Administrative Assistant - Legal and Compliance San Jose, CA
hace 5 días
San Jose
Job Description Administrative Assistant - Legal and Compliance San Jose, CA Administrative Assistant, Legal and Compliance, Mail Management, Legal Administrative, Data Entry, Google Workspace, Safari, JIRA Experience level: Mid-senior Experience required: 6 Years Education level: Bachelors degree Job function: Administrative Industry: Financial Services Pay rate : Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No Job Description: Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency. Mail Management (Primary): • Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week), • Digitally distribute mail to the appropriate team members or systems, • Maintain secure handling and storage of sensitive or confidential materials, • Review incoming legal emails and upload digital files to our legal order management tool, • Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry:, • Enter and update case information in our litigation management system, • Assist with organizing and maintaining accurate legal records, • Prepare, edit, and organize legal or business documents, • Previous experience in an administrative, legal, or executive assistant role preferred, • Strong attention to detail and ability to handle confidential information with discretion, • Proficient in using scanners, digital filing systems, and Google Workspace, • Reliable, professional, and self-motivated, • Excellent organizational and communication skills Schedule: Monday, Tuesday, and Thursday Hours: 10 hours/week, onsite in San Jose, CA (Hybrid not applicable this role is primarily onsite) Key Focus Areas: • Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week), • Reviewing incoming legal emails and uploading digital files to the legal order management tool, • Data entry for litigation management system entering case details, maintaining records, generating reports, • Experience in administrative, legal, or executive assistant roles preferred, • Proficiency in scanners, digital filing systems, Google Workspace, • Experience in administrative, legal, or executive assistant roles., • Proficiency in scanners, digital filing systems, Google Workspace., • Must handle sensitive legal and compliance information with discretion., • Experience in Mail management, Legal administrative support and Data Entry., • Knowledge of case and legal order management tools Safari and JIRA.