Legal Practice Assistant
16 days ago
White Plains
Job Description Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. Position Summary The Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys. Essential Duties and Responsibilities The essential functions include, but are not limited to, the following: -Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements -Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials -Receive and place telephone calls; schedule and coordinate appointments -Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials -Organize and maintain law libraries, documents, and case files -Assist attorneys in collecting and organizing information relevant to caseloads -Assist with organizing office-related events -Draft and type office memoranda -Complete various forms, including accident reports, trial and courtroom requests, and client applications -Assist attorneys with reimbursement requests, legal reports, and time entries as needed -Perform other work-related duties as assigned Minimum Qualifications (Knowledge, Skills, and Abilities) -High school diploma or equivalent required; Associate’s degree or Legal Practice Assistant Certificate preferred -Minimum of three to five years of relevant experience in the legal field; an equivalent combination of education and/or experience will be considered -Knowledge of legal terminology and legal document management, including briefs, summonses, complaints, motions, pleadings, and discovery -Knowledge of federal and state court rules and e-filing procedures -Familiarity with litigation management software systems preferred (e.g., LexisNexis, Westlaw) -Effective oral and written communication skills, with strong knowledge of grammar, spelling, and punctuation -Proficiency in Microsoft Office applications (Word, Excel, PowerPoint); ability to operate basic office equipment such as copiers, fax machines, printers, scanners, and computers; proficiency with internet research -Previous calendaring experience -Ability to multitask and manage time effectively, with excellent organizational skills and strong attention to detail -Ability to be flexible and adapt quickly when urgent matters arise -Ability to maintain confidentiality