • Cancer Care Insurance Retirement • 401(k) Plan with Company Match Time Off & Recognition • Paid Personal Time Off (PTO), • Paid Company Holidays, • Annual Performance Bonuses, • Annual Salary Increases Employee Engagement • Company-sponsored Events, • Employee Contests and Recognition Programs Hourly Rate: $22.00- $26.00; placement within this range will vary based on experience and skill level. Hanover Bank is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, national origin, disability or protected veteran status.

Job Description Job Title: Program Assistant Job Summary: The purpose of Forensic Assertive Community Treatment (FACT) is to deliver comprehensive and effective services to individuals (age 18 and up) who are diagnosed with serious mental illness (SMI) and whose needs have not been well met by more traditional service delivery approaches. These individuals also suffer from co-occurring substance use disorders and have histories of criminal legal system involvement. Assertive Community Treatment (ACT) is an evidence-based practice that provides an integrated set of other evidence-based treatment, rehabilitation, case management, and support services delivered by a mobile, multi-disciplinary mental health treatment team to support recipient recovery through a highly individualized approach that provides recipients with the tools to obtain and maintain housing, employment, relationships and relief from symptoms and medication side effects. The Program Assistant is an integral staff member of the FACT team providing administrative, fiscal, and billing support. The Program Assistant ensures the smooth and effective functioning of the team by working closely with the Team Leader, maintaining communication with FACT team members, and providing support for the team’s administrative and billing responsibilities with flexibility, team spirits, and good organizational skills. The Program Assistant requires in-person work 5 days a week. Shift Hours: This position is full-time Monday – Friday from 9:00 AM - 5:00 PM. Salary: The salary for this role is $49,173 per year. Location Address: 424 East 147th Street, 1st Floor, Bronx, NY 10455. Our office is easily accessible by public transportation. Workplace Flexibility: Flexible (for roles that have days that can be partially remote, e.g., being able to draft notes at home after going to the office/community in the morning). Dependent on program needs, you will be required to be in the community for at least 50% of the time. What You Will Be Doing: • Attend and participate in daily team meetings and support team’s record-keeping procedure during the meeting as the team discusses clients’ clinical and case management issues and needs., • Provide support for the team in maintaining clients’ electronic health records (EHRs) to ensure compliance with the billing and licensing guidelines set forth by Medicaid, New York State Office of Mental Health (OMH), New York City Department of Health and Mental Hygiene (DOHMH), as well as CASES Policies and Procedures., • Maintain and update team’s program materials, including but not limited to: intake packet, program materials, team’s contact list, clients’ forms, etc.., • Provide billing and Medicaid eligibility support, including but not limited to: weekly Medicaid eligibility checks, tracking and contacting Managed Care Organizations (MCOs) for prior authorizations, ensure entitlements information is up to date within clients’ EHRs., • Provide administrative support for the team by responding and triaging phone calls on team’s main program number, perform receptionist duties as needed and scheduled, maintaining office supplies, checking postal mail weekly, etc.., • Maintain team’s petty cash and OMNY Cards inventories, including team Amex monthly reconciliation, and reconcile with Fiscal Department regularly., • Attend team’s administrative meetings and Program Assistants’ Meetings as scheduled., • Provide culturally competent services in accordance with CASES policies and practice., • Perform other duties as required by the Team Leader, ACT Leadership, and executive staff. What We Are Looking For: • Bachelor’s degree preferred (BA, BS) or some college experience, or High School diploma with 7 years related work experience., • Exceptional communication, organization, and customer service skills., • Ability to operate with purpose, urgency, and accuracy in a fast-paced, deadline-driven environment while maintaining client confidentiality., • A team player and self-motivated., • Proficiency of Microsoft Office and willingness to learn new databases as needed. Preferred Skills/Qualifications: • Some previous experience with Medicaid and Managed Care billing preferred. Employee Benefits: CASES cares about

Job Description Job Title : Executive MAC Technician Location : 2 Montgomery Street, New York, NY Duration : 6-12 months (with possible extension) Job Description: The Technology Department develops and supports a wide range of IT solutions in support of the Agency's mission. Under the management of the Assistant Director, Customer Service and Web Service, the Executive MAC Technician will serve as the primary technology advisor and support specialist for the Authority's Executive Leadership Team, providing high-touch, white-glove support exclusively within the Client ecosystem. This is a highly visible, client-facing role requiring exceptional technical expertise in macOS, iOS, and Client enterprise technologies, along with outstanding interpersonal skills to effectively serve C-level executives and their support staff. This position requires physical presence on-site in New York City with flexibility for regional travel to support executive needs at multiple locations. The Executive MAC Technician will be responsible for end-to-end management of all Client technology deployments, troubleshooting, strategic consulting, and maintaining the highest standards of service delivery to ensure executives can maximize productivity with minimal technology disruption. Responsibilities: • Serve as the primary point of contact and technology advisor for all Client/MAC ecosystem matters for Executive Leadership, providing proactive, anticipatory support that exceeds expectations., • Provide expert troubleshooting and resolution of macOS, iOS, iPadOS hardware and software issues for Executive Leadership at primary offices, remote locations, and during travel, ensuring minimal downtime and maximum productivity., • Perform installation, configuration, and optimization of MacBook Pro/Air, iMac, Mac mini, Mac Studio, iPhone, iPad, Client Watch, and all Client peripherals including monitors, keyboards, mice, trackpads, AirPods, and HomePods., • Manage and coordinate seamless updates of macOS, iOS, iPadOS, and all Client applications, ensuring minimal disruption while maintaining security compliance and optimal performance., • Serve as the strategic liaison between Executive Leadership and the IT Service Desk, system administration, network support, cybersecurity, architecture, and engineering teams, translating executive needs into technical requirements., • Supervise and mentor backup support technicians, ensuring consistent service quality and knowledge transfer across the executive support team., • Complete comprehensive daily checklists of proactive support tasks including system health checks, pending update reviews, and anticipatory maintenance to prevent issues before they impact executives., • Serve as a trusted technology consultant and subject matter expert, providing guidance on Client ecosystem capabilities, device selection, workflow optimization, accessibility features, and emerging Client technologies that could enhance executive productivity., • Provide on-site and remote support for executive presentations, board meetings, and high-stakes events, ensuring flawless technology performance using Client devices, AirPlay, Client TV, Keynote, and other presentation tools., • Design and implement executive technology solutions that seamlessly integrate with the Authority's enterprise infrastructure while leveraging Client's ecosystem advantages including Continuity, Handoff, Universal Clipboard, AirDrop, and iCloud services., • Ensure all Client technology solutions align with the Authority's hardware and software standards, security policies, data governance requirements, and regulatory compliance obligations., • Maintain detailed documentation and tracking of all executive Client devices, configurations, third-party applications, and support incidents using ServiceNow ITSM platform., • Provide support across primary office locations, remote/hybrid work environments, and travel scenarios, maintaining consistent service quality regardless of location or circumstances., • Manage Client Business Manager, Device Enrollment Program (DEP), Volume Purchase Program (VPP), and Mobile Device Management (MDM) solutions for executive device fleet., • Coordinate with Client Business Support and ClientCare for Enterprise to expedite hardware repairs, replacements, and obtain expert-level technical assistance when needed. Required Qualifications: Education: • Bachelor's degree in Computer Science, Information Technology, or related field; OR High School Diploma with 8+ years of equivalent hands-on Client ecosystem support experience and relevant technical certifications. Experience: • Minimum 5 years of dedicated executive-level or VIP technology support experience, specifically supporting C-suite executives, board members, or senior leadership., • Minimum 7 years of hands-on experience with macOS administration, troubleshooting, and support in enterprise environments., • Demonstrated experience supporting the complete Client product ecosystem including Mac computers, iPhone, iPad, Client Watch, Client TV, and related peripherals. Technical Skills: • Expert-level proficiency in macOS (current and previous 3 versions), including advanced system administration, Terminal/command line operations, system optimization, and troubleshooting., • Advanced knowledge of iOS and iPadOS, including configuration profiles, restrictions, and enterprise features., • Deep expertise with Client hardware architecture, diagnostics, and repair procedures for all Mac computers and iOS devices., • Extensive experience with Client enterprise management tools including Client Business Manager, Device Enrollment Program (DEP), Volume Purchase Program (VPP), and MDM solutions (Jamf Pro, Intune, Workspace ONE, or similar)., • Proficiency with Client Professional Applications including Final Cut Pro, Logic Pro, Motion, Compressor (preferred but not required)., • Advanced knowledge of iWork suite (Pages, Numbers, Keynote) and iCloud services for business use., • Expert-level proficiency in Client 365 for Mac including Outlook, Excel, PowerPoint, Word, Teams, and OneDrive integration with macOS., • Strong knowledge of cross-platform integration between macOS and Windows environments, including Active Directory binding, SMB file sharing, and authentication., • Experience with enterprise collaboration platforms on Mac including Client Teams, Zoom, WebEx, Slack, and their macOS-specific features and optimizations., • Proficiency with Client security features including FileVault encryption, Gatekeeper, System Integrity Protection (SIP), Secure Boot, Touch ID, Face ID, and Keychain management., • Working knowledge of macOS networking including WiFi troubleshooting, VPN configuration, network diagnostics, AirDrop, and AirPlay., • Experience with ServiceNow ITSM platform for incident tracking, knowledge management, and executive support workflows., • Knowledge of business productivity applications on Mac including Adobe Creative Cloud (Acrobat, Photoshop, Illustrator), Client Project, Client Visio (via alternatives or virtualization)., • Familiarity with web browsers on Mac (Safari, Chrome, Edge, Firefox) and their enterprise management capabilities., • Advanced understanding of residential and office networking for Mac devices, including mesh WiFi systems, routers, switches, and troubleshooting connectivity issues. Certifications (Preferred): • Client Certified Support Professional (ACSP) - Required or obtained within 6 months, • Client Certified Mac Technician (ACMT) - Highly Preferred, • Client Certified iOS Technician (ACiT) - Highly Preferred, • Jamf Certified Tech or Jamf Certified Admin - Preferred, • CompTIA A+ or Network+ - Preferred, • ITIL Foundation - Preferred Essential Competencies: Professional Skills: • Exceptional customer service orientation with proven ability to anticipate needs and exceed expectations of executive-level clients., • Outstanding interpersonal and communication skills with the ability to explain complex technical concepts in clear, non-technical language appropriate for executive audiences., • Demonstrated ability to quickly build trust and establish credibility with C-level executives and their administrative staff., • Highest standards of ethics, integrity, professionalism, and discretion when handling confidential and sensitive information., • Exceptional written and verbal communication skills for documentation, reporting, and executive-level correspondence., • Proven ability to remain calm, professional, and solution-focused under pressure, especially during high-visibility incidents or time-sensitive executive needs., • Advanced analytical, problem-solving, and troubleshooting capabilities with a methodical approach to complex technical issues., • Extreme discretion in handling sensitive, confidential, and proprietary information with full awareness of executive privacy requirements., • Action-oriented and results-driven mindset with ability to define innovative solutions and implement them efficiently., • Ability to work independently with minimal supervision while effectively managing multiple competing priorities and urgent requests., • Professional maturity to recognize limitations, seek assistance when needed, and leverage resources effectively to consistently achieve successful outcomes., • Strong time management and organizational skills with ability to balance proactive tasks with reactive support needs., • Flexibility and adaptability to adjust schedule for executive needs, including occasional early morning, evening, or weekend support for critical situations or events., • Professional appearance and demeanor appropriate for executive-level interactions and high-visibility environments., • Commitment to continuous learning and staying current with Client's latest technologies, updates, and best practices. Physical Requirements: • Ability to lift and carry equipment up to 50 pounds., • Ability to travel regionally to support executives at multiple locations., • Ability to work on-site in New York City with flexibility for travel as required by executive needs., • Valid driver's license preferred for travel to remote locations or executive residences.

Job DescriptionABOUT LMCCLMCC is Manhattan’s Arts Council— a dynamic non-profit organization with a 50 year history of supporting and connecting artists and communities throughout Manhattan. Founded in 1973, LMCC serves hundreds of artists and tens of thousand of audiences each year through robust Grantmaking and Artist Residency Programs as well as a dynamic calendar of free public art events throughout Manhattan and at the Arts Center at Governors Island—a 40,000 square foot arts center that is activated year round with public programs and art exhibitions. We are a 15 person team of passionate and devoted arts leaders and administrators, providing funding, studio and rehearsal space, professional development, and leadership in cultural planning and advocacy. All activities and operations are supported by a $6M budget and the leadership of an engaged Board of Directors. WHO WE ARE LOOKING FORThe PT Finance Assistant is an integral part of the Finance team working closely with the Director of Budget & Finance and the Finance Manager to support the day to day finance administration and bookkeeping at LMCC. DUTIES AND RESPONSIBILITIESThe PT Finance Assistant is responsible for the following, in addition to any other projects assigned by their supervisor, the Finance Manager: Accounts Payable • Own weekly AP processing with support from the Finance Manager, including coordinating between departments and the finance team to process check requests, bills, etc., • Own maintaining clean backup documentation and files for all bills, invoices and contracts paid out., • Keep track of uncleared payments and proceed according to policy for reissue/adjustment., • Correspond with vendors regarding bills and other items. Financial Reporting • Support the creation and distribution of financial reports including creating payment records and updating other departments as needed., • Work with the Finance Manager to review reports for correct allocations across budgets., • Assist with monthly department budget reports and generating budget vs actual documentation., • Assist in the annual audit process, • Assist in issuing year end documents such as 1099, and 1096, • Assists in monthly reconciliations of LMCC’s bank accounts and credit cards. Data Entry & File Management • Maintains an organized and efficient file system to support the department and institutional record keeping, including vendor and partner database records and files, • Act as the main owner for data entry into Quickbooks., • Work with colleagues across the organization and act as a resource to ensure that all team members follow the institutional best practice policies and procedures manual and work with other departments to maintain data-integrity., • Maintains administrative systems in relevant areas, including vendor and partner database records and files., • Assist the Operations Department with COIs request and insurance renewals General • Works closely with all LMCC departments to facilitate internal communication with the Director of Finance & Budget and coordinate documents requiring their approval., • Prepares correspondence and responds to email and phone inquiries for the finance department., • Screen mail weekly for invoices, mailed checks, and other finance related documents. QUALIFICATIONS: • 1+ years of professional experience in an office environment. 1 –2 years of experience in arts administration or roles with exposure to GAAP is preferred., • Proficiency in Quickbooks and Google suite tools. Familiarity with Salesforce is a plus., • Excellent organizational, written, and verbal communication skills, and comfort with financial documents., • Skilled at working collaboratively across departments and ensuring proactive, clear internal communication., • High level of attention to detail and consistent follow-through on all tasks COMPENSATIONThis is a non-exempt part time seasonal position that will run from November 2026 - June 2027. The hourly rate for this position is $22.00/hr and with a general schedule three days a week, from 10:00 AM - 6:00 PM. This schedule can change as needed and approved by your supervisor. We maintain a hybrid work schedule, generally requiring Tuesday & Thursday in-office at the Arts Center at Governors Island with remote work on Monday, Wednesday, and Friday. HOW TO APPLYPlease apply through our portal. Application materials should include the following as a single PDF titled, “YOUR NAME_PT FINANCE ASSISTANT APPLICATION”: • A resume outlining your qualifications and experience, • A cover letter that conveys why you are a good fit for this rolePlease note that applications without cover letters will not be considered.

Job Description Blueland is reimagining everyday cleaning essentials with safe, products that are free from single-use plastic and eliminate the need to choose between what’s safe for your family, good for the planet, and proven to work. With 45 patents granted & 39 patents pending worldwide, Blueland’s innovative products have diverted over 1 billion single-use plastic bottles from landfills and oceans and 7.5 million pounds of CO2 from the atmosphere since 2019. While traditional cleaners are packaged in plastic and may contain up to 95% water, all Blueland products utilize tablet or powder formats, designed to be used directly or mixed with household tap water, and come in compostable or recyclable packaging. From the kitchen sink to the laundry room, we create products families can trust and afford to use over and over (and over) again. Available on Blueland.com and nationwide at Target, Costco, Whole Foods and select local retailers. In a world where half of the planet’s carbon emissions come from just 36 companies, we believe that business should be a force for good and that mission and profit are not mutually exclusive—in fact, we’re proof of it. We’re committed to holding ourselves to the highest parental and environmental standards—which includes ongoing and unbiased certifications from trusted third-party organizations like Cradle to Cradle, EPA Safer Choice, USDA BioPreferred, Leaping Bunny, and EWG Verified. We’re also a Certified Climate Neutral business and certified B Corp “Best for the World.” Blueland was featured on the Season 11 premiere of Shark Tank and successfully secured an investment. We’re also well-funded by top tier venture capital firms as well as notable investors including Gwyneth Paltrow, Justin Timberlake and founders of Sweetgreen, Thrive Market, Honest Company, Rent the Runway, and Bonobos. Our products have been featured across top tier outlets including the New York Times, Fast Company, TechCrunch, VOGUE, Wall Street Journal, Inc., and more. About the Role Blueland is seeking a highly organized, proactive and detail-oriented Executive Assistant & Office Manager to support the company’s two Co-Founders and ensure the office operates smoothly, efficiently, and professionally. Reporting to the Chief of Staff, this role combines hands-on office management with executive and administrative support. The ideal candidate takes pride in maintaining an exceptionally organized, welcoming workplace, and consistently anticipates needs before they arise. We are looking for a resourceful self-starter who is responsive and comfortable operating independently, with a commitment to continuous improvement and a willingness to take on responsibilities of every scope. This is a full-time position working out of Blueland’s New York City office five days per week. Responsibilities Executive & Administrative Support • Strategically manage Co-Founders’ calendars with independent judgment, proactively resolving scheduling conflicts and aligning executive time with top business priorities., • Orchestrate end-to-end logistics for internal and external meetings, including conference room reservations, video conferencing and A/V setup, catering, and preparation of agendas and materials., • Project manage commitments, deadlines, and follow-ups to ensure all action items are completed on time. Assist with travel planning and logistics, including flights, hotels, transportation, itineraries, and reservations as needed. • Prepare and submit accurate, timely expense reports for the Co-Founders; reconcile receipts, process reimbursements, and maintain related administrative documentation., • Prioritize Blueland’s mission and sustainability standards when researching and selecting vendors, restaurants, accommodations, and gifts., • Handle sensitive business, financial, and personal information with discretion and sound judgment., • Leverage technology, AI, and automation tools to streamline administrative workflows, including scheduling, inbox management, meeting recaps, and follow-ups., • Drive ad-hoc administrative projects and proactively identify opportunities to streamline processes and elevate operational efficiency.Office Management & Operations, • Oversee the day-to-day organization, appearance, and functionality of the office, conducting regular walkthroughs to ensure conference rooms, common areas, kitchen spaces, workstations, and storage areas remain clean, organized, and professional at all times., • Manage office and kitchen supplies, snacks, beverages, and other recurring needs; monitor inventory levels and reorder proactively to prevent shortages., • Serve as the primary point of contact with building management; identify, schedule, and follow through on repairs and maintenance until resolved; and coordinate emergency procedures, office notices, and building-related communications., • Manage relationships with office vendors and recurring service providers, facilitate new vendor onboarding, review and route invoices for approval and payment, and track office spend against budget to identify cost-saving opportunities., • Receive, sort, and distribute mail, packages, and deliveries; coordinate courier pickups; and run occasional business-related errands., • Ensure the products, practices, and vendors used in the office reflect the same sustainability standards Blueland builds into its products, so the office serves as a visible extension of the company’s mission., • Partner with the People + Culture team to prepare workstations, equipment, and supplies ahead of each new hire’s first day, and serve as the primary point of contact for employees on office logistics and day-to-day needs., • Identify and implement improvements to office systems, organization, processes, and the overall employee experience.Qualifications, • 3+ years of progressive administrative experience supporting senior-level managers, directors, or executive leadership., • Resourceful and solutions-focused, with the ability to identify and address issues before they escalate., • Strong written and verbal communication skills., • Exceptional organizational skills with strong attention to detail and follow-through., • Resourceful, proactive, and eager to contribute beyond the scope of the role., • Strong calendar management, travel coordination, and expense reporting experience., • Excellent organizational skills and the ability to juggle multiple priorities in a fast-paced environment., • Experience managing competing responsibilities in professional, academic, caregiving, hospitality, household, volunteer or small business environments., • Interest in leveraging AI and automation tools to improve the speed and quality of day-to-day work., • Proficiency in Google Workspace, Slack, Notion, and expense management systems., • Genuine enthusiasm and alignment with Blueland’s mission to eliminate single-use plastic.Location & Salary This role is based in New York City and operates fully in person at the Blueland office five days a week. The salary range for this position is $85,000-110,000 per year. We prioritize our planet and our people. In addition to salary compensation, we offer various other benefits to ensure our team members can be their best self, both in and outside of work. Benefits for full time roles include: health benefits, stock options, generous paid time off, paid holidays, paid civic engagement days, paid parental leave, 401k (employee contribution), professional development stipends, remote work reimbursements, various discounts to like-minded companies and more. At Blueland we believe in order to build a better future and planet, we must advocate for diversity, equity and inclusion. We are proud to have assembled a diverse team and strongly encourage you to apply even if you don’t meet every qualification. View our California Personnel and Applicant Privacy Notice. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Executive Assistant & Legal Operations Coordinator Job Type: Part-Time, with Opportunity for Growth Location: Remote / Hybrid (New York City preferred) Reports to: Owner Pay: $30/hour Job Purpose The purpose of this position is to provide executive and operational support to a busy litigation support/court reporting business owner, assisting with transcript production, quality assurance, administrative responsibilities, communications, and deadline management. The ideal candidate is exceptionally organized, detail-oriented, enjoys finding mistakes and proofreading, researching to verify names and terms, cross-referencing documents, is resourceful, tech-savvy, innovative, and capable of taking initiative independently. This role is designed to help ensure that business operations run smoothly, deadlines are consistently met, and the business owner can focus on reporting assignments and business growth. Duties and Responsibilities • Manage transcript production workflows and coordinate with scopists/proofreaders to ensure deadlines are met., • Track outstanding assignments, follow up proactively, and identify potential delays or problems., • Assist with transcript preparation, quality-control checks, and submission processes., • Manage and prioritize emails, scheduling, correspondence, and administrative follow-ups., • Communicate professionally with attorneys, court reporting agencies, clients, and service providers., • Assist with outsourcing projects and coordinating independent contractors., • Maintain organized records, project trackers, and digital filing systems., • Identify and document errors, missed deadlines, and opportunities for improvement., • Anticipate business needs, troubleshoot problems, and help implement more efficient workflows., • Assist with research, special projects, and other executive support responsibilities as needed., • Help find or build AI proofreading tool. Qualifications • Excellent command of English grammar, spelling, and punctuation., • Exceptional organizational skills and ability to manage multiple deadlines., • Strong written and verbal communication skills., • Excellent time-management, prioritization, and follow-through., • Tech-savvy, with proficiency in Microsoft Office and digital productivity tools., • Capable of working independently, taking initiative, and exercising sound judgment., • Strong problem-solving skills and resourcefulness., • Exceptional attention to detail and ability to catch mistakes., • Strong typing skills with speed and accuracy., • Professional, discreet, and trustworthy with confidential information., • Experience in legal administration, litigation support, or executive assistance a plus., • Experience with CaseCATalyst, scoping, or court reporting a plus but not required., • Experience in small-business operations or project management a plus. We are seeking a proactive, dependable professional who takes ownership of responsibilities, anticipates needs, and enjoys helping a growing business operate efficiently. Previous experience in court reporting, litigation support, or paralegal work is preferred but not required. Training will be provided for the right candidate. Initial training will take place in person in New York City; therefore, local candidates are preferred, although qualified applicants from other locations are encouraged to apply. For candidates traveling from outside the area, reasonable travel expenses associated with the initial training period will be covered by the company. \nCompany Description The Court Reporter Podcast is a modern legal media company focused on court reporting, litigation support, legal education, community-building, and innovation within the legal industry. Through both Let it be Written, Inc., and The Court Reporter Podcast, we connect court reporters, attorneys, judges, and legal professionals while exploring the future of legal technology, communication, and professional excellence. We are building more than a service company. We are building a community, a media platform, and a modern legal brand dedicated to improving the profession and creating meaningful opportunities for legal professionals. The Court Reporter Podcast is a modern legal media company focused on court reporting, litigation support, legal education, community-building, and innovation within the legal industry. Through both Let it be Written, Inc., and The Court Reporter Podcast, we connect court reporters, attorneys, judges, and legal professionals while exploring the future of legal technology, communication, and professional excellence.\n\nWe are building more than a service company. We are building a community, a media platform, and a modern legal brand dedicated to improving the profession and creating meaningful opportunities for legal professionals.