Accounting Administrator
20 hours ago
Saint Louis
Job Description Office Administrator & Junior Bookkeeper St. Louis, MO Job Description We are seeking a highly organized, detail-oriented, and proactive Office Administrator & Junior Bookkeeper to support daily office operations and core financial functions. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping operations and financial records accurate, efficient, and up to date. Responsibilities • Oversee daily office workflow to ensure smooth and efficient operations., • Coordinate office supplies, facilities needs, and general office logistics., • Manage trade show registrations and related administrative tasks., • Provide comprehensive administrative support to leadership and internal teams., • Perform accurate data entry and maintain organized records and files., • Create invoices and manage billing activities using QuickBooks., • Maintain accurate financial records, including accounts receivable and accounts payable., • Process invoices and review purchase orders for accuracy and completeness., • Apply fundamental accounting principles to support bookkeeping and financial tasks., • Develop, document, and maintain office procedures, policies, and workflows., • Manage multiple administrative and financial tasks simultaneously in a fast-paced environment., • Communicate professionally in writing and verbally with leadership, vendors, and internal teams., • At least 3 years of experience in office management., • Proficiency in QuickBooks for bookkeeping, billing, and financial record management., • Strong understanding of basic accounting principles., • Hands-on experience with accounts receivable, accounts payable, and invoice processing., • Experience in office administration and operations, including facilities coordination and supplies management., • Experience supporting trade show or event registrations and logistics., • Ability to develop, document, and improve office procedures and workflows., • Proficiency with Excel for data entry and basic reporting., • Demonstrated ability to prioritize tasks and manage competing deadlines. This is a full-time, onsite position with standard hours of 9:00 a.m. to 5:00 p.m. You will work in an office setting that is moving into a new office space in June, offering an opportunity to help set up and streamline operations in a refreshed environment. The role is based in a traditional office environment, using tools such as QuickBooks and the Microsoft Office Suite, with a focus on organized, professional, and efficient day-to-day operations. Job Type & Location This is a Contract to Hire position based out of St. Louis, MO. Pay and Benefits The pay range for this position is $26.00 - $31.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.