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Job DescriptionJob Title: Service Dispatcher & Customer Service Coordinator 📍 Location: San Diego, CA (On-site) 💼 Employment Type: Full-Time 🕒 Schedule: Monday–Friday, 7:30am–4:30pm Company Overview – ZED Electric ZED Electric is a thriving electrical service company based in San Diego, known for our integrity, craftsmanship, and commitment to excellent customer experiences. We foster a positive, growth-driven work culture where every team member is valued. Job Summary We’re seeking a highly organized, professional, and adaptable Service Dispatcher & Customer Service Coordinator to join our fast-paced team. You will work directly with and in parallel to our Operations Manager, handling inbound service requests, dispatching electricians, supporting executive operations, and ensuring seamless customer experiences. This is a key role at the center of our daily operations. Key Responsibilities * Professionally answer incoming calls and respond to customer inquiries * Schedule and dispatch service technicians efficiently using ServiceTitan software * Support the Operations Manager with administrative and executive tasks * Communicate with clients, technicians, and vendors with clarity and professionalism * Maintain accurate service records and job notes in software systems * Monitor ongoing service jobs and adjust dispatch as needed throughout the day * Track technician progress and ensure daily job flow * Follow up with customers post-service for feedback or additional scheduling * Support other departments with light office coordination or executive admin tasks * Maintain a calm, can-do attitude in a high-pressure, service-driven environment Preferred Qualifications * 2+ years of dispatch, CSR, call center, or executive assistant experience * Background in a trade or service industry (electrical, plumbing, HVAC, etc.) highly preferred * College education preferred * Strong written and verbal communication skills * Highly organized, able to manage competing priorities and multitask * Experience with ServiceTitan or similar field service software a big plus * High sense of urgency, problem-solving ability, and attention to detail * Hospitality mindset — empathetic, patient, and customer-first attitude * Able to thrive in a fast-paced, high-volume environment * Tech-savvy, especially with iPhones, Google Workspace, and scheduling tools Compensation & Benefits 💵 Pay: $28–$31/hour, depending on experience Full benefits after 90 days, including: * Health, Dental, and Vision Insurance * Paid Holidays * PTO and Sick Leave * 401(k) * Career development & ongoing training * Opportunity for long-term role and career path in operations or admin leadership How to Apply 📲 Apply now at and attach your resume. 💻 Learn more about our company at Keywords (for Visibility): Dispatcher, Scheduling Coordinator, Customer Service, CSR, Executive Assistant, Admin, Office Coordinator, Client Care, Call Center, Hospitality, Receptionist, Electrical, Trades, Field Service, ServiceTitan, Fast-Paced, Problem Solver, Communication, Support Staff, Administrative Assistant Powered by JazzHR 1KLQnDpshk

Job DescriptionPowers Plumbing is looking for a dispatcher to join our team in our Mission Hills, San Diego office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written, verbal communications and will be responsible for maintaining strong customer relationships. This person will work to support the daily customer service and operations of the office. Responsibilities: • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed., • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders., • Organize internal resources - Build out and maintain dispatch schedules to keep service calls and service technicians organized and flowing to jobs., • Liaise with visitors - Act as point person for office walk in customers., • Communicate policies and procedures - Alert employees of new processes, rules and regulations., • Facilitate executive-level operations - Book travel and send communications for high-level staff as needed., • Manage social media accounts- Facebook, Twitter, Instagram, YouTube, • The candidate must be willing to be remotely on call for scheduling emergencies some weekends and nights., • High school diploma, • 1-2 years experience as an executive assistant, administrative assistant, secretary or receptionist preferred, • Strong organizational, communication, and time-management skills, • Proven ability to work in a fast-paced environment, • Positive, high-energy attitude, • Resourcefulness, creativity, and problem-solving skill set, • Familiarity with office equipment (i.e. printers, Ipads, computers), • Willing to learn service dispatching software Powered by JazzHR YmvtetkqO0

Job Description Job Summary We are seeking a highly skilled and proactive Executive Assistant to support a fast-paced, growing business to provide comprehensive administrative and operational support directly to the Chief Executive Officer of our client company. This is a critical role for an individual who thrives in a fast-paced environment and possesses the strategic mindset to anticipate needs and drive efficiency. Key Responsibilities • Complex Schedule Management: Strategically manage and maintain the CEO's dynamic and complex calendar, prioritizing competing demands, resolving conflicts, and ensuring optimal time utilization., • Proactive Gatekeeping: Serve as the primary filter, gatekeeper, and liaison for all internal and external communication directed to the CEO, making informed and decisive judgment calls regarding access and urgency., • Correspondence: Manage all executive-level correspondence, drafting and preparing sensitive emails, presentations, and documents with impeccable professionalism and discretion., • Domestic & International Travel: Expertly plan, book, and manage all aspects of international and domestic travel, including complex multi-leg itineraries, flights, ground transportation, and hotel reservations., • Expense Management: Prepare and process detailed expense reports and manage invoices related to the CEO’s office., • Event Planning: Take ownership of all administrative and logistical aspects of internal and external events., • Mastery of Microsoft Suite: Demonstrate expert-level proficiency in the entire Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to create and edit high-impact presentations, reports, and spreadsheets., • Information Management: Organize and maintain highly confidential files and information, ensuring absolute discretion and compliance. Qualifications • Experience: Minimum of 2 years of recent experience directly supporting a C-level executive (CEO, COO, President) in a dynamic, high-growth, or demanding corporate environment., • Ambiguity Tolerance & Problem-Solving: Proven ability to operate effectively with a high degree of ambiguity, synthesize incomplete information, and independently implement proactive, solution-oriented strategies., • Proactive Ownership: A demonstrated track record of anticipating executive needs, preemptively addressing issues, and taking full ownership of tasks from conception to completion without constant supervision., • Professional Resilience: Exceptional composure, professional resilience, and the ability to maintain a positive, efficient demeanor while managing demanding responsibilities and tight deadlines., • Communication: Excellent verbal and written communication skills .Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most.PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

Job Description Protego Biopharma, Inc. is a privately held biotech focusing on the discovery and development of first- or best-in-class small-molecule therapeutics that aim to reprogram protein folding for the treatment of various systemic amyloid diseases, such as light chain (LC) amyloidosis. Protego Bio is seeking an exceptional Senior Executive Assistant to support our Management Team. This opportunity comes at a pivotal time in the company’s growth, as we advance a portfolio of first-in-class small molecule therapeutics aimed at treating protein misfolding diseases. We’re looking for a polished professional who thrives in a fast-paced, science-driven environment and is motivated by the opportunity to amplify leadership impact across a mission-oriented biotech organization. More than an administrative partner, the Senior Executive Assistant will act as a trusted extension of the Management Team—anticipating needs, taking initiative, and creating leverage so the CEO can focus on advancing Protego’s strategic, scientific, and operational priorities. The ideal candidate brings judgment, discretion, and an ability to operate effectively in an entrepreneurial culture where precision, follow-through, and proactive communication are essential. In addition to supporting the Management Team, this role offers the opportunity to shape and strengthen Protego’s administrative culture, fostering collaboration, efficiency, and connection across a growing team of scientists, clinicians, and business leaders. This is a highly cross-functional role that requires agility, professionalism, and a deep sense of ownership in representing the company both internally and externally. Key Responsibilities • Serve as a strategic right hand to the Management Team, anticipating needs, taking initiative, and creating leverage with a practical, hands-on mindset that allows the team to focus on advancing Protego Bio’s most critical scientific, strategic, and operational priorities, • Orchestrate complex scheduling, communications, travel, and board logistics with precision, discretion, and efficiency—ensuring the Management Team’s time is aligned to the highest-impact opportunities, • Act as a trusted liaison between the CEO, Board of Directors, senior leadership, investors, and external partners—driving seamless preparation, communication, and follow-through while representing the executive office with professionalism and executive presence, • Support and strengthen Protego Bio’s culture by helping design and execute company-wide meetings, offsites, and initiatives that foster engagement, connection, and shared purpose across a growing team, • 10+ years of experience providing executive-level support to C-suite leaders in dynamic, high-growth, or science-driven organizations, • Recognized for proactive partnership, discretion, and kindness, with a track record of anticipating needs and creating clarity and leverage for senior executives, • Demonstrated success supporting boards and executive leadership teams, including managing complex preparation, materials, and logistics with precision and confidentiality, • Exceptional organizational and prioritization skills, with the ability to navigate multiple fast-moving priorities and maintain composure in a rapidly evolving environment, • Polished written and verbal communicator, able to represent the CEO and the company with professionalism, empathy, and executive presence, • Resourceful problem-solver, bringing creativity, judgment, and calm under pressure to new or ambiguous challenges Protego offers competitive benefits including medical, dental, vision, employer paid life and long-term disability insurance, 401(k) match, PTO and federal holidays.

Job Description About Decypher Decypher is a leading integrator of professional, technology, and management solutions and services. We provide our services globally to Federal, Commercial, Local and State clients. Our employees are our most valuable asset and play an integral role in the success of Decypher and our clients. Working at Decypher is not a job, but a career where your talent and energy is respected, and you can personally make a difference. Decypher invites you to join our professional team. Description Decypher is seeking a Medical Assistant to support the contract in San Diego, CA. QUALIFICATIONS • Degree: High school diploma or GED., • Education: Graduate from an accredited medical assistant training program (CAAHEP, ABHES, CCBMA, ACCSC, ACICS, ACCET, or ACCJC), or be a graduate of formal medical services training program of the United States Armed Forces., • Certificate: American Heart Association or American Red Cross issued Basic Life Support (BLS) for Healthcare Providers. Certification must be acquired before starting; web-based classes not accepted., • Prepare examination rooms prior to patient's arrival., • Assist with patient check-ins, admissions, discharges, and transfers as directed., • Check patient's vital signs, to include temperature, respiration, pulse, weight, blood pressure, and pulse oximeter reading., • Obtain and document patient's current medical history, drug history, chief complaints, allergies and vital signs on the correct form., • Perform diagnostic procedures when ordered., • Maintain examination room stock levels and perform routine maintenance of examination rooms., • Complete lab and x-ray requisitions in accordance with clinic policies., • Enter demographic data into the computer upon patient check-in; enter diagnosis and departing time when patient is released This job description is not intended to be all inclusive. Therefore, the employee may be requested to perform other reasonable duties as assigned by the immediate supervisor or other management as required. COMPENSATION: Base rate+premium: $28.57/hour (in accordance with federal/state regulations). Equal Opportunity & Workplace Inclusion: At Decypher, we believe that equal opportunity fuels innovation by leveraging the strengths of individual differences. We strive to provide a welcoming and inclusive work environment. Decypher is fully committed to a program of equal opportunity for all applicants and employees and actively adheres to all federal and state regulations and executive orders. Our equal opportunity policy applies to all employment decisions. This position is not authorized for remote/telework.

Job Description Are you an experienced legal professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Litigation Executive Assistant to provide advanced administrative and paralegal support to our Legal Department and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued. Who We Are Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, and Washington. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success. What We Offer * Health, dental, vision, and life insurance * 401(k) plan with company match * Paid time off and company holidays * Mentorship and training from experienced litigation attorneys * Opportunities for career growth within a well-established multi-state firm * Collaborative and engaging team environment Your Role: Key Responsibilities * Draft, proofread, and finalize complex legal and corporate documents, including contracts, memoranda, resolutions, and correspondence * Manage and organize legal files, databases, and contract repositories * Coordinate contract review and approval processes, maintaining status reports * Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials * Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines * Manage attorney calendars, meetings, and travel; coordinate cross-departmental and executive meetings * Process invoices, track legal spend, and assist with billing matters for outside counsel * Prepare presentations, reports, and dashboards summarizing departmental activities * Assist with compliance, audit, and risk management initiatives * Maintain discretion in handling sensitive legal and business information * Provide mentoring or guidance to junior administrative staff * Monitor leases, licenses, and onboarding/offboarding of attorneys Qualification * Education: Paralegal Certification, Legal Studies, or related field * Experience: 4–6 years of progressively responsible administrative experience, including at least 2 years supporting an in-house legal department or law firm * Skills: * Strong understanding of legal terminology, documents, and corporate processes * Exceptional written and verbal communication skills * Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) * Experience with contract management systems, e-billing platforms, or legal document management software * Excellent organizational skills and attention to detail * Ability to prioritize multiple projects and meet tight deadlines * High level of discretion, professionalism, and sound judgment Schedule Full-time | Onsite | Monday–Friday Ready to Join Our Legal Team? We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Litigation Executive Assistant role, please complete our 3-minute, mobile-friendly application. We look forward to meeting you! Pre-Screening Disclaimer All candidates may be required to complete a pre-screening tests as part of the hiring process.

Job Description WELCOME TO YOUR CENTER! Established as a community non-profit in 1972, The Center provides targeted programs and services to the full diversity of the San Diego LGBTQ community. The mission of The Center is to enhance and sustain the health and well-being of the lesbian, gay, bisexual, queer, transgender, nonbinary, immigrant, and HIV communities for the betterment of our entire San Diego region. Our vision is to create a Center and Center culture where every person feels and knows that they are welcomed, valued, and supported. As the beacon for our regional LGBTQ community, we actively recommit to being a more vibrant, bold, innovative, safe, and modern center each day than the day before. The Center is sex-positive and provides advocacy and critical health and social support services to support our community members through all stages of life, focusing on our deeply held values of equity, social justice, and client-centered, trauma-informed care. The Center currently has over 75 staff working at five facilities across San Diego County. POSITION SUMMARY The Senior Director of Executive Planning & Project Management (SDEPM) has an important role in the core executive functions of The Center and the execution of its mission and Strategic Plan. The SDEPM reports directly to the Chief Executive Officer (CEO) and works closely with the Senior Team to manage and plan for executive projects; this position is also a member of the Leadership Team, comprised of The Center's Senior Directors. Currently reporting to an 11-member Board of Directors, The Center's CEO is responsible for managing an annual budget of $17 million and leading the organization's staff of over 100 employees. The SDEPM serves as the liaison to the Board of Directors, working with the Board and CEO in their partnership to annually review and refine the organization's long- and short-term strategic goals, to and to cultivate an engaged, effective, and strategically aligned Board of Directors. This role helps ensure the highest standards of governance practice and organizational leadership by facilitating communication between the CEO, Board Chair, and Committees, and senior staff, and by supporting the implementation of Board-driven priorities and initiatives. The position requires discretion, judgment, and an understanding of governance, development, and organizational strategy. This role also involves working closely with the CEO and Deputy CEO to ensure that all executive priorities are successful and cohesive with each other and with The Center's strategic plan. To accomplish this, the SDEPM supports the work of the Board of Directors and facilitates cross-department collaboration and alignment. The SDEPM is responsible for the development, tracking, and execution of critical executive projects as defined by the CEO, while partnering with other Senior Team and Leadership Team members to maintain clear and effective communication to the Senior Team and across the organization. The SDEPM directs the Executive Assistant in managing the CEO's calendar, ensuring its alignment with executive priorities. PRIMARY ROLES & RESPONSIBILITIES Program/Impact Area Management, Implementation, and Outcomes Executive Priorities and Project Management • Direct special projects and executive priorities as assigned, including Board and Board Committee priorities, projects that involve multiple departments and staff members, or are otherwise unassigned to a Center department. Partner with the CEO and DCEO to help support and connect executive priorities; design project plans or procedures to ensure progress toward assigned priorities and evaluate their implementation., • Proactively identify and find solutions to barriers to success for assigned projects. Regularly communicate with leadership about project prioritization, status, and updates of assigned projects; ensure the right leaders are included under The Center's MOCHA project management tool., • Manage tools that evaluate progress toward the organizational strategic plan and annual CEO goals., • In partnership with the Executive Assistant, ensure that the CEO's calendar is reflective of current priorities, adjusting as priorities shift., • In partnership with the Executive Assistant, organize quarterly Senior Team retreats, including preparation of agendas and briefing materials., • Partner with the CEO to strengthen the Board's leadership capacity, composition, and deep engagement in alignment with the mission, CEO priorities, and organization-wide strategic goals., • Partner with the CEO and Board Chair/Co-chairs to plan the work of the Board over the fiscal year to accomplish the Board governance calendar and support the ongoing evolution of the Board, incorporating established Board priorities, emerging community issues, and The Center's strategic goals., • For projects and action items in the Board governance calendar/Board priorities, manage Board/Committee/Board task force/relevant staff team's progress toward goals along established timelines., • Manage recruitment and onboarding process for prospective Board candidates/new Board members., • Partner with the CEO, Chair/Co-chairs, and Committee Chairs to plan meeting agendas and presentations that allow for effective, productive, and engaging meetings., • Manage the Board's administrative and logistical matters, including the successful execution of all Board and committee meetings and annual retreats; manage all Board records and materials requiring Board review or action. Manage and track all Board votes and resulting action items or records, and ensure sufficient notice for Board action., • Responsible for development of the budget for the CEO's office (including Board expenses) and monitoring the Board expense budget line and expenses relating to the CEO's office in the Management and Development cost centers., • The SDEPM is responsible for organizing the monthly Leadership Team meeting, including preparation of agendas, trainings, and briefing materials in support of the annual leadership training goals and vision for the Leadership Team., • The SDEPM is a member of the Leadership Team and shares responsibility of building a cohesive and positive Center culture and the next generation of Center leaders; this includes mentoring staff, providing historical information, connecting leaders with resources, and rotating responsibility of the All-Staff meeting and Managers & Directors meetings with the other Senior Directors., • Responsible for maintenance of the Organizational Calendar for Senior/Leadership Teams and ensuring calendared priorities are addressed in Senior/Leadership Team meetings., • The SDEPM will step in to help provide leadership support when the organization is experiencing significant staffing gaps or responding to a crisis., • Education/Experience: Bachelor's degree required. Several years of experience providing administrative support to C-level executives. Several years of experience with project management. Prior experience working in the LGBT and HIV communities, preferably in a nonprofit setting., • Professional Skills: Basic familiarity with nonprofit budgets/some financial literacy. Strong research and analytical skills. Ability to lead projects or system flows involving multiple teams/stakeholders. Ability to manage multiple tasks with shifting priorities. Excellent interpersonal skills and ability to work with diverse community groups., • Technology Skills: Intermediate skills in Microsoft Office Suite., • Education/Experience: Master's degree., • Compensation: The pay range for this position is $95,000 - $100,000 and is commensurate with experience. This is a Full-Time Regular, Exempt position., • Benefits: The CENTER offers a robust benefits package, inclusive of Competitive Pay Scales, 401(k) Retirement Plan (with company match), Full Medical, Dental, Vision, and Chiropractic Health Coverage, Out-of-Pocket Optional Coverage for Spouses, Domestic Partners, and Dependent Children, Full-time and Part-Time Schedules, Generous Vacation and Holiday Benefits, Professional Training & Development Experiences, Opportunities for Promotion & Advancement. Equal Opportunity Employer The San Diego LGBT Community Center is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation. Job Posted by ApplicantPro

Job Description Founded in 1909 and affiliated with the Episcopal Church, The Bishop’s School is an independent, all gender college-preparatory school for 800 students in grades six through twelve. The School is located on a historic campus in the heart of La Jolla, just 10 miles north of downtown San Diego. With a student-teacher ratio of approximately 9 to 1, Bishop’s is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. Last year’s applicant pool drew from 72 zip codes and 168 middle and high schools throughout San Diego County and beyond. Fifty-one percent of the student population self-identify as students of color. Additionally, over $4 million in need-based grants is awarded annually. The Bishop's School seeks an Executive Assistant, Advancement with an immediate start. Reporting to the Chief Advancement Officer (CAO), the Executive Assistant (EA) provides high level administrative support to the CAO while also supporting the Advancement Office team in fundraising and campaign efforts. The successful candidate will demonstrate a high level of communication skills, professionalism and collegiality in engaging with internal and external constituencies, along with outstanding organizational skills and the ability to see tasks and projects through to completion efficiently and with an understanding of the importance of getting the details right. Responsibilities Include: • Manage CAO's calendar including the scheduling of meetings and travel in coordination with internal and external constituents, • Provide comprehensive meeting support including the reservation of facilities and conference rooms, preparation and/or collection of presentation materials, coordination of catering, and confirmation of participants, • Prioritize and ensure the smooth execution of meetings and conferences with thorough reviews of plans, resolving any conflicts that may arise with space usage or other event elements, • Manage the coordination of assigned aspects of stewardship and donor events and meetings; event and technology requests, venue arrangements and catering, • Provide highly professional and effective event communication for volunteers, attendees, the School community, and all constituencies involved, • Manage event invitations, RSVPs and follow up communications, • Serve as liaison to the Board of Trustees meetings as needed, • Assist in the preparation of trustee stewardship reports on campaign progress, • Support CAO in the management of departmental expense budgets, including campaign and fundraising budgets, • Educate team members on the budget process and monitor spending as needed, • Manage reimbursement requests providing adequate supporting documentation to the Business Office, • Oversee advancement office supplies and equipment maintenance, • Support CAO with correspondence management, providing triage as needed, • Provide administrative support for events and fundraising activities, including but not limited to, the annual gala, alumni engagement, annual giving, financial aid stewardship, campaign and operations, • Attend team meetings, various committee meetings, school functions, and other events as deemed important by CAO, • Support frontline fundraisers with coordination of stewardship efforts, • Build queries and perform extractions from Raiser’s Edge in preparation of prospecting, donor acknowledgement, and mailings, • Partner with Database Manager and Advancement & Stewardship Coordinator to prepare detailed and accurate reports, • Organize the production and assembly of volunteer training materials, including printed and electronic versions and PowerPoint presentations, • Maintain adequate supply of general fundraising, stewardship and campaign materials, • Provide consistent and timely updates to the CAO and Advancement team, • Monitor web content relating to the Giving Section and Caroline Cummins Circle to ensure pages are fresh and relevant, inform CAO of any needed corrections or updates, • Maintain high standards of professionalism, confidentiality, and integrity, • Bachelor’s degree, • Minimum of 5 years’ experience in an administrative role, preferably at an executive level, • Outstanding time management skills and attention to detail and accuracy, • Ability to manage numerous tasks and projects simultaneously, anticipate and meet deadlines, problem solve independently as well as effectively work in a team environment, • Experience with providing high-level customer service and demonstrated professional ease working with industry leaders and high profile constituents, • Working knowledge of social media platforms, • Intermediate proficiency with Google Workspace and aptitude for learning new technology Along with generous compensation The Bishop's School is pleased to be able to offer a menu of medical plan options, dental and vision plans, generous retirement plan contribution plus match, paid vacation and numerous paid holidays throughout the year, and daily lunch prepared by the School's Food Service team when school is in session. Interested candidates are invited to submit a current resume and cover letter using the link provided. Please do not contact the school directly. EEO The Bishop's School is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the San Diego area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. The Bishop's School takes affirmative action in support of its policy to employ and advance all qualified candidates. Powered by JazzHR 1f9V5JHMHD

Job Description At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120+ year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds. POSITION PURPOSE We are looking for a Project Accountant Assistant to support the accounting function of our San Diego Area's operations. The Project Accountant Assistant’s primary responsibility is to assist the Project Accountants and Job Cost Manager in monitoring job profitability for their respective Region and will also be responsible for the daily processing of invoices. ESSENTIAL FUNCTIONS • Work with subcontractors to facilitate compliance and process subcontractor payments., • Gather supporting documents for completing Time and Materials billing., • Issuance and tracking of subcontractor change orders, • Provide liaison support between subcontractors, project accountants, and project managers/project engineers., • Post daily cost accruals., • Assist project managers with the processing of contract billings., • Assist with administrative support, various projects, backup reception support etc. The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job. • Minimum of 1 year experience in accounting., • Experience with processing subcontractor payments is preferred., • Ability to accurately work under pressure in meeting deadlines., • Must have excellent organizational skills., • Must have excellent communication and written skills., • Must be detail-oriented., • Must be proficient with Excel, Word and Outlook applications., • Ability to analyze data., • Must be a team player., • Effective communication, • Critical thinking, • Team player, • Time management/multitasking, • Detail oriented, • Service oriented, • Analytical thinking, • Most time spent in an indoor office environment, • Sitting at a desk for prolonged periods of time, • Occasional lifting of files and boxes up to 20 lbs, • Pushing/pulling of file cabinets, • Extended visual use of a computer screen In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements) Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis. Hourly rate: $25.00- $36.00 Visit us at: Griffith Company is an equal opportunity employer and an employee-owned company. Important Notice to Staffing Agencies/Recruiting Firms Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our external recruiting partners whom we already have an executed written agreement with. Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database. Griffith Company will NOT pay a fee for any candidate placement resulting from the receipt of an unsolicited resume. Griffith Company will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Griffith Company’s Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Griffith Company will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Griffith Company’s CEO, Executive Vice President or Human Resources Director. No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies. Powered by JazzHR GHREpTaCLz

Job DescriptionDescription: Job Type: Full Time/Exempt Location: 9455 Ridgehaven Ct #200, San Diego, CA 92123 At Harvey, we don't build - we innovate, collaborate, and deliver excellence. Be part of it as our new Project Engineer. About our Company: HARVEY USA provides commercial construction services throughout the western United States, exceeding expectations by delivering innovative construction solutions to a broad range of clients that demand excellence. About the Job: The main purpose of an Assistant Project Manager (APM) is to manage construction projects by planning, organizing, and controlling all elements of the project under the direction of a Project Manager or VP. Results-oriented, hands-on professional with the ability to deal effectively and interact well with clients, subcontractors, and employees. Must have the ability to resolve problems/conflicts diplomatically and tactfully. Requirements: · 2-4 Years of experience in the construction industry · 2-4 Years of experience as a Project Engineer or similar · Bachelor's Degree in Construction Management, Construction Engineering, or equivalent · Must be able to work in a fast-paced environment and maintain teamwork and a positive attitude · Experience in the bid process with subcontractors · Quantity take off and Estimating experience · Ability to read and interpret blueprints, schedules, specifications, and other required construction documents · Strong computer skills and proficient in Microsoft Office Suite, MS Project, Outlook, Procore, and Bluebeam · Highly organized with strong emphasis on self-motivation and analytical skills · Strong interpersonal skills with an ability to interact with executive-level external and internal clients · Ability to identify and manage priorities · Ability to manage and coach others in both vocational and administrative skills · Capable of multi-tasking, problem-solving solving and can work in a team environment as well as independently · Exhibits confidence, ambition, and self-motivation This employer participates in E-Verify and will provide the federal government with your form i-9 information to confirm that you are authorized to work in the U.S. Want to work in a friendly, fast-paced environment where opportunities for advancement abound? We believe that a diverse culture means more than just recognizing our differences. A truly diverse culture allows you the opportunity and freedom to be yourself. We are committed to celebrating diversity and to fostering a diverse working community. All offers of employment are contingent upon successfully passing a pre-employment background check, drug screening, and physical endurance test relevant to the job requirements. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law. Equal Opportunity Employer D/F/M/V.

Job Description Summary Our client provides commercial construction services throughout the western United States, delivering innovative construction solutions to a wide range of clients who expect excellence. The Assistant Project Manager (APM) will support the management of construction projects by planning, organizing, and controlling all project elements under the direction of a Project Manager or VP. This is a hands-on, results-oriented role that requires effective interaction with clients, subcontractors, and employees. The ideal candidate can resolve problems and conflicts diplomatically and tactfully while maintaining a positive, professional attitude. Duties & Responsibilities * Support Project Managers in planning, organizing, and controlling all aspects of construction projects * Assist with coordination and communication with clients, subcontractors, and internal teams * Participate in project scheduling, budgeting, and documentation management * Support the bid process, including coordination with subcontractors and quantity takeoffs * Assist in interpreting blueprints, schedules, specifications, and other construction documents * Help track project progress, identify issues, and propose solutions * Assist in managing and coaching team members in vocational and administrative skills * Maintain organized records of project activities and communications * Contribute to problem-solving and decision-making to ensure projects meet quality, budget, and timeline expectations Qualifications & Requirements * 2–4 years of experience in the construction industry * 2–4 years of experience as a Project Engineer or in a similar role * Bachelor’s degree in Construction Management, Construction Engineering, or a related field * Experience with the bid process and subcontractor coordination * Quantity takeoff and estimating experience * Ability to read and interpret blueprints, schedules, and specifications * Strong computer skills; proficient in Microsoft Office Suite, MS Project, Outlook, Procore, and Bluebeam * Highly organized, self-motivated, and analytical * Strong interpersonal skills with the ability to interact effectively with executive-level clients and team members * Ability to prioritize tasks and manage multiple responsibilities * Capable of multi-tasking, problem-solving, and working independently or as part of a team * Exhibits confidence, ambition, and self-motivation

Job Description Summary Our client provides commercial construction services throughout the western United States, delivering innovative construction solutions to a wide range of clients who expect excellence. The Assistant Project Manager (APM) will support the management of construction projects by planning, organizing, and controlling all project elements under the direction of a Project Manager or VP. This is a hands-on, results-oriented role that requires effective interaction with clients, subcontractors, and employees. The ideal candidate can resolve problems and conflicts diplomatically and tactfully while maintaining a positive, professional attitude. Duties & Responsibilities * Support Project Managers in planning, organizing, and controlling all aspects of construction projects * Assist with coordination and communication with clients, subcontractors, and internal teams * Participate in project scheduling, budgeting, and documentation management * Support the bid process, including coordination with subcontractors and quantity takeoffs * Assist in interpreting blueprints, schedules, specifications, and other construction documents * Help track project progress, identify issues, and propose solutions * Assist in managing and coaching team members in vocational and administrative skills * Maintain organized records of project activities and communications * Contribute to problem-solving and decision-making to ensure projects meet quality, budget, and timeline expectations Qualifications & Requirements * 24 years of experience in the construction industry * 24 years of experience as a Project Engineer or in a similar role * Bachelors degree in Construction Management, Construction Engineering, or a related field * Experience with the bid process and subcontractor coordination * Quantity takeoff and estimating experience * Ability to read and interpret blueprints, schedules, and specifications * Strong computer skills; proficient in Microsoft Office Suite, MS Project, Outlook, Procore, and Bluebeam * Highly organized, self-motivated, and analytical * Strong interpersonal skills with the ability to interact effectively with executive-level clients and team members * Ability to prioritize tasks and manage multiple responsibilities * Capable of multi-tasking, problem-solving, and working independently or as part of a team * Exhibits confidence, ambition, and self-motivation Employment Type: Full time Location: San Diego, CA

Job DescriptionDescription: Job Purpose: The executive assistant assists management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Duties & Responsibilities: • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies., • Managing schedule & booking appointments (preventing conflicts), • Organize bills/paperwork, • Attend marketing meetings, • Organized office materials, equipment, or furniture, • Create correspondence, • Making follow-ups, • Developing advertising/communications, • Liaison with vendors, • Follow up on documentation/paperwork, • Troubleshoot basic computer issues, • Writing and sending out letters, • Visiting community offices to make connections or drop off materials, • Screening phone calls, • Maintain polite and professional communication via phone, e-mail, and mail., • Anticipate the needs of others in order to ensure their seamless and positive experience., • Additional duties as assigned Consistent with the Americans with Disabilities Act (ADA), it is the policy of AIJ, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. Your employment with AIJ, Inc. is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with AIJ, Inc. is not guaranteed for any length of time. Requirements: Skills & Qualifications • Prior administrative experience., • Excellent computer skills, especially typing., • Attention to detail., • Spanish language proficiency preferred., • Desire to be proactive and create a positive experience for others. Physical Requirements: • Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work., • Standing: Remaining upright on the feet, particularly for sustained periods of time, • Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another, • Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward., • Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion., • Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles, • Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly, • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound., • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE!, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!, • Revenue increased 67% year over year Jan-Nov 2025, • Acquisitions increased 71% year over year Jan-Nov 2025, • Dispositions increased 70% year over year Jan-Nov 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. Compensation Range: $60,000- $100,000/ year based on experience

Job Description Overview Ansible Government Solutions, LLC (Ansible) is currently recruiting Pathologists' Assistants to support the VA San Diego Healthcare System located at 3350 La Jolla Village Dr, San Diego, CA 92161. The services will be delivered on a Per Diem basis, scheduled in advance (normally in 4-hour blocks). The services will focus on the performance of autopsies, but grossing duties may be required on occasion. An exceptional Per Diem hourly pay rate is available for this position. Ansible Government Solutions, LLC (Ansible) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) providing Federal customers with solutions in many arenas. Our customers face wide-ranging challenges in the fields of national security, health care, and information technology. To address these challenges, we employ intelligent and committed staff who take care of our customers’ success as if it is their own. Responsibilities • Assists in all aspects of anatomic pathology., • Performs specialized tests including histochemical and immunohistochemical stains and cytometry and interpreting the results. Researches, evaluates, orders, and implements new equipment and procures related supplies. Photographs for teaching purposes. Investigates and resolves problems related to Anatomic Pathology. Performs SNOMED and other required Anatomic pathology workload coding. Adjusts work procedures and routines to accommodate resource allocation decisions made at the executive level., • Laboratory Inspection: Reviews regulatory criteria, ensuring all procedures and protocols are maintained up to date with regulatory criteria, prepares work areas for inspection, and participate in the inspection process., • Plays a leading role in the education and training of residents in pathology, other medical specialties, and medical students, regarding the practice of Anatomic Pathology and autopsy. Provides instruction at the bench and through discussion or relevant topics. Evaluates, selects, organizes, and adapts educational, training and resource materials for teaching programs. Creates special study rotations to introduce new technologies and process., • Continuing medical education: Teaches other health care workers including technicians, technologists, nurses, students and administrative personnel about Anatomic Pathology., • Protocol development: Under the supervision of pathologist participates in the development of Anatomic pathology protocols., • Quality Assurance: Assists in the collection, reporting and interpretation of data for Anatomic Pathology QA programs, participates in the PALMS QA committee, making recommendations as needed, and directs and implements quality improvement initiatives approved by the committee., • Orientation and training: Participates in the orientation and training of new employees, residents, and students., • Performs all elements of gross examination and sectioning of every type of surgical pathology specimen., • Provides description of tissue received from surgery including noting size, color, consistency and anatomic orientation., • Cuts specimens to present optimal specimen detection for microscopic examination, pathologic diagnosis and cancer staging., • Removes and dissects visceral organs, brain and spinal cord in order to demonstrate the presence or absence of disease and/or atomic variation., • Performs autopsies, with or without an autopsy assistant by correlating of the gross pathology with the patient’s clinical presentation, preparation of external and internal descriptions., • Prepares the body for pickup by a funeral home; orders special studies (e.g., cultures, histochemical and immunohistochemical stains, electron microscopy), and provide interpretation., • Prepares frozen tissue sections and other tissue sections within or outside of the histology department., • Performs on complex instruments such as cryostat, cameras, and automatic tissue processor, IHC, which including technical and mechanical indicators of malfunction, sufficient to locate and correct errors., • Maintains regulatory compliance including reviews regulatory criteria, ensuring all procedures and protocols are maintained up to date with regulatory criteria., • Oversees the morgue for adherence to facility and regulator safety, quality control and privacy regulations., • Acts as a key contact person for pathologists, grossing and histology staff to identify problem areas and recommend changes to workflow., • Provides an interpretation of the patient cases to the anatomic pathology supervisor and pathologists., • Perform and document quality control, quality assurance and corrective actions related to test performance using sound statistical principles and theories of performance improvement., • Enters and verifies laboratory results in the computer system. Recognize deviations from expected results; analyze and correct problems using scientific principles., • A Bachelor’s degree or higher from an accredited college or university in an academic field related to the health sciences or allied sciences appropriate to the work of the position., • Graduated from a National Accrediting agency for Clinical Laboratory Sciences (NAACLS) accredited Pathologist's Assistant training program and/or a current Fellow of the American Association of Pathologist's Assistants (AAPA)., • A current license/certification with either AAPA, ASCP, or a designated Department of Health., • A current CV which identifies the provider’s education and professional qualifications commensurate with the position for which they are being offered to perform., • At least one year of Pathologists’ Assistant experience is required. VA experience is desirable. All candidates must be able to: • Sit, stand, walk, lift, squat, bend, twist, and reach above shoulders during the work shift, • Lift up to 50 lbs from floor to waist, • Lift up to 20 lbs, • Carry up to 40 lbs a reasonable distance Powered by JazzHR ZucJOjydXq

Job DescriptionSummaryThe Executive Assistant plays a pivotal role in delivering comprehensive support to senior management. Key responsibilities include managing daily schedules, coordinating meetings and agendas, arranging travel, and processing expense reports. This is a temporary role. Key Responsibilities: • Oversee a variety of administrative tasks, including managing executive calendars, facilitating both internal and external meetings, and preparing expense reports for submission. Draft and manage confidential correspondence, organize complex travel logistics with detailed itineraries, and gather necessary documentation for travel-related meetings., • Research, prioritize, and address incoming issues and concerns directed to executives, particularly those that are sensitive or confidential., • Collaborate closely with executives to keep them informed of upcoming commitments and responsibilities., • Bachelor's degree, ideally in Business or Communications., • At least ten years of experience supporting C-suite executives., • Relevant experience in the Life Sciences sector, including biotechnology, pharmaceuticals, or medical devices., • Proficient in Microsoft Office, especially in creating PowerPoint presentations., • Basic knowledge of accounting is a plus., • Exceptional oral and written communication skills., • Outstanding organizational skills with a keen ability to manage multiple tasks while maintaining high attention to detail., • Strong interpersonal abilities, enabling quick rapport-building with stakeholders, including staff, board members, and external partners., • Capable of handling confidential information with discretion, adaptable to shifting priorities, and committed to delivering high-quality customer service., • Proactive thinker who identifies opportunities and suggests solutions., • Demonstrated ability to meet deadlines in a dynamic environment.

Job Description OMB NO: 1625-0120 Expiration Date: 01/30/2025 Announcement #: 6472 Opening Date: 29 September 2025 Pay Plan/Series/Pay Band: NF-1101-03 Closing Date: Until Filled Work Schedule: Full-Time Position: Hourly Store Manager I Salary:$26.50/hr Who May Apply: All Sources Location: San Pedro, CA- Exchange Join us as a Store Manager at the San Pedro Coast Guard Exchange! Lead a dedicated team, drive sales, and create an exceptional shopping experience for our community. If you have strong leadership skills and a passion for customer service, we invite you to apply and make a difference! HIRING INCENTIVE - $2,000 *Subject to terms and conditions DUTIES: Management a retail activity with annual sales of under $5M. Responsible for the direction and supervision of all store personnel. Assists customers and resolves complaints. Interviews, hires, trains or directs training of assigned personnel. Encourages and develops employees by coaching, providing adequate training, and opportunities for growth. Assists in developing promotional sales in conjunction with the CSC HQ staff. Oversees competitive price checks and submits to HQ buying staff to change pricing. Works with vendors and the HQ buying staff in executing operations of assigned departments or selections. Ensures store recovery. Supervises vending and warehouse operations. Welcome customers, maintain product knowledge and help with the selection of merchandise. React to all concerns of customers quickly with a sense of importance. Key carrier, opening and closing of the store as required, weekends as scheduled. Review monthly P&L’s with goal of comparing actual figures to plan, when plan is not achieved, where possible initiate plan of action to bring in line future months. Will ensure all policies regarding Loss Prevention are adhered to, be alert and proactive regarding shrink and the Alert Line. Will ensure that all associates are in compliance with established safety standards and emergency preparedness requirements. Will ensure all employees receive Coast Guard required training, including but not limited to Civil Rights Awareness and Sexual Harassment Prevention. Will ensure all CG and Federal required posters are prominently displayed in an area visible to all employees. Perform other related duties as assigned. You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education. Please see additional information on how your application is evaluated. QUALIFICATIONS REQUIRED: Minimum: • Two years experience as a department manager or assistant manager in a retail environment., • Ability to routinely lift 10 pounds and occasionally lift 25 pounds and stand for long periods of time., • P&L analysis experience. Preferred (in addition to the minimum): • Prior retail merchandising experience., • Current USCG NAF department manager or assistant manager. Why Work for Us? At the Coast Guard Exchange, we believe in taking care of our team just as much as we take care of our customers. Here’s why you’ll love working with us: • Work-Life Balance: We understand the importance of personal time. Enjoy a healthy balance between work and life with our flexible schedules., • Investing in Your Future: Secure your financial future with our 401k plan and company pension plan, designed to help you save for tomorrow, today., • Company Wellness Initiatives: We support your well-being with wellness programs aimed at keeping you healthy, happy, and at your best., • Flexible Schedules: We know life is unpredictable, so we offer flexible schedules to help you manage your commitments and personal needs., • Professional Growth: Grow your career with us through opportunities for training, development, and career advancement. Join a team that values your well-being and professional growth—apply today! USCG COMMUNITY SERVICES COMMAND COMPREHENSIVE BENEFITS: By choosing to work for the Coast Guard Community Services Command, you will enjoy one of the best benefit packages available anywhere. Benefit offerings are subject to applicable worker categories (Full-time, Part-time, Intermittent), location, position, and length of time in service. • Paid Annual and Sick Leave, • Holiday Pay, • Medical/Dental/Vision Insurance, • Flexible/Dependent Spending Account, • Pension Plan, • 401k Savings Plan, • Life Insurance, • Short Term/Long Term Disability, • Tuition Assistance, • Paid Parental Leave OTHER ESSENTIAL INFORMATION: • Selectee will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes., • Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute., • Must satisfactorily complete a Federal Background check and all pre-employment requirements, which may include, but are not limited to, background checks, security clearances, drug testing, verification of employment history, and any other requirements applicable to this position. Additionally, you may be required to meet specific job-related qualifications or certifications as a condition of your employment., • Applicants may not be employed in the chain of command of their relatives., • This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. HOW TO APPLY Additional Information on how you will be evaluated: Your resume or application must clearly demonstrate the required experience and/or education. Experience includes both paid and unpaid work, such as volunteer service through National Service programs (e.g., professional, philanthropic, religious, community, student, social, committee, sports, or internships). Volunteer work can help develop essential skills, competencies, and leadership experience that may translate directly to paid employment. Your resume is the primary tool used to assess your qualifications. Therefore, we strongly encourage you to provide clear, specific, and detailed descriptions of your experience. You MUST submit a resume or any other written format in English of your choice. It is recommended the resume clearly identifies: (1) The announcement number, title and pay band of the job you are applying for, and, (2) Information such as full name; mailing address; country of citizenship (U.S. Citizenship required OR valid authorization to work in the US); highest Federal grade or NAF pay band held with job series, title, and dates held (if applicable); a statement requiring proof of veterans’ preference by means of DD 214; education; and relevant work experience including start/end dates, supervisor’s name and phone number, salary and title, series and grade if experience was with a non-appropriated fund instrumentality of the Federal government. You should also include a copy of your most recent performance appraisal if you are a current Federal or NAF employee. Applications may not be sent in franked Government envelopes; applications filed in this fashion will not receive consideration. If information is not complete, you may be excluded from consideration. The first application and/or resume submitted for a specific requisition will be considered the only submission. Any duplicate submissions to the same requisition will not be considered. The application date will be used in determining these factors. Outside Candidates: To apply, please visit our website at and click on “Careers” at bottom of the page. Internal Candidates: Sign into ADP Workforce now. Click on Myself/Talent/Career Center. Search by location or Job Title for: Hourly Store Manager I FT 6472 San Pedro, CA, US Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status. PRIVACY ACT NOTICE Authority: The U.S. Coast Guard rates applicants under the authority of Title 5 of U.S. Code, Sections 301, 1104, 1302, 2103, 3301, 3304, Executive Order 9397, and Departmental Regulations. Principal Purpose: To collect information needed to determine how well an applicant’s education and work experience qualifies them for the job they are applying for. Routine Use: This information provided will be shared with the hiring manager and interview panel members. It may also be shared in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding. Disclosure: Voluntary, however, failure to disclose the requested information may result in an applicant not receiving consideration for a position in which the information is needed. Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection, and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is OMB 1625-0120, expiration 01/30/2025. The estimated average time to complete this application is 40 minutes. If you have any comments regarding the burden estimate you can write to U.S. Coast Guard, Community Services Command, 510 Independence Parkway, Suite 500, Chesapeake, VA 23320. #ZR

Job Description The Executive Assistant, reporting to the Human Resources Manager, is responsible for providing comprehensive support to our President and Chief Operating Officer. You will also manage all daily administrative, property, and office management tasks enabling the executive Team to focus on strategic growth and external relations. You will be responsible for managing the President's calendar and email, and acting as a vital liaison between the President and our Chief Operating Officer. Your support will be crucial in the combined oversight of our team of nearly 100 employees. This position is an onsite position and the schedule is from 7:30 AM to 4:30 PM. Key Responsibilities: • Executive Support & Management: Proactively manage the President’s calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities., • Property & Office Management Assistance: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building., • Administrative Oversight: Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation., • Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments., • Strategic Support: Keep the President on track, providing reminders and preparing them for meetings or events. Act as a sounding board, providing critical feedback and helping them prioritize key tasks., • Project Coordination: Oversee special projects, both personal and business-related, to support efficiency in the President’s workload., • 5+ years as an executive or personal assistant to high-level executives., • Experience in property or office management is a plus., • Superior ability to organize, prioritize, and multi-task in a fast-paced environment., • Excellent verbal and written communication; a polished, professional demeanor., • Proven ability to handle confidential information with integrity and discretion., • Ability to think on your feet, handle unexpected challenges, and find creative solutions independently., • Medical, Dental, and Vision Insurance, • 401(k) with company match, • Generous PTO and paid holidays, • Professional development opportunities, • Employee assistance program, • Company-sponsored events and activities, • Hybrid Work Environment, • Pay Range: $55,000-65,000/year

Job Description Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals: • Advance Airport Development, • Transform the Customer Experience, • Optimize Ongoing Business Why You'll Love Working at SAN: • Location: The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, providing stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline., • Hybrid Work Schedule: We offer a flexible hybrid schedule, with an opportunity for remote work based on operational requirements, while supporting both in-office collaboration and remote productivity. This role provides direct executive support, additional in-office presence and occasional extended hours may be required during high-priority periods., • Salary: The hiring salary for the Executive Assistant is starting at $73,407 - $81,563. The full pay range for the Executive Assistant is $62,741 to $100,385., • Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, retirement plan options to secure your future, including a choice between our comprehensive pension plan or 401(a) defined contribution plan, in addition to an optional 457(b) deferred compensation plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more!, • Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails., • Application deadline: December 19, 2025. Applications will be reviewed after the closing date. About the Job: The Finance division is seeking an Executive Assistant to the CFO with a tech-forward, service-oriented, and collaborative mindset and a steadfast focus on strategic support. The individual will provide high-level support to a Vice President who leads complex, high-visibility initiatives across finance, accounting, information technology, procurement, and business intelligence. As an Executive Assistant at SAN, no day unfolds exactly like the last. The ideal candidate will move with purpose, keep an eye on what’s ahead, and bring consistency to a role where relationships, timing, and details all matter. As a trusted partner, the incumbent will be known as someone who follows through and supports a leader who prioritizes collaboration. They will reflect the VP’s open-door style, becoming a steady point of connection across teams and priorities. Supporting this executive means being part of the work that drives progress—not just for the airport, but for the broader community it serves. What You’ll Do: • Executive Support – Manages day-to-day priorities for the Vice President, including fielding requests, scheduling meetings, coordinating calendars, conducting research, preparing materials, and overseeing office logistics. May also support other executives and divisional leaders as needed., • Travel & Expenses – Coordinates complex domestic and international travel arrangements and handles all related documentation, reimbursements, and payment processing., • Information & Workflow Management – Handles sensitive communications with discretion, manages document systems and correspondence, and proactively improves processes to enhance efficiency and organization, especially through the use of technology solutions., • Meeting & Operations Coordination – Organizes meetings and events, including scheduling, logistics, and catering. Provides guidance to administrative staff and addresses a broad range of issues requiring sound judgment and analysis., • Stakeholder Engagement – Builds strong relationships across departments and with external partners. Represents the Vice President with professionalism, anticipating needs and resolving issues independently to support organizational goals., • Technology & Systems Support – Uses advanced Microsoft Office tools, digital collaboration platforms, and workflow automation tools to streamline scheduling, document management, reporting, and communication. Identifies opportunities to improve processes through technology and brings forward solutions to enhance efficiency. The Skills We Are Looking For: • Administrative excellence—Manages deliverables, relationships, and expectations both independently and collaboratively to drive outcomes., • Interpersonal communication—Listens actively, communicates clearly across formats, and builds strong working relationships through influence and collaboration., • Project coordination— Translates goals into actionable plans, ensures alignment across teams, and tracks progress to meet deadlines., • Technology fluency – Leverages digital tools to support business needs, ensure accuracy, and improve workflow efficiency, including advanced Microsoft Office skills, cloud-based collaboration platforms (Teams, OneDrive, SharePoint), workflow automation tools, and digital meeting/scheduling systems The Experience You Need to Have**: • Seven years of administrative experience or any equivalent combination of education, training, and/or experience., • Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or Advanced Microsoft Suite certifications., • Notary Public. **Lacking some of the skills or experiences we've listed? No worries! Here at the San Diego International Airport, we're on a mission to cultivate a workforce as dynamic and diverse as the community we serve. While certain roles may require specific qualifications, we understand that talent comes in many forms. Some of our positions may not require specific degrees, and we're always open to individuals who bring a willingness to learn and a commitment to excellence. If you think this could be you, we encourage you to apply, and even if this position isn't the right role for you, we will add you to our database to consider for other opportunities in the future that align with your unique knowledge and skills. There's a chance we have the perfect spot for you to land! EEO Statement It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities. Physical & Mental Demands Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. If you need any form of accommodation during the recruitment process, please inform the Talent Acquisition Partner (Recruiter). Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.

**Full-Time, In Office, Monday - Friday COMPANY PROFILE Davlyn Investments is a dynamic, privately held, entrepreneurial real estate Investment Company specializing in the acquisition, renovation, management, and sale of multifamily apartment communities throughout California, Arizona, and Nevada. The company is conveniently located in the Del Mar Heights area of San Diego. We offer a great company culture with monthly lunches, an annual company holiday luncheon, and more. DESCRIPTION The Executive Assistant supports and performs administrative duties for the Chief Executive Officer. This is a rare opportunity to grow while gaining front-row, master-class insight into the operations of a successful investment firm. The ideal candidate is a highly organized professional with superb problem-solving abilities. This individual possesses a positive attitude, strong attention to detail and is dedicated to producing quality results. Strong verbal and written communication skills are essential, as well as a polished presentation, professional demeanor, and great interpersonal skills. The candidate understands that no task is too small and tackles each request as such. Combination of some experience and/or interest in real estate is highly desired, and experience supporting executive-level staff is required. JOB RESPONSIBILITIES • Perform routine to advanced, confidential administrative duties. This includes support to the CEO and other departments or individuals in the company as needed., • Communicate verbally and in writing with high-net-worth individuals and institutional investors, as well as a variety of business associates, organizations and other professionals who interface with the CEO and the company., • Manage special projects as needed including gathering the necessary documents and data for potential deals in the pipeline., • Manage the CEO’s email, schedule, and calendar., • Manage and coordinate a busy travel schedule including domestic and international itineraries on commercial and private air., • Act as a personal assistant to the CEO. This includes booking personal travel plans, rental car arrangements, distributing personal mail, purchasing personal items, and running personal errands., • Organize and maintain the CEO’s electronic and hard copy filing and recordkeeping systems., • Review invoices for accuracy and prepares each for approval and processing., • This is a full-time, in-office position. REQUIREMENTS • Bachelor's degree is required., • 2-3 years of related administrative experience and/or experience in the real estate/ property management industry preferred., • Experience supporting executive-level staff is highly preferred., • Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint. Etc.) PowerPoint, Adobe, and Outlook., • Excellent oral and written communication skills, including grammatical competence, in order to independently draft and edit correspondence and memos., • Superior organizational, follow up and time management skills., • Proven ability to maintain highly confidential information., • Strong attention to detail and ability to learn quickly and follow directions., • Flexibility and adaptability in a changing and fast-paced entrepreneurial environment., • A valid California's driver's license, good driving record and the ability to travel in Southern California as required for business purposes., • The ability to pass a criminal background check, drug screen, credit check and provide proof of authorization to work in the United States. COMPENSATION/BENEFITS • $65,000. Pay dependent on experience., • Benefits package with medical, dental, vision and life insurance plans., • 401(k) Retirement Savings Plans., • Annual performance bonus., • Two weeks’ paid vacation, sick days, and holiday pay.

Job Description Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Responsibilities: • Perform word processing on technical documents and materials using Windows based software, • Receive phone calls, emails, and facsimiles and managing responses, • Schedule & Access Control for Classified Conference Rooms for Program Meetings, • Prepare, edit, format and distribute Navy Correspondence, • Maintain Program Manager Daily calendar, • Create and submit Welcome Aboard Packages, • Maintain TWMs training Accounts, • Build/maintain SharePoint Program pages and information, • Record Meeting Minutes for Staff Meetings and other Meetings, • Maintain scheduling of Program's Conference Rooms and Conference Bridge Lines, • Must have an Active Secret Clearance, • Must have a minimum of three years' experience working in Navy or DOD environment., • Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus, • Experience using MS SharePoint, • Editing and reformatting written or electronic drafts, • Transcribing reports, analysis, meeting notes, or similar material., • Knowledge of technical terminology and office terminology, practices, • High School/Technical School Diploma or GED certificate

Office Manager & Executive Assistant — Evoscapes Design + Build | San Diego, CA About Us Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California. We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we’re looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow. This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence. What You’ll Do You’ll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly. Accounting & Financial Management • Manage weekly and monthly cash flow forecasting., • Perform daily reconciliations for all bank and credit accounts., • Oversee accounts payable and receivable, job costing, and project P&L tracking., • Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins., • Track permits, insurance, and business licenses, keeping everything current., • Build and maintain invoice tracking spreadsheets for PMs and owners., • Manage the owner’s daily schedule, emails, and priorities., • Coordinate meetings, take notes, and ensure action items are completed., • Handle confidential administrative and occasional personal tasks., • You’ve spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies., • You know QuickBooks Online like the back of your hand., • You’re fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools., • You’re organized, calm under pressure, and love keeping things running smoothly., • You care deeply about accuracy, communication, and professionalism., • You want to grow with a company that’s scaling quickly and values your initiative.Why Evoscapes?, • Be part of a creative, high-performance team building one of San Diego’s premier outdoor living brands., • Work directly with ownership and have a voice in how the business grows., • Enjoy autonomy, respect, and visibility, your work matters every day., • Competitive salary + performance bonuses + long-term growth opportunities. Schedule: Full-time, Monday–Friday Compensation: Competitive salary + performance-based bonuses

Senior Executive Assistant To The Ceo. As Senior Executive Assistant to the CEO, you will play a key role in supporting the senior leadership of a rapidly growing biotech organization. You'll manage high-level administrative responsibilities, facilitate strategic communications, and ensure seamless

If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thri

Job DescriptionSalary: $65k-$75k We are looking for a collaborative and entrepreneurial individual to join Protea Properties in San Diego, CA and envision a considerable opportunity for advancement as our organization expands. Protea believe in developing talent and providing resources for health, wellness, and quality of life. We embrace the benefits of rapidly evolving technology and expect that our team will thrive in a dynamic, consensus and collaborative work environment. As a Commercial Property Administrator/Executive Assistant, you will be involved in all aspects of the management of commercial buildings, from building operations and financial activities to managing important relationship with our tenants, vendors, maintenance personnel and property owners. From lease administration to processing invoices, managing service contracts and tracking bid packages, to regularly updating insurance certificates, completing work order repairs, scheduling maintenance and vendor repairs to dealing with specific tenant requests uploading and tracking daily all data records for properties, tenants, leases, bills, contracts and vendor files. This role is our gatekeeper and records librarian which requires a highly organized, detail oriented, energetic and multi task oriented individual. This is an administrative and support role whose primary responsibility includes Executive Assistant duties along with proper file and lease administration ensuring good relationships through prompt response, follow-up and follow-through tenant/vendor management. Under the direction and supervision of the Asset Manager, the Commercial Property Administrator is responsible to assist in all areas required to properly manage the Department. References required to be submitted with attendant resume.

We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. Proven experience as an Execu

Assemble detailed executive reports. Bachelor's degree and 2+ years of Administrative Assistant or related work experience. Associate's degree and 4+ years of Administrative Assistant or related work experience.

Executive Assistant to the General Manager. Minimum 3 years of experience as an executive assistant, administrative manager or related experience and/or training; or equivalent combination of education and experience. LLC, a family-owned and operated business committed to supporting and enhancing em

Our client, a dynamic and fast-growing organization in the technology sector, is seeking a proactive and highly organized Executive Assistant to support their executive leadership team. Proven experience as an Executive Assistant, Administrative Assistant, or similar rolepreferably within the techno

Ajilon - JobID: FCE43171-92FC-4A89-A3ED-0CB686850B39 [Office Assistant / Receptionist] As an Executive Assistant at Ajilon, you'll: Assist the executive team with daily administrative; Manage the CEO's email account and an active calendar of appointments; Compose and prepare correspondence; Arrange

HR/Executive Assistant (Hybrid Work Arrangement). Under general supervision from the Department Business Officer and the HR Generalist/Manager, provides administrative support to the Business Office and Human Resources unit. Will also serve as the Executive Assistant to the Chair and will be respons

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Manage the executive’s calendar, appointments, and daily schedule.

As an Executive Virtual Assistant at Virtual Staff Labs, you'll play a crucial role in providing exceptional administrative support to our esteemed executives and clients. Join Our Team: Executive Virtual Assistant Position Available. Proven experience as an Executive Assistant or a similar administ

Job DescriptionBenefits: • Bonus based on performance, • Employee discounts, • Opportunity for advancement, • Paid time off Key Responsibilities: • Provide comprehensive administrative support to ensure efficient office operations., • Act as a concierge for agent support with policies, underwriting, and other issues, • Assist in managing executive schedules, appointments, meetings, and travel arrangements., • Prepare and edit correspondence, communications, presentations, social media content and other documents., • Coordinate meetings, including scheduling, sending reminders, and organizing necessary arrangements., • Support special projects and events, ensuring deadlines are met and project goals are achieved., • Maintain office supplies and coordinate maintenance of office equipment.Qualifications:, • Associates or Bachelors degree preferred., • Proven experience as an administrative assistant or in a similar role., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent time management and organizational skills with the ability to multi-task and prioritize effectively., • Strong problem-solving skills and attention to detail., • Excellent verbal and written communication skills., • Ability to work independently and as part of a team., • Successful background check.Compensation:, • Competitive salary with experience starting at $20 to $24 an hour., • Potential for growth and advancement.

Job DescriptionAdministrative Assistant Department: Administrative Operations Reports To: Operations Manager FLSA Status: Non-Exempt (Hourly) Compensation: Competitive hourly rate based on experience Role Overview The Administrative Assistant supports Plumb’s day-to-day front office and administrative operations, ensuring a professional, organized, and client-focused environment. This role is responsible for maintaining the efficiency of the La Jolla office, managing all incoming and outgoing mail, and providing high-level administrative support to the executive and operations teams. This position is replaceable by design — built to create structure, documentation, and consistency so the work can continue seamlessly regardless of who performs it. The ideal candidate is proactive, resourceful, and detail-driven, anticipating needs before they arise and taking pride in keeping the business running smoothly. Work hours fall between 8:00 AM and 6:00 PM PST, determined by office and operational needs. Key Responsibilities • Serve as the first point of contact for staff, guests, and executives. Maintain a professional and welcoming environment., • Oversee daily front-office operations including phones, mail, supplies, and vendor coordination., • Support executive scheduling, travel, and administrative needs., • Coordinate document handling, including printing, scanning, shipping, and routing approvals., • Manage incoming and outgoing mail. Ensure checks and deposits are processed accurately and on time., • Maintain organized office systems, logs, and records to support efficiency., • Assist with event logistics, meeting preparation, and office upkeep., • Uphold confidentiality and accuracy in all administrative and financial tasks., • Provide general administrative support across departments and take on special projects as assigned.Qualifications & Skills, • 2+ years of administrative experience in a professional setting., • Exceptional organizational skills and attention to detail., • Clear, polished communication in both written and verbal form., • Strong time management and ability to handle multiple priorities., • Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Teams, Outlook)., • Dependable, proactive, and solution-oriented., • Professional demeanor and commitment to confidentiality.Performance Expectations, • Maintain an organized, client-ready office environment., • Process mail, deposits, and documentation within 24 hours of receipt., • Respond to internal and external inquiries within one business day., • Complete administrative tasks on schedule and with precision., • Think Plumb. Lead with integrity and professionalism in every interaction., • See Beyond the Numbers. Recognize how operational excellence supports client trust., • Be Self-Driven, Self-Disciplined, and Self-Motivated. Own your results., • Do the Right Thing, Even When It’s Hard. Protect confidentiality and uphold standards., • Be the White Hat. Be the reliable go-to for accuracy and accountability., • Be Interested, Not Interesting. Listen first, deliver what’s needed., • Be Heard from the Heart. Communicate clearly and respectfully., • Be Present and Be Engaged. Be visible, dependable, and attentive in the office., • Be Responsive. Close the loop quickly on all communication., • Be Proactive. Anticipate needs and act before being asked., • Manage Expectations. Set clear timelines and update as priorities shift., • Eliminate Homework Assignments. Hand off work that’s complete and ready to go.

Job Description We are looking for a highly experienced Senior Administrative Assistant to join our team in San Diego, California. This is a Contract to permanent position offering the opportunity to work in a dynamic environment within the healthcare industry. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to manage multiple tasks with precision and confidentiality. Responsibilities: • Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated., • Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation., • Handle purchase orders and obtain necessary approvals, contributing to light accounting processes., • Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking., • Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events., • Support special events by managing reservations and preparing invoices for interior designers., • Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations., • Represent the corporate office with professionalism, interacting effectively with diverse personalities., • Work independently to manage multiple ongoing projects while maintaining confidentiality., • Facilitate conference calls and meetings, ensuring effective communication and preparation. Requirements: • Strong organizational skills with the ability to handle multiple tasks and projects simultaneously., • Proficiency in calendar management, meeting coordination, and travel arrangements., • Familiarity with basic accounting processes, including purchase orders and vendor reconciliation., • Excellent communication skills with a tactful and detail-oriented approach., • Ability to work independently and maintain confidentiality in all aspects of the role., • Experience planning and supporting special events, including reservations and logistics., • Adaptability to interact with various personalities and leadership styles effectively.

Job Description A regional insurance office is seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will excel in multi-tasking, possess experience in a professional office environment, demonstrate strong problem-solving skills, and exhibit quick learning abilities and excellent communication skills. This role involves providing administrative support to ensure the smooth operation of the office. As the first point of contact, the candidate should maintain a positive attitude and a personable, professional demeanor. The candidate must be coachable, as our office encourages long-term professional growth and advancement. Key Responsibilities: • Provide comprehensive administrative support to ensure efficient office operations., • Act as a concierge for agent support with policies, underwriting, and other issues, • Assist in managing executive schedules, appointments, meetings, and travel arrangements., • Prepare and edit correspondence, communications, presentations, social media content and other documents., • Coordinate meetings, including scheduling, sending reminders, and organizing necessary arrangements., • Support special projects and events, ensuring deadlines are met and project goals are achieved., • Associate’s or Bachelor’s degree preferred., • Proven experience as an administrative assistant or in a similar role., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent time management and organizational skills with the ability to multi-task and prioritize effectively., • Strong problem-solving skills and attention to detail., • Excellent verbal and written communication skills., • Ability to work independently and as part of a team., • Competitive salary with experience starting at $42,000 to $45,000., • Potential for growth and advancement. Company DescriptionAt our District Office, we do more than support our agency owners — we empower entrepreneurs to build thriving businesses. Based in San Diego County, our district is one of the largest in the nation, supporting over 60 agency owners and 130 staff members who serve thousands of families and businesses throughout the state. Our mission is to develop, mentor, and grow the next generation of industry-leading agency owners. We provide comprehensive support from licensing and onboarding to business planning, marketing, and operations — creating a launchpad for long-term success in the insurance industry. Our District Team fosters a high-performance, community-driven culture built on collaboration, integrity, and results. Whether you're an aspiring agency owner or a professional ready to support our recruiting, training, or development efforts, you'll find purpose and opportunity here. Join us, and help people turn career opportunities into business legacies.At our District Office, we do more than support our agency owners — we empower entrepreneurs to build thriving businesses. Based in San Diego County, our district is one of the largest in the nation, supporting over 60 agency owners and 130 staff members who serve thousands of families and businesses throughout the state.\r\n\r\nOur mission is to develop, mentor, and grow the next generation of industry-leading agency owners. We provide comprehensive support from licensing and onboarding to business planning, marketing, and operations — creating a launchpad for long-term success in the insurance industry.\r\n\r\nOur District Team fosters a high-performance, community-driven culture built on collaboration, integrity, and results. Whether you're an aspiring agency owner or a professional ready to support our recruiting, training, or development efforts, you'll find purpose and opportunity here.\r\n\r\nJoin us, and help people turn career opportunities into business legacies.