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Job Description Job Summary: The Business Development Associate plays a key role in driving growth by identifying new opportunities, supporting capture strategies, and strengthening relationships with customers, partners, and industry stakeholders. Working closely with the Business Development Manager and cross-functional teams, this role helps expand our presence in aerospace, defense, and military markets through market research, strategic outreach, and trade show participation. Essential Responsibilities: • Represent East/West Industries at trade shows, conferences, and industry events, serving as a liaison for potential customers and partners., • Support capture and proposal efforts by contributing market insights, drafting materials, and assisting with presentations., • Assist with conducting market research, competitive analysis, and client profiling to inform business strategy and identify growth opportunities., • Assist with lead generation, BD support, and client follow-ups to drive pipeline activity and strengthen customer engagement., • Maintain and manage an accurate pipeline of leads and opportunities using CRM (Customer Relationship Management) or tracking tools., • Build and sustain relationships with government agencies, defense contractors, and aerospace stakeholders., • Collaborate with internal teams (engineering, marketing, product development) to align customer needs with business offerings., • Track project progress and prepare reports for senior leadership on market trends, key metrics, and business outcomes., • Assist with monitoring risks and opportunities associated with initiatives and recommend solutions., • Propose and manage portions of the annual business development budget and assist in marketing spend tracking., • Train new business development staff and serve as backup to the Business Development Assistant., • Perform additional duties and special projects as needed to support business goals. Qualifications & Requirements: • Must be a U.S. Citizen (due to the nature of contracts in the defense sector)., • Bachelor's degree in Business, Marketing, Engineering, or a related field preferred., • Military background is preferred., • Prior experience in business development, the military, or sales support, ideally in aerospace & defense preferred., • Strong communication, presentation, and interpersonal skills with the ability to engage diverse stakeholders., • Highly organized, analytical, and able to manage multiple priorities in a fast-paced environment., • Familiarity with government procurement processes and defense industry regulations is a plus., • Willingness and ability to travel-locally, domestically, and internationally. Salary Range: $66k to $71k annually. This estimated range represents a good faith projection of what we believe is a competitive compensation range for this position. Please understand that the offered salary will be determined based on factors such as the applicant's credentials, experiences, and the specific requirements of the role, as well as potential internal equity and external market considerations. We do not customarily hire at the top end of the range. East/West adheres to pay transparency and equity principles and strives to remain competitive within the market. The full compensation package will be shared and discussed during the hiring process. In addition to the base salary, East/West is committed to supporting our team's well-being and professional growth through a comprehensive benefits package. This generous benefits package, includes but is not limited to: • Medical Dental, Vision,, • Life Insurance, Long-Term Disability, • Aflac Voluntary benefits (Critical Illness, Accident, Hospital, STD), • PTO (3 weeks accrued first year!), • 10 Paid Holidays, • Flexible Spending Accounts, • 401(k) with matching, • Pet Insurance, • 9/80 work week (Every other Friday off) Job Title: Business Development Associate Reports To: Business Development Manager FLSA Classification: Exempt Job Type: Full-Time EOE/Disability/Veteran EAST/WEST INDUSTRIES INC. is a woman-owned small business located in Ronkonkoma, NY. We are a world leader in the development and production of aircraft seats and life support systems for high-performance military aircraft, and ground support equipment for servicing such aircraft. Job Posted by ApplicantPro

Job Description Assistant MEP Project Manager The Assistant MEP Project Manager is responsible for supporting the MEP Project Manager in providing consulting services to the Project Teams for MEP Subcontractor Management. They assist with identifying risks and opportunities and collaborate with the teams to mitigate or capitalize on them. The Project Teams handle the daily management of MEP subcontractors and ensure follow-up on action items. Salary $75,000.00-$100,000.00 *Compensation may vary based on factors such as experience and qualifications. Ranges and rates may take into consideration benefits, bonus, and other factors. Please reach out to our human resources director for additional information. Essential Functions: • Manage MEP subcontractors through the development, training, and implementation of processes., • Provide technical support to project teams by educating them on MEP aspects and attending meetings to offer guidance., • Prepare project teams thoroughly for AHJ inspections related to MEP installations., • Promptly communicate risks and opportunities to project stakeholders., • Support comprehensive progress reporting to effectively track project milestones., • Collaborate across Aurora departments to streamline procedures and ensure adherence to internal controls., • Exemplify professionalism by managing relationships and embodying Aurora’s Core Values., • Facilitate seamless MEP coordination processes to enhance overall project success through effective management and support. Appreciated skills: • Skilled in managing MEP subcontractors, training teams, and ensuring compliance., • Proficient in quality control, risk identification, and AHJ inspection preparation., • Experienced in progress reporting, stakeholder communication, and cross-department collaboration., • Strong ability to develop personnel through coaching, delegation, and performance enhancement., • Committed to professionalism, relationship management, and upholding company values. Day in the Life: A day in life of a Assistant MEP PM, I keep projects organized by coordinating with subcontractors, developing processes, and ensuring everything stays on track. My role involves quality control, from reviewing schedules and contracts to auditing RFIs, while also helping teams prepare for inspections and stay on schedule. By focusing on risk management and team support, I help streamline workflows and tackle challenges to keep projects moving forward. Qualifications: • Knowledge of MEP means and methods., • Proficiency in Microsoft Office programs., • MEP technical expertise., • Proficiency in Adobe, and PlanGrid, • Proficiency in AutoCad Preferred Education & Experience: • 2 or more years of related experience Additional Eligibility Qualifications • Strong communication skills; thorough and attentive to details; able to prioritize and multitask; proactive and deadline oriented. Full Time, Exempt: Monday – Friday 8-5pm (Occasional evening and weekend work may be required as job duties demand) Benefits • Health, • Medical/Dental/Vision Insurance Coverage, • Employer funded HRA, • Fitness Incentive Programs, • Employee Assistance Plan (EAP) – including Wellness Programs; Health Advocacy, Legal Assistance, Financial Coaching and Counseling for every employee and members of their household for free., • Discounted services for fertility and family-building benefits offered through Kindbody, • Finances, • Flex Spending Account/Dependent Care Account, • Whole Life Insurance Policy, • 401K plan with employer match, • Wide array of Aflac Insurance plans available, • Survivor benefit insurance, • Free financial planning & credit monitoring services, • Time-Off, • Competitive PTO, • Paid Sabbatical Leave (duration based upon tenure), • 1 week paid for Medical Leave of Absence, • Summer Hours, • Incentives, • Tuition Reimbursement Program, • Employee Referral Program, • Good Times Committee Events (holiday party, happy hours, yoga classes), • Employer match charitable contribution EEO/AAP Statement Aurora Contractors, LLC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job DescriptionWe are a general contractor specializing in commercial and industrial construction, seeking a hardworking and reliable Assistant Project Manager to join our team. This is a full-time, on-site position (not remote) that provides direct support to the Project Managers and CEO. The ideal candidate is a flexible and adaptable team player with excellent time management, communication, and customer service skills. This role requires someone who is organized, proactive, and capable of thriving in a fast-paced, dynamic environment. Responsibilities • Provide support to the CEO, Project Managers, and Superintendents on assigned projects, • Assist with coordinating and managing projects from inception to completion, • Carry out daily operational tasks in an effective and timely manner, • Organize, file and maintain all current project documents and logs., • Maintain project management software to ensure field staff have access to up-to-date information, • Prepare, review, track, and distribute contracts, change orders, submittals, RFIs, shop drawings, and related documentation, • Build and maintain strong relationships with clients, vendors, and subcontractors, • Assist in creating and adhering to job schedules and timelines., • Assist in management of project permit process, • Coordinate and schedule meetings, conference calls, and job site visits, • Attend and/or lead project meetings, • Track and report on project progress and performance, • Assist with project close-out, • Minimum 1-3 years’ experience in the commercial construction industry, • Bachelor’s degree in construction management preferred, • Knowledge of construction/project management software a plus, • Ability to multitask and prioritize as you will be handling multiple projects at the same time, • Proficient in Microsoft Word, Excel, and Outlook, • Highly organized and detail-oriented, • Thrives in a fast-paced work environment, • Excellent communication skills, strong work ethic, and high moral integrity, • Self-motivated, proactive, and able to work independently Benefits/Perks, • Salary range is $60,000–$80,000, depending on experience, • Health, Dental & Vision insurance with employer contribution, • Paid time off and paid holidays, • Yearly performance-based bonus, • 401k match

Job Description Well established NYC electrical contractor with newly opened Long Island office seeks experienced Assistant Electrical Project Managers for their growing. business. The Assistant Project Manager is responsible for supporting the Project Manager with the project direction, completion, and financial outcome for assigned projects. This role will manage projects on a day-to-day basis, helping the project team and implementing change requests, within the specified constraints of time and cost for successful project completion. Key Responsibilities: • Project Management:, • Manage all aspects of assigned projects, including client relationships, scope, cost, schedule, and job efficiency from start to finish., • Be the focal point of all client communications., • Track additional work orders and change orders., • Handle miscellaneous job submittals, transmittals, and various project management tasks., • Prepare monthly requisitions and other necessary documentation., • Collaboration:, • Work with the Project Manager, Foreman, and Engineer both in the office and on job sites., • Assist the Project Manager and Foreman with daily material orders., • Learn and utilize the Accubid Estimating Program., • Engineering Skills:, • Utilize your engineering skills to work with drawings, AutoCAD, and other project management tools. Qualifications: • Experience in project management, preferably in a construction or engineering environment., • Strong understanding of project plans, requirements, and specifications., • Proficiency in using project management software and tools., • Excellent attention to detail and organizational skills., • Strong communication and interpersonal skills., • Ability to work independently and as part of a team., • Proactive approach to managing projects and resolving issues.

Job Description Location: Ronkonkoma, NY Division: Vacuum Instruments Corporation (a division of ATEQ USA) Reports To: Senior Director of Engineering / General Manager Position Summary Vacuum Instruments Corporation (VIC), a leading manufacturer of tracer gas leak detection instruments and custom automated test systems, is seeking a detail-oriented and proactive Operations Assistant to support daily coordination between engineering, manufacturing, and project management teams. This role will help maintain schedules, organize documentation, assist with standards, and contribute to customer communication for custom equipment projects. The ideal candidate is comfortable with modern project management tools and eager to apply AI-based technologies to streamline operations and reporting. Key Responsibilities • Project Scheduling & Coordination, • Assist in developing and maintaining project schedules and Gantt charts for engineering and manufacturing activities., • Track project milestones, monitor task completion, and update project dashboards and reports., • Support internal project meetings by preparing summaries, timelines, and progress updates., • Documentation & Standards, • Organize and manage paperwork related to custom system builds, including job travelers, purchase requisitions, and quality records., • Help ensure adherence to VIC and ATEQ documentation and process standards., • Assist in maintaining and updating procedures, work instructions, and reference materials., • Digital Tools & AI Utilization, • Use and help improve project management software (e.g., MS Project, Monday.com, Asana, or equivalent)., • Explore and implement AI tools for automating tasks such as data entry, scheduling updates, and report generation., • Customer & Internal Communication, • Prepare visual timelines and progress charts for internal reviews and customer updates., • Coordinate information flow between engineering, manufacturing, and customer service teams., • Support the preparation of presentations and reports for key projects., • Technical Documentation Support, • Assist engineering staff with drafting and editing technical manuals, procedures, and user documentation., • Compile final documentation packages for customers, ensuring completeness and accuracy. Qualifications • Associate’s or Bachelor’s degree in Engineering Technology, Operations, or Business Administration, or equivalent experience., • 2–5 years of experience in manufacturing support, operations coordination, or technical administration preferred., • Familiarity with project management tools such as MS Project, Smartsheet, or similar platforms., • Basic understanding of AI tools and digital workflow automation., • Strong organizational and communication skills, both written and verbal., • Attention to detail and the ability to manage multiple tasks simultaneously in a fast-paced environment., • Comfort working around technical documents, drawings, and equipment build records. Attributes for Success • Organized and methodical, with a strong sense of follow-through., • Technically curious, eager to learn about VIC’s equipment and test systems., • Comfortable using modern digital tools to enhance productivity., • Able to communicate clearly across departments and with customers., • Team-oriented with a “get it done” attitude.

Job Description Assistant Project Manager (APM) is responsible for assisting their assigned Project Manager in the planning, management, project completion, client satisfaction and financial outcome of assigned projects. This position will be based out of the field office in Stony Brook, NY. The APM will report to the Project Manager and will work with the project team to help achieve the project management objectives as outlined in the Project Manager Job Description. Of those responsibilities, the APM will take a primary role in the following items: • Review, process submittals, shop drawings and maintain submittal log., • Review and process RFIs and maintain RFI log., • Complete all permit applications and Notice of Commencement, • Schedule and coordinate work with public utility companies, • Develop subcontractor riders and scope of work for review and approval by PM, • Maintain buyout log, • Ensure compliance with minority requirements and maintain minority log, • Collect, review and assemble all closeout documentation, warranties, as built drawings, O&M manuals, etc., • Work with on-site project team to ensure the following:, • Project quality control plan is in effect and followed, • Safety plan is in effect and followed, • Provide on-site project management when required, • Project schedule adherence. Communicate concerns or deviations to PM when appropriate., • Complete and distribute meeting minutes, • Punch list is completed to the client’s satisfaction, • Signed subcontracts and evidence of insurance is in place prior to Subcontractors start of work, • Minimize risk of second tier lien exposure by monitoring daily reports and communicating Subcontractor suppliers and Sub-Subcontractors to Contract Administrator., • Maintain manpower log Education / Experience Requirements: • Bachelor of Science Degree in Construction or related field, • 2-3 years of experience in construction preferred, but not required, • Computer skills: proficiency using Word, Excel, Outlook ,scheduling software (Primavera P-6 preferred), Revvit, • Able to organize, plan and manage multiple activities to accomplish desired results, • Act in a manner of integrity that shows support for the company, its values and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations. Benefits • 100% Employer Paid Benefits for Employees (Medical, Vision, Dental), • Competitive Salary, • 401k Match, • Company Employee Stock Ownership Program (ESOP), • Cell Phone Allowance, • 3 Weeks PTO, • Holidays, • Volunteer Time Off, • Summer Fridays, • Paid Parental Leave, • Paid CPE/Dues/Licenses, • Mileage Reimbursement, • Fitness Reimbursement, • Tuition Reimbursement, • Referral Bonus, • Fun Culture & Employee Events Kokolakis Contracting is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity, or age. Attention All Third-Party Agencies, Headhunters, and Recruiters Kokolakis Contracting will not accept candidate submission by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Kokolakis Contracting will be considered the property of Kokolakis Contracting. Kokolakis Contracting will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Kokolakis Contracting will not be obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner. Kokolakis Contracting only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Kokolakis Contracting from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly. Any contact made outside of the Kokolakis Contracting Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Kokolakis Contracting.

Job Description Long Island construction company seeks highly organized, focused, professional construction project assistant to support our project managers in all phases of project administration. Must have a minimum of 3-5 years experience. Responsibilities: • Prepare and track all project RFI's transmittals, submittals, internal and external correspondence on a project specific basis., • Must have a good working knowledge of computers, file management and Microsoft office., • Prepare meeting minutes, coordinate meetings, prepare agendas and track action items., • Prepare subcontracts., • Support clear communication and project documentation through project life cycle., • Create and maintain baseline spreadsheets and data tracking in excel, prepare bid proposals and presentations., • Follow up with subcontractors, vendors and internal team to ensure tasks are completed., • Manage and organize project files and emails in Microsoft Outlook., • Answer phones and direct calls with professionalism and clarity., • Knowledge of Timberline construction software is beneficial., • A focused individual who cares about the quality of their work., • A team member who thrives in a focused, productive work culture., • Person who is proactive, reliable and takes initiative., • A strong communicator who understands that follow-up is the key to project success., • Deadline and detail-oriented, • Has the ability to multi-task., • Must be proficient in Microsoft Word, Excel, Project and Outlook., • Strong organizational skills., • Previous construction or project administration experience is required., • Ability to learn new systems and software. Company DescriptionConstruction Manager/General ContractorConstruction Manager/General Contractor

Job Description Artisan Stoneworks is a leading marble and stone contracting firm with a 25-year track record in high-profile luxury retail, residential and commercial interiors projects. We are looking for a hardworking and reliable individual to become a full-time member of our team. The Assistant Project Manager will support the Project Manager in the completion of all assigned projects throughout award, procurement, fabrication, delivery, installation, punchlist and closeout to ensure the project is completed on time and on budget. Responsible for compliance to Artisan Stoneworks’ quality, process and procedure policies. Essential Duties and Responsibilities: • Process and prepare new job set-ups and close-out documentation, • Maintain and track all critical project documentation including but not limited to Letters-of-Intent, Contract, Capital Improvement Certificates, Tax Exempt Certificates, Insurance Certificates. Lien Waivers and Warranty Letters. Ensures that all key project documentation is processed accurately and timely and kept in a neat organized fashion., • Process change orders, field tickets and time and material tickets. Enter into accounting system, update and maintain change order logs. Assist project manager in tracking and collecting change orders. Periodically submits Change Orders to Clients as requested by PM., • As submittals are prepared by Project Manager, send submittals to clients update submittal logs and track status, follow-up with client until approval is obtained., • Assist Project Manager in preparing purchase orders, maintain list of open purchase orders and track as invoices are posted against the open amounts., • Maintain contract files and checklist so that all key project documentation may be found quickly and easily., • On occasion, attend meetings at customer locations, jobsites and supplier facilities., • Document change orders, extra work orders, and claims. Maintain change order log., • Assist accounting department in preparing requisitions., • Maintain commitments to clients, co-workers and team members. The Assistant Project Manager must be an excellent verbal and written communicator; able to establish and maintain effective communications with the client, in-house team and outside vendors throughout the project lifecycle. Skills and Qualifications: • Ability to read and interpret documents such as blueprints, written specifications, RFI’s,, • Procedure manuals, etc. What is in It for You In addition to a great culture and a fun, collaborative team environment, we offer: • Competitive salary starting at $55,000 commensurate with experience., • Excellent Benefits, • Generous paid time off, • A flexible schedule Powered by JazzHR e9Zujm4iVB

If you’re proactive, sharp, and love running point behind the scenes so a leader can operate at their best, this role will feel like home. Key Responsibilities Executive Assistant to the CEO • Manage the CEO’s calendar, schedule meetings, and coordinate appointments, • Screen and prioritize emails, calls, and incoming requests on the CEO’s behalf, • Track deadlines, action items, and follow-ups to ensure timely completion, • Support strategic initiatives, special projects, and company-wide priorities, • Serve as a liaison between the CEO and internal teams, clients, partners, and vendors, • Organize and maintain CEO's files, documents, and digital records, • Handle confidential information with extreme discretion, • Represent the service department and assist in service calls when needed., • Assist in managing schedules for contract teams and coordinating with subcontractors., • Correspond with vendors and assist in resolving issues as they arise., • Monitor and track project progress, scheduling needs, and resolve day-to-day problems promptly., • Assist in putting together operation and maintenance manuals (O&M’s) for completed projects., • Aid in contract tracking and process management, including preparing subcontracts for commercial projects and ensuring compliance with legal and regulatory requirements., • Coordinate with field teams by preparing Jobsite Plans, Specs, Binders, and scheduling pre-project walkthroughs., • Check and update the Purchase Order Book based on current purchase orders weekly., • Track upcoming agendas for meetings and provide meeting minutes to the Project Managers for the Commercial Projects. Required Skills & Qualifications • Exceptional organizational and multitasking abilities, • Strong written and verbal communication skills, • High level of discretion, professionalism, and confidentiality, • Ability to anticipate needs and proactively solve problems, • Proficiency in Microsoft Office., • 2–4 years of experience as an Executive Assistant, Assistant Project Manager or similar role, • Experience supporting C-suite executives, • Experience in fast-paced or growing environments, • HVAC industry experience or understanding of field operations is a plus

Our client is seeking a driven and organized Assistant Project Manager to support an experienced Project Manager.This role is ideal for someone with industry exposure, a collaborative mindset, and the ability to keep projects moving smoothly from the office to the field.This role provides the opport

Hays is working with one of the top civil general contractors in the northeast who's looking for an Assistant Project Manager. Processes owner billings and project related accounting issues. Work directly with the Project Manager and attend meetings with them.

Job DescriptionDescription: About Us: Lab Crafters is the premier manufacturer of laboratory furniture systems, casework, seating, fume hoods, and custom solutions for the life sciences, biotechnology, and higher education. Our mission is to create state-of-the-art laboratory environments by providing innovative products and solutions tailored to support emerging and changing scientific processes and technology. Job Title: Project Manager (Lab Casework / Furniture, Architectural Millwork) Department: Project Management Operations Reports To: CET Design Manager Position Summary: The Project Manager acts as the liaison between the Company and its Customers. They are responsible for the overall delivery and success of their assigned projects by proactively and successfully managing, planning, and coordinating activities within specified cost and time demands. The Project Manager needs to manage multiple projects and activities simultaneously and must be organized and utilize effective time management strategies. The Project Manager will need excellent written and verbal communication skills as they interact with executives, contractors, architects, engineers, customer end-users and tradesmen. (Laboratory Casework, Furniture, Architectural Millwork) Minimum Background, Experience, and Requirements: 4-year bachelor's degree in Construction Management, Engineering, Architecture, Business Management, or similar field of study. 3+ years of experience in project/account management roles in construction/architectural manufacturing company, dealership, or installation company Proficient in MS Office software suite Must be able to read, understand and interpret construction documents, including specifications, architectural and MEP drawings. Understand the basics of mechanical, electrical, and plumbing assemblies. Advanced knowledge of these topics is a plus Strong organizational skills Knowledge of VISUAL ERP, AutoCAD and Builder-trend software is a plus Reliable, good work ethic, and high integrity. Salary Range: $75K-$110k annually. The pay range for this position is approximate. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities. Work Location: Remote Requirements: Tasks / Responsibilities: Review projects with Architectural Drafting/Engineering, Layout, Purchasing, and Sales to understand and meet all the customer expectations. Take ownership of the project at notice of award and author all correspondence throughout the project life. Work with the manufacturing production team to develop the production schedule, financial billing plan and set project priorities. Oversee the Architectural Drafting/Engineering translation of the project requirements, as they may be determined through the contractual plans and specifications as well as the internal estimates and sales commitments. Communicate the project fulfillment progress to customers on a regular basis, including attending job site meetings. Create detailed project completion schedules including submittals, procurement, production, delivery, and installation. Oversee the document control process for RFI’s, submittal drawings and product data (prepared by the assistant project manager). Optimize cost effectiveness of project deliveries and installation. Manage all aspects of change orders (coordinate the processing and execution), from schedule impact analysis to maximizing revenue for each opportunity that may present itself. Review existing project financials to reconcile all charges to ensure proper reporting of cost by project. Ensure the processing of final payment is complete and accurate by working with Finance. Troubleshoot problems in the field with installation trades. Oversee the project close-out and completion of project punch list. Maintain customer satisfaction and company profitability. EEO STATEMENT: Lab Crafters, Inc. is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, religion, sex, national origin, age, disability, genetics, or other characteristic protected by law. OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Job Type: Full-time REMOTE Benefits: 401(k) + matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Responsibilities include assisting the Project Manager in leading the project team, goal setting, developing policies and procedures to guide the project/program and mentor team members. In this role the Assistant Project Manager will work with the team to manage all phases of the project life cycle

Job Description Administrative Assistant – Full-Time Spine Medicine and Surgery of Long Island Location: Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time Administrative Assistant to support our Practice Manager and leadership team. Position Overview: We are looking for a motivated Administrative Assistant to serve as a key partner to the Practice Manager. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing calendars, supporting practice operations, assisting with marketing initiatives, and helping to execute projects that ensure efficiency and growth across the organization. Key Responsibilities: * Manage and coordinate the Practice Manager’s calendar, meetings, and appointments * Organize, monitor, and assist with email communications, ensuring timely follow-ups on priority items * Assist in creating, maintaining, and executing project management tools and workflows to keep the team aligned and on schedule * Track and follow up on action items, ensuring projects and assignments are completed accurately and on time * Prepare reports, presentations, and documentation as needed * Coordinate with internal staff and external partners to support smooth day-to-day operations * Maintain confidential files and records with accuracy and discretion * Assist with administrative tasks including correspondence, scheduling, billing support, and vendor communications Qualifications: * Prior experience as an administrative assistant, executive assistant, or office coordinator required (healthcare experience preferred but not required) * Strong organizational and multitasking skills with exceptional attention to detail * Excellent communication and interpersonal abilities, both written and verbal * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems * Experience with project management software (e.g., Asana, Trello, Monday.com) preferred * Ability to handle sensitive and confidential information with professionalism * Marketing or social media management experience a plus Job Details: * Hours: Full-time position, exact schedule may vary (30–39 hours/week) * Remote Work: Not available * Benefits: Eligibility after a waiting period (specific benefits apply) Our Workplace Culture: * Detail-Oriented: We prioritize accuracy and precision in all operations * Outcome-Driven: We focus on efficiency and delivering results for both staff and patients * People-Centered: We value collaboration, fairness, and compassion in all interactions * Team-Oriented: We thrive in a supportive, cooperative environment where everyone contributes to success Powered by JazzHR 1rzkDjOI1s

Job Description LNK International, Inc. is one of the nation's largest manufacturers of solid and liquid dose, over the counter (OTC) pharmaceuticals. For over 40 years, we have built a reputation for delivering the highest quality products, outstanding service and product innovation. What sets LNK apart? We believe it is our employees. Our full-time employees enjoy competitive benefits including: • 401(k) with generous employer match, • Health Insurance, • Dental Insurance, • Paid holidays Safety Department Responsibility: • Maintain and update safety records, training logs, inspection reports, and compliance databases., • Assist with preparing monthly safety reports, safety meeting minutes, and training materials., • Track and follow up on safety corrective actions, vendor certifications, and permit renewals., • Help organize and document fire drills, equipment inspections, and safety audits., • Support communication between departments, vendors, and regulatory agencies as needed., • Assist with card access requests and maintaining access records., • Assist with new employee orientation, including safety training and onboarding documentation., • Review invoices for accuracy, obtain approval signatures, and make copies for record-keeping., • Assist with building walk-throughs and safety inspections as needed., • Maintain and update Facilities logbooks, binders, checklists, and SOP documentation across all buildings., • Track open Facilities work orders, service tickets, and project status spreadsheets., • Prepare and file Facilities paperwork, including repair requests, preventive maintenance logs, and inspection forms., • Maintain the current list of open Facilities projects with service providers., • Communicate with Facilities vendors to coordinate service visits, request quotes, follow up on open work orders, and track completion., • Update and maintain spreadsheets for HVAC service, plumbing, electrical repairs, and contractor schedules., • Maintain up-to-date digital and hard copy records for building inspections, utility logs, shutdown logs, and equipment service reports., • Support Sanitation by updating restroom checklists, sanitation logs, and documentation required for audits., • Review weekly restroom checklists and file properly for all buildings., • Update vendor insurance certificate logs and notify management when renewals are required., • Assist with documentation for audits and inspections., • Maintain organized filing systems for HVAC, plumbing, electrical, safety systems, and general maintenance records., • Maintain confidentiality for all documentation handled., • Demonstrate reliability, punctuality, and strong follow-through., • Maintain a clean, organized workspace and protect all controlled documents., • Support both departments with urgent requests when needed., • High school diploma or equivalent., • administrative or office experience (safety, compliance, or manufacturing experience a plus)., • Strong computer skills (Excel, Word, Outlook required)., • Strong organizational skills and attention to detail., • Ability to manage multiple priorities and meet deadlines., • Strong written and verbal communication skills in English. Verbal Spanish skills are preferred. This is an onsite position - no remote options are available. The salary listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as permitted by law. LNK provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws. Job Posted by ApplicantPro