Executive Assistant, Office of the CEO
3 days ago
Tampa
Make a Difference in YOUR Career! Our vision is both simple and ambitious: to put our drinks on every table. We are the leading global independent beverage solutions provider. We serve a broad range of national and international retailers as well as Global, National and Emerging (GNE) brands. Our products are distributed worldwide from our production sites in Europe, North America, and Australia. Although our own branding may not appear on the labels of the beverages we produce, there is a good chance you are reading this while sipping one of our drinks. Our ambition is to continually improve and it’s what keeps us at the top of our game. We are solutions-based. We are innovative. We seek out new challenges and conquer them. This is our company ethos, but it’s our people’s too: Refresco is at the cutting edge of a fast-moving industry because we have passionate people pushing the boundaries of what’s best. Stop and think: how would YOU put our drinks on every table? Summary: The Executive Assistant to the CEO serves as a strategic partner reporting directly to the Chief Executive Officer (CEO), responsible for coordinating executive priorities, and supporting cross-functional initiatives. Under direction, is responsible for advanced secretarial, administrative and confidential assignments for the Chief Executive Officer and handles issues and activities in support of the CEO as appropriate, exercising independent judgement and initiative. Essential Job Functions: • Manages CEO’s time based on understanding of business priorities and other key variables to manage the executives’ calendar, proactively scheduling meetings and organizing priorities. Manages scheduling conflicts by reorganizing the schedule of appointments and meetings. Keeps executive “on schedule”., • Responsible for personal tasks for executive and their family members, including managing assets, appointments, travel and auxiliary items., • Support the CEO in day-to-day operations by facilitating communication, coordinating strategic priorities, and ensuring effective execution across departments and stakeholders., • Build relationships across departments to improve responsiveness, remove friction, and enable collaboration., • Lead the planning and coordination of executive meetings, leadership offsites, and corporate events., • Manage travel arrangements for executive including determining route, transportation, lodging and monitor progress to make changes., • Manage travel arrangements for other key executives and board members as needed., • International Meetings –ensure proper travel documents are obtained. Coordinate with overseas offices on logistical details, including receiving and loading of presentations., • Plan, organize factory tours for the Chief Executive Officer and other key executives/guests as necessary., • Serves as liaison with direct reports, employees and vendors. Maintains confidential nature of communications. Meet with direct reports as needed to discuss priorities and business projects., • Lead special projects and cross-functional initiatives on behalf of the CEO, ensuring accountability and timely execution., • Executive Leadership Team Meetings – set agenda and presentation for meeting, working with CEO and ELT members. Attend meetings each month., • Responsible for daily office operations: opens, sorts, and distributes incoming mail, answers, screens, delegates, and handles incoming phone calls; maintains office efficiency and handles unforeseen situations., • Manage executive email – prioritize and respond, if needed, immediately., • Support the preparation and delivery of executive presentations, Board materials, and investor relations updates., • Help shape internal communications and ensure consistent messaging from the executive office., • Coordinating activities with other Administrative assistants, such as department team building and functions., • Exercise and maintain a high degree of confidentiality., • Demonstrates profession judgement an discretion., • Strong business acumen and understanding of organizational dynamics., • Excellent written and verbal communication skills, with the ability to influence and build relationships across all levels., • Highly organized and resourceful, with the ability to manage competing priorities in a fast-paced environment., • Analytical mindset with the ability to interpret data and apply insights to business decisions., • Proven ability to lead through influence and build trust across all levels of the organization., • Ability to interact with all levels of management., • Use of excellent time management and interpersonal skills., • Strong planning, problem-solving, and process improvement skills., • Bachelor’s degree in business administration, Management, or a related field (or equivalent experience supporting at the executive level) required; MBA or advanced degree preferred., • 5+ years of progressive experience in executive support, project management, strategy, or business operations., • Demonstrated success supporting C-level executives and managing cross-functional teams or projects., • Experience with internal services management (administration, facilities, vendors, budget, etc.) strongly preferred., • Physical – Prolonged sitting and computer/telephone work up to 80% of the time., • Visual/Sensory – Fast-Paced, high-volume work environment with frequent interruptions., • Work Environment – Office based role, will be required to be flexible around work hours, and may occasionally be required to work outside of regular hours dependent upon the needs of the business. Refresco Beverages US Inc. is passionate about empowering leaders who reflect our core values and live by our leadership behaviors. These behaviors encourage effective leadership within the business, and focus on leading courageously, empowering individuals, and driving company growth as one team. Joining our team as a people manager means you’ll be encouraged to evolve as a leader who prioritizes the success of both you and your team, to deliver results, whilst bringing your authentic self to work. Refresco Beverages US Inc. offers a competitive salary and comprehensive benefits, which include: • Medical/Dental/Vision Insurance, • Health Savings Accounts and Flexible Spending Accounts, • Life and AD&D Insurance, • Pet Insurance, • Legal Benefits, • 401(k) Savings Plan with Company Match, • 12 Paid Holidays, Vacation, and Paid Time Off, • Well-being Benefits Any employment agency, person, or entity that submits a résumé to this career site or a hiring manager does so with the understanding that the applicant's résumé will become the property of Refresco Beverages US, Inc. Refresco Beverages US, Inc. will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person, or entity. Employment agencies that have agreements with Refresco Beverages US, Inc., and have been engaged in a search shall submit résumé to the designated Refresco recruiter or, upon authorization, submit résumé to this career site to be eligible for placement fees. Refresco Beverages US, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, gender expression, Veteran status, or any other classification protected by federal, state, or local law. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the ___ notice from the Department of Labor.