Assistant project manager jobs in Holbrook, New YorkCrear alertas

Job Description Administrative Assistant – Full-Time Spine Medicine and Surgery of Long Island Location: Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time Administrative Assistant to support our Practice Manager and leadership team. Position Overview: We are looking for a motivated Administrative Assistant to serve as a key partner to the Practice Manager. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing calendars, supporting practice operations, assisting with marketing initiatives, and helping to execute projects that ensure efficiency and growth across the organization. Key Responsibilities: * Manage and coordinate the Practice Manager’s calendar, meetings, and appointments * Organize, monitor, and assist with email communications, ensuring timely follow-ups on priority items * Assist in creating, maintaining, and executing project management tools and workflows to keep the team aligned and on schedule * Track and follow up on action items, ensuring projects and assignments are completed accurately and on time * Prepare reports, presentations, and documentation as needed * Coordinate with internal staff and external partners to support smooth day-to-day operations * Maintain confidential files and records with accuracy and discretion * Assist with administrative tasks including correspondence, scheduling, billing support, and vendor communications Qualifications: * Prior experience as an administrative assistant, executive assistant, or office coordinator required (healthcare experience preferred but not required) * Strong organizational and multitasking skills with exceptional attention to detail * Excellent communication and interpersonal abilities, both written and verbal * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems * Experience with project management software (e.g., Asana, Trello, Monday.com) preferred * Ability to handle sensitive and confidential information with professionalism * Marketing or social media management experience a plus Job Details: * Hours: Full-time position, exact schedule may vary (30–39 hours/week) * Remote Work: Not available * Benefits: Eligibility after a waiting period (specific benefits apply) Our Workplace Culture: * Detail-Oriented: We prioritize accuracy and precision in all operations * Outcome-Driven: We focus on efficiency and delivering results for both staff and patients * People-Centered: We value collaboration, fairness, and compassion in all interactions * Team-Oriented: We thrive in a supportive, cooperative environment where everyone contributes to success Powered by JazzHR 1rzkDjOI1s

Job Description Assistant Project Manager (APM) is responsible for assisting their assigned Project Manager in the planning, management, project completion, client satisfaction and financial outcome of assigned projects. This position will be based out of the field office in Stony Brook, NY. The APM will report to the Project Manager and will work with the project team to help achieve the project management objectives as outlined in the Project Manager Job Description. Of those responsibilities, the APM will take a primary role in the following items: • Review, process submittals, shop drawings and maintain submittal log., • Review and process RFIs and maintain RFI log., • Complete all permit applications and Notice of Commencement, • Schedule and coordinate work with public utility companies, • Develop subcontractor riders and scope of work for review and approval by PM, • Maintain buyout log, • Ensure compliance with minority requirements and maintain minority log, • Collect, review and assemble all closeout documentation, warranties, as built drawings, O&M manuals, etc., • Work with on-site project team to ensure the following:, • Project quality control plan is in effect and followed, • Safety plan is in effect and followed, • Provide on-site project management when required, • Project schedule adherence. Communicate concerns or deviations to PM when appropriate., • Complete and distribute meeting minutes, • Punch list is completed to the client’s satisfaction, • Signed subcontracts and evidence of insurance is in place prior to Subcontractors start of work, • Minimize risk of second tier lien exposure by monitoring daily reports and communicating Subcontractor suppliers and Sub-Subcontractors to Contract Administrator., • Maintain manpower log Education / Experience Requirements: • Bachelor of Science Degree in Construction or related field, • 2-3 years of experience in construction preferred, but not required, • Computer skills: proficiency using Word, Excel, Outlook ,scheduling software (Primavera P-6 preferred), Revvit, • Able to organize, plan and manage multiple activities to accomplish desired results, • Act in a manner of integrity that shows support for the company, its values and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations. Benefits • 100% Employer Paid Benefits for Employees (Medical, Vision, Dental), • Competitive Salary, • 401k Match, • Company Employee Stock Ownership Program (ESOP), • Cell Phone Allowance, • 3 Weeks PTO, • Holidays, • Volunteer Time Off, • Summer Fridays, • Paid Parental Leave, • Paid CPE/Dues/Licenses, • Mileage Reimbursement, • Fitness Reimbursement, • Tuition Reimbursement, • Referral Bonus, • Fun Culture & Employee Events Kokolakis Contracting is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity, or age. Attention All Third-Party Agencies, Headhunters, and Recruiters Kokolakis Contracting will not accept candidate submission by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Kokolakis Contracting will be considered the property of Kokolakis Contracting. Kokolakis Contracting will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Kokolakis Contracting will not be obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner. Kokolakis Contracting only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Kokolakis Contracting from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly. Any contact made outside of the Kokolakis Contracting Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Kokolakis Contracting.

Job Description Assistant Project Manager with a Mechanical Aptitude within the HVAC or Construction space. My name is Bill Stevens, and I have a new full time Assistant Project Manager opportunity for a major firm located in Islip, Long Island that could be of interest to you, please review my specification below. The work schedule will be onsite in the firm’s office. The ideal candidate should also possess a green card or be of citizenship. Due to client confidentiality please call me for the salary and benefits information. This is your opportunity to join a growing Heating Venting Air Conditioning contracting firm located in Islip, Long Island. The culture is collaborative and offers a great opportunity to learn and move up within the company. The compensation package is competitive. The firm is seeking an Assistant Project Manager to support their Senior Project Manager and his staff of four. They require a qualified individual with a minimum of three years of experience. This experience should include having a mechanical aptitude within the HVAC / Refrigeration space. The ideal candidate needs to commit to five days in the office and should reside ideally in Nassau or Suffolk County. Responsibilities: The ideal candidate will offer support and the firm uses is called ESUB which is a SharePoint CRM type system, this system houses subcontractors and does project tracking capabilities. Assist in the development of project schedules and timelines Assist the Sr PM in the analysis of construction plans, HVAC documents, scope of work, costs, and contracts Work with project managers to understand and execute change order requests Support in the preparation of proposals. Communicate with subcontractors and vendors to request bids/quotes. Qualifications: Bachelor’s degree preferred but high school or equivalent work experience will be accepted. Previous role as an Assistant Project Manager preferably in the HVAC or Construction space would be a plus. Be able to use Adobe software as a user to just to read draft drawings, measurements, and contractual agreements. The ideal candidate should possess MS Excel, MS Outlook, and MS Word skills. Strong communications skills and be capable of articulating with construction, HVAC, and electrical contractors. Be detailed oriented. Hours for this role are Monday to Friday 8:30am to 5:00pm. Twice a week the ideal candidate will be required to go to one of the firm’s jobsites within Nassau or Suffolk County to have a one-hour meeting with the contractors to ensure that he / she can visually see the progress of a particular project. The interview process will be one onsite meeting, and a decision will be made. This is an immediate permanent hire position. Please let me know your interest in this position, your availability to interview and start, if an offer is extended. Company DescriptionLarge, independent design firmLarge, independent design firm

Job Description Well established NYC electrical contractor with newly opened Long Island office seeks experienced Assistant Electrical Project Managers for their growing. business. The Assistant Project Manager is responsible for supporting the Project Manager with the project direction, completion, and financial outcome for assigned projects. This role will manage projects on a day-to-day basis, helping the project team and implementing change requests, within the specified constraints of time and cost for successful project completion. Key Responsibilities: • Project Management:, • Manage all aspects of assigned projects, including client relationships, scope, cost, schedule, and job efficiency from start to finish., • Be the focal point of all client communications., • Track additional work orders and change orders., • Handle miscellaneous job submittals, transmittals, and various project management tasks., • Prepare monthly requisitions and other necessary documentation., • Collaboration:, • Work with the Project Manager, Foreman, and Engineer both in the office and on job sites., • Assist the Project Manager and Foreman with daily material orders., • Learn and utilize the Accubid Estimating Program., • Engineering Skills:, • Utilize your engineering skills to work with drawings, AutoCAD, and other project management tools. Qualifications: • Experience in project management, preferably in a construction or engineering environment., • Strong understanding of project plans, requirements, and specifications., • Proficiency in using project management software and tools., • Excellent attention to detail and organizational skills., • Strong communication and interpersonal skills., • Ability to work independently and as part of a team., • Proactive approach to managing projects and resolving issues.

Job DescriptionDescription: About Us: Lab Crafters is the premier manufacturer of laboratory furniture systems, casework, seating, fume hoods, and custom solutions for the life sciences, biotechnology, and higher education. Our mission is to create state-of-the-art laboratory environments by providing innovative products and solutions tailored to support emerging and changing scientific processes and technology. Job Title: Project Manager (Lab Casework / Furniture, Architectural Millwork) Department: Project Management Operations Reports To: CET Design Manager Position Summary: The Project Manager acts as the liaison between the Company and its Customers. They are responsible for the overall delivery and success of their assigned projects by proactively and successfully managing, planning, and coordinating activities within specified cost and time demands. The Project Manager needs to manage multiple projects and activities simultaneously and must be organized and utilize effective time management strategies. The Project Manager will need excellent written and verbal communication skills as they interact with executives, contractors, architects, engineers, customer end-users and tradesmen. (Laboratory Casework, Furniture, Architectural Millwork) Minimum Background, Experience, and Requirements: 4-year bachelor's degree in Construction Management, Engineering, Architecture, Business Management, or similar field of study. 3+ years of experience in project/account management roles in construction/architectural manufacturing company, dealership, or installation company Proficient in MS Office software suite Must be able to read, understand and interpret construction documents, including specifications, architectural and MEP drawings. Understand the basics of mechanical, electrical, and plumbing assemblies. Advanced knowledge of these topics is a plus Strong organizational skills Knowledge of VISUAL ERP, AutoCAD and Builder-trend software is a plus Reliable, good work ethic, and high integrity. Salary Range: $75K-$110k annually. The pay range for this position is approximate. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities. Work Location: Remote Requirements: Tasks / Responsibilities: Review projects with Architectural Drafting/Engineering, Layout, Purchasing, and Sales to understand and meet all the customer expectations. Take ownership of the project at notice of award and author all correspondence throughout the project life. Work with the manufacturing production team to develop the production schedule, financial billing plan and set project priorities. Oversee the Architectural Drafting/Engineering translation of the project requirements, as they may be determined through the contractual plans and specifications as well as the internal estimates and sales commitments. Communicate the project fulfillment progress to customers on a regular basis, including attending job site meetings. Create detailed project completion schedules including submittals, procurement, production, delivery, and installation. Oversee the document control process for RFI’s, submittal drawings and product data (prepared by the assistant project manager). Optimize cost effectiveness of project deliveries and installation. Manage all aspects of change orders (coordinate the processing and execution), from schedule impact analysis to maximizing revenue for each opportunity that may present itself. Review existing project financials to reconcile all charges to ensure proper reporting of cost by project. Ensure the processing of final payment is complete and accurate by working with Finance. Troubleshoot problems in the field with installation trades. Oversee the project close-out and completion of project punch list. Maintain customer satisfaction and company profitability. EEO STATEMENT: Lab Crafters, Inc. is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, religion, sex, national origin, age, disability, genetics, or other characteristic protected by law. OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Job Type: Full-time REMOTE Benefits: 401(k) + matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

A major client of ours has a need for an Manufacturing IT Systems & Infrastructure Assistant Manager for their Hauppauge, NY office. This is an onsite, permanent role. Looking for someone with prior experience in Pharma. Job Purpose The Manufacturing IT Systems & Infrastructure Assistant Manager is responsible for implementing and supporting IT solutions across Manufacturing, Packaging, Warehouse, Quality, R&D, and Regulatory functions. This role provides hands-on support for IT systems, infrastructure, cybersecurity, AI automation, and computer system validation (CSV), while partnering with internal stakeholders and external vendors to deliver compliant, scalable, and secure technology solutions. Key Responsibilities & Accountabilities Application & Systems Management • Support and administer MES, Serialization, SCADA, LIMS, QC, QA, R&D, and RA systems., • Build deep technical understanding of manufacturing and quality applications to propose system enhancements and process improvements aligned with business needs., • Provide SAP support for Production, Warehouse, Packaging, and Quality modules., • Manage audit trails, CSV documentation, and validation activities., • Support IT infrastructure, networking, and enterprise security solutions., • Implement and maintain cybersecurity controls in alignment with compliance requirements., • Support AI automation initiatives and evaluate emerging technologies., • Collaborate with cross-functional teams including Manufacturing, Packaging, Warehouse, QC, QA, R&D, Engineering, Finance, HR, and IT Business Partners., • Coordinate with internal Corporate IT Infrastructure and Security teams., • Identify opportunities to scale applications across regions with similar business processes., • Develop business cases for tactical and strategic IT solutions aligned with future roadmaps., • Track project timelines, milestones, scope, budgets, and deliverables., • Ensure KPIs and success metrics align with defined business outcomes., • Design and manage support models, ensuring SLAs are met for Incident, Change, and Request Management., • Coordinate delivery with internal teams and external partners Qualifications & Requirements Education • 4–6 years of experience across multiple IT platforms., • Experience supporting Manufacturing, Packaging, Warehouse, and Quality IT systems in a regulated (preferably pharmaceutical) environment., • Hands-on experience with MES, SCADA, LIMS, Serialization, and SAP., • Strong experience with CSV, validation, and audit readiness., • IT administration for Manufacturing, Packaging, and Quality systems., • CSV, PLC validation, and QC instrument software validation., • SAP (Production, Warehouse, Packaging, Quality modules)., • Database knowledge (SQL / Oracle)., • Strong analytical and problem-solving skills., • Ability to translate technical solutions into business value., • Effective communication and stakeholder management skills., • Experience working with cross-functional and global teams.

Full Job Description - Assistant Project Manager.Asplundh Construction is a nation-wide utility contractor serving many different regions.Our Long Island office located in Yaphank works primarily for PSEG LI and National Grid improving electric and gas infrastructure.All of us work together in perfo

Paid Sabbatical Leave (duration based upon tenure).

Full Job Description – Assistant Project Manager. This employee will directly assist the Project Manager with a variety of tasks. Travel with Project Manager to various locations on Long Island (Nassau/Suffolk County).

Full Job Description - Assistant Project Manager.Asplundh Construction is a nation-wide utility contractor serving many different regions.Our Long Island office located in Yaphank works primarily for PSEG LI and National Grid improving electric and gas infrastructure.All of us work together in perfo

Our client is seeking a driven and organized Assistant Project Manager to support a highly experienced Project Manager known for being hands-on and technically strong.

We've partnered with a family-owned and operated specialty contractor in the glass and glazing space.Our client is seeking a driven and organized Assistant Project Manager to support a highly experienced Project Manager known for being hands-on and technically strong.This role is ideal for someone w

Project Manager with a Mechanical Aptitude within the HVAC or Construction space.My name is Bill Stevens, and I have a new full time Assistant Project Manager opportunity for a major firm located in Islip, Long Island that could be of interest to you, please review my specification below and I am av

Build High-End Interiors with Precision - Join Interior Specialties Group as an Assistant Project Manager!.Millwork / Carpentry / Glazing / Interiors (Residential, Commercial).Interior Specialties Group is seeking a driven and detail-oriented Assistant Project Manager to support the planning and exe

Assistant Project Manager (APM) is responsible for assisting their assigned Project Manager in the planning, management, project completion, client satisfaction and financial outcome of assigned projects. The APM will report to the Project Manager and will work with the project team to help achieve

We work directly for Building Owners and Developers to research, budget, source, procure, inspect, and deliver natural stone for medium to large-scale projects.

Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

Assist in reviewing project proposal or plan to determine time frame, procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases of project. Monthly Project Management reports, Project Cash flow, Budget, Owner/Subcontractor Pay Application). W

Assists the Team Leader in all aspects of daily operations including profitability, expense control, buying, merchandising, labor, regulatory compliance and special projects as assigned. Assists team leader in annual sales and expense projections and budget preparation.

Assists the Team Leader in all aspects of daily operations including profitability, expense control, buying, merchandising, labor, regulatory compliance and special projects as assigned.

Assists the Team Leader in all aspects of daily operations including profitability, expense control, buying, merchandising, labor, regulatory compliance, and special projects as assigned. Assists team leader in annual sales and expense projections and budget preparation.

Estimating Coordinator – Junior Project Manager Track. Coordinate with vendors, field staff, and government agencies on project materials and requirements. Experience in an administrative, estimating, or project coordination role (construction industry preferred).

Assists the Team Leader in all aspects of daily operations including profitability, expense control, buying, merchandising, labor, regulatory compliance, and special projects as assigned. Assists team leader in annual sales and expense projections and budget preparation.

Executive Assistant to the Founder.

Manages patient care in home therapies programs while maintaining cost-effective clinical operations.Provides direction and guidance to the interdisciplinary team providing care to the Home Therapies patients to ensure that the highest standard of care is provided.Collaborates with the Business Unit

The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing Division. The Assistant Nurse Manager performs coordi

Manages patient care in home therapies programs while maintaining cost-effective clinical operations.Provides direction and guidance to the interdisciplinary team providing care to the Home Therapies patients to ensure that the highest standard of care is provided.Collaborates with the Business Unit

The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing Division. The Assistant Nurse Manager performs coordi

Project Management Methodology,Project / Program Management,Program Management,Management Experience,Microsoft Powerpoint,Project Management,Microsoft Project,Budgeting,DoD Experience,Leadership Experience,Supervising Experience,Contracts. Manager is responsible for executing the strategy for. Progr

The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing Division. Assistant Nurse Manager in the Post- Surgic

Cypress Hills Local Development Corporation (CHLDC).With community residents leading the way the mission of Cypress Hills Local Development Corporation is to build a strong sustainable Cypress Hills/East New York where youth and adults achieve educational and economic success secure healthy and affo

The Assistant Nurse Manager contributes to the goal setting and the defining of opportunities for each patient care area for which they are responsible that is consistent with the organizational goals and strategic nursing initiatives. The Assistant Nurse Manager is collegial and customer oriented t

This position will partner with the Project Manager Senior Project Manager or Associate Director Project Management and will communicate onsite event execution plans with all parties. The Associate Project Manager is responsible for managing an entire small event or a portion of a larger project as

Lead the Way: Become Our Parking Garage Assistant Manager!. Parking Garage Assistant Manager. Restaurant Experience,Fashion Retail,Hospitality Experience,Assistant Manager Experience,Basic Math,Management Experience,Math,Business Management,Leadership Experience,Supervising Experience,Restaurant Man

The E-Commerce Operations Manager will be responsible for managing the day-to-day operational functions of the business ensuring efficiency accuracy and scalability as the company continues to grow.

A healthcare supply company is seeking a strong operations leader to manage and scale a 30-person department handling Medicare Part B products with responsibility for daily operations performance management and process optimization.Managing daily operations of a 30-person department.Leading coaching

EnergyHub is searching for an exceptional Office Manager and Executive Assistant who will report to the Chief of Staff and work closely with our People team.

Hand and Stone Massage and Facial Spa is currently seeking a sales focused Assistant Spa Manager to help us drive our spa operations! The position of Assistant Spa Manager is designed for people who are passionate about client interactions interested in learning about the wellness industry and expan

Join our Change & Strategy team as a Program/Project Manager I and drive the execution of strategic initiatives through end-to-end program delivery and cross-functional collaboration. As a Program/Project Manager I within the Change & Strategy team you will drive the execution of strategic i

Project Management Methodology,Project / Program Management,Construction Estimating,Construction Experience,PMBOK,Visio,Construction Management,Project Management,Project Management Software,Microsoft Project,Project Management Lifecycle,Contracts. Manage changes to the project scope project schedul

Project Management Methodology,Project / Program Management,Construction Estimating,Construction Experience,PMBOK,Visio,Construction Management,Project Management,Project Management Software,Microsoft Project,Project Management Lifecycle,Contracts. We are seeking an experienced Remote Solar Project

Accurately define the projects purpose scope and objectives (performance budget cost timeline ROI assessment the project budget project deliverables key milestones and project resource requirements. Collaborate with the department managers of the various functional departments to assign resources to

Operations Manager (Child Youth & Family). In this role you will manage a cluster of residential houses across Perth (South of the River) and the MandurahPeel region leading a team of House Managers within our Child Youth & Family portfolio.

Under the direction of the Over-The-Counter (OTC) Site Manager the Assistant Site Manager with considerable latitude for independent action and decision directly supervises a staff of three (3) Principal Administrative Associate Is and indirectly fifteen (15) Clerical Associate IIIs CBIC/EBT Special

May manage projects to the same level as a project manager and/or lead project manager. Business Development,Project Management Methodology,Project / Program Management,PMBOK,Waterfall,Wastewater,Construction Management,Project Management,Project Management Software,Microsoft Project,Budgeting,Contr

The Assistant Audit Manager will supervise financial and operational auditors and will report to the Audit Director who reports to Assistant Commissioner of Audit Services and Medicaid Compliance Officer. The nations leading public health agency The New York City Department of Health and Mental Hygi

Project Management Methodology,Project / Program Management,Construction Estimating,Construction Experience,PMBOK,Visio,Construction Management,Project Management,Project Management Software,Microsoft Project,Project Management Lifecycle,Contracts. As a Project Manager at JLL you will be directly re

Manage tasks projects and assignments from initiation through completion. Executive Assistant supporting senior leadership. Executive Assistant Job ID #3527687.