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IT Site Lead & Systems Administrator Location: Austin, TX Duration: 12 Months Description This role is ideal for someone with approximately 5 years of hands-on experience in system administration, eager to expand their skills across a diverse technology stack and contribute to the stability and performance of our critical infrastructure. As the primary Site IT Lead for our Austin office, you'll play a key role in maintaining our Commercial and FedRamp systems, supporting our users, and assisting in the implementation of new technologies. Core Responsibilities: • Advanced Troubleshooting and Technical Support:, • Be the main point of contact within the Austin office and travel to other sites as needed., • Serve as an escalation point for the global Service Desk Team providing advanced technical support to end-users for the various enterprise applications supported at Client. (e.g., Microsoft 365, Google Workspace, Jamf, Intune, Okta, Zoom, Slack, Github, etc) Collaboration & Coordination • Collaborate with senior system administrators and other IT team members on business critical projects and initiatives, • Assist with driving the implementation of AI tools across the organization, • Coordinate with our InfoSec team to remediate security gaps or vulnerabilities across Client’s Enterprise Tools FedRAMP • Serve as a primary point of contact for Client’s FedRAMP systems, collaborating closely with the Identity and Access Management team to uphold strict system compliance and ensure seamless business continuity., • Environment Ownership: Serve as the designated administrator for the FedRAMP boundary, managing a high-trust environment isolated from commercial production. Asset Management and Documentation: • Collaborate with the Service Desk Team to maintain an accurate inventory of all endpoints, documenting hardware and software details., • Assist with asset management, including tracking inventory of hardware and software., • Executive Support, • Providing premium and proactive technical assistance to Client’s senior leadership, executives, and their administrative staff in a fast-paced environment., • Serve as a primary point of contact for Client’s executive assistant team. Process Optimization: • Identify, recommend, and implement continuous process improvements to enhance support operations and minimize incident occurrences., • Knowledge Base Development and Maintenance:, • Create and publish knowledge base articles for complex or novel issues lacking existing documentation. Regularly update existing articles to ensure accuracy and relevance., • AV, • Troubleshoot AV systems as needed., • Assist in the management of AV Infrastructure Integrator visits and maintenance schedules. Qualifications Minimum Qualifications: • Minimum of 5 years of work experience providing front-line IT support or systems administration work, • In-depth knowledge of Windows/Android, Apple ecosystem of products, including Macs, iPhones, and iPads, • Advanced proficiency with standard IT productivity tools and systems (e.g., Microsoft 365, Google Workspace, Jamf, InTune, Okta, Zoom, Slack)., • Strong knowledge of IT security best practices and compliance standards., • US Citizenship Preferred Qualifications: • Relevant industry certifications such as ITIL or CompTIA are considered a valuable asset., • Excellent troubleshooting skills and the ability to thoroughly resolve issues across various systems supported at Client, • Excellent verbal and written communication skills that can work closely with both technical and management teams across the organization, • Excellent customer service skills and the ability to be a self starter, • Exposure to IT security best practices., • Experience with automation using no-code or low-code automation platforms such as Okta Workflows or Zapier

PLEASE NOTE THIS APPLICATION IS EXPRESSING INTEREST IN THIS ROLE AND NOT A FORMAL APPLICATION* GENERAL DESCRIPTION The Office of the Attorney General, a dynamic state agency with over 4,100 employees throughout the State of Texas, seeks a Senior Counsel for the Cold Case Unit to litigate, direct, plan, organizing, and monitoring complex and high-profile criminal justice matters involving a variety of legal areas for the Office of the Attorney General, an agency of the State of Texas. Provides legal advice, counsel, and assistance to client state agencies and the agency’s Executive Administration. As the State’s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits () along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans. Assistant Attorneys General (AAGs) experience the challenge and honor of public service while enjoying a healthy work-life balance; hands-on legal experience; and engaging camaraderie in Austin, the scenic and lively capital of Texas. ESSENTIAL POSITION FUNCTIONS • Serves as one of the Agency’s subject matter experts in the areas of Trial Advocacy and Cold Cases; works collaboratively with law enforcement, other state agencies, federal agencies, and other partners in resolving cold cases; briefs and advises the Executive Administration on matters concerning cold cases; provides and/or directs the providing of legal advice, counsel, assistance and training to local, state, and/or federal prosecutors or law enforcement entities; assists with drafting bills and amendments for legislative consideration; testifies at legislative hearings, as necessary., • As Senior Counsel of the Cold Case Unit, directs, plans, organizes, supervises and monitors legal activities for the Cold Case Unit; mentors, trains, and coaches section staff (staff attorneys, legal assistants, legal secretaries, and administrative support staff), assures attorney deadlines are met., • Represents the State of Texas in matters involving Cold Cases by conducting investigations, witness preparations and discovery; performing legal research; preparing complex motions, (including pleadings, briefs, appeal briefs, memoranda, and other legal documents); participates in hearings, trials, oral arguments, etc., • Represents the Agency on Task Forces that combat cold cases; helps support and stand up task forces that need assistance. Conducts outreach by giving presentations to the community and relevant stakeholders., • Performs related work as assigned, • Maintains relevant knowledge necessary to perform essential job functions, • Attends work regularly in compliance with agreed-upon work schedule, • Ensures security and confidentiality of sensitive and/or protected information, • Complies with all agency policies and procedures, including those pertaining to ethics and integrity Qualifications MINIMUM QUALIFICATIONS • Education: Graduation from an accredited law school with a Juris Doctor degree (J.D.), • Experience: 6 years of full-time experience as a licensed attorney, handling criminal prosecutions; first chair felony trial, • Licensed as an attorney by the State of Texas, • Must be in good standing with the State Bar of Texas and eligible to practice law in Texas by start date., • Training from the International Symposium on Human Identification and/or other similar training in the field of Forensics Genetics, • Knowledge of law and legal principles and practices relevant to the prosecution of criminal cases, • Skill in handling multiple tasks, prioritizing, and meeting deadlines, • Skill in effective oral and written communication, • Skill in exercising sound judgment and effective decision making, • Ability to receive and respond positively to constructive feedback, • Ability to work cooperatively with others in a professional office environment, • Ability to provide excellent customer service, • Ability to arrange for personal transportation for business-related travel, • Ability to work more than 40 hours as needed and in compliance with the FLSA, • Ability to lift and relocate 30 lbs., • Ability to travel (including overnight travel) up to 50% PREFERRED QUALIFICATIONS • Experience: 3 years of full-time experience with Cold Case and Missing Person cases, • Certifications: Board Certified in Criminal Law by the Texas State Board of Legal Specialization

We are looking for a Senior Executive Assistant to support a senior Engineering Executive in the Product & Technology organization. In this role, you will interact with all levels of the organization, as well as with high-profile customers, partners, and associates. As a successful Senior Executive Assistant, you will manage a wide range of administrative and operational tasks that optimize executive effectiveness and efficiency. You are resourceful, proactive, and highly organized, with an approachable and professional presence when engaging with internal and external stakeholders. This position reports into Manager, Administrative Assistant Enablement & Operations, will be based in our Austin office and requires working onsite approximately three days a week (Tuesday - Thursday). What you'll do: * Work closely and effectively with Executive to keep him well informed of upcoming commitments and responsibilities, following up as appropriate * Strategize regularly with Executive, proactively handling matters and following through on meetings, projects, and initiatives to successful outcomes-often under deadline pressure while maintaining confidentiality * Communicate directly and professionally, on behalf of Executive, with direct reports, senior leadership, customers, and partners on matters related to their organization * Support Executive in the preparation of team meetings, capture action items, drive resolution, and circulate meeting notes * Manage complex calendars and international travel, including updating meeting cadences to reflect business priorities, aligning schedules with Executive's, proactively scheduling complex or large meetings, and working regularly with internal and external stakeholders * Independently handle international and domestic travel coordination and monthly expense reconciliation What we're looking for: * 8+ years of tactical and strategic administrative support at a Senior Executive level within a SaaS company; experience supporting an Engineering organization is a plus * Bachelor's degree in Business Administration or a related field, or equivalent work experience * High proficiency with Slack, Google Workspace, Concur, Workday, Navan; proficiency with Confluence, Jira, and other Atlassian tools is a plus * Strong dedication to meeting the expectations of leadership and senior executives by maintaining effective relationships across the organization * Demonstrated professionalism with exceptional communication and interpersonal skills * Ability to remain flexible and agile in a constantly changing environment * Strong stakeholder management skills, fostering teamwork, collaboration, and alignment across executive teams Base Pay Range: 76,544.00 - 105,248.00 USD Annual This role may also be eligible for Equity Compensation and/or Bonus Incentive Compensation. Procore is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate's job-related skills, experience, education or training, and location. Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.

We are looking for anExecutive Assistantto support two Engineering Executives in the Product & Technology organization. In this role, you'll interact with all levels of our organization as well as high-profile customers, partners, and associates. As a successfulExecutive Assistant, you'll manage a wide range of administrative support-related tasks that optimize our Executives effectiveness and efficiency. You are resourceful, proactive, efficient, and maintain an approachable and professional presence to internal and external contacts. This position reports into the Manager, Administrative Assistant Enablement & Operations, will be based in our Austin, TX office and work a hybrid onsite schedule based upon their Executives' schedules (~3 days per week). What you'll do: * Work closely and effectively with Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately * Strategize regularly with Executives, proactively handle matters, and follow-through on meetings, projects, and initiatives to successful outcomes, often with deadline pressures while maintaining confidentiality * On behalf of Executives, communicate directly and professionally with their direct reports, senior leadership, customers and partners on matters related to their organization. * Support Executive in preparation of team meetings, capture action items, run point on resolution and circulate meeting notes * Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with Executives on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly * Independently handle travel coordination and monthly expense reconciliation What we're looking for: * 4+ years of tactical/strategic administrative support at the Executive level within a SaaS company, specifically in an Engineering division a plus * Bachelor's degree in a Business Administration/related program, or equivalent work experience * High proficiency with Slack, Google Apps, Concur, Workday and MS Office Suite; Proficiency with Confluence, Jira, Atlassian a plus * Dedication to meeting the expectations of leadership and other senior executives by maintaining effective relationships across the organization * Demonstrated professionalism, exceptional communication, and interpersonal skills * Ability to remain flexible and agile in a constantly changing environment * Stakeholder management skills, ensuring teamwork, collaboration and alignment across the executive's teams. Base Pay Range: 59,904.00 - 82,368.00 USD Annual Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.

Company Description Rundog Real Estate Group is dedicated to delivering top-tier residential and commercial real estate development, investment, and brokerage services. Our approach is grounded in thoughtful and intentional project management, ensuring each initiative is carried out from concept to completion. We prioritize excellence and a commitment to transforming spaces that meet the needs of our clients and communities. Role Description This is a full-time hybrid role for an Administrative Assistant, based in Austin, TX, with opportunities to work from home on occasion. The Administrative Assistant will support daily operations, perform clerical tasks, manage phone and email communications, schedule appointments, and assist with executive administrative duties. Responsibilities include maintaining organized accounting systems, coordinating meetings, and providing general administrative assistance to ensure smooth office workflows. Qualifications • Experience in Administrative Assistance and Clerical Skills, including maintaining records and managing documentation, • Strong Accounting Skills, • Strong Phone Etiquette and Communication skills for handling calls, emails, and client interactions, • Executive Administrative Assistance skills, including calendar management, scheduling, and supporting senior leadership, • Detail-oriented, organized, and proactive in managing multiple tasks and deadlines, • Proficiency in office software such as Microsoft Office Suite and scheduling tools, • Ability to work independently and in a hybrid work environment, • Previous experience in real estate or related industries is a plus

Boutique private equity and real estate development firm is seeking a senior level Executive Assistant for their North Austin office. Responsibilities: • Administrative Support and Scheduling: Perform administrative tasks for the Board of Directors, CEO and Senior Management Staff including managing complex calendar, scheduling meetings, appointments, while optimizing time efficiency and prioritizing commitments., • Project Coordination: Assist in coordinating projects to support cross-collaboration and accountability., • Meeting Coordination: Assist in scheduling, hotel accommodations , and logistics for quarterly meetings., • Meeting Preparation: Prepare and distribute meeting agendas, documents, and presentations in advance, ensuring participants are well-prepared for meetings, both internal and external., • Meeting Summaries: Take detailed meeting notes to prepare and timely post meeting summaries., • Document Management: Ensure that all approved documents are organized, posted and/or distributed to the appropriate leadership team members, board, owner, and groups on the internal portal., • Confidentiality: Maintain discretion in all interactions with the Board and owners., • Event Coordination: Assist in coordination to include venue, program support and catering., • Support finance & accounting function by performing tasks assigned by the Controller., • Oversee and maintain various properties, including an office building and private residence. Requirements: • 5+ years of Executive Assistant experience supporting senior executives. Experience in a family office, PE/ VC firm, commercial real estate or similar industry is preferred., • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and the ability to develop and prepare high-quality work product.

Position Overview The Executive Administrative Assistant to the President provides high-level, confidential administrative and operational support to the President and executive leadership team. This role serves as a strategic partner and trusted gatekeeper, ensuring efficient executive operations, seamless communication, and strong coordination across internal and external stakeholders. This position requires exceptional organizational skills, sound judgment, discretion, executive presence, and the ability to manage multiple priorities in a fast-paced, growth-oriented environment. The ideal candidate is proactive, detail-driven, and experienced in supporting senior executives. Key ResponsibilitiesExecutive Support • Provide direct, high-level administrative support to the President, • Manage complex calendars, scheduling, and priority alignment across internal and external commitments, • Coordinate executive meetings, board meetings, and leadership sessions, • Prepare agendas, materials, presentations, and executive briefing documents, • Screen and prioritize communications on behalf of the President, • Serve as a primary point of contact for executive matters Meeting & Board Coordination • Coordinate logistics for executive and board meetings (scheduling, materials, travel, follow-ups), • Prepare and organize board books, executive reports, and presentation materials, • Capture notes, action items, and decisions from leadership meetings, • Track deliverables and follow-ups across leadership initiativesCommunication & Documentation, • Draft and edit executive correspondence, announcements, and leadership communications, • Prepare professional documents, reports, and slide presentations, • Maintain executive files, records, and confidential documentation, • Ensure accuracy, formatting quality, and version control of executive materialsTravel & Logistics, • Arrange executive travel including flights, hotels, ground transportation, and itineraries, • Manage executive expense reporting and reimbursement documentation, • Coordinate executive event logistics and external meetingsOperational Coordination, • Support cross-functional coordination between executive leadership and departments, • Track strategic initiatives, deadlines, and executive priorities, • Assist with vendor, partner, and stakeholder coordination as directed, • Help streamline executive workflows and administrative processesConfidentiality & Discretion, • Handle sensitive business, personnel, financial, and legal information with strict confidentiality, • Exercise sound judgment and discretion in all executive matters, • Maintain professionalism and executive-level communication standardsRequired Qualifications, • 5+ years experience supporting senior executives or C-suite leaders, • Experience in executive administrative or executive operations roles, • Strong calendar and priority management experience, • Advanced proficiency with Google Workspace and/or Microsoft Office, • Excellent written and verbal communication skills, • High level of discretion and confidentiality, • Strong organizational and time management skills, • Ability to manage multiple priorities with minimal supervisionPreferred Qualifications, • Experience supporting executives in a multi-state or regulated industry, • Experience with board meeting coordination and board materials, • Experience in healthcare, insurance, TPA, or benefits administration environments, • Experience working in remote organizations, • Familiarity with project tracking or workflow toolsCore Competencies, • Executive presence and professionalism, • Judgment and discretion, • Attention to detail, • Proactive problem-solving, • Communication excellence, • Organization and follow-through, • Adaptability in fast-growth environments

About Us RCS Complete Painting was founded with one mission: to elevate the standards of multifamily painting of new buildings across Texas. We’re a Hispanic-owned company that understands the value of hard work, family, and professionalism. Our founder and team bring over three decades of experience to every project, combining craftsmanship with reliability. We identified a clear need in the industry companies that not only deliver great results but also value safety, accountability, and clear communication. Join Our Team as an Executive Assistant This is an on-site, part-time role for an Executive Assistant located in Austin, TX. We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide direct support to senior leadership. The Executive Assistant will provide high-level administrative support to the executive team, manage expense reports, coordinate schedules, and handle various communication tasks. Responsibilities include managing calendars, organizing meetings, keeping records, and ensuring the smooth operation of day-to-day activities. Additional tasks may include assisting with project coordination and serving as a liaison between the executive team and internal or external stakeholders. As the Executive Assistant, you will be a trusted partner to leadership, helping keep operations running smoothly, coordinating priorities, and ensuring executives can focus on what matters most. What We're Looking For • Experience in Executive Administrative Assistance and Executive Support, • Strong skills in Administrative Assistance and handling Expense Reports, • Exceptional Communication skills, both written and verbal, • Highly organized with the ability to manage multiple priorities and meet deadlines, • Proficiency in productivity tools such as Microsoft Office Suite or similar software, • Ability to act with discretion, professionalism, and sensitivity to confidential matters, • Experience in a fast-paced work environment is a plus, • Previous experience in a similar role is preferred, • Bilingual preferred Bonus Points If You Have • Experience using QuickBooks Why Join Us • Competitive compensation, • Paid time off and holidays, • Opportunity to work closely with leadership and make a real impact, • Supportive and collaborative work environment How to Apply If you’re a motivated professional who enjoys supporting leadership and keeping things running smoothly, we’d love to hear from you. Submit your resume and a short introduction to or apply here!

Prestigious commercial real estate investment and development firm is seeking an Assistant Property Manager to support a Class A office portfolio. Responsibilities • Assist with the activities associated with a property or group of properties., • Assist with all lease administration duties., • Supervise vendors (landscaping, janitorial, etc.) and maintenance staff., • Perform regular property inspections and complete inspection report. Recommends alterations, maintenance and reconditioning as necessary., • Assist Property Manager with the development and controlling of operating and capital budget., • Assist Property Manager in preparation of monthly reports for owners., • Work with the Property Manager to coordinate tenant improvement and capital projects., • Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards., • Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the Property Manager based on legal agreements in effect and policies., • Initiate and execute day-to-day operational procedures., • Assist the Property Manager in order to initiate, contract, and administer all necessary services to maintain and enhance the value, the operating efficiency, and the physical appearance of the property., • Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum's, amendments and contract approval forms)., • Track and maintain Energy Star benchmarking data so information is current and accurate., • Conduct tenant training meetings to improve building efficiencies., • Maintain ongoing tenant contact/relations program to constantly assess needs and help assure the problems are being resolved and are to the satisfaction of the tenants and owners., • Resolve problems to the mutual benefit of the tenant and the owner., • Implement and monitor tenant needs assessments., • Administer all leases to assure compliance with provisions/agreement., • Determine and execute on timely basis escalations, reconciliations, and rent collections., • Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements., • Show space to prospective tenants (requires real estate license where required by state)., • Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation., • Prepare monthly ownership reporting (including variance reports, executive summaries, aging reports, etc.)., • Manage financial transactions including accounts receivables, accounts payable, collection of rents and charges. Requirements • 3+ years of experience in the commercial property management industry, preferably in commercial Class A Office management.

Job Posting Title: Program Manager, Asia Policy Program Hiring Department: Clements Center for National Security Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Immediately Position Duration: Expected to Continue Location: AUSTIN, TX Job Details: The Clements Center for National Security at The University of Texas at Austin draws on the best insights of diplomatic and military history with the mission to train the next generation of national security leaders. For more information on The Clements Center, please visit: ___ You'll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: • Competitive health benefits (employee premiums covered at 100%, family premiums at 50%), • Voluntary Vision, Dental, Life, and Disability insurance options, • Generous paid vacation, sick time, and holidays, • Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds, • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b), • Flexible spending account options for medical and childcare expenses, • Robust free training access through LinkedIn Learning plus professional conference opportunities, • Tuition assistance, • Expansive employee discount program including athletic tickets, • Free access to UT Austin's libraries and museums with staff ID card, • Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see: ___and ___. Must be authorized to work in the U.S. on a full-time basis for any employer without sponsorship. This is a full-time benefits-eligible position. Program Manager for the Asia Policy Program (APP) will serve in an operational capacity, ensuring the seamless planning, advertisement, and execution of APP's programs and events. This role is primarily responsible for leading end-to-end planning for several guest speaker events and conferences each academic year, while managing complex workflows and overseeing financial transactions and the program budget. The Program Manager plays a critical role in enhancing APP's visibility, fostering student involvement, and maintaining fiscal and operational excellence. The Program Manager will report to the Director and also serve as the Director's Executive Assistant, managing the Director's calendar and travel as well as assisting the Director triage decisions, meetings, and correspondence. • Executive Administrative Support: Act as the primary scheduler for the program director, managing complex internal and external calendars and coordinating domestic and international travel itineraries, including accommodations and expense reconciliation. Manage daily meeting schedules and maintain organized physical and digital filing systems. Prepare, proofread, and edit high-level correspondence, presentations, and reports., • Event Planning & Speaker Series Execution: Plan and execute 3-5 speaker events each semester, overseeing all logistics including venue booking, contract negotiation, catering, and audio-visual support. Manage full guest experience for visiting dignitaries and speakers, including travel, ground transportation, and specialized programming (e.g., student sessions or private dinners). Lead the planning for 2-3 conferences and special events each year, to include preparing and organizing conference materials, managing participant selection and outreach, and managing event setup and registration to ensure seamless execution. Coordinate closely with the Clements Center staff for scheduling, marketing, logistics, financial transactions, and budget., • Financial Management & Budgeting: Develop and maintain budgets for assigned programs, providing regular updates on expenses to leadership. Process purchase and payment requests, create travel authorizations, and reconcile procurement credit cards in strict accordance with University policies. Coordinate with the staff accountant and external vendors to ensure timely payments and financial transparency. Prepare draft documentation of program finances for director review and grant reporting., • Marketing, Outreach, & Leadership: Collaborate with the Communications Team to implement marketing strategies across social media, ensuring high visibility for program-led and co-sponsored events. Coordinate with external co-sponsors to integrate logos and branding. Manage the creation of promotional materials, podcast recording, and event photography., • Other Duties as Assigned., • Bachelor's degree and at least two years of relevant experience in program management, executive support, event planning, or operations., • Demonstrated experience coordinating complex events, schedules, travel, and logistics., • Ability to work independently while maintaining a collaborative and professional demeanor., • Excellent written, verbal, and interpersonal communication skills., • Strong problem-solving and critical thinking abilities., • Ability to adapt quickly to changing priorities and deadlines., • Exceptional attention to detail, with strong organizational and time-management skills. Relevant education and experience may be substituted as appropriate. • Master's degree and at least three years of relevant experience in program management, executive support, event planning, or operations., • Familiarity with university financial, procurement, and travel policies and procedures. $65,000 + depending on qualifications • This position is based in Austin, TX, and is expected to work in-person on campus Monday through Friday, • Evening or weekend hours may be required, • May work around standard office conditions, • Repetitive use of a keyboard at a workstation, • Resume/CV, • 3 work references with their contact information; at least one reference should be from a supervisor, • Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an ___,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original ___ to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: • ___ [PDF], • ___ [PDF], • ___ [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in ___. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may ___ or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate, Cockrell School of Engineering Hiring Department: Cockrell School of Engineering Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt Earliest Start Date: Immediately Position Duration: Expected to Continue Location: UT MAIN CAMPUS Job Details: As a top-10 engineering school with the No. 1 program in Texas, the ___ at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. UT Austin provides outstanding ___ and ___ packages that include: * Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) * Voluntary Vision, Dental, Life, and Disability insurance options * Generous paid vacation, sick time, and holidays * Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds * Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) * Flexible spending account options for medical and childcare expenses * Robust free training access through LinkedIn Learning plus professional conference opportunities * Tuition assistance * Expansive employee discount program including athletic tickets * Free access to UT Austin's libraries and museums with staff ID card * Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card To work as a team member in the Cockrell School of Engineering Dean's office. Assist the Executive Assistant with daily administrative, logistical and financial operations and provide support for official functions. * Perform duties as Dean's Office receptionist: Schedule and coordinate use of conference rooms; Order and maintain supplies for Dean's Office immediate staff, copy room and meeting rooms; Distribute mail and track correspondence; and Coach a student worker. * Assist with coordination of official occasions and meetings, including Commencement. Coordinate administrative and logistical support of events for faculty, staff, and students. Attend events to perform duties as assigned. Manage formation of faculty committees. Coordinate awards and recognition processes, including nominations and review committees. * Prepare electronic and paper documents for travel, official occasions, purchase of goods and services for the Dean's Office staff. Maintain ledger of accounts, budgets, commitments, and expenditures for areas of responsibility. Under direction of the Executive Assistant, act as back up scheduler, confirm appointments and prepare daily briefings for the Dean. Assist in making travel arrangement. Review email account and route to appropriate staff for action. and Maintain dean's contacts. * Collaborate with development Executive Assistant to print, letters, labels for mailings with Dean's signature, including FedEX mailings. Log and print parking passes for development visitors. Assist as needed with room reservations. * Other related duties as assigned. * Bachelor's degree and three years of relevant administrative experience or high school graduation or GED equivalent with seven years of administrative or clerical experience. * Experience with Microsoft Office Outlook, Excel, and Word. * Proven ability to handle concurrent projects, coordinate activities, deal effectively with interruptions and be flexible in a busy office with revolving priorities. * Ability to work independently as well as participate as a team member. * Demonstrated results-oriented approach to work. * Professional demeanor and appearance. * Excellent interpersonal and communication skills as well as demonstrated ability to interact effectively with faculty, staff and students. * Ability to exercise good judgment and discretion in dealing with sensitive issues, situations and personnel. Interacts well with donors and both internal and external constituents. * Equivalent combination of relevant education and experience may be substituted as appropriate. Relevant education and experience may be substituted as appropriate. * Prior experience working for an executive or in an executive office. * Experience coordinating events and meetings involving individuals with busy schedules. * Knowledge of and ability to coach staff on UT policies and procedures, including accounting practices. * Proven ability to quickly learn new software. Knowledge of VIP and DEFINE. $55,000 + depending on qualifications * May work around standard office conditions. * Repetitive use of a keyboard at a workstation. * Lifting and moving. * Work is performed in an open office environment. * Regularly reach for, push and pull conference room wall partitions. * Occasional evening and weekend work may be required for events or during peak periods. * Monday - Friday, 8:00 a.m. - 5:00 p.m. * Periodic work outside of normal business hours, to include evenings and weekends, may be required. * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an ___,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original ___ to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: • ___ [PDF], • ___ [PDF], • ___ [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in ___. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may ___ or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Temporary Executive Assistant & Faculty Affairs Coordinator, School of Information Hiring Department: School of Information Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Immediately Position Duration: Expected to Continue Until Aug 31, 2026 Location: UT MAIN CAMPUS Job Details: This is a temporary, fixed term position ending on8/31/2026. The___(iSchool) is a premier research and education program for the 21st century field of information. We are changing the future byengagingthe present and preserving the past. Research and teaching at theiSchoolchanges the ways that we interact with information and technology, changes how information can make the world a better and fairerplace, andchanges the ways we protect and preserve our collective memory. TheiSchoolstrives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. The University of Texas at Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding___and___packages that include: * 100% employer-paid basic medical coverage * Retirement contributions * Paid sick time * Paid holidays * Other services andperks Provide high-level administrative support to the Interim Dean and coordinate faculty affairs activities, ensuringtimely,accurate, and compliant academic HR processes. Uphold professionalism andmaintaina welcoming, service-oriented working environment. * Providegeneral administrative support to the Interim Dean, including managing calendars, scheduling meetings,drafting correspondence, and preparing expense reimbursements * SupportfacultyHR and review processes including recruitment, appointments, onboarding, annual reviews, reappointments, promotion, and tenure * Assistin coordinatingfaculty committees, meetings, and communications, including preparing agendas, taking minutes, tracking action items, and creating briefing materials * Maintain organized digitalrecords;ensure confidentiality; follow university procedures * Coordinate on policy matters with other units across campus * Assistwith special projects and cross-unit initiatives as needed * Bachelor's degreeand 5 years of experience in an administrative role in a fast-paced environment * Strong written and verbal communication skills * Ability to handle sensitive and confidential information with discretion * Excellent organization and time management skills * Proficiencywith Microsoft 365 (Outlook, Word, Excel, Teams,SharePoint) Relevant education and experience may be substituted as appropriate. * Experience working in a university setting * Experience supporting senior leadership * Familiarity with faculty affairs and academic HR processes * Project management skills * Proficiencywith Microsoft Copilot * Proficiencyin Workday $55,000 + depending on qualifications * Typical office environment * Repetitive use of a keyboard at a workstation * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an ___,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original ___ to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: • ___ [PDF], • ___ [PDF], • ___ [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in ___. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may ___ or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Administrative Manager for Counseling and Mental Health Center Hiring Department: Healthyhorns - Counseling and Mental Health Center Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Jan 01, 2026 Position Duration: Expected to Continue Location: UT MAIN CAMPUS Job Details: Our mission at Healthyhorns is to enhance the health and well-being of students' bodies, minds and lives in support of their academic and personal goals. Healthyhorns is the umbrella brand encompassing University Health Services, Counseling and Mental Health Center and Longhorn Wellness Center. Together, the departments work to enhance the health and well-being of students' bodies, minds and lives in support of their academic and personal goals. Counseling and Mental Health Center (CMHC) is an accredited on-campus mental health facility dedicated to supporting the well-being of UT Austin students. CMHC offers a range of services, including assessment and referral, group and individual counseling, psychiatry and well-being services. University Health Services (UHS) is an accredited on-campus medical facility dedicated to addressing the various healthcare needs of UT Austin students. UHS provides comprehensive services, including general medical care, public health education and specialty clinics. The Longhorn Wellness Center (LWC) is the health promotion unit servicing University Health Services and Counseling and Mental Health Center. Staff focuses on educating students about priority college health issues by hosting workshops and events, creating new tools, and collaborating with the campus community to enhance overall well-being. The University of Texas at Austin offers a competitive benefits package that includes but not limited to: * 100% employer-paid basic medical coverage * Retirement contributions * Paid vacation and sick time * Paid holidays Please visit UT Austin's Human Resources (HR) website at ___ and ___ to learn more about the total benefits offered. The Counseling and Mental Health Center's (CMHC) administrative team plays a vital role in supporting the daily operations of mental health providers who serve students at the University of Texas at Austin. The ideal candidate will lead this team by driving operational efficiency, supporting counseling staff and students, and fostering a culture of professionalism and care. Success in this role requires strong leadership, communication, and organizational skills to streamline processes, safeguard confidentiality, and align administrative functions with the center's mission. As part of Healthyhorns, we are dedicated to enhancing the health and well-being of students' bodies, minds, and lives in support of their academic and personal goals. * Executive Support: Manage calendars, correspondence, files, reports, and special projects for the Assistant VP; coordinate conference travel and task force preparations. * Staff Supervision: Lead and mentor administrative support staff; oversee daily operations, assign priorities, manage schedules, conduct performance reviews, and support hiring and training. * Operations Management: Oversee purchasing, budgets, memberships, parking, and office procedures; serve as emergency preparedness floor manager; coordinate hours of operation and event logistics. * Committee & Leadership Support: Provide administrative support for leadership committees, accreditation processes, peer reviews, and staff development initiatives; prepare agendas, minutes, and records. * Office & Space Management: Ensure efficient front-office operations, visitor support, and workspace organization; maintain resources and procedures that enhance efficiency. * Additional Duties: Assist with confidential requests, records release, special projects, and represent CMHC administration as needed. * Bachelor's degree in business administration, management, or related field. * At least 5 years of progressively responsible administrative experience, including 2 years in a supervisory role. * Demonstrated ability to manage complex calendars, correspondence, confidential files, and executive-level projects. * Strong organizational, communication, and problem-solving skills. * Proficiency with Microsoft Outlook and Office Suite. * Ability to handle sensitive information with discretion and maintain confidentiality. * Master's degree in business administration, management, or related field. * Experience in higher education, healthcare, or counseling center settings. * Proven success in staff supervision, performance management, and team development. * Knowledge of budgeting, purchasing, and resource management. * Experience coordinating events, trainings, and operational logistics. * Experience with Electronic Health Records * Experience with *DEFINE $70,000 + depending on qualifications * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an ___,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original ___ to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: • ___ [PDF], • ___ [PDF], • ___ [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in ___. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may ___ or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Executive Personal Assistant/Estate Manager - UHNW Family!.We are recruiting a prominent CEO who is confidentially looking for an Executive Personal Assistant/Estate Manager.This position blends executive-level administrative support with household and personal management.The ideal candidate is poli

We are looking for a full-time editorial assistant, working across the SMP and Griffin imprints. The position will support one Executive Editor and one Editorial Director of Nonfiction. The ideal candidate will be able to efficiently manage a diverse set of responsibilities, and has an active interest in adult upmarket/commercial nonfiction and fiction. What you'll do: • Maintaining publication schedules and departmental databases, and otherwise tracking the publication process for anywhere between 25 and 50 titles per year, • Communicating with authors and agents throughout the publication process, as well as acting as an interdepartmental liaison, • Logging agented submissions, evaluating manuscripts, writing reader reports, and sending rejection letters, • Drafting contract and check requests, generating sales reports, and tracking payments and invoices., • Writing flap copy, title information sheets, and catalog copy., • Assistance with special projects, research, and compiling various reports and intradepartmental information as needed, • Excellent organizational skills, strong attention to detail, and exceptional time management., • A genuine interest in book publishing: most of what you work on will be fiction and narrative nonfiction for the adult market, and a familiarity with the market is essential., • Ability to think creatively and critically, particularly in collaborative environments., • Excellent written and verbal communication skills., • Proven ability to prioritize, set and meet deadlines, and work independently, • 0-1 years; this is an entry-level position, • Preference for internships in the publishing industry or editorial experience in an academic setting This position is classified as remote but is tied to our New York, NY office located at 120 Broadway. Employment is subject to New York State tax withholding under applicable regulations. Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats. U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children's Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur. Macmillan is proud to be an equal opportunity employer consistently striving to foster a culture where everyone belongs. We welcome applicants of all backgrounds and identities. Qualified applicants are evaluated without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status and background or any other characteristic protected by federal, state, or local law. We prohibit discrimination of any kind and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the ___ notice from the Department of Labor.

Executive Assistant (Executive Assistant III). Provides administrative and technical assistance to the DEA and Assistant Deputy Executive Administrator (ADEA) of Operations and Administration. Provides telephone and administrative back-up support to WSI Executive and Administrative Assistants and to

We are seeking an Administrative Assistant that will provide high-impact operational and administrative support to the COO while acting as a key coordination point for the Austin office. Executive & Administrative Support.

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to multiple senior executives at xAI. Executive Assistant or in a similar administrative role, preferably supporting C-level executives in a tech, startup, or high-stakes environment. Prio

Minimum five (5) years' work experience in the following (or closely related) fields: executive assistant, administrative assistant working with high-level executives, or office manager. The Senior Administrative Assistant will perform highly advanced administrative support work for the Administrato

ICON is seeking an experienced Senior Executive Assistant to provide administrative and operational support to the office of the assigned executive. The Senior Executive Assistant will play a critical role in ensuring the executives day-to-day operations run smoothly by managing schedules, coordinat

Executive Assistant, President of Bloom Bloom Nutrition IG @bloomsupps @marillewellyn TikTok @bloomnu Bloomnu.com About Bloom: Founded by wellness influencer and entrepreneur Mari Llewellyn, Bloom Nutrition is one of the fastest growing wellness brands in the US. Our mission is to help people bloom into their best selves through nutritious and delicious wellness solutions. Recognized for our innovation and growth, we're proud recipients of several awards: ?? Forbes 30 under 30 (2023) ?? Target Partner of the Year (2023) ?? LinkedIn's Top Start-Ups (2023 & 2024) ?? EY Entrepreneurs of the Year (2024) ?? Inc. 5000 Company (2024 & 2025) ?? NewBeauty 100 Wellness Awards (2024) Location: Austin, TX Mon-Thur on-site, occasionally on Friday's as needed About the Role Bloom is looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our President in a fast-paced, high-growth environment. This role is a critical partner to executive leadership, helping to drive efficiency, organization, and alignment across the business. You will serve as a central point of coordination across internal teams, external partners, and leadership, ensuring priorities are executed seamlessly. This role goes beyond traditional administrative support, it requires strong business judgment, adaptability, and the ability to anticipate needs before they arise. The ideal candidate thrives in a dynamic, entrepreneurial environment, is comfortable wearing multiple hats, and brings both operational excellence and a collaborative, positive attitude to the team. Responsibilities Executive Support & Coordination • Manage and maintain the President's calendar, including scheduling meetings, prioritizing time, and adapting to changes in real time, • Coordinate internal and external meetings, appointments, and executive communications, • Prepare agendas, decks, and meeting materials; capture notes and track follow-ups and action items, • Handle correspondence, emails, and communication with professionalism and discretion, • Draft, proofread, and organize documents, presentations, and reports, • Anticipate executive needs and proactively manage priorities to optimize time and efficiency, • Process expense reports, manage vendor communications, and assist with budget tracking, • Maintain highly organized digital files, documents, and shared drives, • Support preparation of materials for leadership, board, and executive-level meetings, • Partner closely with the CEO and ELT Executive Assistants across to ensure alignment and communication across leadership, • Manage procurement of supplies, gifts, and other business or personal needs, • Assist with project management, reminders, and maintaining ongoing task lists, • Coordinate complex travel arrangements including flights, hotels, transportation, and detailed itineraries, • Be available to troubleshoot travel-related issues as needed, • Support occasional travel (as needed) to assist with executive priorities and events Culture & Team Support • Assist in planning team meetings, offsites, and internal events, • Help foster a positive, organized, and collaborative team environment, • Maintain strict confidentiality and discretion across all executive and company matters Who You Are • Highly organized with exceptional attention to detail and follow-through, • A proactive self-starter who anticipates needs and solves problems before they arise, • Strong communicator with the ability to work across teams and leadership levels, • Comfortable in a fast-paced, high-growth environment with shifting priorities, • Able to balance administrative excellence with strategic thinking and creativity, • Tech-savvy with strong proficiency in Google Suite, Slack, and project management tools (Asana, Airtable, Notion), • Positive, adaptable, and solutions-oriented mindset, • Passionate about health, wellness, and being part of a mission-driven brand Experience • 3–5+ years of experience in executive support, operations, or similar role (CPG, startup, or lifestyle brand experience preferred), • Experience supporting senior executives and managing complex schedules and priorities, • Proven ability to handle confidential information with discretion, • Bachelor's degree or equivalent experience Benefits • Fun and inclusive work environment with a super collaborative team, • Access to Company Insurance (Health, Dental, Vision), • Company-wide events, • 401(k) plan that the company matches because your future should bloom as well, • Generous PTO because work-life balance is important, • A brand new company laptop (yes, it's Apple), • Access to all the Bloom supplements and swag so you can bloom into your best self! Bloom is an equal opportunity employer and values diversity in the workplace. We encourage candidates from all backgrounds to apply. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. The company reserves the right to modify the duties or assign additional duties as necessary.

We are recruiting a prominent CEO who is confidentially looking for an Executive Personal Assistant. This position blends executive-level administrative support with household and personal management. Eager to grow their career alongside highly successful Executive.

Executive Administrative Assistant.Augustine for Health Sciences (USAHS) is currently seeking a highly-qualified, experienced executive administrative assistant to provide support to senior institutional leadership.The ideal candidate must be professional, proactive and able to anticipate the needs

Job Description Eureka Multifamily Group is currently seeking an Assistant Community Manager for multi-family community located in Austin, Texas. JOB SUMMARY: Assistant Property Managers support the daily operations of property management by performing administrative tasks, organizing property viewings, and handling resident relations. They are also responsible for inspecting property conditions and coordinating maintenance work. They help ensure that the property is effectively maintained within budgeted parameters and that the project stays in compliance with applicable regulations, including Section 42, HUD 4350, the property-specific LURA and/or any state and federal regulations governing the project. ESSENTIAL JOB RESPONSIBILITIES: COMPLIANCE & PROPERTY MANAGEMENT • Ensure that property records are accurately maintained (lease and general files) and ensure that all lease files are maintained in a secured area and located behind two locked doors for security., • Complete all required reports in an accurate and timely manner., • Inspect property regularly to ensure that it is well maintained and has good curb appeal., • Lease to households that meet the assigned property's income restrictions, rental criteria and when applicable HUD guidelines., • Ensure that all application paperwork is completed and complies with the requirements of the project's Program(s). All files require the manager's signature., • Maintain all new lease and lease renewal practices according to HUD/CA/TC guidelines inclusive of the certification and verification process; Process annual re certification and tenant notification documentation at 120, 90, and 60-day increments; Process interims as required if assigned to a HUD governed property., • Assist the Property Manager in audit preparations and ensure on-site compliance on all corrections., • Handle record keeping and reporting responsibilities in accordance with HUD/TC/ADHP/HOME/Bond regulations, • Maintain waiting and transfer lists per HUD/CA/TC guidelines., • Collect rents and institute proper procedures against delinquent accounts., • Initiate eviction procedures for those residents who fail to pay rent., • Maintain accurate records of rent collections., • Collect security deposits from residents and record date and time of collection., • Calculate any escalation to be charged to residents or any other charges that are designated in the lease and report to them to the Property Manager., • Ensures that lease files are complete and that all lease related documents are executed properly in accordance with their program requirements (HUD, LIHTC, Mod-Rehab, etc.), • Preparing and scheduling property viewings, conducting property tours and interviewing prospective tenants., • Ensure that residents are happy and satisfied as indicated by a high level of renewals and few complaints., • Addressing and resolving residents' questions, concerns, and complaints in a timely manner., • Assist new residents moving in by notifying them of community procedures, parking, hours, night access, mail, etc., • Ensure that residents are provided with a clean, safe and well-maintained home., • Maintaining organized and updated resident files and records., • Reporting any problems or issues to the property manager. EDUCATION, EXPERIENCE & CERTIFICATIONS: • High school diploma/GED., • Degree in business, management or real estate preferred., • At least 1 year of affordable housing property management experience including HUD and project-based section 8. The physical demands of the job described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, bend, walk, sit, use hands and fingers to handle tools and controls, reach with hands and arms, climb stairs and ladders, balance, stoop, kneel, crouch, crawl, talk and hear. The employee must be able to lift a minimum of 50 pounds individually. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability focus. Additionally, the employee may work indoors as well as in an outdoor environment and is exposed to adverse weather conditions. The noise level in the work environment may be moderate to high. EUREKA MULTI-FAMILY GROUP does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit fact

Provides high-level administrative support to executives in the workplace, such as taking calls, scheduling meetings, managing executive requests, and performing other duties. Executive Assistant To The CEO. GIGABRANDS is actively looking for an Executive Assistant to the CEO with exceptional Englis

Executive Assistant, Research Development, Office Of The Vice President For Research, Scholarship And Creative Endeavors. Support Research Development team with supervision, staffing and task management of RD Administrative Assistant and RD Student Associates.

Experience of administrative support at a senior level. Responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups including director level support.

Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Austin, Texas.The Executive Assistant will play a crucial role in providing program and administrative assistance to numerous operatio

The Executive Administrative Assistant supports one or more C-suite executives and provides a full range of high-level administrative and project management support while serving as a vital liaison across departments, the Board of Directors, programs, committees, and external partners.

Administrative Assistant Of Maintenance. Previous Administrative Assistant experience union, transportation industry and/or maintenance department preferred. Provide day-to-day clerical and administrative assistance to the Maintenance Department, including executive and manager calendars to schedul

Intiva Health is looking for an administrative assistant to join our team in our Austin office. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Please click the link below on the bottom right for the job description.COMPENSATION:Duty Days: 260 Salary Range: Compensation Manual HELPFUL INFORMATION:Social Security.Comprehensive Benefits Package.Executive Assistant, Executive, Assistant, Administrative, Education.

Senior Executive Legal Assistant. This role provides high-level executive and legal administrative support to busy attorneys, ensuring smooth daily operations and allowing them to focus on client service and business development. Draft, edit, and proofread legal documents, correspondence, and presen

Previous Administrative Assistant experience union, transportation industry and/or maintenance department preferred. Administrative Assistant Of Maintenance. Provide day-to-day clerical and administrative assistance to the Maintenance Department, including executive and manager calendars to schedul

Office Administrator / Executive Assistant. The Office Administrator/Executive Assistant serves as an integral operation and administrative partner to the executive team and to JOYRIDE.

Job Description Executive Personal Assistant to CEO Company: Canopy Management LLC Location: Remote (US-based preferred) Employment Type: Full-time, Exempt About Canopy Management Canopy Management is a leading eCommerce and Amazon agency helping brands scale profitably across Amazon, Walmart, TikTok Shop, and other marketplaces. We combine advanced advertising strategy, creative, and data-driven optimization to drive measurable growth for our partners. Role Overview We are seeking a highly organized, discreet, and proactive Executive Personal Assistant to support our CEO in both business and limited personal matters. This role acts as a true right hand to the CEO, ensuring their time, focus, and energy are spent on the highest-impact priorities while day‐to‐day details are handled with excellence. You will manage complex scheduling, communications, and logistics; anticipate needs; and help streamline processes in a fast-paced, fully remote environment. This role is ideal for someone who thrives on problem-solving, is several steps ahead, and enjoys working closely with an entrepreneurial leader. Key Responsibilities • Serve as primary point of contact for the CEO, triaging and prioritizing inbound communication across email, Slack, and other channels., • Own complex calendar management, including scheduling internal and external meetings, resolving conflicts, and protecting focus time., • Coordinate travel arrangements (domestic and international) including flights, accommodations, ground transportation, and detailed itineraries., • Prepare, proofread, and format documents, presentations, agendas, and reports for internal meetings, partner calls, and speaking engagements., • Track follow-ups, action items, and key deadlines, ensuring the CEO and relevant stakeholders are aligned and on time., • Support the CEO with personal logistics (appointments, reservations, household/vendor coordination, occasional personal errands) while maintaining strict confidentiality., • Assist with special projects and light project management, coordinating across leadership, operations, and external partners as needed., • Maintain organized digital filing systems, records, and knowledge repositories for quick access to information., • 4+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a C‐level executive (CEO experience strongly preferred)., • Proven success supporting a senior leader in a fast-paced, high-growth, or startup/agency environment, ideally remote., • Exceptional organizational and time-management skills, with the ability to prioritize across multiple competing demands and stakeholders., • Strong written and verbal communication skills with executive-level professionalism and attention to detail., • High discretion and judgment in handling sensitive and confidential information., • Comfortable with technology and remote collaboration tools (Google Workspace, Slack, Zoom, project management tools, etc.)., • Ability to work US business hours with flexibility for occasional early/late meetings based on the CEO’s schedule., • Proactive problem-solver who anticipates needs before they arise., • Calm under pressure, able to pivot quickly and adapt to changing priorities., • Service-oriented mindset with a high bar for quality and responsiveness., • Competitive salary commensurate with experience., • Remote-first work environment with a distributed team. Please submit your resume and a brief cover letter outlining your experience supporting CEOs or senior executives, your familiarity with remote work, and why you’d be a strong fit for Canopy Management. Would you like me to tune this more toward senior, strategic EA (closer to Chief of Staff-lite) or keep it heavily focused on personal and administrative support? Company DescriptionCanopy Management is a leading full-stack Amazon and marketplace growth agency helping brands dominate Amazon, Walmart, and TikTok through data-driven strategy, world-class execution, and a deeply collaborative partnership model. We’ve been recognized as one of the fastest-growing agencies in America, managing billions in marketplace revenue for our clients and supporting 100+ remote team members across the globe. We don’t just use AI; we operate like a machine—combining human judgment with automation, data, and systems to deliver unfair advantages for our clients.Canopy Management is a leading full-stack Amazon and marketplace growth agency helping brands dominate Amazon, Walmart, and TikTok through data-driven strategy, world-class execution, and a deeply collaborative partnership model. We’ve been recognized as one of the fastest-growing agencies in America, managing billions in marketplace revenue for our clients and supporting 100+ remote team members across the globe.\r\n\r\nWe don’t just use AI; we operate like a machine—combining human judgment with automation, data, and systems to deliver unfair advantages for our clients.

Job DescriptionAbout GigaBrands GigaBrands is a leading eCommerce growth company specializing in accelerating brand success on Amazon and other digital marketplaces. We are committed to delivering strategic, data-driven solutions that enhance brand visibility, performance, and profitability. Role Overview We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. This role plays a crucial part in facilitating communication, managing schedules, and ensuring efficient day-to-day operations within the company. Key Responsibilities • Manage calendars and coordinate appointments, meetings, and travel arrangements for executives., • Serve as the primary point of contact between executives and internal/external stakeholders., • Assist in preparing reports, presentations, and correspondence., • Handle confidential information with discretion and professionalism., • Organize and maintain files, records, and documentation., • Coordinate special projects and support cross-functional teams as needed., • Respond to and prioritize incoming communications on behalf of executives. Why Join GigaBrands? At GigaBrands, you will be part of an innovative, collaborative, and growth-oriented team committed to making a meaningful impact in eCommerce. We offer opportunities for professional development, a supportive work environment, and the chance to contribute to a rapidly expanding business. Requirements • Proven experience as an Executive Assistant or in a similar administrative role., • Excellent organizational and time management skills., • Strong verbal and written communication abilities., • Capacity to handle sensitive information with confidentiality., • Proficiency with office software such as Microsoft Office and Google Workspace., • Ability to multitask and prioritize effectively in a fast-paced environment., • Problem-solving skills and proactive attitude., • Strong interpersonal skills and the ability to work collaboratively., • Full-time employment (40 hours per week), • Competitive salary package, • Opportunity to work directly with executive leadership, • Exposure to international operations and travel opportunities, • High-growth, performance-driven work environment

Job DescriptionLove Where You Work! If working for a team of dynamic professionals that creates award-winning projects for some of the world’s most successful companies sounds exciting, rand* construction corporation is where you want to be. Voted a Top Workplace for 15 years in a row, rand* provides a culture of excellence that offers unlimited growth. We are seeking a dynamic Executive Assistant supporting our Executive Vice President (EVP), Partner. The Executive Assistant (EA) will apply their professional knowledge and expertise to support the EVP in all daily, logistical, event coordination, financial, and strategic planning activities. The EA works closely with the EVP to schedule and manage daily calendars, activities and commitments. This individual will ensure agenda planning, communication, reporting, and follow through alongside other priorities. This individual will ensure confidentiality and will be assigned special projects as necessary. The EA will support and be responsible for office management activities. ABOUT rand* rand* construction is an award-winning, woman-owned national commercial contractor specializing in tenant interiors, retail, restaurants, and building renovations (capital expenditure). Founded in 1989 by Linda Rabbitt, rand* has grown from a small interiors firm to a multi-market construction company offering a wide range of services to national and regional clients. Today, rand* is headquartered in Alexandria, VA, and manages regional offices in Atlanta, GA; Austin, TX; Dallas, TX; Houston, TX; Denver, CO; and Salt Lake City, UT with revenues in excess of $750 million annually. Qualified Candidates will: • Coordinate and manage scheduling of executive calendars to include scheduling meetings, appointments, speaking engagements, and travel, • Ensure the utmost confidentiality in all matters, • Coordinate with directors/office leaders for reporting activities and general administrative affairs, • Serves as a back-up to administrative staff if needed, • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, • Answer and respond to phone calls, communicate messages and information to executives, • Coordinate travel arrangements, • Coordinate, schedule meetings to include external events, • Maintain various documents for executives, • Provides coordination, monitoring and communication of projects and programs as it pertains to the EVP, • Complete all reporting activities accurately and on-time, • Create a record keeping system to be used over multi-generational period, • Determine priority of matters for the EVP and handle matters as appropriate, • Responsible for administrative tasks including printing, mail, email, etc., • Prepare, reconcile and submit expense reports, • Assist EVP in development of presentations and spreadsheets for internal and external audiences, • Assist in coordination and logistics of company and employee events, • Bachelor’s degree preferred or 4 years of related work experience, • A minimum of 3 years of administrative experience, • Detail oriented, self-starter with prior experience supporting senior leadership/executive roles, • Exhibits sound judgment and the ability to prioritize and make decisions, • Energetic and eager to tackle the daily activities, • Resourceful with a “can do” attitude, • Ability to manage up and serve as the “gate keeper” for the EVP, • Excellent attention to detail, • Excellent communications skills, both written and verbal and is comfortable communicating with high-level executives, • Ability to manage tasks with good follow-through, • Superior time management skills rand* is an equal opportunity employer. We are committed to fostering meaningful careers and cultivating a workplace where individuals can thrive and do their best work. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, sex, gender identity or expression, genetic information, immigration status, marital status, medical or physiological condition (including pregnancy), national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sexual orientation, or any other characteristic protected by applicable local laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, please let us know by noting this in your application. All applications must be submitted via randcc.com/careers. Non-solicited resumes submitted elsewhere will not be considered.

Job DescriptionDescription: Kirksey Architecture is seeking an organized, detail-oriented, and self-motivated Administrative Assistant to join our Austin office. This role provides essential administrative and operational support to ensure the office runs smoothly while assisting project teams with coordination and organization. ABOUT KIRKSEY ARCHITECTURE At Kirksey, we greatly value our people, our clients, our communities, and our planet. As architects, designers, and planners, we are committed to creating high-performing, healthy environments that make a lasting, positive impact. Our work focuses on resource-efficient, community-enhancing design that delivers meaningful experiences for the people who use the spaces we create. As part of our commitment to responsible practice, Kirksey operates as a carbon-neutral firm. We are an award-winning architecture firm built on collaboration, innovation, and sustainability. Our specialized practice groups function as “firms within a firm,” empowering teams with the leadership, focus, and flexibility to deliver exceptional, tailored design solutions. If you’re looking for more than just a job, you’ll find it here. With a culture that encourages ideas, supports ambition, and invests in professional growth, Kirksey is a place where you can build a long-term, rewarding career. POSITION OVERVIEW The Administrative Assistant supports daily office operations and provides administrative coordination for project teams and internal departments. This role helps ensure smooth communication, organized documentation, and efficient office workflows while assisting with logistics, events, and project coordination activities. The ideal candidate is proactive, highly organized, and comfortable managing multiple responsibilities at once. Strong communication skills, attention to detail, and proficiency in Microsoft Office Suite are essential for success in this role. KEY RESPONSIBILITIES: · Provide general administrative support to office leadership and staff. · Maintain conference room schedules and coordinate meeting logistics. · Greet visitors, answer the door, and accept deliveries. · Manage incoming and outgoing mail. · Submit and track courier requests. · Order, stock, and maintain office and kitchen supplies. · Maintain the materials library, vendor product displays, and product sample requests. · Coordinate the CEU (continuing education) and vendor presentation calendar · Coordinate product sample deliveries and ensure materials reach the appropriate team members. · Assist project teams with electronic filing and documentation organization. · Assist with coordinating internal and external events with team leads and vendors. · Support the Marketing team with event planning and event setup. · Assist with additional administrative projects and office initiatives as needed. · Facilities Management that includes working with the Landlord and other vendors to help maintain a clean working environment. · REQUIRED QUALIFICATIONS · 3–5 years of relevant administrative or office support experience · Strong organizational skills with the ability to manage multiple priorities · Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) · Excellent communication and interpersonal skills · Strong attention to detail and ability to follow through on task · Ability to work both independently and collaboratively in a team environment · PREFERRED COMPETENCIES · Experience working in an architecture, design, engineering, construction, or development environment · Experience supporting project-based teams · Familiarity with document management or project coordination workflows · BENEFITS AND PERKS At Kirksey Architecture, we are committed to supporting your professional and personal growth. We offer: · Employer-paid Medical, Dental, and Vision Insurance (at employee base level) · Employer-paid Short-Term and Long-Term Disability · Employer-paid Life and AD&D Insurance · Non-elected Employer 401(k) contribution · Employee Assistance Program and Mental Wellness resources · Identity Protection · Minimum of 15 days of paid time off (PTO) · 10 Paid Holidays To Executive Search Firms and Staffing Agencies: Kirksey Architecture does not accept unsolicited resumes from agencies that have not signed a service agreement. All unsolicited resumes will be considered Kirksey’s property. If you have questions, reach out to . Requirements:

Job DescriptionAbout Flexport: At Flexport, we believe global trade can move the human race forward. That's why it's our mission to make global commerce so easy there will be more of it. We're shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year. The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us. Support the operational excellence that drives our business forward The Opportunity We're looking for an experienced, sharp, and highly trustworthy Executive Assistant in direct support of our SVP, Americas. You'll work alongside leaders to maximize their ability to focus on the team's key priorities in supporting Flexport's continued growth. This role is ideal for someone who thrives in a fast-moving, ambiguous environment, and who brings a calm, strategic presence to dynamic executive offices. You will act as a force multiplier, managing day-to-day operations, enabling strategic alignment, and strengthening communication across the business. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, coordinating domestic and international travel and leading high-impact strategic projects aligned with Flexport's growth and profitability goals. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. You will: • Serve as a strategic partner to your assigned executive (SVP, Americas) by managing schedules, priorities, and key communications with precision and foresight., • Coordinate cross-functional interactions with senior leaders, external partners, board members, and other key stakeholders., • Anticipate needs, problem-solve on the fly, and help your executive stay ahead of their most critical workstreams., • Own and drive logistics for high-impact initiatives, travel, meetings, and events (e.g., QBRs, off-sites, internal communications)., • Handle confidential and non-routine matters with discretion, judgment, and professionalism., • Prepare and organize data and reports, identifying insights or solutions when needed., • Support heavy calendar management, domestic/international travel, expenses, POs, and other administrative tasks with speed and accuracy., • Build trusted relationships with internal stakeholders, including the broader C-Suite and their EAs.You should have:, • A BA/BS degree and 3-5+ years of experience supporting senior executives in fast-paced, high-growth environments (tech or start-up experience preferred)., • Impeccable communication skills — concise, clear, and thoughtful, with strong writing ability., • A track record of handling sensitive matters and navigating complex dynamics with diplomacy and sound judgment., • Strong emotional intelligence, with the ability to anticipate needs, resolve issues proactively, and foster a culture of trust., • A bias for action — you operate with urgency, adapt quickly, and keep momentum high even when the path isn't perfectly clear.

Job DescriptionCompany Summary:Medici is a modern Executive Health Center and technology company focused on revolutionizing the healthcare experience. At our flagship clinic, we deliver premium, prevention-first executive health exams powered by advanced diagnostics and AI-driven insights. We are also the creators of Dr. Gabi, a groundbreaking AI health companion app designed to put the world’s smartest, kindest doctor in everyone’s pocket—delivering personalized health and nutrition guidance 24/7. Our mission is to create a world where proactive, deeply personal care is accessible to all—through both a luxury in-clinic experience and transformative technology. About the Role Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team during an exciting period of growth. This is a high-trust, high-impact role for someone with strong executive support experience, exceptional judgment, discretion, and operational excellence. The ideal candidate has previously supported a founder, C-suite leader, or senior executive, knows how to manage competing priorities in a fast-paced environment, and is comfortable using modern tools and AI to improve efficiency. This person will play a critical role in helping the executive stay organized, prepared, and focused on the company’s highest-priority initiatives. Benefits:We offer a comprehensive benefits package, including health, dental, and vision insurance, and paid time off. Team members also enjoy access to advanced imaging technology, a supportive and forward-thinking clinical team, and unique perks such as discounts on IV therapy and M-Sculpt sessions, free onsite yoga, and catered healthy lunches. Key Responsibilities: • Manage and prioritize the executive’s calendar, ensuring alignment with company priorities, • Coordinate complex travel arrangements and detailed itineraries, • Prepare briefing materials for meetings, investor calls, and external engagements, • Draft and manage correspondence on behalf of the Executive, • Track follow-ups and ensure accountability across meetings and initiatives, • Serve as a professional point of contact for investors, advisors, partners, and VIP clients, • Support coordination of executive meetings, events, and stakeholder gatherings, • Assist with thoughtful relationship management, including outreach and gift coordination, • Improve systems and workflows using AI and productivity tools to increase efficiency, • Maintain strict confidentiality and discretion with sensitive information, • Provide general administrative support as needed to maintain executive momentumQualifications:, • 5+ years of experience supporting a senior executive, • Proven ability to manage complex schedules and shifting priorities, • Strong written and verbal communication skillsHighly organized with strong attention to detail, • Professional, polished, and comfortable interacting with senior stakeholders, • Proficiency in Google Workspace (Docs, Sheets, Slides)Experience using AI and automation tools to streamline work processes, • Bachelor’s degree preferredWhy Join Us?, • Medici is changing the healthcare system by delivering best-in-class preventive and complex condition care that dramatically improves outcomes, provides quick access to care, and significantly reduces medical costs with ambitious growth trajectory, we are attracting and cultivating team members who embody Medici values and are passionate about our mission to rebuild healthcare to what it should be. Our Culture

Job DescriptionSalary: $50,000/yr Executive Assistant - ATX Loot Rentals is hiring for a full-time Executive Assistant in Austin! This position will focus on supporting in an administrative role and report directly to the CEO/Visionary. The ideal candidate will bring innovation, enthusiasm, and an incredible work ethic to the Loot team. Our culture at Loot provides a welcome home for passionate, authentic and innovative servant leaders. We are a warm hearted team of design geeks and process nerds, continually striving to perfect our offerings and better improve our service. No detail is too small to mind and no occasion is too small to celebrate. (After all, thats why were here!) Role Responsibilities include: • Manage new vendor partnerships, • Lead new product research, • Responsible for budget management, • Execute market research, • Streamline visionary ideas into projects, • Lead product testing, • Create presentations and mood boards, • Calendar and scheduling management, • Hands on project management Skills necessary to effectively perform job duties: • Must have strong organizational skills, • Ability to prioritize and move between multiple tasks as needed, • Strong computer skills, • Strong communication skills, • Excellent writing skills, • Reliability, loyalty, dependability, • High professionalism and respect of confidentiality, • Strong interest in interior and event design, • CAD design experience is a plus! Requirements: • BA or BS Degree, • Reliable transportation, • Ability to work odd hours if necessary, • Familiarity with events industry preferred Compensation: • Salary: $50,000, exempt, • Benefits package to include health/vision/dental insurance options, 401K, maternity/paternity leave, PTO package, supplemental insurance options, bonus plan, and finest coworkers in all the land! Loot provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Westlake Securities has partnered with Hueman to find an Executive Assistant to support their Chief Executive Officer in the full time position located in Austin, TX. As an Executive Assist you will provide critical support to the leadership team. This role is ideal for a proactive, ambitious professional who can be a trusted partner, managing both day-to-day administrative operations and tactical initiatives that help drive Westlake Securities’ continued growth Westlake Securities is a leading middle market investment bank headquartered in Austin, Texas. Westlake Securities specializes in partnering with middle-market companies seeking to maximize shareholder returns through value-added growth and/or a liquidity event. As the Executive Administrative Associate, you will: • Manage executive schedules, coordinate meetings, and prepare materials for internal and external engagements., • Support prospective client funnel management and assist with key initiatives, including timeline and project management., • Serve as a primary point of contact for internal and external communications, ensuring professionalism and clarity., • Assist with CRM upkeep, Outlook management, and other administrative tools; no complex technical responsibilities required., • Act as a strategic partner to the executive team, anticipating needs and providing proactive solutions., • A minimum of 6 years of administrative experience in a professional services setting., • Strong communication skills and a professional, polished presence., • Familiarity with CRM systems and Microsoft Outlook., • Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously., • Cultural fit: collaborative, positive, adaptable, and growth-oriented., • Competitive salary, • Career advancement opportunities as Westlake Securities continues to grow., • Exposure to high-profile projects, global speaking engagements, and exciting credential-building opportunities. Founded in 2003 and based in Austin, Westlake Securities serves as a trusted advisor to Middle Market companies in multiple industries that are undergoing merger, acquisition, sale, capital raise, and/or refinancing events. Hueman is proud to partner with West Lake Securities as the exclusive recruitment partner for this role. If you are interested in learning more about a career with West Lake Securities as an Executive Assistant, apply today!

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment, • 2025 Revenue is up 60% year over year compared to 2024, • 2025 Ratified acquisitions are up 70% year over year compared to 2024, • Q4 2025 sales are up 100% compared to Q3 2025, • Q4 2025 revenue is up 152% compared to Q4 2025, • Q4 Ratified acquisitions are up 64% compared to Q4 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. Total Compensation Range: $60,000- $100,000/ year

Job Description Position: High School Director Reports to: Head of School Evaluated: Annually FLSA Qualification: 12 Month Exempt Supervises: High School teachers, High School Student Support Staff, Student Life/College Counselor, Registrar/Executive Assistant, and works with the Parent Society Position Purpose: Under the direction of the Head of School, the High School Director provides leadership for the instructional program, as well as coordinating the implementation, review, and revision of the curriculum. The Director manages the operation and all functions of the grade 9 -12 secondary school. The Director supervises school staff regarding instruction, curriculum, student programs and issues, and building operations. The Director schedules and attends meetings, as appropriate, and leads the school improvement process. The High School Director’s responsibilities include: * Leadership: The Director is a trusted leader who guides the school's day-to-day operations and inspires students, teachers, and staff. * Curriculum: The Director works with the College of Teachers and Head of School to develop, implement, and maintain Waldorf curriculum standards, and oversees the effectiveness of curriculum management. * Teaching and learning: The Director promotes the improvement of teaching and learning, and helps determine the direction of classroom instruction. * Student support: The Director counsels and disciplines students, and meets with parents and teachers to discuss students' progress and behavior. * Staff management: The Director manages school activities and staff, including teachers and support personnel. They also organize professional development programs and workshops for staff. * School operations: The Director manages the school's budget, orders school supplies, and schedules maintenance. They also establish and coordinate security procedures for students, staff, and visitors. * Administrative tasks: The Director handles daily administrative tasks in their office. Essential Functions: * Supervises and evaluates certified secondary staff, ensuring that the proper elements of Waldorf instruction are implemented; coordinates the teacher supervision and evaluation processes. * Evaluates all direct reports in the performance of their duties. * Manages staff and program improvement processes, as well as teacher Professional Development Plans. * Screens, interviews, and recommends the selection of staff; including teachers and support staff. * Assures the existence of a faculty participating decision-making process following dynamic governance. * Manages all staff orientation processes. * Leads new teacher training. * Manages and edits the high school handbook. * Manages all building security and staff procedures, including evacuation and emergency plans. * Takes steps to ensure excellent public relations, including the parent newsletter, building and teacher websites, the school paper, and the yearbook. * Manages all advisory groups, including teacher, staff, parent, and student groups. * Plans and implements recognition events such as academic award banquets, recognition assemblies, and graduation ceremonies. * Co-supervises and manages the building technology plan. * Manages, analyzes, and interprets data, including assessment results, for school improvement purposes. * Leads professional development for faculty and staff in the high school. * Creates, reviews, and assesses the teachers’ and students’ daily and weekly schedules. * Reviews and ensures the accuracy of student report cards, progress report cards, and transcripts, addressing any discrepancies or issues that arise. * Manages and signs off on reports and transcripts. * Maintains and updates the correct list of classes and class divisions each year, ensuring alignment with the school's curriculum, staffing needs, and student enrollment. * Ensure the Student Information System (SIS) is configured correctly and reflects the high school's policies, procedures, and academic structures with the help of a Registrar/Executive Assistant. * Plans and implements recruitment events from the Enrollment/Admissions Office. * Works collaboratively with the College of Teachers on school curriculum. * Works with the HR Office on the onboarding and off boarding of teachers. * Other duties as assigned by the Head of School. Professional Requirements * Excellent supervisory and leadership skills. * Excellent interpersonal skills with the proven ability to professionally and effectively communicate with educators, parents, and community leaders. * Thorough understanding of applicable local, state, and federal educational laws, regulations, policies, and requirements. * Knowledge of curriculum and curriculum trends as well as AWSNA and ISAS requirements. * Knowledge of adolescent and child development, learning styles, and motivation. * Understanding of a Budget and financial operations, including how to build a budget and assess building and staffing needs. * Understanding of school laws, rules, and regulations, including special education and due process, graduation standards, and requirements. * Communicator: Strong interpersonal communication skills & ability to communicate well in a variety of venues and mediums. * Self-Starter: Ability to take initiative, work independently, and hold oneself accountable. * Organized and Deadline-Oriented: Ability to manage multiple projects with converging deadlines while maintaining a positive, can-do attitude. * Trustworthy: Commitment to abide by a strict code of conduct. * Confidential: Must have the ability to keep sensitive information private. Education and Experience * Master’s Degree in Education or Related Field. * Bachelor’s in Education or related educational field. * Waldorf Training and/or experience preferred. * Experience in a Senior Leadership position for at least three years.

Job DescriptionWhy You'll Love This Executive Sales Assistant Job As the Executive Sales Assistant, you’ll be a trusted partner to Talentcare’s EVP of Growth and CEO, ensuring seamless operations and supporting high-impact sales activities. You’ll embody Talentcare’s values in every interaction—acting with integrity, speaking the truth, stretching for the next level, testing and learning, and seizing ownership. In this role, you’ll orchestrate complex calendars, tighten sales operations in HubSpot, and turn ideas into crisp follow‑through. If you thrive in fast-moving, high-trust environments and love creating order from complexity, this is for you. *Required- Central Texas residency is required for this position (Austin, San Antonio, Kyle, New Braunfels, Schertz, and surrounding areas.) Compensation & Benefits • Competitive base salary, • Unlimited PTO, • Medical, dental, and vision insurance, • 401(k) with company match, • Best‑in‑class tools and an environment that welcomes your ideas and initiative How You’ll Embody Talentcare’s Values, • Be You: Act with integrity, humility, and authenticity in every task and interaction., • Speak the Truth: Communicate honestly and directly, building trust with colleagues and clients., • Stretch for the Next Level: Pursue excellence, challenge the status quo, and seek growth opportunities., • Test and Learn Always: Be intellectually curious, experiment, and implement improvements relentlessly., • Seize Ownership: Take initiative, solve problems, and act as an owner of your work and our clients’ success. Responsibilities, • Calendar & Communication Management: Manage complex calendars for the CEO and EVP of Growth, prioritize engagements, screen and manage emails and calls, and serve as liaison for internal teams and external partners., • Meeting & Event Coordination: Organize and prepare for meetings, schedule sales meetings with C-suite prospects, assist with conference planning and logistics., • Sales Support & CRM Management: Record and maintain accurate sales activity in HubSpot, generate dashboards, reports & presentations, track proposals and customer communications., • Travel & Expense Administration: Plan and book travel itineraries, manage expense reports accurately and promptly., • Digital Engagement & Marketing Support: Assist with social media scheduling, website updates, and monitoring engagement., • Administrative & Operational Support: Prepare and maintain confidential documents, manage office supplies and filing systems, support recruitment coordination for sales hires., • Project Management & Strategic Tasks: Lead or support ad-hoc projects, identify and resolve operational bottlenecks proactively. Required Skills, • 2+ years supporting senior leaders (Sales, Growth, or Revenue Ops preferred), • Mastery of Microsoft 365 (Outlook/Excel/PowerPoint/Teams) and proficiency with HubSpot CRM, • Exceptional organization and prioritization across multiple, shifting inputs, • Sharp written and verbal communication; executive‑ready writing and proofreading, • High discretion with confidential information; sound judgment and reliability, • Ability to work U.S. time zones with occasional travel