Staff Accountant
2 days ago
Englewood
Job DescriptionJob Title: Staff Accountant / Accounts Payable Specialist Job Description This role focuses on full-cycle accounts payable within a collaborative, face-to-face accounting team. The Staff Accountant / Accounts Payable Specialist manages high-volume invoice processing, supports month-end close, and serves as a key backup for accounts receivable, sales tax reporting, and closing the books. The position is ideal for a detail-oriented professional with strong QuickBooks Online or larger ERP experience who enjoys working across departments, asking questions, and growing into broader responsibilities within a dynamic aviation-focused environment. Responsibilities • Manage full-cycle Accounts Payable processes from invoice receipt through payment and recording., • Process approximately 200–250 invoices each month with a high degree of accuracy and timeliness., • Issue 20–30 checks weekly and support the transition from check payments to ACH payments., • Reconcile vendor statements, identify discrepancies, and follow up promptly to resolve issues., • Ensure accurate coding, verification, and electronic entry of Accounts Payable data into automated accounting systems., • Conduct weekly check, ACH, and wire payments to vendors while maintaining proper documentation and approvals., • Maintain accurate AP records, including back-end scanning, electronic filing, and record retention in accordance with company standards., • Assist with month-end close procedures, including journal entries, reconciliations, and support for both software and books of record., • Serve as a backup for the Accounts Receivable Clerk, including basic AR functions as needed., • Provide backup support for quarterly sales tax reporting, ensuring accurate and timely filings., • Support the month-end close of both accounting software and the official books of record as a backup resource., • Perform research and provide documentation as requested by internal and external auditors and project managers., • Collaborate closely with internal departments and interact regularly with leadership to support financial operations., • Adapt to evolving processes and systems, demonstrating a willingness to learn new tools and procedures., • Use Microsoft Excel and other tools to prepare reconciliations, reports, and analyses as needed., • Maintain effective interpersonal and communication skills, interfacing with personnel at all levels both verbally and in writing., • Perform miscellaneous office and accounting duties as required by management to support the overall finance function., • Act as a backup for the accounting manager when needed, taking on additional responsibilities during absences or vacations.Essential Skills, • Associate’s or Bachelor’s degree required., • 5+ years of experience in Accounts Payable with full-cycle AP responsibility., • Hands-on experience with Accounts Payable, including high-volume invoice processing and payment execution., • Understanding of Accounts Receivable processes and the ability to provide backup support., • Proficiency with QuickBooks Online or a larger ERP system., • Experience with month-end close procedures, including reconciliations and journal entries., • Strong reconciliation skills, including vendor statement reconciliation and account balancing., • Familiarity with three-way match or similar matching processes for invoices and purchase orders., • Proficiency in Microsoft Excel for reporting, analysis, and reconciliations., • Ability to maintain accurate coding, verification, and electronic entry of accounting data., • Strong written and verbal communication skills, with the ability to interface effectively at all levels of the organization., • Effective interpersonal skills and the ability to work collaboratively across departments., • Self-starter mindset with the ability to take initiative and work independently when needed., • Comfort working in a face-to-face, collaborative environment with frequent cross-functional interaction., • Ability to adapt to changing processes, systems, and business needs.Additional Skills & Qualifications, • Experience with quarterly sales tax reporting is a plus., • Exposure to both Accounts Payable and Accounts Receivable functions within a small to mid-sized accounting team., • Experience supporting or participating in external and internal audits., • Familiarity with additional software tools such as Corridor or similar systems is beneficial., • Experience in a niche or specialized industry, particularly technical or operations-heavy environments, is advantageous., • A curious, “go ask questions” attitude and comfort seeking clarity when needed., • Demonstrated ability to work across departments and support a positive, team-oriented culture., • Willingness to take on new responsibilities over time as trust and proficiency grow.Work Environment This is a fully onsite, day-shift position with standard hours of 9:00 AM to 5:30 PM. You will work closely with multiple departments and collaborate frequently in person, including regular interaction with the accounting manager, for whom you will serve as a backup during absences. The organization operates in a specialized aviation environment with large hangar facilities and back shops supporting fabrication of metal and composite parts, avionics repair, and painting projects. The company holds long-standing certifications as a Federal Aviation Administration Certified Repair Station and has European Union Aviation Safety Agency ratings, offering exposure to a highly technical and regulated industry. The culture emphasizes collaboration, learning, and direct communication, encouraging employees to ask questions, work across departments, and continuously develop their skills. Over time, you will have opportunities to take on additional responsibilities and grow within the accounting function. After conversion to a permanent role, benefits include company-sponsored health benefits after 30 days, 401(k) participation with company match (subject to a vesting period) after 30 days, and Personal Time Off (PTO) eligibility after 30 days. Job Type & Location This is a Contract to Hire position based out of Englewood, CO. Pay and Benefits The pay range for this position is $33.00 - $38.46/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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