Assistant project manager jobs in Elmont, NYCreate job alerts

Job Summary MASS DEVELOPMENT is seeking a highly organized and proactive Executive Assistant / Assistant project management to provide comprehensive support to our executive team. The ideal candidate will possess exceptional organizational skills, be adept at managing multiple tasks, and demonstrate strong communication abilities. This role is crucial in ensuring the smooth operation of the office and facilitating effective project coordination. Executive Assistant Duties - Manage executive calendars, scheduling appointments, meetings, and travel arrangements efficiently. - Organize and maintain office files, records, and documentation to ensure easy access and retrieval. - Transcribe meeting notes, create agendas, track follow-ups, and prepare reports or presentations as needed. - Coordinate various projects, ensuring timelines are met and deliverables are achieved. - Handle front desk responsibilities, including answering phone systems, greeting visitors professionally, screen emails, and draft correspondence on behalf of executives. - Assist with office management tasks to ensure a productive work environment. - Liaise with vendors, order supplies, maintain system. - Handle sensitive information with discretion. Assistant Project Management Duties - Monitor project progress, deadlines, and deliverables. - Coordinate project meetings, milestones, and timelines. - Maintain project files, reports, and meeting notes. - Support clear communication among team members and clients. - Help track budgets and costs. - Flag delays or problem to the project manager. Qualifications - Proven experience as an Executive Assistant or in a similar role that highlights strong organizational skills. - Excellent calendar management skills with the ability to prioritize tasks effectively. - Strong communication skills, both written and verbal, with a focus on customer service excellence. - Familiarity with phone systems and front desk operations is preferred. - Ability to work independently while also being a collaborative team player. - Proficient in Microsoft Office Suite, especially Excel. - Experience with QuickBooks for invoicing, expense tracking, and financial reporting - Familiarity with project management tools (e.g., Asana, Trello, Microsoft Project, Monday.com) - Experience preparing professional reports, presentations, and documentation - Knowledge of general office operations and administrative procedures If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Executive Assistant. Job Type: Full-time Pay: $20.00 - $27.00 per hour Expected hours: 40 per week

South Asian Youth Action (SAYA) is committed to providing its employees opportunities for growth in a supportive community environment. With a flexible schedule and generous benefits package, SAYA provides its employees a healthy work-life balance in a youth development nonprofit. SAYA: Belong. Grow. Thrive. Organization Description: Established in 1996, South Asian Youth Action (SAYA) is a 501(c)3 youth development organization dedicated to providing holistic, impactful programming to underserved New York City students. Our mission is to foster a strong sense of belonging in youth while equipping them with tools to excel academically, professionally, and personally. By championing education equity through our innovative approach, we ensure our youth are prepared to thrive and make meaningful contributions to their communities. As one of the first South Asian organizations in the United States, we play a critical role in supporting the positive development of youth from immigrant communities. Today, we provide culturally affirming programming at 10 schools and our community center reaching an ever-growing number of individuals each year. To date, we have made a significant impact on the well-being of our community by fostering resilience and wellness and increasing access to opportunities. Position Summary: The Young Women’s Leadership Program Coordinator will be responsible for the planning, implementation, coordination and facilitation of SAYA’s programming at our partner high schools and the Elmhurst Center including but not limited to Young Women’s Leadership and Postsecondary Access. SAYA’s high school programming aims to help youth navigate their complex and layered personal and social identities; practice self-care; develop positive relationships with family members and peers; and receive mentorship. The skills we help our youth build are transferable in other areas of their lives and in the future, including succeeding in high school and post-secondary opportunities. The goal is to raise their critical consciousness so that they will be better equipped to navigate their own lives, offer peer support to others and become advocates for themselves and their communities. Supervisor: Co-Director of High School and College Programs Responsibilities: Program Management - Oversee the registration and enrollment process for youth. - Lead the annual Young Women’s Leadership Conference. - Track and manage attendance and other student data using our web-based database and other customized tools. - Provide program data for grant reporting as is necessary. - Conduct periodic evaluation of programming to measure effectiveness of services and maintain documentation of activities and outcomes. - Attend trainings, professional development workshops and conferences. - Manage new projects, initiatives, and duties. Curriculum Development and Facilitation - Develop lesson plans and curriculum for leadership, college access and enrichment programming. - Utilize social emotional learning framework and strategies in the development of resources, tools and support for youth. - Incorporate social justice and advocacy framework for curriculum development. - Facilitate sessions at the Elmhurst Center and school site(s). - Collaborate with colleagues around the planning of lessons, curriculum, career exposure and career events, special events, and trips. - Plan and facilitate enrichment activities such as visual arts, performing arts, and interest-based clubs during the school day and after school. - Incorporate an equity lens in program development. - Relationship Building and Youth Engagement. - Build positive rapport and mentoring relationships with youth by being enthusiastic, approachable, available and ready to listen. - Navigate varying group dynamics when facilitating different cohorts of youth and be a strong relationship-builder. - Provide individual, group advisement, and overall guidance for the personal and academic development of youth participants. - Participate in youth activities and free time spent outside of formally structured programming. - Lead events, and recreational and enrichment activities, which will vary throughout the year based on student interest and program scheduling priorities. - Coordinate and chaperone trips which may be held during the school day, after-school, evenings, weekends and summer. - Support youth with academic activities by providing assistance with school work and projects. - Ability to hold space for difficult conversations and formulate a plan of action for individual youth after 1:1 check ins. Partnership Development and Recruitment - Cultivate strong partnerships with SAYA colleagues, school teachers/administrators, college representatives, other CBOs and NYC government agencies to provide youth with a range of resources and support. - Build collaborative relationships with community partners and school leaders, including administration, teachers, parent coordinators, and guidance counselors. - Strengthen the connection between SAYA school partner sites and SAYA’s Elmhurst Center by collaborating with colleagues and providing information about Center programs and events to school-based youth. - Participate in youth recruitment efforts with outreach to school and community organization stakeholders. - Attend occasional evening events at the school site(s), Elmhurst Center, and other community-based organizations throughout the year to represent SAYA programming. The above is intended to describe the general nature and level of work being performed by this position. Other functions may be assigned, and management retains the right to add or change the duties at any time. Qualifications: - Bachelor degree required - At least 2+ years experience in relevant fields (Education, Social Work, Counseling) preferred - Experience with workshop facilitation, youth mentorship, classroom management, and curriculum development required - Experience developing curriculum incorporating social-emotional learning (SEL), social justice and positive youth development - Previous experience in and knowledge of NYC public schools required - Highly flexible and openness to feedback, with ability to organize and manage multiple tasks in a fast-paced setting - Willingness to support larger SAYA team with various tasks as is needed, must be open to and contribute to supportive team culture across programs - Excels with contingency planning for events, workshops, and flexibility in addressing changing program needs - Excellent proficiency in Google Suite, including Google Spreadsheet, Google Docs, Google Slides, Google Forms, MS-Excel - Must be comfortable with public speaking in leading events and initiative Compensation and Benefits - $60,000-$65,000 commensurate with experience - PTO starting at 25 days - 10 paid holidays - 12 weeks (60 days) of paid leave based on eligibility - Employer sponsored medical benefits with generous employer contributions for employee and dependents - Optional dental, vision, transit, and FSA benefits - Retirement plan with 1:1 match of employee’s contribution up to 3% of annual salary (capped at $16,000) Additional Information - This position is in-person - This role may require you to work a Tuesday-Saturday schedule. You must be available to work early morning hours at school-based sites and evening hours when at our Elmhurst Center - Must be comfortable with periodic commute and occasional transfer of items between school and SAYA central office, and other designated locations as assigned or as is needed Please provide a cover letter with your application. SAYA is an Equal Opportunity Employer.

Family owned company seeks individual with the ability to work well independently as well as part of a team. Ideal candidate must demonstrate ability to: Multitask Follow instructions well Be able to file electronically, be able to track jobs, project log etc. Generate payment requisitions Answer and manage incoming calls Type and review letters Assisting in creating PO requests with our vendors Manage all emails, faxes, mail and appointments, as well as reminders Organizing and maintaining client and employee records Excellent communication skills (verbal and written) Exceptional Math, spelling and grammar Close attention to detail Bilingual (English/Spanish) preferred Must have your own vehicle for bank and post office errands Must be reliable and trustworthy Must be able to work Monday through Friday (40 Hours) Must have Excellent Attendance Customer Service Microsoft Excel, Outlook, Word Docusign

We are seeking a detail-oriented and organized Office Assistant to join our team. The Office Clerk will be responsible for providing administrative support and ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. Must have an prior experience with QuickBooks, Word and Excel. Independent worker. Duties: (Construction related) -Prepare invoices, estimates, take-offs -Keep track of active permits - Perform general clerical duties, including photocopying, scanning, faxing, and filing - Manage incoming and outgoing correspondence - Answer phone calls and direct them to the appropriate person - Assist with project coordination and tracking - Assist with basic bookkeeping tasks using QuickBooks, prepare invoices, Microsoft Word, Excel - Coordinate appointments and meetings (At minimum) - Assist with data entry and record keeping - Be respectful to all clients, visitors and other employees

BILINGUAL AND FLUENT IN CHINESE IS REQUIRED!!! 职位名称：物流销售人员 职位概述： 我们正在寻找一位具有推动力和结果导向的物流销售人员加入我们的团队。此职位需要一名积极主动的个体，能够有效推广我们的物流服务，与潜在客户建立联系，并维持与现有客户的良好关系。理想候选人需具备双语能力，能够流利使用英语和中文进行沟通，以有效服务于我们多元化的客户群体。该职位对扩大市场覆盖面并推动收入增长具有重要作用。 主要职责： 制定并执行战略性销售计划，以实现业务目标和销售指标。 识别潜在客户，生成销售线索，并进行外联推广物流服务。 通过定期沟通和个性化服务，建立并维护稳固的客户关系。 进行客户会议、产品演示及谈判，以达成交易。 与内部团队合作，确保按时并准确地向客户提供服务。 及时关注行业趋势、市场动态和竞争对手活动。 维护准确的销售活动和客户互动记录。 提供售后支持，及时回应客户咨询并解决问题。 技能和资质： 必须能熟练使用英语和中文进行有效沟通，以服务于多元化客户群体。 能快速响应客户需求，具备解决复杂问题和突发情况的能力。 熟悉美国市场文化与客户习惯具备针对性，指定性销售策略与沟通方案的能力。 具备销售领域的成功经验，物流、运输或航运行业背景者优先。 优秀的谈判、演示及人际交往能力。 良好的团队协助意识与执行力，能在跨部门配合中高效的推进客户项目落地，以达成销售目标。 出色的组织能力和时间管理能力。 熟练使用 Microsoft Office 办公软件。 拥有商业、销售、物流或相关领域的学士学位者优先。 加入我们的团队，发挥您的双语沟通能力，与广泛客户建立联系，共同推动我们物流业务的发展！ Job Title: Salesperson – Logistics Job Overview: We are seeking a driven and results-oriented Salesperson to join our logistics team. This role requires a highly motivated individual who can effectively promote our logistics services to potential clients and maintain strong relationships with existing customers. The ideal candidate must be bilingual, fluent in both English and Mandarin Chinese, to effectively communicate with our diverse client base. This is a crucial role in expanding our market reach and driving revenue growth. Key Responsibilities: · Develop and execute strategic sales plans to achieve business objectives and sales targets. · Identify potential clients, generate leads, and conduct outreach to promote logistics services. · Build and maintain strong client relationships through regular communication and personalized service. · Conduct client meetings, presentations, and negotiations to close deals. · Collaborate with internal teams to ensure timely and accurate service delivery to clients. · Stay updated on industry trends, market conditions, and competitor activities. · Maintain accurate records of sales activities and client interactions. · Provide post-sale support to address client inquiries and resolve issues promptly. Skills and Qualifications: · Must be fluent in both English and Mandarin Chinese, enabling effective communication with diverse clientele. · Able to quickly respond to client needs and resolve complex issues or unexpected situations. · Familiarity with U.S. market culture and customer habits, with the ability to craft targeted sales strategies and communication approaches. · Experience in sales, logistics, transportation, or shipping industries is a plus. · Strong negotiation, presentation, and interpersonal skills. · Strong teamwork and execution skills, capable of efficiently advancing client projects through cross-department collaboration to achieve sales goals. · Excellent organizational and time management skills. · Proficient in Microsoft Office applications. · Bachelor’s degree in Business, Sales, Logistics, or a related field is preferred. Join our team and play a pivotal role in driving our logistics business forward while leveraging your bilingual communication skills to connect with a wide range of clients.

We’re looking for a motivated and enthusiastic Assistant Videographer to join our fast-growing video team! This is a career-building opportunity for someone who’s ready to learn, work hard, and grow into a full-fledged Videographer role. 📅 Schedule: Primarily weekdays 10am-6ish (Monday–Friday), with occasional weekends. 🚨 Please only apply if you meet ALL of the following MUST-HAVES: A valid driver’s license Reliable personal transportation (No public transit – travel to client sites is required) Live within 30 minutes of Island Park, NY A positive, can-do attitude and a strong desire to grow professionally What You’ll Do: Assist our lead videographer on shoots (studio + on-location) Help capture high-quality video and audio in a range of environments Set up and break down cameras, lighting, and sound equipment Manage media files and assist with basic edits Collaborate in creative brainstorming sessions Learn how to manage shoots independently as you progress What We’re Looking For: Solid technical knowledge of cameras, lighting setups, and audio gear A creative eye and strong attention to detail Great communication and people skills – you'll interact directly with clients A team player who is reliable, organized, and eager to take initiative A passion for video production and a drive to become a full-time Videographer 🎬 What You’ll Get: Hands-on training with real-world projects Opportunities to advance and take the lead on your own shoots Exposure to social media, branded, and corporate content production A fun, creative, and supportive team environment This is more than a job- it’s a launchpad for your video production career. We can’t wait to meet you!