Offres executive administrative assistant à Irvington, New JerseyCréer des alertes d'emploi

LTIMindtree is an equal opportunity employer that is committed to diversity in the workplace. Our employment decisions are made without regard to race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), gender identity or expression, national origin, ancestry, age, family-care status, veteran status, marital status, civil union status, domestic partnership status, military service, handicap or disability or history of handicap or disability, genetic information, atypical hereditary cellular or blood trait, union affiliation, affectional or sexual orientation or preference, or any other characteristic protected by applicable federal, state, or local law, except where such considerations are bona fide occupational qualifications permitted by law. A little about us... Role: Business Support/ Sr. Executives Location: Jersey City, NJ Job Description: Performs diverse, advanced, and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects, or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs, including PPT, Excel, Word. The Analytical skills, Great communication skills, MS Power point, Excel, Word, Teams. Ability to track status and deliverables. Assist in Managing schedules, various timelines (project, deliverable, events etc). Someone with prior experience as an Executive Administrative Assistant. LTIMindtree is an equal opportunity employer that is committed to diversity in the workplace. Our employment decisions are made without regard to race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), gender identity or expression, national origin, ancestry, age, family-care status, veteran status, marital status, civil union status, domestic partnership status, military service, handicap or disability or history of handicap or disability, genetic information, atypical hereditary cellular or blood trait, union affiliation, affectional or sexual orientation or preference, or any other characteristic protected by applicable federal, state, or local law, except where such considerations are bona fide occupational qualifications permitted by law.

Development Corporation for Israel/ Israel Bonds is an international organization offering securities issued by the State of Israel. Since the first bond was sold in 1951, Israel Bonds has secured more than $57 billion in bonds sales globally, supporting the development of every aspect of Israel's economy. Position Summary The Administrative Assistant is responsible for a broad range of administrative duties, including Salesforce data entry, and provides hands-on support for client-facing activities such as event coordination and customer service, while assisting the Executive Director in their respective sales/programming areas. Reports To: Executive Director Benefits of Israel Bonds: Medical, dental, and vision insurance. Generous paid time off plus most Federal and Jewish holidays. 401k with up to a 3% match and a 4% non-elective contribution. Access to Flexible Spending. Account for health and dependent care expenses. Employer-paid short- and long-term disability insurance and life insurance. ESSENTIAL FUNCTIONS Reasonable accommodations where feasible may be made to enable individuals with disabilities to perform the essential functions. • Accurately enter and maintain data in Salesforce, • Support client communications and follow-ups, • Assist in planning and executing events (virtual and in-person), • Provide responsive customer service and administrative support, • Help prepare reports and maintain organized records OTHER DUTIES Such other duties as directed by the Executive Director as he/she deem appropriate and necessary to meet the needs of the organization. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. KNOWLEDGE, SKILLS, EXPERIENCE& LICENSING REQUIREMENTS • Experience with Salesforce or similar CRM systems, • Strong attention to detail and organizational skills, • Excellent communication and interpersonal abilities, • Prior experience in event coordination or customer service is a plus SUPERVISORY RESPONSIBILITY This position has no supervisory responsibilities. WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, this position requires constant communication and the ability to exchange accurate information, the ability to operate a computer and other office equipment, lift files, open filing cabinets and bend or stand as necessary. POSITION TYPE/EXPECTED HOURS OF WORK This is a full-time position. Hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m., 35 hours per week. Work extended/evening hours, weekends, and holidays when needed. TRAVEL Minimal travel is expected for this position. SECURITY CLEARANCE Must successfully pass background check, and fingerprinting (if applicable)

Job Description Job Title: Executive Assistant Location: North Brunswick, NJ 08902 Job Type: Contract / Full Time Position Overview: We are seeking an experienced Executive Assistant to provide comprehensive administrative support to senior executives. The ideal candidate will be highly organized, proactive, and capable of managing confidential information efficiently. Key Responsibilities: • Manage executive calendars, meetings, and appointments, • Arrange travel accommodations and itineraries, • Prepare presentations, reports, and correspondence, • Screen calls, emails, and communications on behalf of executives, • Coordinate internal and external meetings and events, • Maintain confidential files and business records, • Support special projects and executive initiativesQualifications:, • Bachelor’s degree preferred, • 3–5 years of executive assistant experience, • Strong communication and organizational skills, • Advanced proficiency in Microsoft Office Suite, • Ability to manage multiple priorities effectively, • Professional demeanor and attention to detail For more details reach at resumes@navitassols.com

Job Description Position Title: Executive Assistant Job Classification: Exempt Type of Position: Full-time Location: Williamstown, NJ Reports to: Senior Executive Vice President (SEVP) Requirements: 1–2 year(s) of experience in a similar role or internship supporting executives, finance, or analytics functions. Education: Currently enrolled in or has completed a Master of Business Administration (MBA) program, with an undergraduate degree in Business, Finance, Economics, or a quantitative-related field. Relevant certifications (e.g., Data Analytics, Project Management) are a plus. TRAVEL: Approximately 0-15% o 15-30% o 30-60% Salary Range: $55,000 - $75,000 Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere. Position Overview: The Executive Assistant provides direct support to the SEVP and plays a key role in ensuring the efficiency of executive operations. This role is ideal for a driven individual currently pursuing an MBA or holding a Bachelor’s degree in Business or a quantitative field who wants to gain hands-on experience working alongside senior leadership in a fast-paced, data-driven environment. Acting as a strategic partner to the SVP, this position involves financial analysis, project coordination, and operational insight, offering a unique opportunity to learn the inner workings of executive decision-making and leadership within one of the nation’s most respected monitoring companies. Key Competencies: • Analytical Mindset: Demonstrated ability to analyze financial data, prepare management notes, and distill complex information into actionable insights., • Adaptability: Open-minded, eager to learn, and comfortable “rolling up your sleeves” to assist with both high-level strategy and hands-on execution., • Initiative: A self-starter who can work independently, anticipate needs, and proactively identify solutions., • Professionalism: Strong communication, organizational, and time-management skills; able to handle confidential information with discretion., • Team-Oriented: Comfortable working across departments and engaging with multiple stakeholders while maintaining composure in a fast-moving environment., • Technical Proficiency: Skilled in Microsoft Office (especially Excel and PowerPoint); familiarity with data analytics tools is a plus. Key Responsibilities: • Serve as the primary support to the SEVP, attending meetings, taking detailed notes, and preparing concise follow-up reports., • Conduct financial and operational analyses to support executive decision-making., • Coordinate cross-departmental initiatives and ensure timely completion of deliverables., • Prepare management briefings, presentation decks, and strategic summaries for internal and external meetings., • Maintain awareness of key projects, timelines, and company initiatives to keep the SEVP informed., • Perform administrative duties including scheduling, correspondence, and document preparation with a high degree of accuracy., • Support the SEVP with ad-hoc research, data collection, and business analytics projects., • Uphold confidentiality and professionalism in all matters., • Work on-site daily at the Williamstown office and represent the SEVP in meetings when necessary. Physical demands, work environment, and attendance requirements: The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Physical Demands: Minimal physical demands., • Work Environment: The noise level in the work environment is usually minimal., • Attendance requirements: This position is salaried exempt. We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Vision insurance, • Life insurance, • Paid sick time, • Paid time off, • Tuition reimbursement In addition to applying online, all applicants should email their resume to: NIadeluca@copsmonitoring.com

Job Description Executive Assistant Newark, NJ (Onsite, Full Time) $80,000–$100,000 About the Role We are seeking a polished, highly organized Executive Assistant to support the Director of a large, fast-growing company. This is a high-impact support role for someone who thrives in a structured, fast-paced environment. The ideal candidate is detail-oriented, strong with presentations and documentation, confident in tracking goals and projects, and comfortable coordinating across multiple teams. You will play a key role in keeping leadership focused, prepared, and aligned while ensuring priorities and initiatives move forward efficiently. Key Responsibilities Executive & Administrative Support • Manage and optimize the Director's calendar and meeting priorities, • Prepare agendas, briefing materials, and organized follow-ups, • Take clear meeting notes and track action items to completion, • Maintain structured digital files and documentation systems Presentations & Reporting • Build and format professional PowerPoint presentations, • Prepare executive decks for leadership and cross-functional meetings, • Track departmental goals, KPIs, and project milestones, • Assist with reporting using Excel, • Maintain organized tracking sheets for deadlines and initiatives Project & Goal Tracking • Monitor project timelines and ensure consistent follow-through, • Track cross-team deliverables and provide status updates, • Proactively follow up with stakeholders to maintain accountability, • Identify delays and escalate when necessary Cross-Team Communication • Act as a communication bridge between the Director and internal teams, • Coordinate across operations, engineering, and support departments, • Draft professional internal communications and summaries, • Ensure clarity and alignment around priorities and updates Qualifications • 2–5+ years of experience as an Executive Assistant, Administrative Assistant, or Project Coordinator, • Strong PowerPoint Presentation skills with the ability to create clean, professional decks, • Basic to intermediate Excel skills, including tracking sheets and simple formulas, • Excellent written and verbal communication skills, • Highly organized with strong attention to detail, • Comfortable managing multiple priorities in a fast-paced environment, • Proactive mindset with the ability to anticipate needs, think ahead, and stay one step ahead of priorities, • Professional, dependable, and able to handle sensitive information discreetly What Success Looks Like • Leadership meetings are structured and well-prepared, • Presentations are polished, clear, and delivered on time, • Projects and goals are tracked with visibility and accountability, • Communication across teams is consistent and organized, • Leadership operates more efficiently because of your support Why This Role Matters This role directly enhances the effectiveness of senior leadership. Your organization, communication skills, and follow-through will create structure, clarity, and momentum across the department. If you are organized, proactive, and enjoy being the operational backbone behind a strong leader, we would love to speak with you. Email Resume: Sam@maiplacement.com

Job Overview: The Executive Assistant to the CEO is a key role responsible for providing high-level support to the CEO. This position demands exceptional organizational skills, keen attention to detail, and a solid understanding of the logistics industry to ensure seamless daily operations and effective communication across all levels of the company. Key Responsibilities: • Calendar Management: Efficiently manage the CEO’s calendar, scheduling appointments, meetings, and travel to optimize time and productivity., • Communication Liaison: Act as the primary point of contact for internal and external communications, drafting correspondence and responding on behalf of the CEO., • Meeting Coordination: Prepare agendas and ensure follow-up on action items from meetings. Ensure the CEO is well-prepared for all engagements., • Project Support: Assist with the management of special projects related to transportation and logistics operations, providing research and administrative support as needed., • Data Management: Organize and maintain files and records related to projects, contracts, and client interactions, ensuring confidentiality and easy access., • Travel Arrangements: Coordinate travel itineraries, including flights, accommodations, and transportation logistics for both the CEO and other team members as required., • Financial Administration: Manage invoice and expense reporting., • Board Liaison: Prepare board materials and serve as the primary liaison with board members, coordinating meetings, distributing pre-reads, and tracking follow-ups. Qualifications: Education: Bachelor’s degree Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably in the transportation or logistics sector. Skills: • Strong organizational and time-management skills., • Excellent written and verbal communication abilities., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software., • Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment., • Comfort using AI tools (e.g., ChatGPT, Claude, Copilot) to draft correspondence, summarize materials, and streamline workflows. Personal Attributes: • Proactive and detail-oriented with a strong sense of initiative., • Ability to work independently and collaboratively within a team., • Adaptable and capable of handling sensitive information with discretion.

Job DescriptionDescriptionDescription: As a Personal Assistant at TMZ Events, you will play a crucial role in supporting our executives and ensuring that daily operations run smoothly. Your organizational skills and attention to detail will be essential in managing schedules, coordinating events, and facilitating communication within the team. Key Responsibilities Responsibilities: • Manage and organize executive schedules, including appointments, meetings, and travel arrangements., • Assist in preparing materials and presentations for meetings and events., • Maintain communication with clients, vendors, and team members to ensure seamless operations., • Handle correspondence, emails, and phone calls on behalf of executives., • Coordinate logistics for events, including venue bookings, catering, and transportation., • Conduct research and compile information to support decision-making and project management., • Perform administrative tasks such as filing, data entry, and document management. Skills, Knowledge and Expertise Qualifications: • High school diploma or equivalent; an associate's or bachelor’s degree is preferred., • Proven experience as a Personal Assistant or in a similar administrative role., • Exceptional organizational and multitasking skills., • Strong written and verbal communication abilities., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software., • Ability to maintain confidentiality and handle sensitive information with discretion., • Flexibility and adaptability to changing priorities and deadlines. Benefits Benefits: • Competitive salary with opportunities for growth and advancement., • Weekends off to promote work-life balance., • Opportunities for professional development and training., • Collaborative and supportive work environment with a passionate team., • Health insurance benefits, including medical, dental, and vision coverage. Join TMZ Events and be a vital part of our mission to deliver exceptional experiences. Apply now to become our next Personal Assistant!

We are seeking a highly organized, proactive Executive Assistant for a contract opportunity to provide high‑level administrative support to senior leadership in a fast‑paced, professional environment. This role is fully on‑site in Newark, NJ, and requires someone who thrives in a hands‑on, in‑office setting and can serve as a trusted partner to leadership. Responsibilities: • Provide comprehensive administrative support to one or more senior executives, • Manage complex calendars, schedule meetings, and coordinate logistics, • Serve as a key point of contact, handling emails and communications with professionalism and discretion, • Prepare meeting materials, presentations, agendas, and reports, • Coordinate travel arrangements and process expense reports, • Support office‑based activities and day‑to‑day workflow for leadership, • Assist with special projects, reporting, and ad hoc initiatives, • Maintain confidentiality when handling sensitive and high‑level information Qualifications: • Bachelor's Degree, • Previous experience as an Executive Assistant or senior‑level administrative professional, • Strong organizational, time‑management, and prioritization skills, • Exceptional attention to detail and follow‑through, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Professional, reliable, and comfortable working on‑site in an office environment The Salary Range for this role is $30-40 per hour. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements. Extended Fair Chance Language (Use When Applicable) Including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Job Title: Executive Assistant (Senior Leadership Support) Location: Tampa, FL preferred (Hybrid) Employment Type: Contract-to-Hire (CTH) Role Overview We are seeking a highly organized and proactive Executive Assistant to support senior leadership and help drive day-to-day operations. This role goes beyond traditional administrative support and includes coordination, communication, project tracking, and analytics support. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment while maintaining discretion and confidentiality. Key Responsibilities • Provide high-level administrative support to senior executives, including:, • Complex calendar management, • Scheduling internal and external meetings, • Coordinating travel and handling expense reporting, • Prepare and manage communications, presentations, reports, and meeting materials, • Take and distribute meeting notes, track action items, and follow up on deliverables, • Coordinate large-scale meetings and events (e.g., town halls, leadership meetings) including logistics, agendas, and execution, • Act as a liaison between executives, internal teams, and external stakeholders, • Maintain strong relationships across departments to ensure seamless coordination, • Support special projects and operational initiatives as needed, • Assist with reporting and basic analytics, using Excel and other tools, • Ensure alignment with risk, compliance, and internal control processes Required Qualifications • Experience supporting senior leadership or C-suite executives, • Strong proficiency in Microsoft Office:, • Excel (reporting, tracking), • PowerPoint (presentations), • Word (documentation), • Excellent communication skills (written and verbal), • Strong organizational and time management skills, • Ability to multitask and prioritize in a fast-paced environment, • High level of attention to detail and accuracy, • Ability to handle confidential information with discretion, • Comfortable working across global and virtual teams

Job Description Partnership for Children of Essex is currently seeking a full-time Executive Assistant. We are seeking a highly organized, proactive, and trusted Executive Assistant to provide high-level administrative and strategic support to the Chief Executive Officer, ensuring seamless day-to-day operations and advancing organizational priorities. This role serves as a key partner to the CEO, acting as a central point of coordination across senior leadership, the Board of Trustees, and external stakeholders. The Executive Assistant will manage complex schedules, handle sensitive and confidential information with discretion, and support strategic initiatives that have a direct impact on the organization’s mission and operations Executive Support • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing mileage reimbursement reports; composing and preparing correspondence that is sometimes confidential., • Plans, coordinates and ensures the CEO’s schedule is followed and respected., • Communicates directly, and on behalf of the CEO, with Board members, the Department of Child and Families, and others, on matters related to CEO’s programmatic initiatives., • Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response., • Provides a bridge for smooth communication; demonstrating leadership to maintain credibility, trust and support with Senior Management staff., • Works closely and effectively with and keeps the CEO well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the CEO updated., • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects most of which may have an organizational impact., • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, prioritizing emails, and other tasks that facilitate the CEO’s ability to effectively lead the company., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures., • Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications., • Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries., • Maintains agency confidence and protects operations by keeping information confidential., • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions., • Participates in Management Meetings, assigned Committees, Ad Hoc Committees and maintains minutes for all meetings., • All other duties as assigned. Board Support and Liaison • Serves as the administrative liaison to PCE’s Board of Trustees., • Maintains discretion and confidentiality in relationships with all board members., • Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meeting in electronic/paper format., • Attends Trustee meetings as requested., • Attendance at all Board Sub Committee meetings. Senior Management Liaison • Participates as an adjunct member of the Senior Management Team including assisting in scheduling meetings and attending all meetings., • Assists in coordinating the agenda of Senior Management Team meetings and off-sites, and all-staff meetings. Communications, Partnerships, and Outreach • Edits and completes first drafts for written communications to external stakeholders. Strategic Initiatives • Works to further the Strategic plan in coordinating the CEO’s outreach activities., • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships., • Edits all, and creates acknowledgements letters from the CEO., • Manages all Strategic Plan activities needing Board of Trustee or CEO oversight. Executive Assistant Standards • Utilizes a long-term perspective of the CSOC and PCE as a guiding principle of decision making., • Maintains a strength based approach that promotes team building, enhances staff morale and cultivates collaborations and growth within PCE., • Maintains strong ethical standards., • Maintains a productive work climate for all departments by motivating and coaching employees., • Monitors and evaluates department for performance, effectiveness and quality., • Use basic human resource skill in the management of personnel., • Contributes to the development, implementation and continuance of agency performance standards., • Leads and participates in workgroups & committees., • Demonstrates analytical thinking to all for effective, efficient and streamlined work processes., • Complies with all of the organization’s policies & procedures, Strategic Plan and Operational Plan., • Timely and effective communication with Chief Executive Officer., • Represents the Chief Executive Officer during internal and external meetings as requested., • Represents the agency in high regards within the community, maintains relationships with community stakeholders, and promotes the mission of the agency., • Demonstrates appropriate respect and professionalism to supervisors, co-workers and families., • Works collectively with all departments. Agency Standards • Must have and maintain a valid driver's license in satisfactory standing, maintain automobile insurance coverage and have a vehicle., • Attends and participates in mandatory staff meetings and trainings on time and to their entirety., • Attends all required in-house and outside trainings and meetings., • Professional licenses and certifications are active and maintained up to date., • Adheres to HIPAA standards and maintains client confidentiality., • Completes incident/accident reports within 24 hours of the incident/accident and notifies all appropriate parties., • Participates in workgroups/committees., • Complies with all of the organization’s policies, practices and procedures., • Collaborates with the community to promote the mission of the agency., • Completes performance evaluations in a timely, satisfactory manner., • Embraces the mission, philosophy & values of Partnership for Children of Essex and is personally committed to work in accordance with the Children’s System of Care values and principles., • Attends supervision as scheduled, but no less than twice monthly, prepared with an agenda and ready to participate., • Is tactful with working with others regardless of level or status., • Is approachable, respectful and courteous., • Works well with others to facilitate cooperation., • Highly flexible in response to changing circumstance., • Thoroughly analyzes facts and situations before initiating actions., • Offers assistance and support to coworkers., • Works collectively with all departments., • Arrives to work on time., • Arrives to all meetings on time., • Handles internal and external conflict appropriately. Education/Experience Requirements Bachelor’s Degree required. Strong work tenure: five to ten years of experience supporting a high level Executive, preferably in a non-profit setting. Experience and interest in internal and external communications, and partnership development. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and AI-powered tools). Preferred Skills Oral & written communication skills, reading skills, customer relations, math aptitude, organization, computer literacy, alpha/numeric keyboard skills, time management, basic technical competence, customer service, professionalism. Work Environment While performing the duties of this position, the employee works in an office setting and also travels by automobile. Travel is primarily local during the business day, although some out-of-area travel may occur as needed. The employee may be exposed to various weather conditions during travels. Travels and is exposed to community settings, including but not limited to: youth/family residence, court, schools, and residential facilities. The Partnership for Children of Essex (PCE) is a non-profit organization dedicated to creating a pathway for hope and improving the quality of life for youth and their families. Excellent benefits including medical, dental & vision, 403(b), generous PTO, life insurance, flexible schedule, tuition reimbursement. PCE is An Equal Opportunity Employer- M/F/D/V

Job Description Job Description | Executive Assistant Division | Director & CEO’s Office Reporting Relationship | Director & CEO About The Newark Museum of Art: We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides. We welcome everyone with inclusive experiences that spark curiosity and foster community. Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts. Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1868); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century. Job Summary: The Executive Assistant provides trusted support across all aspects to the Director & CEO of The Newark Museum of Art. This role provides comprehensive administrative support, manages complex scheduling, prepares materials for meetings and board engagement, tracks priorities and follow-up items, and coordinates communication from the Director’s office. The Executive Assistant handles sensitive projects, performs a wide range of tasks essential to the smooth, efficient and effective operations of the executive office, and ensures that the Director & CEO is supported in all activities. Work Schedule: This position is a full-time, onsite position, required to work onsite five (5) days per week. Responsibilities: • Coordinate and manage the Director & CEO’s calendar, including meetings, travel, and logistics for any and all activities involving the Director & CEO., • Manage priorities and provide administrative support for the Director & CEO to ensure the office runs efficiently and effectively., • Act as the primary liaison between the Director and internal and external stakeholders, handling correspondence with diplomacy, discretion, and professionalism., • Send the Director & CEO a daily schedule highlighting meetings and key details., • Track projects, commitments, and follow-up items to ensure deadlines and responsibilities are met., • Prepare executive briefing notes, background materials, and presentations to support meetings and decision-making., • Draft and edit correspondence, reports, and presentations on behalf of the Director & CEO., • Serve as the key point of contact between the Director & CEO and staff, helping coordinate communication and next steps., • Maintain organized files, records, and contact lists for the Director & CEO’s office., • Track and manage the Director & CEO’s budget and expenses., • Prepare and process expense reports and reimbursement requests., • Support special projects and initiatives led by the Director & CEO., • Coordinate scheduling and communication between the Director & CEO and the Board of Trustees., • Assist in the preparation and distribution of materials for board and committee meetings, including agendas, minutes, and supporting documentation., • Manage logistics for board meetings, retreats, and committee sessions in coordination with the Manager, Administration., • Record meeting notes and track action items to support follow-up., • Maintain board records and governance documents with accuracy and discretion., • Maintain records for the Board of Trustees, including bios, headshots, and committee lists., • Manage all relationships professionally, sensitively, and confidentially., • Assist in coordinating organizational initiative meetings involving the Director & CEO; ensure the Director & CEO is aware of all organizational and operational activities., • Ensure the Director & CEO is aware of all activities locally, nationally, and globally that may support the sustainability and awareness of the Museum., • Serve as the primary note-taker in board meetings, leadership team meetings, and other meetings involving the Director & CEO; track key action items and ensure on-time delivery., • Ensure shared areas and meeting rooms are well-organized and maintained to support a professional and welcoming office environment in coordination with the Manager, Administration., • Maintain organized filing systems and records for the Director & CEO’s office., • Coordinate meeting space, materials, and other logistics for meetings and events hosted by the Director & CEO’s office., • Support improvements to office processes and general administrative needs as directed by the Director & CEO. Knowledge, Skills, and Attributes: • Bachelor's degree preferred; Business Administration, Arts Administration, Nonprofit Management, or a related field a plus., • Minimum of ten (10) years of progressively responsible experience in executive administration, operations, or chief of staff roles, preferably in museums, cultural institutions, or complex nonprofits., • Proven expertise in managing an executive office and optimizing administrative functions., • Extensive experience liaising with the Board of Trustees and understanding nonprofit governance., • Exceptional organizational, planning, and project management skills with meticulous attention to detail., • Superior written and verbal communication skills, including drafting high-level correspondence, reports, and presentations for diverse audiences., • Strong interpersonal skills with the ability to build rapport and effectively communicate with stakeholders at all levels., • Demonstrated ability to exercise discretion, maintain strict confidentiality, and handle sensitive information with the utmost integrity and professionalism., • Proactive problem-solver with strong analytical, critical thinking, and decision-making skills., • Proficiency in office management software, calendaring, enterprise resource planning (ERP) systems, database applications, and virtual communication platforms., • Skilled at managing multiple complex priorities and deadlines in fast-paced, demanding, and dynamic environments., • Willingness and ability to occasionally work and perform some tasks on evenings and weekends as needed., • Passion for arts and/or science, • Exceptional writing, research, organizational, technology, and time management skills. Working Conditions/Physical Demands: • Primarily performed in a professional office environment, with significant time spent utilizing computer and communication devices., • Ability to remain in a stationary period for extended periods of time, move about, access, and operate computer equipment., • Ability to occasionally lift and move up to fifteen (15) pounds., • Ability to move throughout the Museum’s offices, galleries, facilities, and meeting spaces to engage with staff, trustees, and external partners., • Ability to navigate accessible public and administrative areas of the Museum, including use of elevators. Salary: $90,000 – $110,000 annually, based on experience and expertise; includes a comprehensive benefits package, including medical plan, dental plan, vision, life insurance, Pension, 401K retirement, and generous paid time off Applications will be reviewed on a rolling basis The Newark Museum of Art is an Equal Opportunity Employer. Upholding this commitment, we prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, compensation, training, promotion, placement, transfer, layoff, recall, leaves of absence, and termination. We embrace a culture of inclusive excellence, ensuring that people of all backgrounds, identities, or abilities are empowered to explore, learn, contribute, and engage with the arts. Since its founding in 1909, the Museum has been grounded in the belief that art and learning are for everyone. The Museum reaffirms its dedication to this inclusive vision, which has shaped its aspirations, actions, and policies for over a century. More information on the Newark Museum of Art’s commitment to a culture of inclusive excellence can be found here. The Newark Museum of Art is dedicated to the full inclusion of all qualified individuals. As an integral part of this commitment, reasonable accommodation may be provided to applicants and employees to support them in performing the essential functions of their roles, unless doing so would cause undue hardship for the organization. For inquiries regarding reasonable accommodation, please contact accessibility@newarkmuseumart.org.

Job Description Partnership for Children of Essex is currently seeking a full-time Office Manager. We are looking for an exceptional individual that will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation. The ideal candidate is a professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative and executive support related tasks, and able to work independently with little or no supervision. This individual is also well-organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. Responsibilities: • Point person for maintenance, mailing, shipping, supplies, equipment, and errands, • Organize and schedule meetings and appointments, • Organize office operations and procedures, • Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time, • Manage contract and price negotiations with office vendors and service providers, • Provide general support to visitors, • Responsible for creating PowerPoint slides and making presentations when necessary, • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly completed, • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers, • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems, • Perform review and analysis of special projects and keep the management properly informed, • Determine current trends and provide a review to management to act on, • Remain updated on technical and professional knowledge, • Participate actively in the planning and execution of company events, • Collaborate with HR in organizing orientation and training of new staff members, • Oversee agency vehicles including registration, maintenance, and cleanliness, • Ensure filing systems are maintained and current, • Establish and monitor procedures for record keeping, • Ensure security, integrity and confidentiality of data, • Oversee adherence to office policies and procedures, • Coordinate schedules, appointments and bookings, • Monitor and maintain office supplies inventory, • Maintain a safe and secure working environment Requirements: • Proven office management, administrative or assistant experience (at least five years experience), • Knowledge of office management responsibilities, systems and procedures, • Excellent time management skills and ability to multi-task and prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational and planning skills, • Proficient in MS Office, • Computer skills and knowledge of office software packages, • Honest, professional and respectful attitude to everyone at ALL times., • A motivated self-starter with a positive outlook and attitude., • Maintain a clean and well-kept appearance and work area., • Have and maintain valid driver’s license with a clean and safe driving record. Job Type: Full-time The Partnership for Children of Essex (PCE) is a non-profit organization dedicated to creating a pathway for hope and improving the quality of life for youth and their families. Excellent benefits including medical, dental & vision, 403(b), generous PTO, life insurance, flexible schedule, tuition reimbursement. PCE is An Equal Opportunity Employer- M/F/D/V

Job DescriptionBenefits: • Bonus based on performance, • Competitive salary, • Opportunity for advancement, • Paid time off, • Training & development ABOUT OUR AGENCY: Our agency has proudly served New Jersey since 2009, with offices in Elizabeth and Springfield. Over the years, weve grown into one of the top-performing agencies in the region, built on a strong foundation of service, professionalism, and results. We believe great agencies are built by great people. Our team includes both experienced insurance professionals and individuals who are eager to learn and grow. We provide training, mentorship, and ongoing development opportunities to help our team members build long-term careers in insurance and financial services. For our team, we offer a supportive and professional environment where growth is encouraged and success is recognized. Our leadership team has been with the agency for many years, creating a stable, collaborative workplace where team members feel valued and supported. Our office culture is team-oriented, respectful, and growth-focused. Were looking for individuals who are motivated, dependable, and excited to build a rewarding career while being part of a high-performing team. If youre looking for long-term opportunity and a place where you can grow, this could be the right fit for you. ROLE DESCRIPTION: Angel Rodriguez - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support the agency in gaining and keeping customers. As Agent's Executive Assistant - State Farm Agent Team Member with our agency, your attention to detail, dedication to client relations, and sales-mindedness equip you for this versatile position. We look forward to incorporating your energy and perspective into our team as we build success together. RESPONSIBILITIES: • Ensure accuracy of team member production and commission data within FrontRunner., • Compile comprehensive high-level summary reports including BOD, CLAIMS, PFA Recon, Miscellaneous Recon, and weekly reports., • Conduct call report activities to facilitate effective communication and engagement., • Utilize ECRM analytics to derive actionable insights for strategic decision-making., • Address defector issues to enhance customer retention and loyalty., • Manage responses to customer reviews to maintain a positive online reputation., • Support general marketing efforts to drive brand awareness and growth., • Perform miscellaneous duties as required to contribute to team success.QUALIFICATIONS:, • Dedicated to customer service, • Exceptional communication skills, • Eager to learn, • Able to achieve mutually agreed upon marketing goals, • Interested in marketing products and services based on customer needs

Job Description Real Estate Executive Assistant Location: Short Hills, NJ Salary: $60,000 per year Position Type: Full-Time (Flexible Hours – Not a 9–5 Role) The Opportunity We are seeking a high-level Real Estate Executive Assistant to support a top-producing, fast-paced luxury real estate broker. This is not an entry-level role; we are looking for a sharp, proactive, solutions-driven professional who thrives in a high-performance environment. As the broker’s "right hand," you will manage day-to-day operations, client experiences, and field support, ensuring a seamless, white-glove level of service across every touchpoint. Key Responsibilities Client & Field Support • Accompany the broker on property showings, listing appointments, and client meetings., • Prepare homes for showings (lighting, staging adjustments, and presentation perfection)., • Serve as a professional, knowledgeable point of contact for high-net-worth clients. Listing & Transaction Coordination • Organize listing materials, presentations, and necessary documentation., • Coordinate photography, staging, videography, and marketing timelines., • Ensure all compliance documents (disclosures, agreements, etc.) are complete and accurate., • Track transaction milestones and communicate updates with clients, attorneys, and agents. Operations & Administrative Excellence • Manage calendars, appointments, and daily priorities with precision., • Anticipate needs and proactively solve problems before they arise., • Maintain CRM systems, client databases, and follow-up systems. Marketing & Brand Support • Assist with listing launches, social media coordination, and marketing campaigns., • Coordinate brochures, email blasts, and promotional materials to maintain an elevated brand presence. Requirements & Qualifications • License: Must hold an Active New Jersey Real Estate License (Required)., • Experience: 2+ years in real estate, preferably supporting a top-producing agent or team., • Knowledge: Strong understanding of contracts, transactions, and listing processes., • Skills: Exceptional organizational skills and tech-savviness (MLS, CRM, digital marketing platforms)., • Communication: Polished and professional written and verbal communication. Who You Are • Proactive: You don’t wait for instructions; you anticipate what needs to be done., • Resilient: You remain calm under pressure and thrive in a fast-paced environment., • Detail-Oriented: You believe that "the little things" are what make a luxury experience., • Professional: You are loyal, trustworthy, and maintain a drama-free, client-focused attitude. Why Join? This is a unique opportunity to work alongside one of the region’s top real estate professionals and gain hands-on experience in luxury real estate, high-level negotiations, and elite client service. If you are looking for a role where you will be challenged and valued—this is it. Company DescriptionPrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally: -\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data -\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes -\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs -\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industryPrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally:\r\n\r\n•\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data\r\n•\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes\r\n•\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs\r\n•\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry

Job DescriptionSummary Our health and human services agency client in Nutley, NJ, is seeking a Director of Outpatient Behavioral Health Services. This pivotal role will be vital in providing oversight of their mental health and substance use disorder outpatient program. This role ensures the agency's mission, values, and treatment philosophy are integrated into daily operations, with a focus on staffing, client care, compliance, and financial management. This position requires an LCSW, an LCADC, and previous supervisory experience. They will not be responsible for carrying a client load. The target salary range for this position is around $105,000. The position is expected to be in the office Monday through Friday. About the role What this position will focus on: Managing their services This person will oversee the agency's daily operations for its mental health and substance use disorder services. This person will oversee all aspects of the group, including both clinical and business matters. This will encompass all aspects of revenue, budgeting, hiring, and personnel management. Building a practice This position will further develop the organization's behavioral health practice and build on what is already in place. This includes recruiting additional referral sources and clients. This person will also have the opportunity to expand into other counseling services. Being the clinical supervisor This position will manage clients' clinical treatment and ensure operational compliance with state and federal regulations. This includes auditing documentation, intake and termination processes, and treatment planning. Critical parts of the job • Provides oversight of the program staff to ensure successful program delivery across outpatient mental health and substance use disorder services., • Provides full administrative oversight of outpatient behavioral health services, including planning, directing, and managing program operations such as staffing, fiscal management, reporting, and service delivery., • Oversees and manages clinical treatment, including documentation, compliance, and operational flow of clinical services. This includes oversight of intake operations, assessment, service planning, and termination processes, as well as coordination of care with internal and external programs to ensure continuity., • Ensures that all mental health and substance use services are evidence-based and aligned with recognized treatment principles and best practices, including treatment of co-occurring disorders., • Assures the integration of the mission, values, and treatment philosophy of the agency into daily operations., • Ensures agency compliance with all Federal, State, County, and City regulations, including NJ DHS/DMHAS requirements, program requirements, and accreditation standards., • Oversees facility operations to ensure compliance with safety, building, fire, and regulatory requirements., • Assists with any accreditation process., • Leads Outpatient quality assurance measures and oversees a comprehensive quality assurance and performance improvement program. Participates in the identification of quality care indicators, outcome objectives, and the collection and review of data to monitor clinical staff and program performance., • Participates in the Org PQI Team, Risk Management Team, and Client Advisory Board., • Ensures development, implementation, and enforcement of clinical policies & procedures to meet regulatory standards, including those specific to substance use disorder treatment services., • Ability to write and assist with developing new policy and procedures when needed., • Ability to assist with curriculum creation and implementation., • Ensures substance use disorder counseling services are delivered in accordance with NJAC 10:161B standards, including program structure, service delivery, documentation, and clinical supervision requirements., • Monitors program outcomes, including utilization of NJSAMS data where applicable, and implements improvements based on findings., • Ensures services address priority populations and support timely access to care or appropriate referral., • Ensure clinical staff complete necessary paperwork, adhere to established supervision requirements, and maintain proper documentation for recordkeeping., • Ensures that assessment, diagnosis, and treatment are provided by appropriately trained and qualified staff, and that clinical supervision is provided in accordance with regulatory standards., • Directly supervises the Assistant Director, clinical staff, and interns., • Oversees hiring processes, including credential verification, background checks, and staff qualifications. Ensures staff licensure and credentialing compliance., • Provides clinical orientation training to new clinical staff and supports ongoing staff development, education, and training., • Carries a small clinical caseload (if needed)., • Responsible for planning and budgeting for the provision of mental health and substance use counseling services., • Participate in Billing Team meetings and assist the Executive Director and the Business Operations Manager in conducting utilization reviews with the Billing Department to coordinate clinical and billing issues and support revenue cycle integrity., • Establishes and maintains relationships with community providers, referral sources, and stakeholders., • Assists the Executive Director with community outreach, partnership development, and new client acquisition., • Additional responsibilities as assigned by the Executive Director or as needed by the organization.Skills, Education & Abilities The Must-Haves • A self-motivated thinker and doer who can work independently and with a team., • Relentless attention to detail., • A curious and inquisitive mental health clinical supervisor who can understand and navigate a constantly evolving and dynamic environment., • A thoughtful and talented communicator willing to assist management, employees, and community members in navigating the complexity of the everyday clinical operations of the organization., • Ability to juggle a few competing priorities and be flexible to changing goals and demands on your time.Qualifications, • An LCSW and an LCADC are required., • A Clinical Supervisor Certification is required. An SIFI certification is a plus., • Minimum of 2 years post-licensure supervisory/management experience in a substance use disorder treatment setting., • Minimum of 5 years of experience in mental health and/or substance use treatment, including co-occurring disorders., • Demonstrated experience overseeing or managing substance use disorder programs required., • Required experience with NJSAMS reporting systems and ASAM placement criteria., • Experience with program development, budgeting, and billing required., • Strong knowledge of NJ regulatory requirements, including DHS/DMHAS standards., • Understanding of the organization’s mission and culture and the ability to maintain appropriate boundaries with staff and clients in all circumstances., • Program development, evaluation, solid organizational skills, and public speaking., • Strong written and oral communication skills., • Commitment to maintain confidentiality., • Awareness and sensitivity to the cultures represented by the organization., • Good interpersonal skills, ability to relate and work well with people from a variety of socioeconomic and cultural groups., • Excellent organizational skills to handle multiple priorities while remaining professional and calm., • Ability to organize and prioritize both their tasks and their staff., • Ability to be accurate, even at a fast pace and high-volume level of work, • Ability to work independently and be self-directed and flexible., • Ability to perform functions with minimal supervision. The Nice to Haves, • Ability to write and assist with developing new policy and procedures, • Ability to assist with curriculum creation and implementation., • Proficiency in computer skills, especially using agency electronic health records, Outlook, Word, Excel, and customized databases., • Ability to work flexible hours. About our client A comprehensive health and human service non-profit agency dedicated to strengthening the social and emotional well-being of individuals and families through accessible, affordable mental health counseling and social service programs. They have been a steadfast force in community outreach for over 100 years and are now focused on mental health counseling, social service programs, and community outreach initiatives to individuals and families in Northern New Jersey. Converge HR Solutions and our clients provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Powered by JazzHR Vq9h4lG4oI

A manufacturing company is seeking a highly organized, proactive, and self-driven Executive Assistant to support the Director of Technology. Prior experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar role preferred.

We're seeking a highly motivated Administrative Assistant to provide administrative and operational support for an executive and their team.The ideal candidate possesses previous administrative support experience, has the ability to work well under pressure in a busy, dynamic environment, and is ava

Executive Administrative Assistant In Risk Management And Compliance.Become an integral part of the Corporate Risk Management and Compliance team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growt

Reporting to the Executive Director, Administrative Services, the Foundation Staff Assistant plays a vital role in the overall administrative operations for the Foundation including but not limited to accounting, recordkeeping, financial analysis and reporting of the Foundation. Enter data, includin

Angel Rodriguez - State Farm Agent Team Member/h2pAngel Rodriguez - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support the agency in gaining and keeping customers.As Agents Executive Assistant - State Farm Agent Team Member with our agency,

Executive Administrative Assistant In Risk Management And Compliance.Become an integral part of the Corporate Risk Management and Compliance team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growt

Flexibility to adjust work hours based on business needs.

Reporting to the Dean of the Feliciano School of Business, the Executive Assistant is responsible for providing confidential administrative support to the Dean and the Dean's Office. The Executive Assistant serves as a liaison between the Feliciano School of Business and a wide range of individuals

We are seeking a highly organized, proactive, and trusted Executive Assistant to provide high-level administrative and strategic support to the Chief Executive Officer, ensuring seamless day-to-day operations and advancing organizational priorities. The Executive Assistant will manage complex schedu

Proven experience as an Executive Assistant or in a similar administrative role. Executive Assistant/ Director of Technology". Executive Assistant / Director Of Technology.

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Seeking Administrative and Executive Assistants for non-profit organizations, for long term temporary positions. Editing of materials for Executive Staff for meetings, briefings, testimony, conferences and. Assistance of staff in the coordination of various activities, including projects and program

Executive Assistant - Technology.Our client is seeking a highly organized, proactive, and self-driven Executive Assistant to support Director of Technology.This position requires someone who can confidently manage administrative functions, anticipate needs, and ensure that the Director operates at p

Do you have great Administrative Assistant or Executive Assistant experience but want to be more in control of your time and when you work? Were looking for temporary EAs, both those who value temping as a standalone career and also those who are interested in contract-to-hire opportunities. At Joss

Legal Administrative Assistant.New York, NY, USShort Hills, NJ, US.Dentons US LPP is currently recruiting for an experienced Executive-Level Legal Administrative Assistant to be resident in our Short Hills, NJ or Midtown, NY office.This position will provide administrative and secretarial support to

Assist with scheduling, calendar management, and coverage for the Senior Executive Assistant as needed. Previous experience in office coordination, administrative support, or a customer-facing role. This is a full-time, on-site role reporting to the Senior Executive Assistant.

The Administrative Assistant is responsible for a broad range of administrative duties, including Salesforce data entry, and provides hands-on support for client-facing activities such as event coordination and customer service, while assisting the Executive Director in their respective sales/progra

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The CEO to a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants. Additional Personal / Creative / Executive Assistant duties as needed. At least 6 months of previous administrative, secretarial or personal assistant experi

The Executive Assistant (EA) enables the team's achievement of their strategic priorities by providing general administrative and secretarial support, project management, analytics and coordination across business lines to the Site Lead and site leadership.This requires good judgement, strong interp

The Administrative Assistant for Major and Planned Giving provides high-level administrative and operational support to frontline fundraisers to help advance fundraising goals. Administrative Assistant I - Major and Planned Giving. Provide administrative support to Executive Directors of Development

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Job Description Job title: Treasury Administrative Assistant Location: Summit NJ 07901 Duration: 05/11/2026 to 12/31/2026 Hybrid - Must be able to work onsite in Summit, NJ 2 to 3 days per week. Description: The Treasury Administrative Assistant position supports the treasury department as part of the Finance organization at Client. The position is based in Summit, New Jersey and includes the following key responsibilities: • Review and process headquarters mail correspondence, including checks received for the benefit of Kenvue, and finance department documents, • Handle issued checks to the appropriate payment requestor, • Process department purchases, including requisitions for contracts, purchase orders, invoices, and check requests., • Track departmental expenses against budgets, • Prepare, submit and track expense reports for treasury leaders, • Manage the calendar of treasury executive leaders, • Schedule meetings, reserve conference rooms, sign in visitors and support logistics of treasury department meetings, • Coordinate travel arrangements for treasury executives, • Support treasury team with administrative office tasks The Treasury Administrative Assistant will be reporting to the treasurer and will interact with both internal and external counterparties: • Internal: Finance, Procurement, Information Technology, Security, and Legal functions, • External: Banks, credit rating agencies, insurance companies and brokers, and other service providers Position Requirements: • Bachelor's degree, • Proficient in Microsoft Excel, Powerpoint, Word, Teams and Sharepoint, • Exceptional attention to detail and commitment to accuracy and quality, • Excellent oral and written communication, • Strong collaboration and business partnership skills in corporate environments, • Minimum 8 years of experience, • Experience in corporate finance is preferred

Job DescriptionDescription: The Administrative Assistant supports daily office operations, provides administrative assistance to leadership, and helps execute internal events and special projects. This role is ideal for a highly organized, detail-oriented, resourceful professional looking to build experience in corporate operations and explore how different functions operate. Recent graduates or candidates with limited professional experience are encouraged to apply. Key Responsibilities • Provide overflow administrative support to senior leaders and their administrative teams, • Assist with travel coordination, scheduling logistics, and meeting reminders, • Prepare meeting rooms, materials, and badges, • Document and maintain administrative processes to support operational efficiency, • Assist with internal and external events, including catering and room setup, • Maintain shipping logs and inventory records, • Maintain storage area inventory and coordinate branded merchandise distribution, • Manage front desk coverage and visitor experience, • Coordinate daily executive lunches, • Support ad hoc administrative requests, • Conduct research and gather vendor quotes Requirements:, • Associate’s degree or equivalent relevant experience required, • Reliable personal transportation to occasionally support responsibilities across two offices located 5 minutes apart required, • 1+ year professional experience preferred, • Strong organizational and time management skills, and exceptional follow-through, • Proven accountability and reliability, with the ability to manage competing priorities without missing deadlines, • Polished, professional communication skills, including strong written correspondence and copy-editing capabilities, • Proficiency in Microsoft Office, • Interest in leveraging AI tools to improve the efficiency of administrative workflows, • Highly meticulous attention to detail We are an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.

Executive Assistant, Administrative Assistant, or Office Administrator. Job Title: Executive Assistant / Office Administrator. Executive Assistant / Office Administrator.

The Opportunity We are seeking a proactive, highly organized Executive Assistant to provide high-level administrative and operational support to senior leadership. Provide general administrative support to executives, enabling them to focus on strategic priorities. Executive Assistant Opportunity.

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Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership, including the CEO and executive team. Executive Assistant (Contract to Hire). Provide executive-level administrative support, including drafting communication

Executive Administrative Assistant. The Boys & Girls Club of Clifton is seeking a highly organized, initiative-taking and mission driven Executive Administrative Assistant to support our CEO. Maintain accurate records, files, and documentation for board and executive activities.