Assistant Director of Finance - Hiring 1 Full-Time Position
25 days ago
San Antonio
Job DescriptionDescription: Job Overview The Assistant Director of Finance is responsible for the oversight of all fiscal functions of the organization in accordance with generally accepted accounting principles. The Assistant Director is to assure the financial integrity and implementation of accounting, internal control systems and financial structures in accordance with all applicable laws, regulations and corporate procedures. The Assistant Director of Finance keeps the Director of Finance informed of the organization’s financial condition and its adherence to approved plans, budgets, and contracts, while also overseeing the Accounts Payable and Payroll departments to ensure accurate, timely, and compliant financial operations. The Assistant Director of Finance is responsible for creating a welcoming atmosphere at all times for AVANCE internal employees and AVANCE external program participants. Job Responsibilities • Program Fidelity:, • Manages and maintains a uniform, automated accounting system with appropriate supporting documentation and internal control measures to assure timely and accurate record keeping in accordance with generally accepted accounting principles (GAAP) and all applicable laws, procedures and regulations., • Oversees payroll operations for full-time and part-time employees by ensuring accurate processing of approved timesheets, transmitting payroll data to the third-party provider, and preparing and importing semi-monthly payroll files into the accounting system., • Ensures accurate and timely reconciliation of monthly benefit invoices to payroll liability accounts., • Posts transactions to the general ledger and reconciles assigned general ledger accounts., • Supports preparation of payroll and accounts payable documentation for reviews and annual audits., • Participates in the electronic annual records retention process., • Posts and reconciles vendor transactions to the general ledger, AP aging report, and approved invoices, ensuring completeness and accuracy., • Monitors workflow and tasks within the Projects Management System., • Ensures timely and compliant vendor payments in alignment with departmental procedures while also responding to staff and vendor inquiries regarding purchase orders, invoices, AP checks, and other accounts payable matters., • Distributes required tax forms (e.g., W-2s, 1095s, 1099s) in a timely manner., • Provides training and ongoing technical support to the Payroll Specialist and Accounts Payable Coordinator., • Performs other duties as assigned., • Stakeholder Collaboration:, • Participates in the development of the organization's plans and programs as a strategic partner., • Manage the Finance committee comprised of AVANCE National office and AVANCE Chapter staff., • Data Management and Reporting:, • Provides timely and accurate analysis of budgets, financial reports and financial trends in order to assist Executive/Senior management and the Board in data-driven decision-making., • Supports Staff Accountants in developing assigned twelve month and three year financial and strategic planning documents for annual approval, periodic review and assessment/evaluation., • Prepares and documents financial reviews on all proposals and contracts. Maintains central library of all contracts., • Training and Professional Development, • Performs other duties as assigned AVANCE Core Competencies • Execution & Accountability, • Problem Solving & Decision-Making, • Communication & Influence, • Collaboration & Teamwork, • Stakeholder Focus, • Adaptability & Continuous Learning Requirements: Education Required: • Bachelor of Business Administration (BBA) or Bachelor of Arts (BA), • Experience handling at least 300+ employees in a non-profit organization., • 3 years of experience in Accounts Payable., • 3 years of experience in Payroll. Work Experience Required: • Three years of experience with a mid-size to large, diversified organization involving three or more of the following areas of expertise; payroll processing, budgeting, accounting, cash management and forecasting, financial management and analysis, auditing, grants management., • Three or more years of financial management experience with non-profit organizations performing governmental and grant funds management or with organizations performing governmental and two or more other types of funding management, • Demonstrated experience in organization noted for the quality and innovativeness of its financial operations, policies and procedures., • N/A Additional Skills · Ability to bring a consultative approach to the finance function leading to the creation of flexible programs in a diverse and changing partnership environment. · Demonstrated ability to be an agent of change and have succeeded in implementing the innovation and installation of responsive and forward-looking finance policies. · Strong communication skills—both written and verbal. · Ability to be responsive to the needs of the organization. · Demonstrated success in handling confidential information. · Fosters a workable, effective, and productive relationship with other staff, administration, volunteers, corporate and community organizational executives and personnel. · Proficiency in accounting software, MS Office (with expertise in Microsoft Outlook, Word, PowerPoint and Excel), and Adobe Acrobat. · Spanish fluency helpful, but not required. Travel · Ability to travel to various sites: Dependable transportation is required daily with a valid driver’s license, a clean driving record (subject to annual MVR (Motor Vehicle Report) check and policy), current auto liability insurance and be bondable by AVANCE, Inc. · Travel required up to 25% of the time for work-related site visits, meetings, and functions. Working Conditions • Work is generally performed in an office environment., • Noise level in the work environment is moderate to occasionally loud (examples: business office with computers and printers, light to moderate traffic, human voices)., • Standard office equipment generally used includes:, • Telephone, • Personal Computer (monitor, keyboard, and mouse) or Tablet, • Printer/Photocopy Machine, • Calculator, • May be required to operate a motor vehicle during the course of duties. Mental and Physical Demands Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling and pushing, use hands to finger, handle or feel; reach with hands and arms; occasional: lifting/carrying, pulling/pushing 10-30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Environmental Factors Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional expose to weather related conditions when working in outside environment/neighborhoods and events. ADA/ADAAA Statement AVANCE is committed to equal opportunity in employment for persons with disabilities and complies with the Americans with Disabilities Act of 1990 (ADA), as amended, and any other applicable state and federal laws. Accordingly, AVANCE does not discriminate against qualified individuals with disabilities in regard to application, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment. Moreover, it is AVANCE’s policy to provide reasonable accommodations in employment to qualified individuals with disabilities so that they can perform the essential functions of the job, unless the accommodation would impose an undue hardship on the operation of AVANCE’s business or would change the essential functions of the position. Retaliation against an individual with a disability for utilizing this policy or seeking a reasonable accommodation is prohibited. Individuals with any questions or requests for accommodation should contact the Human Resources Department.