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Front Desk Receptionist needed for Afternoon Hours Duties and Responsibilities are as follows - Preparing and typing routine correspondence, letters and reports - Answering Phones & routing calls to appropriate person - Greeting visitors and Patients as applicable and conducting them to the appropriate location or person as needed - Setting up Charts for new clients - Maintaining schedules and daily calendars - Scheduling clients - Assisting in Various basic personnel administrative functions Requirements Experience in medical office References Required Bilingual/Spanish or Polish Speaking Schedule 1-7pm Job Types: Part-time Schedule: Monday to Friday able to cover some Saturdays and Sundays if needed Education: High school or equivalent (Preferred) Experience: Customer Service: 1 year (Preferred) Computer Skills: 1 year (Preferred) Work Location: In person

We are seeking a highly organized and detail-oriented Personal Assistant to effectively manage the daily schedule, administrative tasks, and personal errands of Executive's The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to maintain confidentiality with sensitive information. Responsibilities: Calendar Management: Manage a complex calendar, scheduling appointments, meetings, and travel arrangements with accuracy and efficiency. Coordinate with internal and external parties to confirm schedules and logistics. Communication Management: Answer and direct phone calls, manage email correspondence, and effectively communicate with clients, vendors, and colleagues. Prepare and distribute correspondence, including letters, memos, and presentations. Travel Arrangements: Book domestic and international travel, including flights, accommodations, and ground transportation. Manage travel itineraries and necessary documentation. Administrative Tasks: Process expense reports and maintain financial records. Manage personal errands, including shopping, deliveries, and household tasks as needed. Maintain filing systems and important documents. Personal Support: Assist with personal errands and appointments as needed, including healthcare appointments. Manage household tasks such as coordinating maintenance and repairs. Qualifications: Experience: Minimum of 5 years of experience as a Personal Assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time management skills Strong communication and interpersonal skills Discretion and ability to maintain confidentiality

Gallery Assistant (Full-Time) Location: Lower Manhattan Hours: 10 AM – 6 PM, Tuesday through Saturday Compensation: $15/hour Golden Arts LLC, a contemporary art gallery in downtown Manhattan, is seeking a passionate and detail-oriented Gallery Assistant to join our team. This is a unique opportunity to work at the intersection of art, culture, and community, supporting emerging and boundary-pushing artists. We are looking for someone with a sharp eye for aesthetics and a deep appreciation for contemporary art. Responsibilities • Calendar Management: Maintain and organize the gallery’s calendar, including scheduling exhibitions, artist meetings, and events. • Artist and Event Support: Assist with planning and executing gallery openings, exhibitions, and performances. Liaise with featured artists to support their projects and installations. • Community Engagement: Act as the gallery’s on-site representative, helping to foster meaningful connections with visitors, collectors, and art community members. • Administrative Support: Manage email correspondence, invitations, and other operational tasks to ensure smooth daily operations. • Curatorial Input: Contribute ideas and feedback during discussions of upcoming exhibitions and artist collaborations. Qualifications • Passion for Contemporary Art: A strong interest in emerging artists and a keen eye for artistic talent. • Organized and Reliable: Ability to manage multiple tasks efficiently while maintaining attention to detail. • Strong Communication Skills: Excellent written and verbal communication, with a natural ability to engage with a diverse audience. • Art Community Knowledge: Familiarity with local and international art networks, trends, and key players is a plus. • Creative Insight: A sophisticated sense of taste and the ability to recognize and appreciate innovative and impactful art. • Preferred Experience: Recent college graduate or someone with 1–2 years of experience in an art-related role, gallery, or arts organization. Why Join Us? Golden Arts LLC offers an exciting environment for someone eager to grow in the contemporary art world. This role is perfect for a creative and socially connected individual looking to build their presence in New York’s thriving art community while contributing to the success of groundbreaking exhibitions and events. To apply, please send your resume and a brief cover letter outlining your interest in contemporary art, relevant experience, and what excites you about this opportunity. Applications will be reviewed on a rolling basis. Golden Arts LLC is committed to fostering an inclusive and equitable workplace and encourages applications from candidates of all backgrounds.

Front Desk Receptionist / Tx coordinator for a NEW high end start up cosmetic dental office in Brooklyn. Responsibilities: - Oversee the day-to-day operations of the office, ensuring smooth workflow and efficient utilization management. - Manage administrative tasks such as scheduling appointments, maintaining records, and handling correspondence. - Help Sell Treatment plans and increase Case acceptance - Coordinate patient appointments, handle inquiries, and manage patient records. -Collecting Copays We pay hourly + commission on cases sold! Pay is negotiable depending on role and experience. DENTAL EXPERIENCE IS A MUST! Serious Inquires ONLY! We will not consider anyone without experience in the dental field. Thank you !

TPG Contracting Corp. is a leading general contractor in the New York Metropolitan area, specializing in construction and related services. We are seeking a skilled Administrative Assistant with at least 3 years of experience to join our dynamic team. Key Responsibilities: Provide administrative support to ensure efficient daily operations. Manage correspondence, scheduling, and documentation. Assist with project coordination and team communication. Maintain organized records and oversee filing systems. Qualifications: Minimum of 3 years of administrative experience (construction industry experience preferred). Strong organizational and multitasking skills. Proficiency in MS Office Suite and other relevant software. Excellent written and verbal communication skills. Join us at TPG Contracting and contribute to impactful construction projects in the New York Metropolitan area!

We are seeking a Secretary Administrative Assistant to join our team! The is a restoration/construction company. You will perform clerical and administrative functions in order to drive company success. $25.00 Per hour to start. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments Heavy email correspondence Answer inbound telephone calls Implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail ​Strong organizational skills Bilingual a plus

Music on the Inside, (MOTI) supports people impacted by incarceration with music classes in prison and reentry mentorships. The founder and ED needs a skilled person, dedicated to our mission, to help with correspondence, record keeping and outreach.

Job Summary: The Programs Manager is responsible for the planning and development of the Playhouse’s programs – in conjunction with the Operations Manager and local Board of Directors – and the execution and implementation of the programs daily. In addition, the Programs Manager supports these efforts by recruiting and training volunteers, supporting development activities like grant writing, coordinating administrative support, and interfacing with parents and families. Major Duties Include: · Plan, develop, implement, and maintain programs. · Ensure the safety of all participants while at the Playhouse, and when attending off-site programs and events. · Collaborate with professionals to establish new programs and curriculum. · Establish and maintain metrics and budgets for the quality of each program and event. · Report on quarterly Key Performance Indicators to the Board of Directors. · Maintain website including monthly calendar of events and programs. · Collaborate with other organizations, families, and professionals to expand programs and access to programs to increase participation. · Conduct and document parent formal written surveys and informal parent feedback to grow programs. · Provide programmatic and volunteer support for major events. · Recruit, train, and manage volunteers to support program efforts. · Provide program and event information for social media platforms and Playhouse correspondence. · Provide support to grant writers of program specifics and provide recap for each Grant and how funds were utilized per program. · Coordinate lectures and events on a quarterly basis or more frequently as needed. · Conduct outreach to hospitals and community-based organizations to build partnerships and connect with more families. · Manage a hybrid program model. · Responsible for timely and accurate data management. · Ensure all volunteers meet requirements regarding paperwork, background checks, and trainings etc. · Ensure all participants & families submit required forms/complete requirements for all programs in a timely manner. · Ensure the Playhouse is regularly organized, cleaned, and sanitized. Qualifications · Bachelor's Degree required. · One to two years of program coordination experience required. · One to two years of volunteer recruitment, training, and oversight experience required. · Motivated, enthusiastic, and organized individual with strong interpersonal skills. · Proficient in Microsoft Office, G-Suite, GoToMeeting, and Teams. · Creative, collaborative, problem-solving, resolution-focused, open-minded. · Strong communication and interpersonal skills. · Strong project management and time management skills. · Disposition to interact directly with individuals with Down syndrome and their families. · Spanish-speaking preferred, but not required. · Self-starter, ability to work independently and with a team. · Flexible with the ability to accommodate the changing/growing needs of our community. · Able to effectively work under pressure and manage workload in a fast-paced environment. · You will be expected to work on-site at the Playhouse. This is not a remote position. Typical schedule, with some variation as needed: 10am-6pm Tues - Sat, except during summer months (Monday- Friday). General Requirements: All staff is expected to be committed to the mission and values of GiGi’s Playhouse NYC, communicate authentic sensitivity to and an understanding of the Down syndrome community, have a sense of humor, and possess a willingness and ability to thrive within a unique work environment. Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Job Type: Full-time Pay: $45,000.00 - $50,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person

We are seeking a skilled Secretary to join our team. The ideal candidate will provide administrative support and perform various clerical tasks to ensure efficient office operations and speak bilingually in English and Chinese. Duties Organize and schedule appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Qualifications Proficient in computerized systems and office software Excellent phone etiquette skills Experience in customer support roles is a plus Familiarity with medical office procedures is advantageous Ability to assist with event planning and project coordination Strong proofreading skills for accurate documentation Previous experience in clerical or administrative roles is preferred Fast and accurate typing skills as a data entry clerk Additional Benefits H1B sponsorship available This position offers an opportunity to contribute to a dynamic team environment while developing essential administrative skills. Join us and make a positive impact! Job Types: Full-time, Part-time Pay: $50,000.00 - $60,000.00 per year Expected hours: 40 per week Benefits: Health insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

Construction secretaries answer phones, file, copy, order supplies, sort mail, relay messages, compose correspondence, and do other basic tasks common to business operations. They also may assume HR/accounting duties such as gathering time cards, running payroll, and reviewing expense reports. Computers – for data input, report writing, spreadsheets, email correspondence, and other office tasks Project diary – book in which project foremen or other leaders keep records of daily activities, maintained with help from construction secretaries Change orders – alterations to a project’s original instructions, noted and kept track of by construction secretaries Blueprints – design plans or technical drawings showing what will be created Budget – the amount of money allowed for each specific part of the overall project, such as for labor or materials Bid – a proposal to complete a project during a particular time period for a specified amount of money; clients evaluate bids to choose which company they want to design their construction project Central calendar – a calendar kept by construction secretaries and accessible to all staff that notes important dates, the whereabouts of individual workers, and other common information Workplace safety information – guidelines the government requires to be posted at job sites; construction secretaries often take responsibility for being sure it is up Job Type: Full-time

We are a multiservice center. As a secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Responsibilities Answer phone calls and redirect them when necessary Manage the daily/weekly/monthly agenda and arrange new meetings and appointments Prepare and disseminate correspondence, memos and forms File and update contact information of employees, customers, suppliers and external partners Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Assist customers with applications Document expenses and hand in reports Undertake occasional receptionist duties Skills Proven work experience as a secretary or administrative assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office High school diploma Spanish and English fluent Qualifications - Bilingual proficiency in Spanish and English - Proficient in Microsoft Office suite - High school diploma or GED - Demonstrated administrative experience - Strong communication and organizational skills - Ability to manage time effectively - Previous experience in a bilingual secretary role or similar position Job Types: Full-time, Part-time Pay: From $16.00 per hour Schedule: 8 hour shift Weekends as needed Work Location: In person