Administrative support jobs in Rochester, New York - Page 4Create job alerts

Job Description Human Resources & Accounting Specialist Rochester, New York Insero Talent Solutions is thrilled to partner with a Rochester-based company in their search for a Human Resources & Accounting Specialist to join their team. The Human Resources & Accounting Specialist reports into the Director of Finance and plays a key role in supporting both the human resources and accounting functions of the organization. This position provides hands-on, day-to-day operational support to ensure the business runs efficiently and employees are well supported. Working closely with leadership and team members across departments, the Specialist assists with accounting and payroll processes, employee onboarding, and general administrative support. Responsibilities: Human Resources • Maintain accurate employee records, files, and HR databases for full- and part-time employees., • Coordinate onboarding for new hires, including paperwork, orientations, and system setup., • Assist with recruitment efforts such as posting jobs, reviewing applications, and scheduling interviews., • Provide responsive support to employees regarding payroll, benefits, and policy questions., • Process weekly payroll accurately and on time., • Maintain payroll records and ensure compliance with internal policies and reporting requirements., • Track vacation, sick time, and leaves of absence., • Prepare and update reports related to payroll activity and personnel changes., • Support daily accounting operations, including accounts payable/receivable, deposits, and reconciliations., • Prepare and post journal entries; assist with month-end and year-end close activities., • Help monitor cash transactions, maintain accurate financial records, and support audits., • Partner with leadership on reporting, variance analysis, and other financial projects as needed., • Assist with event settlements and revenue tracking for special programs or activities., • Communicate with vendors and internal departments to ensure timely and accurate processing. Requirements: • Associates degree with focus in accounting, finance, business, preferred., • 2+ years of office management, accounting, human resources experience., • Ability to write reports, business correspondence, and procedure manuals., • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public., • Microsoft Office experience, required. Experience working with Excel, required (pivot tables, VLOOKUP, and basic formulas, a plus)., • Highly self-motivated., • Ability to work in a dynamic team environment., • Effective communication and organizational skills., • Strong attention to detail and analytical skills., • Strong client and customer service mentality.

Job DescriptionFLOWER CITY GROUP is hiring an HR RECEPTIONIST! This is a perfect opportunity for those who are excited about developing skills as an HR professional in a fun, successful, and growing company within the printing and packaging industry! We Hustle, We Own, We Learn, We Invent, and We Believe! Do you? If so, apply today! Here's the scoop: The HR Receptionist will perform administrative tasks and services to support effective and efficient operations of the organization’s office and Human Resources department. Duties/Responsibilities: • Answering the phone at the reception desk and for the HR department and transferring calls as needed., • Warmly welcomes vendors and guests and assigns access badges as needed., • Sorting and delivering incoming mail and collecting and sending outgoing mail., • Send company-wide memos and emails., • Making logistical arrangements for meetings or conferences, including booking travel, making reservations or organizing rentals., • Running errands and making deliveries around the office or to external parties., • Managing digital document filing, including encrypted documents and email correspondence., • Support the Purchasing Dept with monitoring office inventory and ordering supplies, if needed., • Transcribing or taking notes during meetings and writing minutes, memos and/or agendas., • Reconciles vending and cafeteria items with invoices and POs, • Review invoices in Docuware as the first level Front of House approver., • Maintains accurate and up-to-date human resource files, records, and documentation., • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management., • Maintains the integrity and confidentiality of human resource files and records., • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately., • Provides administrative support to the HR department., • Distributes payroll checks., • Conducts or assists with the new hire orientation process., • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations., • Performs other duties as assigned. Competencies: • Proficient in all Microsoft Office Tools., • Bilingual in English and Spanish preferred., • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy., • Experience in HRIS systems—ADP Workforce Now experience preferred., • High amount of direct interface with employees and vendors, typically without direction from Manager., • Requires minimal level of direction from Manager on day-to-day activities., • Maintains highest level of confidentiality related to payroll and personnel information., • Willing to work at two facilities closely located within one (1) mile of each other., • Maintains a valid driver’s license and reliable transportation. Education and Experience: • Associate degree in related field preferred., • Prior related Human Resources experience required. Environment & Physical Demands: • A person in this job operates 100% onsite within an office environment., • This role routinely uses office equipment such computers, phones, photocopiers, fax machines and filing cabinets., • Regularly required to talk or hear., • Regularly required to sit, regular use of hands., • Frequently required to stand and walk., • Occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl and use foot/feet to operate machine., • Occasionally lift and/or move up to 25 pounds., • Ability to work under pressure with ever changing deadlines and priorities., • The work environment and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job., • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • This position requires the person to work at two facilities closely located within one (1) mile of each other and requires the person to have a valid driver’s license and reliable transportation. AAP/EEO Statement Flower City Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), gender, national origin, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.

Job Description OVERVIEW The Hours are as follows: Sunday, Monday and Thursday- 10pm-6am, Wednesday-8am-6pm The Counseling and Runaway and Homeless Youth (RHY) Department provides a continuum of essential services to the most vulnerable youth in our community, including two crisis nurseries, an emergency shelter, permanent and transitional housing, a food and clothing pantry, street outreach, and support for minor victims of commercial sexual exploitation. The emergency shelter team provides survival-support services to runaway and homeless youth 24 hours/day, 7 days/week, year-round. Staff engage and establish mutually respectful, trusting relationships with youth. Youth are approached from a strengths-based perspective. The goal is to provide emergency care and support to RHY in a safe, respectful environment and to work with them to resolve the issues that led to their homelessness so that they can ultimately secure and maintain a stable living environment. The Supervisor assists the Manager with oversight of operations and programming at The Center House, with special emphasis on the overnight shifts. Duties include assisting with supervision, training, and coaching of overnight staff; administrative assignments; facility management, and direct client care. This position is full-time at 38 hours per week and includes three overnight shifts and one day shift per week. Flexibility is required to provide supervision and training at least twice a month to overnight staff who work different shifts throughout the week. ESSENTIAL FUNCTIONS AND EXAMPLE OF DUTIES: Administrative responsibilities include: • Provide Individual and Group supervision to overnight staff, • Teaming with other RHY programs, • Quality Assurance- both program and client, • Consultation- both program and client, • Pursuit of professional development, • Supervision of daily/nightly program, • Assurance of a respectful, cooperative environment, • Maintenance client confidentiality consistent with agency policies, • Crisis prevention/intervention and conflict resolution, • Promote teaming with daytime Emergency Shelter Counselors, • Active participation in individual and group supervision, • Special focus on assisting with data entry and maintenance of client files, • Individual counseling and mentoring, • Maintenance of facility and grounds, • After-hours intake, assessment, information, and referral, • Transportation of clients, as needed, • Other duties as assigned EMPLOYMENT GUIDELINES: Candidates must be: • Youth-friendly and positive, • Calm and objective in crisis situations, • Sensitive to the cultural issues and needs of staff and clients from diverse backgrounds, • Able to establish and maintain positive working relationships with key stakeholders (i.e., youth, peers, supervisees, referral sources, law enforcement), • Able to work evenings, weekends and holidays, as needed and assigned Candidates must possess significant knowledge of and skills related to: • Positive youth development, • Counseling approaches and techniques, • Adolescent development and issues, • Residential services, • Group facilitation and training methods, • Community resources, • Crisis prevention, intervention skills and resolution, • Verbal and written communication, • Time management, • Multi-tasking, • Social, recreational activities, • Meal preparation, housekeeping and the maintenance of facility and grounds, • Group and individual supervision techniques, • Implementation and enforcement of agency policy and procedures, • Technology such as Office 365, • Data collection, outcome measurement, and report generation In addition to the above, it is mandatory that prior to hire a candidate have or be willing to obtain: • A valid NYS driver's license, • A driving record acceptable to agency insurance carrier, • Regular access to a motor vehicle, • Automobile insurance at the level of $300,000 per accident/$100,000 per person Bodily Injury and $50,000 Property Damage, • A telephone CULTURAL COMPETENCY: The Center delivers programs and services to youth and families across Monroe County who represent many racial, cultural and geographic groups. The Center ensures understanding and values differences in people of diverse cultures, ethnic origins, sexual orientations, disabilities and beliefs. All staff are required to attend cultural competency workshops and trainings and to continually enhance their own understanding of cultural diversity. The Center Performance Appraisal, administered annually, provides an opportunity for staff to evaluate how they are integrating culturally competent practices into everyday work. PHYSICAL REQUIREMENTS: The Center House is a three-story residence, and candidates must be autonomously mobile and able to work anywhere within the facility. Candidates must be able to participate in the maintenance of the facility and grounds and to operate program motor vehicles (vans). QUALIFICATIONS: Bachelors Degree in Human Services related field and minimum of 3 years of supervisory experience and 2 years experience working with adolescents, or an equivalent combination of education and experience.

Job Description We are seeking a friendly, organized, and professional Receptionist to be the welcoming face and voice of Crosby-Brownlie, Inc.! This individual will play a vital role in creating a positive first impression for clients, visitors, and callers while providing essential administrative support to ensure smooth daily operations. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Responsibilities: Key responsibilities include greeting/ directing visitors, managing calls, handling mail, maintaining the reception area, and providing administrative support. Requirements: Applicants should have experience as a Receptionist or in a similar customer service role, strong communication and interpersonal skills, proficiency in Microsoft Office Suite, and excellent organizational abilities. This is a full-time, in-office position, weekdays, 8am – 4:30pm. Job Type: Full-time Schedule: 8 hour shift, Day shift, Monday to Friday Ability to Commute: Rochester, NY 14605 (Required) Work Location: In person Require resume: Yes Company DescriptionGreat time to get involved with this rapidly growing company!Great time to get involved with this rapidly growing company!

Job DescriptionDescription: Operations ManagerJob DescriptionDepartment:AdministrationSalary Range: TBD on Experience Reports to:Director of Operations Job Summary The Operations Manager supports the Director of Operations in the day-to-day oversight of the Rochester Riverside Convention Center, ensuring smooth facility operations and successful event execution. This role is responsible for supervising staff, coordinating logistics, and managing cross-departmental functions including engineering, maintenance, security, event staff, and housekeeping. The Operations Manager serves as the Director’s key support and “right hand,” with authority to make business and operational decisions in the Director’s absence. This position is expected to work independently during events and other high-activity periods, ensuring a safe, efficient, and client-focused environment. Essential Functions: 1. Facility and Operations Management o Monitor daily facility operations across departments to ensure cleanliness, safety, and readiness. o Support the implementation of operational procedures, safety protocols, and maintenance routines. o Assist with procurement of supplies and equipment needed for operations. o Ensure facility systems and equipment are in good working order and coordinate repairs as needed. 2. Event Support and Execution o Serve as lead operations contact during events, overseeing set-up, changeovers, and breakdowns. o Coordinate closely with event staff, clients, and vendors to ensure event requirements are met. o Respond to on-site issues in real time and make decisions to resolve problems efficiently. o Review and interpret event layouts and logistics to ensure accuracy and readiness. 3. Staff Supervision and Scheduling o Assist in scheduling and assigning tasks to operations staff based on event and facility needs. o Help ensure appropriate staffing for events and verify payroll and timesheets. o Supervise staff during assigned shifts, ensuring proper coverage and task completion. o Provide guidance and oversight to engineering, housekeeping, security, and labor teams. o Train new employees on safety, procedures, and expectations, ensuring compliance with Organizational policies, safety regulations, and union agreements. 4. Safety and Emergency Preparedness o Respond to and manage facility incidents and emergencies during events and operating hours. o Conduct routine checks to confirm fire exits, equipment, and evacuation routes are accessible and functional. o Monitor compliance with OSHA and venue safety regulations. o Support and facilitate ongoing training in safety protocols and emergency response procedures. 5. Budget and Administrative Support o Assist in monitoring department expenditures and usage of supplies and resources. o Support the Director with administrative duties and documentation as needed. Other Duties and Responsibilities: · Serve as acting Director of Operations during their absence. · Perform other duties as assigned to support the overall management of the Convention Center. Physical Demands & Work Environment: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. o Frequent standing and walking for long periods. o Frequent verbal interaction with clients, staff, and the general public. o Regular bending, stooping, kneeling, climbing, crouching, pushing, pulling, and grasping. o Occasional carrying of items upstairs or ramps and moving across large event spaces. o Occasionally exertion of up to 100–200 pounds of force with assistance from equipment or another person, and up to 50 pounds frequently. o Work is performed in a fast-paced public event environment and may involve exposure to loud noise, crowds, and varying temperatures. o Irregular schedule may include nights, weekends, and holidays as needed. Requirements: Education and Experience: · High school diploma or equivalent required; associate or bachelor’s degree in business, hospitality, facility management, or a related field preferred. · Minimum three (3) years of experience in the management of facilities, events, or general operations required. · Prior supervisory experience required; experience in a unionized and/or non-profit environment preferred. Knowledge, Skills & Abilities: · Strong leadership and supervisory skills; able to motivate teams and ensure accountability. · Knowledge of facility operations including housekeeping, engineering, security, and event setup. · Ability to manage time effectively, prioritize tasks, and adapt to changing needs in a fast-paced environment. · Comfortable making sound, independent decisions and resolving problems under pressure. · Strong communication and interpersonal skills to work with staff, clients, and vendors. · Familiarity with OSHA safety regulations and emergency procedures; able to ensure a safe work environment. · Strong computer skills, including familiarity with scheduling and facility management software. · Ability to read and interpret event layouts, schedules, and operational plans.

Job DescriptionWe are looking for an experienced HR Generalist to join our team in Rochester, New York. In this long-term contract position, you will play a vital role in supporting various human resources functions, including employee relations, onboarding, and benefits administration. This role offers an excellent opportunity to contribute to a dynamic work environment while ensuring HR processes run smoothly and efficiently. Responsibilities: • Manage employee relations by addressing workplace concerns and fostering a positive organizational culture., • Oversee onboarding processes to ensure new hires are integrated effectively and prepared for success., • Administer employee benefit programs, providing guidance and support to staff on available options., • Maintain and update HR information systems (HRIS) to ensure accurate and secure employee data., • Coordinate HR administrative tasks, including maintaining personnel records and supporting compliance efforts., • Support managers and employees in understanding HR policies and procedures., • Collaborate on initiatives to improve employee engagement and retention., • Generate reports and analyze HR data to inform decision-making and strategic planning., • Assist with training and development programs to enhance employee skills and knowledge.• Proven experience in employee relations and conflict resolution., • Strong knowledge of HR administration, including onboarding and benefits management., • Proficiency with HRIS software and ability to maintain accurate records., • Familiarity with labor laws and compliance requirements., • Excellent communication and interpersonal skills., • Strong organizational abilities and attention to detail., • Ability to analyze HR data and provide actionable insights., • A degree in Human Resources, Business Administration, or a related field is preferred.

Job DescriptionDescription: Employment Status: Full-Time FLSA Status: Non-Exempt Practice Group: Public Benefits Organization Information Empire Justice Center, a diverse and highly respected statewide legal services organization, seeks a paralegal for our Public Benefits practice group. This is an opportunity to join and grow in one of the most influential organizations serving marginalized low-income individuals and families in New York State. Empire Justice Center attracts and employs a diverse team of dedicated, determined, and passionate advocates who significantly impact the lives of low-income New Yorkers. We succeed through direct legal representation, high-impact litigation, and legislative and administrative advocacy. As an organization, we provide top-notch training and technical assistance to other advocates to ensure fairness and justice for New Yorkers. We thrive on our commitment to supporting justice for populations that have historically experienced high levels of oppression. These populations include racially diverse individuals and families experiencing poverty, housing insecurity, immigration issues, and domestic violence. Additionally, the organization advocates for people with disabilities, members of the LGBTQ community, and school-age children facing discrimination and violations of their civil rights in schools. Our offices in Rochester, Albany, Westchester County, and Long Island offer staff an exciting, dynamic, inclusive working environment with a solid commitment to work/life balance, teamwork, diversity, wellness, and personal/professional development. Position Summary Empire Justice Center is pleased to announce an opening for a paralegal in our Public Benefits practice group. The paralegal will work with a team of attorneys on cases in state and federal court, assist the benefits team on policy initiatives, and assist with Freedom of Information Requests and research. Salary The referenced pay range/scale represents this job's estimated minimum and maximum compensation. Individual annual salaries/hourly rates will be set within the job's compensation range and determined by considering factors including, but not limited to, education, experience, qualifications, expertise of the individual, market data, and internal equity considerations. The salary range for this position is $40,000-$54,080. Benefits We are an organization that supports and promotes a healthy work-life balance. Empire Justice Center offers a generous benefit package including: • 35-hour full-time work week., • Employee Wellness Activities., • Health Insurance Coverage o Employer pays 100% premium for a high-quality, co-pay insurance plan. • 403(b) eligibility - immediately eligible to begin contributing from your paycheck., • Immediate vesting upon hire - ALL contributions (both employee and employer)., • 1% employer match is eligible after 12 months of employment., • 3% Non-Elective Annual Contribution made by Empire Justice Center. o Benefit is eligible after 12 months of employment. • Generous vacation, sick, personal, and holiday time., • Bilingual salary enhancement for qualifying employees., • Loan Repayment Assistance Program., • Voluntary Supplemental Disability., • Dental Insurance (employee paid)., • Vision Insurance (employee paid)., • $150K Group Term Life Insurance., • Generous Bereavement Leave., • NYS Short-Term Disability., • FSA Eligibility. Empire Justice Center is an Equal Opportunity/Affirmative Action employer and strongly desires a diverse and inclusive workforce. Empire Justice Center provides equal employment opportunities to all employees and applicants. It prohibits discrimination and harassment of any type, specifically - race, color, religion, age, sex (including pregnancy and gender identity), national origin, disability status, genetics, neurodiversity, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Requirements: · Travel to and work in the Albany or Rochester – Telesca Center, New York office is required to meet client and organizational needs. o Hybrid. If the position is filled locally, it is eligible for a hybrid work request under the organizational policy. · Must demonstrate high comfort and commitment to working with disadvantaged and disabled clientele. · Conducting intake interviews for potential clients and entering their information into the Empire Justice Center case management system. · Organizing online case files using the Empire Justice Center case management system. · Engaging in investigations, including gathering documents from clients, requesting records, interviewing clients and potential witnesses, and gathering and compiling data. · Coordinating client service and contacts, including scheduling appointments with attorneys. · Sending case updates to team attorneys, providing referrals, and engaging in other communication about clients and cases. · Providing legal information to clients and others under the supervision of an attorney. · Running selected database reports and utilizing Excel sheets and formulas to track and organize statewide data. · Maintaining and updating the referral database and providing outside referrals. · Managing and closing client files. · Preparing legal documents with proficiency in Word and Adobe. · Researching and drafting memoranda. · E-filing papers and pleadings in state and federal court. · Reviewing documents. · Assisting case handlers in damages and attorneys’ fees calculations. · Drafting affidavits. · Calendaring and tracking court or settlement deadlines. · Responding to telephone and email inquiries from advocates, clients, and potential class members. · Assisting with monitoring compliance with court orders. · Assisting attorneys in preparing memoranda or other documents for state legislative offices in support of lobbying efforts. · Working closely with your assigned supervisor and participating in regular supervision meetings, including work plan development. · Other duties as assigned by your supervisor and/or to meet the organization’s needs. Minimum Qualifications (Knowledge, Skills, and Abilities) · Commitment to assisting clients affected by public benefits law and commitment to the foundational concept that the state must provide aid and care for low-income people. · Commitment to developing a knowledge of public benefits law. · Experience in and commitment to working with marginalized communities. · Ability to work collaboratively in a team and manage work independently. · Exceptional recordkeeping and communication skills. · Document drafting experience. · Appointment scheduling. · Case management skills. · Administrative skills. · Strong analytical and communication skills. · Excellent time management and organizational skills, including the ability to manage deadlines. · Ability to use office and computer technology, including case management systems and Microsoft Office Suite. Preferred Qualifications · Bilingual (Spanish/English interpretation and translation). TO APPLY: Applications will be accepted until the position is filled. If interested, please visit our “Work With Us” employment page on our website at . Please submit a complete application, including a resume, cover letter, writing sample, and contact information for three professional references (one supervisor is required). Please refrain from making phone calls or sending hard copies. Incomplete applications will not be considered. If reasonable accommodations are needed, please contact Mercedece Love, Human Resources and Compliance Manager, at . Empire Justice Center is committed to the full inclusion of all qualified individuals. As part of this commitment, Empire Justice Center ensures that persons with disabilities and/or communication barriers have reasonable accommodations.

Job DescriptionWinnCompanies is looking for a Occupancy Specialist I to join our team at Cedars of Chili, a 330-unit affordable housing community located in Rochester, NY. Must have Tax Credit and Recertification Experience In this role, you will be responsible for assisting the Property Manager with the initial, interim and annual tenant recertifications at the property or properties. You will also provide outstanding service to customers, residents, and clients Please note that the pay range for this position is $21.00 to $23.00 per hour. Final salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.Responsibilities • Process initial, interim and annual recertifications. This includes: Notifying residents of their impending recertifications using notices supplied by Property Management Software., • Conduct the recertification interviews with residents. Review each recertification to ensure that all checklist items are complete. Send recertification verification forms to the appropriate agencies (e.g., Social Security Administration, place of employment, welfare agency, Veterans Administration) relevant banks and other organizations (e.g., drug stores)., • Complete the recertification worksheet necessary to prepare the voucher (i.e., Form 50059) for the local HUD office, state agency, or local housing authority; this includes ensuring that the resident signs the recertification (HUD sites only)., • Complete the recertification worksheet so that the annual Tax Credit reports (Tenant Income Certification TIC) may be prepared for the state compliance agency. This includes having the resident sign all applicable paperwork., • Assist the Property Management staff with preparing for the property review by owners, regulatory agencies, auditors, etc., as necessary., • Ensure all information is accurate and entered in the Property Management Software; Comply with company policies regarding the proper treatment of Tax Credit and Resident files., • Assist the Property Management staff with all facets of the move-in process; Ensure that files comply with the regulations of all funding/regulatory agencies, such as HOME and HIF., • Ensure recertifications are fully completed and executed with Property Manager and resident signatures by the date due., • Ensure the proper treatment of residents’ personal and private information; maintaining such records in accordance with local, state and/or federal law., • Ensure that the recertification reporting calendar is followed and that all recertification reports and letters to tenants are run and delivered timely., • Ensure all prospect information is maintained and managed in a waitlist and in compliance with regulations for waitlist management; including but not limited to completion of guest cards, purging the waitlist at periodic intervals to ensure active and available prospects are at the top of the list, keeping in contact with the top prospects to ensure interest continues when vacancies become available, etc., • Engage in marketing activities to increase prospect activities. Show vacant apartments or take prospects on property tours to solidify interest and pre-qualify applicants as necessary explaining income qualifications and required documentation for certification process., • Assist Property Management with PBA, Project Based Section 8 or other subsidy contract renewals, including calculation of utility allowances (HUD Contracts)., • Perform special assignments as needed.Requirements, • High school diploma or GED equivalent., • Minimum of 1-3 years of experience in affordable housing and customer service., • Eager to learn the business and tasks at hand., • Proficiency in Microsoft Office applications., • Solid organizational and administrative skills., • Excellent customer service skills., • Outstanding verbal and written communication skills., • Superb attention to detail., • Ability to consistently meet required deadlines and follow schedules., • Ability to plan and schedule 4 months of work activity.Preferred Qualifications, • Associate's degree., • Experience with Yardi or RealPage property management software., • SHCM certification., • Certified Occupancy Specialist (COS) certification.

Job Description An established law firm is seeking a dedicated Legal Assistant / Paralegal to provide comprehensive support in Estate Planning, Medicaid Planning, Asset Protection, and Probate matters. This role requires strong organizational skills, attention to detail, and the ability to provide excellent client service in a professional legal environment. Key Responsibilities: * Prepare and file legal documents across various practice areas. * Organize and maintain client files to ensure all documentation is accurate and current. * Conduct legal research and gather necessary case information. * Communicate with clients to provide timely updates and respond to inquiries. * Coordinate with financial institutions, government agencies, and other external parties to obtain required documentation. * Assist attorneys with administrative and case management tasks as needed. Qualifications: * Strong organizational and time management skills. * Excellent written and verbal communication skills. * Proficiency in Microsoft Office; familiarity with legal case management software is preferred but not mandatory. * High level of accuracy and attention to detail. * Ability to work independently with a proactive and analytical approach. * Experience identifying and interpreting financial statements. * Compassionate and patient when working with elderly clients and their families. * Ability to work collaboratively within a team-oriented environment. Benefits: * Free parking * Paid time off If you're ready to accelerate your career in a supportive and challenging environment, apply today! If this position sounds like the opportunity you are seeking, please submit your resume and cover letter for immediate and confidential consideration. This position will likely fill up fast as demand is great so apply early to . Company DescriptionW3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more. We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies. Our Services W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates. We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding. We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software. Our Expertise W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs. As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Job DescriptionPosition: Administrative Development Assistant Job Status: Fulltime (32 Hours) Mission: The HUGS Foundation provides free surgery to children and adults suffering from facial congenital deformities. Our goal is to help transform lives and restore confidence so that each child can lead a productive and fulfilling life. Position: The Administrative Development Assistant will work under the direction of the Executive Director (ED) supporting day-to-day operations that include administrative tasks, mission planning, basic bookkeeping, special events, and maintaining a confidential donor database. This position works closely with teams of volunteers and committee members. This position will require 32 hours per week, but during events, the hours may increase. Qualifications • Associate’s degree or equivalent experience preferred., • Results-oriented professional with a minimum of two years’ professional experience in a not- for-profit environment or related field., • Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)., • Demonstrated ability to manage basic bookkeeping and financial reporting tasks., • Must possess excellent and professional interpersonal skills with the ability to communicate both verbally and in writing., • Strong verbal and written communication skills required., • Creative thinker who is comfortable juggling multiple tasks/ projects and conflicting priorities., • Exceptional organizational skills and attention to detail with an emphasis on accuracy and quality., • Experience in non-profit and/or development a plus. Administrative Job Responsibilities, • Ability to develop and sustain excellent working relationships with individuals, volunteers, and businesses., • Maintain calendar and arrange meetings and appointments as requested, including logistics, materials, minutes, and notices., • Manage Board of Directors’ meetings, including preparation of meeting agenda and materials., • Distribute Board meeting minutes, board resolutions, committee and other reports, calendars of upcoming events, etc. Coordinate dinner, presentations, call-in instructions, and technology needs., • Assist the ED in conducting preliminary grant and donor research., • Develop and carry out an efficient documentation and filing system, both electronic and hard copy filing., • Complete basic bookkeeping tasks, including processing donations and invoices., • Research and acquire data to prepare documents for review and presentation by Board of Directors, committees, and executives., • Open, sort and distribute mail, incoming faxes, emails, and other correspondence., • Use various software, including word processing, QuickBooks, spreadsheets, databases, and presentation software. Mission Coordination: • Provides logistical and administrative support for mission teams including air, hotel, registration, and reimbursements for 6 missions per year., • Help inquire, procure, and process mission supply orders.Events, • Provide support for all HUGS Foundation events including pre-event operational planning, volunteer management and clerical support., • Help set up and clean-up at events., • Coordinate day of event logistics including, but not limited to, guest and volunteer management., • Provides administrative support for appeals, mailings, invitations, acknowledgement, etc. Social Media • Ensure all events are posted and prominent on all social media outlets including website, Facebook and Instagram., • Post all news and photos of events that have transpired on social media outlets within 1-2 days of the event.Physical Requirements, • Possess sufficient mobility to perform the essential functions listed in this job description., • Personal automobile is required., • Desire to travel internationally is essential.Travel Requirements, • None How to apply: Please send your cover letter and resume to . Learn more about the HUGS Foundation and our mission here: It is the policy of HUGS Foundation Inc, to provide equal employment opportunities without regard to race, color, religion, sex, nation origin, age, disability, marital status, sexual orientation, genetic information, or any other protected characteristic under applicable law.

Job Description Company Overview: Bowers CPAs & Advisors stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA’s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Administrative Specialist Internship Location: Rochester, New York- 200 Meridian Centre Blvd, Suite 130 Position Type: Part-Time OR Full Time Seasonal (January–April 2026) Hours: Our normal work hours are Monday through Friday, 8 AM - 5 PM. Must be available to work some nights and weekends during our Busy Season. This opportunity will allow for flexibility in your hours. On-site: This is an in-office position Gain Real-World Experience in Public Accounting! Bowers CPAs & Advisors has an opportunity available for an Administrative Specialist Internship in our Rochester, NY office to join our team for the 2026 busy season! This is an excellent opportunity for college students interested in gaining practical experience in a professional office environment and learning more about the accounting industry. As part of our administrative team, you’ll support day-to-day office operations and assist our professionals during the peak of tax season. This hands-on experience offers valuable insight into client service, workflow coordination, and the inner workings of a dynamic CPA firm. What You’ll Do: • Provide administrative and clerical support to our tax and accounting teams., • Answer phones, when necessary, as a back-up to the front desk, • Distribute incoming/outgoing mail., • Scan and bind documents., • Schedule meetings, • Other administrative tasks and duties assigned., • Current college student (preferably majoring in Accounting, Business, or a related field)., • Availability to work approximately 20 hours per week in the office from January through April 2026., • Excellent written and verbal communication skills, • Experience in an administrative support role, • Excellent experience with Microsoft Office Suite, • High attention to detail and ability to multitask while working independently and as a team., • Gain valuable, résumé-building experience in a public accounting setting., • Learn from professionals in a collaborative and welcoming environment., • Flexible hours to balance work and school commitments. If you’re a motivated student eager to gain hands-on experience and learn how a successful accounting firm operates during its busiest season, we’d love to hear from you! Join our team and discover the possibilities within public accounting! #BowersCPAs #AccountingInternship #AdministrativeSupport #CollegeJobs #PublicAccounting #TaxSeason2026 #CareerGrowth

Job Description Lifetime Assistance – Program Secretary Make an Impact. Create Joy. Shape the Future. At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job—it’s a chance to transform lives, including your own. Position Overview: Job Title: Program Secretary Location: Rochester, NY Department: Residential Employment Type: Full Time – Days, 8am-4:30pm Starting Wage: $16 - $18 per hour Why You Should Work for Lifetime Assistance? • No-Premium Health Insurance: Access comprehensive healthcare without added cost., • Education Support: Access tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 Scholarship per semester — plus micro-credential stipends up to a $750 and SUNY partnerships., • Paid Training & Coaching: Receive hands-on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training., • Career Growth: Clear pathways to advancement, leadership training, and coaching support., • Work-Life Harmony: Flexible scheduling and generous paid time off ensure sustainable balance. Documentation & Recordkeeping • Transcribes, types, copies, and files materials for individual records, including but not limited to assessments, review reports, Individual Service Plans (ISPs), face sheets, correspondence, and discharge plans., • Copies and distributes ISPs and related materials to families, physicians, coordinators, and interdisciplinary team members., • Establishes and maintains individual case files in accordance with program and agency requirements. Administrative Support • Provides secretarial services to program management and other staff as assigned., • Types and distributes rosters, attendance records, program reports, review schedules, and other required documents on a weekly, monthly, or as-needed basis., • Prepares and distributes meeting agendas, correspondence, and reports., • Attends training sessions and assists in coordinating and tracking staff training compliance. Office Operations • Assists with purchasing by preparing purchase orders and submitting invoices., • Monitors and maintains office supply inventory and ensures office equipment is in working order., • Answers and directs incoming phone calls and greets visitors in a professional, courteous manner., • Coordinates pick-up and distribution of supplies. Meeting Support • Records and distributes meeting minutes as requested. Professionalism & Communication • Interacts with staff, individuals served, and members of the public in a positive, respectful, and professional manner., • Always maintains a neat and professional appearance., • Acts as a role model in all interactions and communications. General Duties • Reports barriers to performance and workflow to the supervisor., • Performs other duties, as assigned., • Adheres to all agency and program policies and procedures. What You Bring: • Minimum of 2 years of secretarial experience required., • Strong verbal, written, and keyboarding skills., • Must be computer literate, with proficiency in Microsoft Office Suite (Word, Excel, etc.)., • May be required to meet Lifetime Assistance Inc.’s vehicle operator requirements., • Demonstrated ability to solve problems using practical reasoning in standardized and unique situations., • Capable of following complex instructions delivered in written, verbal, diagram, or schedule formats., • Mission-Driven Work: Empowering individuals to live with independence and purpose—here, your work truly matters., • Inclusive & Supportive: A workplace built on respect, dignity, and a shared vision of inclusion. If you’re passionate, caring, and ready to transform lives, including your own, apply today! Equal Opportunity Employer Lifetime Assistance is proud to be an Equal Employment Opportunity employer, we celebrate diversity and are committed to inclusive hiring practices without regard to race, religion, gender, age, disability, or other protected characteristics. “I am part of something bigger… Being a Lifetime Assistance employee means everything to me.” — Kimberly C, Family Coordinator of Community Services, celebrating her 30th year with us

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists. You Will: • Schedule biopsies and MRIs, • Check Mammography and ultrasound schedules and requisitions for accuracy, • Respond to requests and questions efficiently, effectively, and in a positive fashion, • Remain aware of appointment delays and changes to schedules, • Communicate with patients, referring physicians, etc. professionally over the phone, • Obtain and follow up on Pathology reports, • Call stat reports, • Obtain prior imaging and ensure the images are moved into our system, • Obtain patient information and conduct interviews needed to schedule biopsies, • Administrative duties; charts, files, etc., • Other tasks to support the Radiologists when they are reading images You Are: • Experienced in a healthcare setting, • Knowledgeable of computers and Microsoft Office software, • Able to provide clear written and verbal communication To Ensure Success In This Role, You Must Have: • Intermediate computer skills, • Effective organizational skills and attention to detail, • A high-level of integrity, confidentiality, and business ethics, • Medical terminology knowledge, • Comprehensive Medical, Dental and Vision coverages., • Health Savings Accounts with employer funding., • Wellness dollars, • 401(k) Employer Match, • Free services at any of our imaging centers for you and your immediate family.

Job DescriptionDescription: Angels In Your Home is seeking a detail-oriented and compassionate individual to join our team as a Bilingual LHCSA Scheduling Coordinator. In this role, you will be responsible for managing the scheduling of home care services for our clients and caregivers, ensuring that their needs are met with professionalism and efficiency. ESSENTIAL FUNCTIONS: • Coordinate the scheduling of home care services for clients based on their individual needs and preferences., • Communicate effectively with clients, their families, and caregivers to understand scheduling requirements and preferences., • Maintain accurate records of client schedules, ensuring that all shifts are filled and any changes are promptly communicated to the appropriate parties., • Collaborate with the recruitment team to ensure an adequate pool of caregivers is available to meet client needs., • Handle scheduling conflicts and emergency situations with composure and efficiency, finding suitable solutions to meet client needs., • Provide support and guidance to caregivers regarding scheduling, ensuring they have the information and resources needed to fulfill their responsibilities., • Monitor caregiver attendance and performance, addressing any issues or concerns as they arise., • Assist with administrative tasks related to scheduling, such as data entry, file maintenance, and documentation., • Stay updated on industry regulations and best practices related to home care scheduling, implementing any necessary changes to improve efficiency and compliance., • Collaborate with other members of the care team to ensure the highest level of service and support for our clients.Requirements:, • High school diploma or equivalent; associate or bachelor's degree preferred., • Previous experience in scheduling, administrative support, or customer service, preferably in a healthcare or home care setting., • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously., • Strong communication skills, both written and verbal, with the ability to effectively interact with clients, caregivers, and team members., • Proficiency in computer skills, including experience with scheduling software and Microsoft Office applications., • Compassionate and empathetic demeanor, with a genuine desire to support the well-being of clients and their families., • Ability to remain calm and composed in stressful situations, with the flexibility to adapt to changing circumstances., • Knowledge of home care regulations and best practices preferred., • Ability to maintain confidentiality and handle sensitive information with discretion., • Commitment to upholding the values and mission of Angels In Your Home, including a dedication to providing high-quality care and support to our clients.

Job Description Job Title: Medical Office Manager Reports to: CNO FLSA status: Exempt Summary: CNY Fertility is a renowned fertility center offering advanced treatments like IVF, IUI, and egg freezing. With a patient-centered approach and cutting-edge technology, we support individuals and couples on their journey to parenthood The Medical Office Manager will be responsible for overseeing the daily operations of the clinic, ensuring the efficiency of services provided, and upholding the highest standard of patient care. This role involves close collaboration with medical professionals, administrative staff and patients to facilitate seamless coordination of day-to-day operations. Required Duties and Responsibilities include the following. Other duties may be assigned. • Develop, implement, and monitor operational processes to improve the center's overall performance., • Oversee daily administrative and customer service operations, ensuring the clinic runs efficiently and effectively., • Manage payroll/ADP for time- off requests, staff scheduling, and overseeing the onboarding process., • Ensure the center adheres to all legal, health, and safety regulations, maintaining necessary certifications., • Provide support to patients by addressing concerns and assisting in the pre-treatment and post-treatment process., • Supervise, train, and evaluate office staff administrative staff., • Foster a positive, collaborative, and supportive work environment for all staff members., • Handle front desk billing, collection of co-pays and in office payments., • Maintain accurate records of patient treatments, procedures, and financial transactions. Ensuring that chart preparation is performed in a timely manner to maintain accurate records of patient treatments., • Oversee the collection and management of patient data, consent forms while ensuring confidentiality and privacy compliance., • Ensure staff follow office protocols, providing excellent customer service and maintaining a high level of professionalism., • Foster a positive, collaborative, and supportive work environment for all staff members., • Assist with leading interviewing and hiring for both clinical and front desk staff. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The Fertility Receptionist does not have any supervisory responsibilities. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Bachelor's degree in healthcare administration, Business Management or related field. Will consider equivalent combination of education and experience. Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Knowledge, Skills and Other Abilities: • Medical Terminology, • Management skills, • Strong communication, both written and verbal, • Great active listening skills, • A patient and empathetic attitude, • Comfortable working in fast-paced environments, • Computer literacy Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a comfortable setting where it is quiet and dim light. There is some risk to exposure of bodily fluids or contagious diseases. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands; reach with hands and arms and talk or hear. The employee is occasionally required to sit. Benefits include: • 401(k), • Dental insurance, • Vision Insurance, • Health Insurance, • Life Insurance, • Flexible spending account, • Paid time off, • Maternity Leave

Job Description Administrative Support Specialist Job Type: Full-Time Schedule: Monday–Friday, daytime hours (with occasional evening/weekend support as needed) Education: High School Diploma or GED required Experience: Prior office or administrative support experience preferred About the Role Are you highly organized, dependable, and motivated to keep things running smoothly? We’re looking for an Administrative Support Specialist to join our team and play a key role in ensuring our daily operations flow seamlessly. This is a great opportunity for someone who enjoys variety in their work, thrives in a collaborative environment, and takes pride in being the go-to person who keeps everything on track. ✨ If you’re ready to bring your organizational skills and positive energy to a team that values your contributions, we’d love to hear from you! What You’ll Do * Be the first point of contact—answer phones, greet visitors, and provide excellent customer service * Support staff and departments with a wide range of administrative and clerical tasks * Organize and maintain both digital and physical filing systems * Prepare, edit, and format documents, reports, and correspondence * Manage calendars, schedule meetings, and coordinate logistics * Assist with data entry, record keeping, and routine reporting * Monitor office supplies and help with ordering and inventory * Jump in to support other administrative needs as they arise What We’re Looking For * High school diploma or GED * Previous experience in an administrative, receptionist, or office assistant role * Comfortable using Microsoft Office (Word, Excel, Outlook) and standard office equipment * Strong organizational skills and attention to detail * Clear and professional communication (written and verbal) * Ability to handle sensitive information with discretion * Dependable, punctual, and team-oriented Preferred: * 1–2 years of administrative or clerical experience * Familiarity with database systems or scheduling software * Bilingual skills (English/Spanish or other languages) Why You’ll Love Working Here * Competitive hourly pay * Opportunities for professional development and career growth * Supportive, team-oriented environment where your contributions matter

Job DescriptionCompany Description Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference! Job Description At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly. Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of: • Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email., • Enrollment of new students and re-enrollment of current students, • Daily student attendance and daily student operational systems, • Maintaining up-to-date student information and student files, • Bill pay and accounting, • Procurement and supply management for all student, staff, and event supplies, • Maintaining accurate Student Information Systems for the school and local school system, • Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email., • Bill pay and accounting, • Procurement and supply management for all student, staff, and event supplies, • Planning and supporting logistics and set up for school events and activities as neededQualifications, • Passionate commitment to the mission of Uncommon Schools, • Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders., • Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork., • Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures., • Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines., • Achieves accuracy and thoroughness when completing a task, • 1 to 3 years of teaching or school administrative office experience, • Bilingual language skills preferred, but not required Additional Information Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent. Compensation Compensation for this role is between$15.50 to $19.89 per hour. Most candidates who meet job description requirements will receive an offer of $15.50 - $16.65 per hour. Starting pay is determined using various factors including but not limited to relevant professional development, education certifications, and tenure with Uncommon Schools. Benefits • Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer)., • Extensive, best-in-class training and development, • Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA), • Financial Planning, • 403(b) retirement savings program + employer match, • Paid leave of absence options (parental, medical, disability, etc.) At Uncommon, we believe that a supportive and welcoming environment helps our students, staff, and community thrive. We are dedicated to building a team that brings a wide range of perspectives and experiences, reflective of the communities we serve---with over 70% of our staff identifying as people of color. Our organization values respect and open dialogue on important topics that shape our school culture. As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email .

Job Description OVERVIEW: This is a part-time position, 30 hours per week. The hours are Monday – Friday, 12 – 6 pm. The Administrative Support Specialist provides administrative and clerical support across multiple departments. This role plays a key part in keeping daily operations running smoothly by filling in where needed, supporting the Executive Director, Board of Directors, fund development, special events, volunteer activities, and program teams. The ideal candidate is organized, detail-oriented, and comfortable juggling a variety of tasks and priorities. Key Responsibilities General Administrative Support • Provide clerical and administrative assistance to Executive Director, Board of Directors and other department/directors as needed, • Assist with managing in-kind donations and relationships with external sources, • Assist with data entry and database management related to donors and event participants, • Support logistics and administrative prep for special events, • Serve as backup to the receptionist for 1–2 hours daily, or more as needed, • Fill in as needed across departments for general clerical tasks, • Assist with maintaining office supplies and organization, • Perform other administrative tasks to help ensure smooth operation of programs and office functions as assigned QUALIFICATIONS: • High school diploma or equivalent required; associate degree or administrative training a plus, • 1–2 years of administrative or office support experience, • Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook); experience with donor or CRM databases a plus, • Excellent attention to detail and organizational skills, • Ability to work independently and prioritize multiple tasks, • Strong interpersonal and communication skills, • Ability to handle confidential information with integrity., • Must have access to a vehicle and telephone and possess a valid Driver's license with a driving record acceptable to agency insurance carrier. In addition, must have the following automobile insurance: $100,000 per person/$300,000 per accident Bodily Injury and $50,000 Property Damage. CULTURAL COMPETENCY: The Center delivers programs and services to youth and families across Monroe County who represent many racial, cultural and geographic groups. The Center ensures understanding and values differences in people of diverse cultures, ethnic origins, sexual orientations, disabilities and beliefs. All staff are required to attend cultural competency workshops and trainings and to continually enhance their own understanding of cultural diversity. The Center Performance Appraisal, administered annually, provides an opportunity for staff to evaluate how they are integrating culturally competent practices into everyday work. PHYSICAL REQUIREMENTS: Prolonged periods sitting at a desk and working on a computer and visual acuity to read a computer screen and written documents. Occasional lifting of boxes or supplies (up to 25 lbs). May require occasional evening or weekend hours for special events COMPUTER SKILLS: Must be proficient in Microsoft Office Suite. The Center for Youth provides equal opportunities for employment.