Altitude Community Law P.C.
Receptionist/Administrative Assistant
21 hours ago
Lakewood
Job Description Job Title: Receptionist FLSA: Non-Exempt Reports to: Chief Operating Officer Summary: Responsible for supporting all tasks related to, but not limited to, front desk receptionist, phone functions, and daily operations of the Firm. Operational Responsibilities: • Answers, screens, routes, and announces phone calls to appropriate attorneys and staff., • Maintains general voicemail and routes to for appropriate handling timely., • Meets/greets clients and guests to office, ensures proper clearance and routing of parties in accordance with Firm policies; notifies Chief Operating Officer of difficult situations. This includes, but is not limited to, providing in-house coverage when clients or other guests are using Firm conference rooms after normal business hours., • Maintains an adequate inventory and orders all office supplies, including café and lounge., • Checks supply deliveries, verifies invoice accuracy, stores appropriately for Firm-wide use., • Maintains common areas including reception, copy rooms, café, lounge, classroom, conference rooms, cleaning/maintaining refrigerators and coffee machines., • Establishes a working relationship with vendors and directs same when on-site., • Receives, sorts, distributes mail/packages for timely handling, opening, logging, and routing as appropriate. This may include, but is not limited to, researching/identifying homeowner payments for multiple departments., • Monitors incoming fax mailbox and forwards to appropriate party timely., • Posts outgoing mail and delivers outgoing mail and packages daily., • Posts café monitor message daily for consistent delivery of messages firm-wide, and updated Intranet weekly for sustained employee communication., • Provides light IT support Firm-wide, including but not limited to updating and maintaining information on the Firm’s Intranet platform., • At the direction of the Chief Operating Officer, coordinates Shareholder, Attorney, Staff, and Firm-Wide meetings to include meeting room reservations, meal orders, prepares presentation materials, agenda, and A/V as necessary. Assists in planning and coordinating employee, Firm-wide, or other special events and projects., • Coordinates logistics of onboarding new employees, organize training materials for new hires and participate, as needed, in orientation of new employees, including attorneys., • Assists with month-end billing mailings and other large mailings., • Assists attorneys/support staff with electronic and physical filing, mailing, scanning, copying, etc., • Acts as back-up to Accounting Assistant and Business Development/Education Coordinator when out or otherwise unavailable., • Assists with Firm’s accounting functions, including but not limited to cash receipts, accounts receivable functions, and fixed asset control as requested., • Updates library materials and maintain inventory of reference materials, and ordering same., • Oversees and monitors CLE requirements and deadlines for all attorneys, including registration, calendaring, logistics, and travel arrangements as necessary. Keeps Chief Operating Officer apprised of status and potential CLE expenses requiring approval., • Assists Administrative Team with Firm-Wide initiatives as requested, including coordination with IT Manager, Accounting Team, Business Development Coordinator, and Chief Operating Officer., • Thorough knowledge of office procedures., • Three years’ experience of answering multiline phones preferably in the legal industry., • Strong computer skills, including MS Office, TABS, PracticeMaster preferred., • Ability to organize/prioritize numerous tasks and complete them under time constraints., • Interpersonal skills necessary in order to communicate with a diverse group of clients, attorneys, and staff to provide information with extraordinary courtesy and tact., • Must be able to remain in a stationary position for long periods of time., • Must be able to focus on a computer screen for multiple hours at a time., • Must be able to lift in excess of ten pounds. BENEFITS: Benefits are provided to full-time employees as more fully described in summary plan descriptions for our various benefit plans. For more information or to obtain current summary plan descriptions, contact the Chief Operating Officer. The Firm reserves the right to modify or eliminate benefits at its discretion, with or without notice. Benefits currently offered include, but are not limited to: • Medical insurance, • Health Savings Account, • Dental insurance, • Vision insurance, • Short-term disability insurance, • Long-term disability insurance, • Life insurance, • AD&D insurance, • 401(k) with employer contribution, • Profit-sharing planCompany DescriptionPrivate law firm counseling and representing community associations (homeowners' associations, townhome associations, and condo associations) in Colorado.Private law firm counseling and representing community associations (homeowners' associations, townhome associations, and condo associations) in Colorado.