Administrative support jobs in Rochester, NY - Page 4Create job alerts

Lead the Brain Trust. Shape the Region. This is not maintenance. It's legacy. Rochester Regional Health seeks a bold, emotionally intelligent physician leader to serve as our next System Executive Medical Director of Neurosciences. You won't walk into chaos. You'll walk into momentum. And you'll be expected to do what few can: unify, accelerate, and redefine neurosciences across a system already built for scale. Why Now? This opportunity wasn't born of crisis, it was built by vision. Following the loss of our inaugural EMD, who laid the foundation for integrated neurosciences across the region, we're not searching for someone to fill a shadow. We're inviting someone to advance a legacy. The team is aligned. The strategy is approved. The referrals are real. This is the moment to scale what's working and solve what's not. This is not a speculative rebuild, it's a board-backed growth mandate with the funding, teams, and structure already in place. What You'll Lead • A physician-led platform that spans neurology, neurosurgery, stroke, and PM&R across 8 hospitals and 600+ care sites, • A dyad governance model built on trust, visibility, and operational alignment, • A growing team of neurologists with subspecialty depth in stroke, epilepsy, memory, headache, movement, and neurohospitalist care, • Neurosurgeons trained in DBS, LITT, RNS, and complex cerebrovascular and spinal procedures, • A regional PM&R infrastructure anchored by the Golisano Restorative Neurology & Rehabilitation Center, CARF-accredited and best-in-class, • Unified workflows and a single stroke playbook, • Subspecialist recruitment that reduces 3-6 month wait times, • Retention strategies that keep APPs and subspecialists engaged, • Telestroke and Teleneuro expansion to rural and underserved markets You'll join: • 19,000+ team members, • 8 hospitals and 160+ care locations, • 27 ACGME-accredited residency and fellowship programs Our culture is built on Worthy Leadership and Just Culture, where accountability is matched by trust, and system change is a shared commitment. Who You Are • MD or DO board-certified in neurology, neurosurgery, or PM&R, • Proven system-level leader in an academic or integrated health system, • Comfortable with 60% administrative / 40% clinical (adjustable), • Strategic, collaborative, politically agile Your Leadership. Your Specialty. Reflected in Your Compensation. New York State requires we share base salary ranges: • Neurology: $500,000-$600,000 This is a system-level leadership role with wide scope, trusted authority, and a compensation structure to match: • Performance incentives tied to system transformation and strategic goals, • Clinical earnings based on your specialty and practice scope, • Executive recognition through leadership bonuses and defined benefit pension Live and Lead in Rochester, NY This is a city where you can lead a region and still make it home for dinner. With a median home price of $230K and commutes under 20 minutes, Rochester is built for physician-leaders. Enjoy outdoor access to the Finger Lakes and Lake Ontario, rich arts and culture, and nationally ranked schools. It's the ideal mix of professional reach and personal sustainability. Your Chapter Starts Here Few roles offer this level of authority, alignment, and impact. Fewer leaders are ready for it. If you are, this is your moment. Let's start that conversation. Interested candidates should submit a letter of interest and current CV. Applications will not be considered without both documents. Contact: Jane Born, President/CEO Born & Bicknell Physician Executive Search Rochester Regional Health is an Equal Opportunity/Affirmative Action Employer. Minority/Female/Disability/Veteran. EDUCATION: MD/DO LICENSES / CERTIFICATIONS: Board Certified PHYSICAL REQUIREMENTS: L - Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly; requires occasional walking, standing or squatting. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations. PAY RANGE: $500,000.00 - $1,400,000.00 CITY: Rochester POSTAL CODE: 14621 The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts. Rochester Regional Health is an Equal Opportunity/Affirmative Action Employer. Minority/Female/Disability/Veterans by a prospective employee and/or employee's Physician or delegate will be considered for accommodations. Compensation Information: $500000.00 / Annually - .00 / Annually

Job DescriptionDescription: We are seeking a reliable, upbeat, and detail-oriented Medical Assistant to join our Plastic Surgery team. This individual will provide both clinical and surgical support in our dynamic, patient-focused practice. The ideal candidate for this position thrives in a fast-paced environment, is adaptable, and works collaboratively with physicians, nurses, and administrative staff. At Dermatology Associates of Rochester, we value positive teamwork, self-accountability and doing the right thing. Our experienced dermatologists and skin care specialists are dedicated to bringing an unmatched level of care for our patients cosmetic and skin needs. We offer some of the most advanced skin treatments for our cosmetic and medical patients. Our practice is fast-paced, ever-growing and seeks to provide a delightful experience for all of our patients. Requirements: • Collect detailed patient histories and document aesthetic concerns, prior treatments, and desired outcomes, • Document and scribe for the plastic surgeon during the visit encounter, ensuring all information is accurate, • Prepare exam and procedure rooms for surgical and non-surgical treatments (e.g., skin surgeries, Botox, fillers, laser treatments, consultations), • Assist with turning over the operating room: cleaning, restocking supplies, setting up for the next case., • Support the surgical team with prepping the room and patient pre-op/post-op positioning (as needed)., • Assist plastic surgeon during in-office surgical procedures by handing instruments, maintaining a sterile field, and monitoring patient comfort, • Remove sutures, change dressings, and assist with wound assessments under physician supervision, • Sterilize instruments and maintain inventory of surgical supplies, • Capture and manage high-quality before-and-after photos for documentation and patient education, • Participate in daily huddles with providers and support staff

Job Description OVERVIEW The Hours are as follows: Sunday, Monday and Thursday- 10pm-6am, Wednesday-8am-6pm The Counseling and Runaway and Homeless Youth (RHY) Department provides a continuum of essential services to the most vulnerable youth in our community, including two crisis nurseries, an emergency shelter, permanent and transitional housing, a food and clothing pantry, street outreach, and support for minor victims of commercial sexual exploitation. The emergency shelter team provides survival-support services to runaway and homeless youth 24 hours/day, 7 days/week, year-round. Staff engage and establish mutually respectful, trusting relationships with youth. Youth are approached from a strengths-based perspective. The goal is to provide emergency care and support to RHY in a safe, respectful environment and to work with them to resolve the issues that led to their homelessness so that they can ultimately secure and maintain a stable living environment. The Supervisor assists the Manager with oversight of operations and programming at The Center House, with special emphasis on the overnight shifts. Duties include assisting with supervision, training, and coaching of overnight staff; administrative assignments; facility management, and direct client care. This position is full-time at 38 hours per week and includes three overnight shifts and one day shift per week. Flexibility is required to provide supervision and training at least twice a month to overnight staff who work different shifts throughout the week. ESSENTIAL FUNCTIONS AND EXAMPLE OF DUTIES: Administrative responsibilities include: • Provide Individual and Group supervision to overnight staff, • Teaming with other RHY programs, • Quality Assurance- both program and client, • Consultation- both program and client, • Pursuit of professional development, • Supervision of daily/nightly program, • Assurance of a respectful, cooperative environment, • Maintenance client confidentiality consistent with agency policies, • Crisis prevention/intervention and conflict resolution, • Promote teaming with daytime Emergency Shelter Counselors, • Active participation in individual and group supervision, • Special focus on assisting with data entry and maintenance of client files, • Individual counseling and mentoring, • Maintenance of facility and grounds, • After-hours intake, assessment, information, and referral, • Transportation of clients, as needed, • Other duties as assigned EMPLOYMENT GUIDELINES: Candidates must be: • Youth-friendly and positive, • Calm and objective in crisis situations, • Sensitive to the cultural issues and needs of staff and clients from diverse backgrounds, • Able to establish and maintain positive working relationships with key stakeholders (i.e., youth, peers, supervisees, referral sources, law enforcement), • Able to work evenings, weekends and holidays, as needed and assigned Candidates must possess significant knowledge of and skills related to: • Positive youth development, • Counseling approaches and techniques, • Adolescent development and issues, • Residential services, • Group facilitation and training methods, • Community resources, • Crisis prevention, intervention skills and resolution, • Verbal and written communication, • Time management, • Multi-tasking, • Social, recreational activities, • Meal preparation, housekeeping and the maintenance of facility and grounds, • Group and individual supervision techniques, • Implementation and enforcement of agency policy and procedures, • Technology such as Office 365, • Data collection, outcome measurement, and report generation In addition to the above, it is mandatory that prior to hire a candidate have or be willing to obtain: • A valid NYS driver's license, • A driving record acceptable to agency insurance carrier, • Regular access to a motor vehicle, • Automobile insurance at the level of $300,000 per accident/$100,000 per person Bodily Injury and $50,000 Property Damage, • A telephone CULTURAL COMPETENCY: The Center delivers programs and services to youth and families across Monroe County who represent many racial, cultural and geographic groups. The Center ensures understanding and values differences in people of diverse cultures, ethnic origins, sexual orientations, disabilities and beliefs. All staff are required to attend cultural competency workshops and trainings and to continually enhance their own understanding of cultural diversity. The Center Performance Appraisal, administered annually, provides an opportunity for staff to evaluate how they are integrating culturally competent practices into everyday work. PHYSICAL REQUIREMENTS: The Center House is a three-story residence, and candidates must be autonomously mobile and able to work anywhere within the facility. Candidates must be able to participate in the maintenance of the facility and grounds and to operate program motor vehicles (vans). QUALIFICATIONS: Bachelors Degree in Human Services related field and minimum of 3 years of supervisory experience and 2 years experience working with adolescents, or an equivalent combination of education and experience.

Job DescriptionDescription: Operations ManagerJob DescriptionDepartment:AdministrationSalary Range: TBD on Experience Reports to:Director of Operations Job Summary The Operations Manager supports the Director of Operations in the day-to-day oversight of the Rochester Riverside Convention Center, ensuring smooth facility operations and successful event execution. This role is responsible for supervising staff, coordinating logistics, and managing cross-departmental functions including engineering, maintenance, security, event staff, and housekeeping. The Operations Manager serves as the Director’s key support and “right hand,” with authority to make business and operational decisions in the Director’s absence. This position is expected to work independently during events and other high-activity periods, ensuring a safe, efficient, and client-focused environment. Essential Functions: 1. Facility and Operations Management o Monitor daily facility operations across departments to ensure cleanliness, safety, and readiness. o Support the implementation of operational procedures, safety protocols, and maintenance routines. o Assist with procurement of supplies and equipment needed for operations. o Ensure facility systems and equipment are in good working order and coordinate repairs as needed. 2. Event Support and Execution o Serve as lead operations contact during events, overseeing set-up, changeovers, and breakdowns. o Coordinate closely with event staff, clients, and vendors to ensure event requirements are met. o Respond to on-site issues in real time and make decisions to resolve problems efficiently. o Review and interpret event layouts and logistics to ensure accuracy and readiness. 3. Staff Supervision and Scheduling o Assist in scheduling and assigning tasks to operations staff based on event and facility needs. o Help ensure appropriate staffing for events and verify payroll and timesheets. o Supervise staff during assigned shifts, ensuring proper coverage and task completion. o Provide guidance and oversight to engineering, housekeeping, security, and labor teams. o Train new employees on safety, procedures, and expectations, ensuring compliance with Organizational policies, safety regulations, and union agreements. 4. Safety and Emergency Preparedness o Respond to and manage facility incidents and emergencies during events and operating hours. o Conduct routine checks to confirm fire exits, equipment, and evacuation routes are accessible and functional. o Monitor compliance with OSHA and venue safety regulations. o Support and facilitate ongoing training in safety protocols and emergency response procedures. 5. Budget and Administrative Support o Assist in monitoring department expenditures and usage of supplies and resources. o Support the Director with administrative duties and documentation as needed. Other Duties and Responsibilities: · Serve as acting Director of Operations during their absence. · Perform other duties as assigned to support the overall management of the Convention Center. Physical Demands & Work Environment: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. o Frequent standing and walking for long periods. o Frequent verbal interaction with clients, staff, and the general public. o Regular bending, stooping, kneeling, climbing, crouching, pushing, pulling, and grasping. o Occasional carrying of items upstairs or ramps and moving across large event spaces. o Occasionally exertion of up to 100–200 pounds of force with assistance from equipment or another person, and up to 50 pounds frequently. o Work is performed in a fast-paced public event environment and may involve exposure to loud noise, crowds, and varying temperatures. o Irregular schedule may include nights, weekends, and holidays as needed. Requirements: Education and Experience: · High school diploma or equivalent required; associate or bachelor’s degree in business, hospitality, facility management, or a related field preferred. · Minimum three (3) years of experience in the management of facilities, events, or general operations required. · Prior supervisory experience required; experience in a unionized and/or non-profit environment preferred. Knowledge, Skills & Abilities: · Strong leadership and supervisory skills; able to motivate teams and ensure accountability. · Knowledge of facility operations including housekeeping, engineering, security, and event setup. · Ability to manage time effectively, prioritize tasks, and adapt to changing needs in a fast-paced environment. · Comfortable making sound, independent decisions and resolving problems under pressure. · Strong communication and interpersonal skills to work with staff, clients, and vendors. · Familiarity with OSHA safety regulations and emergency procedures; able to ensure a safe work environment. · Strong computer skills, including familiarity with scheduling and facility management software. · Ability to read and interpret event layouts, schedules, and operational plans.

Job Description Make a Difference Behind the Scenes Are you highly organized, detail-oriented, and looking for a meaningful role where your administrative skills support life-changing work? Lifetime Assistance is hiring a Program Secretary to provide critical support to our ICF/IRA Residential Programs. In this full-time role, you'll help keep operations running smoothly-so our staff can focus on what matters most: supporting individuals with developmental disabilities. What You'll Do: As the Program Secretary, you'll play a key role in: • Maintaining Documentation: Prepare, organize, and manage records for individuals served, including assessments, service plans, review reports, and more., • Supporting the Team: Assist with scheduling, meeting agendas, program reports, and general communication between departments, families, and partners., • Managing Office Tasks: Handle phones, order supplies, track training compliance, and help with invoices and purchase orders., • At least 2 years of administrative or secretarial experience, • Strong typing, writing, and communication skills, • Comfortable using Microsoft Word, Excel, and other Office applications, • Ability to manage multiple priorities with professionalism and accuracy When you join our team, you're not just taking a job-you're becoming part of a mission-driven organization that values teamwork, compassion, and excellence. We offer: • A stable, full-time schedule, • A collaborative and supportive work environment, • Ongoing training and development Apply today and bring your skills to a role with purpose. Job Type: Full-time Pay: $15.83 - $17.94 per hour Expected hours: 40 per week Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee assistance program, • Health insurance, • Health savings account, • Paid time off, • Parental leave, • Professional development assistance, • Referral program, • Retirement plan, • Tuition reimbursement, • Vision insurance Schedule: • Day shift, • Monday to Friday, • No nights, • No weekends Job Posted by ApplicantPro

Job DescriptionSalary: PURPOSE OF THE POSITION Melroc Group is a Rochester, New York-based Family Office focused on investing in mid-market business and property developments. Our globally integrated teams leverage deep vertical expertise and partner with management teams worldwide to accelerate growth through digitization, innovation, and human capital. As an Executive Business Coordinator, you play a critical role in supporting the Global CEO and ensuring the smooth operation of their daily activities. You are entrusted with managing various administrative tasks, coordinating schedules, and facilitating effective communication within the organization and with external stakeholders. You will serve as a vital link between the executive, their teams, and other departments, ensuring that information flows seamlessly and deadlines are met. Additionally, the Executive Business Coordinator will embody the corporate identity of Melroc Group and be able to promote its values, ethics, and opportunities in its member businesses. This extension of brand ambassadorship will espouse the Melroc Groups business methodology to support the recruitment and coaching of aligned key players for member businesses. KEY RESPONSIBILITIES • Calendar Management: Proactively manage and maintain executives calendars, scheduling appointments, meetings, and travel arrangements, considering priorities, time zones, and potential conflicts. Coordinate with internal and external parties to ensure smooth scheduling and attendance., • Communication and Correspondence: Handle incoming and outgoing communications on behalf of executives, including phone calls, emails, and other forms of correspondence. Filter and prioritize messages, responding or redirecting as appropriate. Prepare and proofread reports, presentations, and other documents as needed., • Information Management: Maintain confidential and sensitive information, ensuring proper storage, organization, and retrieval. Conduct research, compile data, and prepare reports or briefs for executives, assisting them in making informed decisions., • Meeting and Event Coordination: Arrange and coordinate executive-level meetings, conferences, and events. Attend meetings, take minutes, and follow up on action items to ensure effective execution., • Travel and Logistics: Plan and coordinate complex travel arrangements, including flights, accommodations, and transportation, considering preferences, itineraries, and budgetary guidelines. Prepare detailed travel itineraries., • Relationship Management: Build and maintain strong professional relationships with internal teams, external partners, clients, and stakeholders. Serve as a point of contact and liaison between executives and various stakeholders, ensuring clear and timely communication., • Administrative Support: Assist executives with administrative tasks, such as expense management, budget tracking, and file organization. Prioritize and handle multiple projects simultaneously, ensuring deadlines are met, and deliverables are of high quality., • Financial Acumen: Ability to navigate and understand bank accounts, basic financial statements, invoices, and tax statements, as well as prepare check runs., • Problem-Solving and Decision Support: Anticipate potential issues, identify solutions, and provide recommendations to executives., • Shareholder Meeting Support: Oversee preparation of board packs and coordination of schedules to set up board meetings for member companies., • Human Resources: Provide HR support for member companies, including Rocrents Heavy Equipment and OX Tools USA, with tasks such as processing weekly payroll, recruiting, and onboarding new employees; managing benefits in collaboration with the benefits broker and HRIS management; managing documents for member companies, including employee handbooks, offer letters, and the onboarding process; and collaborating with external resources, such as legal counsel and HR Consultants., • Human Capital: Assisting executive management teams in recruiting and retaining key individuals in member companies to enable them to grow and scale. SKILLS & REQUIREMENTS • Minimum 3 years experience in an Administrative and/or HR-related role., • As an Executive Business Coordinator and HR professional, confidentiality is paramount. Understand and maintain confidentiality regarding all business activities, especially personal employee information, member company information, and compensation-related details. The management team will take any breach of trust seriously and address it appropriately., • Experience in a people management/administrative discipline., • Highly professional character and presence in all activities., • Understanding the basic principles for business success and the importance of having the right people in the right role., • Possess cultural awareness and sensitivity., • Strong attention to detail and high level of accuracy., • Ability to manage multiple tasks and meet deadlines in a fast-paced environment., • Be accountable for your time., • Email & phone calls must be responded to promptly., • Effectively manage time such that all tasks are done in specific and agreed time frames each day., • Proficient in Microsoft Office suite of products. WHAT WE OFFER • Medical, dental, and vision health plans with generous employer contributions., • Supplemented health savings account (HSA)., • Vacation, PTO, and 10 paid holidays per year., • Opportunity for advancement based on performance, personal growth, and cultural fit., • Work with a team-oriented culture that supports continuing education and career growth., • Strong support for volunteer, community, and industry involvement.

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists. You Will: • Schedule biopsies and MRIs, • Check Mammography and ultrasound schedules and requisitions for accuracy, • Respond to requests and questions efficiently, effectively, and in a positive fashion, • Remain aware of appointment delays and changes to schedules, • Communicate with patients, referring physicians, etc. professionally over the phone, • Obtain and follow up on Pathology reports, • Call stat reports, • Obtain prior imaging and ensure the images are moved into our system, • Obtain patient information and conduct interviews needed to schedule biopsies, • Administrative duties; charts, files, etc., • Other tasks to support the Radiologists when they are reading images You Are: • Experienced in a healthcare setting, • Knowledgeable of computers and Microsoft Office software, • Able to provide clear written and verbal communication To Ensure Success In This Role, You Must Have: • Intermediate computer skills, • Effective organizational skills and attention to detail, • A high-level of integrity, confidentiality, and business ethics, • Medical terminology knowledge, • Comprehensive Medical, Dental and Vision coverages., • Health Savings Accounts with employer funding., • Wellness dollars, • 401(k) Employer Match, • Free services at any of our imaging centers for you and your immediate family.

Job DescriptionDescription: Angels In Your Home is seeking a detail-oriented and compassionate individual to join our team as a Bilingual LHCSA Scheduling Coordinator. In this role, you will be responsible for managing the scheduling of home care services for our clients and caregivers, ensuring that their needs are met with professionalism and efficiency. ESSENTIAL FUNCTIONS: • Coordinate the scheduling of home care services for clients based on their individual needs and preferences., • Communicate effectively with clients, their families, and caregivers to understand scheduling requirements and preferences., • Maintain accurate records of client schedules, ensuring that all shifts are filled and any changes are promptly communicated to the appropriate parties., • Collaborate with the recruitment team to ensure an adequate pool of caregivers is available to meet client needs., • Handle scheduling conflicts and emergency situations with composure and efficiency, finding suitable solutions to meet client needs., • Provide support and guidance to caregivers regarding scheduling, ensuring they have the information and resources needed to fulfill their responsibilities., • Monitor caregiver attendance and performance, addressing any issues or concerns as they arise., • Assist with administrative tasks related to scheduling, such as data entry, file maintenance, and documentation., • Stay updated on industry regulations and best practices related to home care scheduling, implementing any necessary changes to improve efficiency and compliance., • Collaborate with other members of the care team to ensure the highest level of service and support for our clients.Requirements:, • High school diploma or equivalent; associate or bachelor's degree preferred., • Previous experience in scheduling, administrative support, or customer service, preferably in a healthcare or home care setting., • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously., • Strong communication skills, both written and verbal, with the ability to effectively interact with clients, caregivers, and team members., • Proficiency in computer skills, including experience with scheduling software and Microsoft Office applications., • Compassionate and empathetic demeanor, with a genuine desire to support the well-being of clients and their families., • Ability to remain calm and composed in stressful situations, with the flexibility to adapt to changing circumstances., • Knowledge of home care regulations and best practices preferred., • Ability to maintain confidentiality and handle sensitive information with discretion., • Commitment to upholding the values and mission of Angels In Your Home, including a dedication to providing high-quality care and support to our clients.

Job Description Key Responsibilities: * Provide administrative support to attorneys and real estate team members * Prepare, revise, proofread, and process real estate documentation, including: * Transfer documents, including deeds * Affidavits * Agreements * Closing statements * Loan documents * Schedule closing dates and assist with the loan closing process, including obtaining necessary signatures and preparing closing binders * Maintain strong file and document organization practices * Calendar important deadlines and dates to ensure timelines are met * Collaborate with attorneys, paralegals, and other team members to ensure efficiency and accuracy * Provide back-up support across the real estate and litigation teams as needed What We Are Looking For: * Exceptional attention to detail and accuracy * Working knowledge of real estate transactions, mortgage banking, title report preparation, and/or background in commercial transactions is a plus * Critical thinking skills and ability to prioritize tasks in a deadline-driven environment * Excellent written and verbal communication skills * Strong organizational and time management skills * Proficient in computer applications * Reliable, self-motivated, and proactive approach * Sound judgment and a strong sense of accountability * Team player with a solid work ethic What We Offer: * Hybrid work schedule (post 60-day onboarding period) * A collaborative and collegial firm culture * Opportunity to work closely with experienced legal professionals * Exposure to a variety of real estate and transactional matters * Comprehensive benefits package, including: * Medical, dental, and vision insurance * 401(k) retirement plan with 3% profit-sharing + 2% employer contribution * Paid time off (PTO) * Paid Holidays * Life and disability insurance * Training and professional development opportunities About Underberg & Kessler LLP With a long-standing history of excellence, Underberg & Kessler has been proudly serving businesses and individuals across Western New York for over 100 years. As a trusted legal partner, we are known for delivering top-tier legal services while fostering a supportive and collaborative environment where attorneys can grow, thrive, and make a meaningful impact.

Job DescriptionJob Title: Tax Support Specialist Job Description Provide exceptional customer service through various communication channels including phone, email, and chat, while ensuring all interactions are thoroughly documented. Proactively follow up on pending issues to ensure timely resolution in accordance with service level agreements. Effectively manage and prioritize assigned tasks, with particular attention to time-sensitive responsibilities each day. Responsibilities • Provide assistance to internal and external clients based on assigned responsibilities., • Process payments and complete required filings accurately and on time., • Support clients with tax agency account registrations and related administrative tasks., • Investigate and resolve tax notices through thorough research and follow-up., • Perform data entry, create and manage spreadsheets, and verify data for accuracy., • Utilize various systems and tools including HRIS, Oracle, MasterTax, Prism, Salesforce, BNA, ClientSpace, and Microsoft Office Suite.Essential Skills, • High school diploma or equivalent required., • Minimum of 2 years of experience in a related field., • Strong customer service orientation., • Proficient in providing administrative support., • Skilled in accurate and efficient data entry., • Experienced in working with spreadsheets and data organization.Additional Skills & Qualifications, • Previous experience in payroll or tax is preferred., • Demonstrates strong attention to detail with an emphasis on accuracy, completeness, and meeting deadlines., • Excellent written and verbal communication abilities., • Capable of managing multiple systems and tasks concurrently., • Outstanding customer service and interpersonal skills., • Self-motivated with the ability to prioritize effectively in a fast-paced, high-volume environment. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program, • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Rochester,NY. Application Deadline This position is anticipated to close on Sep 16, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description Summary: The Administrative Assistant works closely with the Corporate Sales Team to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. Essential Job Function: • Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency, • Onboarding new and experienced agents, • Process paperwork for agent departures and transfers, • Maintain all office purchasing/supplies, • Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner, • Manage branch floor duty/opportunity schedules, • Assist sales managers with recruiting packages, • Provide assistance to agents with copiers, computers, and phones – assisting IT department as needed, • Troubleshoot agent ordering, • Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment, • Assist sales manager with office social media posts including Facebook and Instagram, • New agent training including business systems/technology, paperwork procedures, • Sales meetings agendas, • Process outgoing mail and distribute incoming mail, • Other various administrative agent training and or support to sales managers with RVP approvalTransaction Support:, • Process earnest money and commission check deposits, • Co-ordinate and process files in conjunction with the TC teamQualifications:, • Associates degree or 3-5 years branch operations preferred, • Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing, • Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing, • Proficiency in Outlook, • Proficiency in managing social media platforms including Facebook and Instagram, • Ability to train one on one or in small group settings, • High organizational skills in managing multiple projects simultaneously, • Ability to adjust direction when situation warrants, • Work independently without regular direct supervision HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees. Powered by JazzHR hjkMaVSvIn