Executive administrative assistant jobs in Perth Amboy, New JerseyCreate job alerts

Title: Administrative Assistant \n Duration: 6-month Assignment – supporting 4 leaders \n Potential of extension contingent upon budget \n Location: Hybrid - 3 days onsite in Clark \n Department: Research & Innovation \n Reports to: VP Operational Excellence \n \n About Us: \n At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 22 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors. \n \n Job Summary \n The Administrative Assistant will provide day-to-day support for the VP Operational Excellence, VP Digital Transformation, VP Communication & SVP Consumer Experience & Inclusive Innovation. This role focuses on maintaining order through efficient data tracking, coordination, and hands-on help with meetings and events. The ideal candidate is a proactive individual who is comfortable with routine administrative tasks and enjoys ensuring that the team has everything they need to operate smoothly. The position is centered on "boots-on-the-ground" support, who takes pride in creating an efficient working environment and is comfortable shifting between desk-based administrative tasks and active event coordination. \n \n Key Job Responsibilities \n\n • Data & Excel Management: Maintain and update POs with high accuracy; perform regular data entry and organize lists to ensure all team information is current and accessible.\n, • Event & Meeting Logistics: Organize meeting agenda for international and local team visits. Lead the physical setup for all meetings and events, including room preparation, signage, and equipment readiness.\n, • Catering Coordination: Manage all food and beverage required for events and meetings from sourcing and ordering to overseeing on-site delivery, setup, and cleanup.\n, • Administrative Operations: Monitor and restock office supplies, handle incoming deliveries, and provide general troubleshooting support for daily office needs.\n, • Organizational Support: Assist with calendar scheduling, visitor registration, PPE registrations, book travel and manage expense reports, document organization (digital and physical)\n, • Other duties and responsibilities as needed\n\n \n Skill Requirements \n\n • 5+ Years experience in supporting executive level leadership\n, • Proficiency in Excel: Comfortable using Excel for basic tasks like creating lists, sorting data, and simple formatting.\n, • Strong Organization: Ability to keep track of multiple small tasks and meet deadlines reliably.\n, • Service-Oriented: A helpful and proactive attitude, especially when coordinating food or setting up for events.\n, • Attention to Detail: High accuracy when entering data or checking meeting details.\n, • Communication Skills: Ability to communicate clearly and professionally with colleagues and external vendors and maintain professional confidentiality\n, • Basic Tech Skills: Familiarity with Microsoft Office (Word, Outlook) and a general comfort learning new basic software tools.\n\n \n Equal Opportunity & Inclusion Statement \n Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply \n \n Application Process \n Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist. \n \n Join Us \n At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.

Job Description The Executive Assistant will provide high-level administrative support to an individual executive, ensuring efficient management of schedules, communications, and projects. This role requires strong organizational skills and the ability to handle confidential information, with frequent travel coordination and limited decision-making authority. The ideal candidate must be able to drive and effectively prioritize tasks to support the executive’s daily operations. Responsibilities • Manage the executive’s calendar, scheduling meetings and appointments, • Coordinate frequent travel arrangements and itineraries, • Prepare materials and agendas for meetings, • Handle correspondence and maintain document management systems, • Plan and organize events related to the executive’s responsibilities, • Facilitate communication with stakeholders and team members, • Maintain strict confidentiality of sensitive information, • Prioritize tasks and support project execution as needed Preferred Qualifications • Entry-level experience in administrative support roles

Job Description Executive Acquisitions Assistant Edison, New Jersey US Healthcare Consulting Holdings LLC We are a growing healthcare and skilled nursing organization seeking a high-energy, results-driven professional to work directly with ownership in a role heavily focused on business development, outbound outreach, and acquisition sourcing. About the Role This is not a behind-the-scenes administrative position. We are looking for a dynamic individual who is comfortable making cold calls, building new relationships, and helping generate growth opportunities. As an Executive Acquisitions Assistant, you will serve as a direct partner to executive leadership, driving outbound prospecting efforts while also supporting high-level operational and acquisition initiatives. Primary Focus: Business Development & Cold Outreach Conduct daily outbound cold calls to potential leads, partners, and acquisition targets Identify and qualify new growth opportunities Initiate conversations with owners, operators, brokers, and industry contacts Track outreach activity and follow-ups in Excel and CRM tools Maintain consistent pipeline reporting for leadership Support relationship development through proactive communication Executive & Operational Support Manage executive calendars and meeting coordination Assist with acquisition-related documentation and due diligence tracking Prepare reports, summaries, and internal updates Create and maintain Excel tracking tools and growth dashboards Coordinate communication between leadership and external stakeholders Who You Are Naturally outgoing and confident speaking with new people Comfortable with cold calling and proactive outreach Resilient – not discouraged by unanswered calls or objections Organized and detail-oriented Highly self-motivated and goal-driven Professional in both written and verbal communication Able to balance structured administrative work with high-energy outreach Skills & Experience Experience in business development, sales, recruiting, or outbound prospecting strongly preferred Executive Assistant or operations experience is a plus Strong proficiency in Microsoft Excel, Word, and Outlook Comfortable tracking activity metrics and outreach goals Interest in healthcare growth and acquisitions is highly desirable Compensation & Schedule Salary: $60,000 (Plus commission) Flexible schedule Why This Role Stands Out Direct involvement in company growth initiatives Exposure to acquisitions and executive-level decision making Opportunity to build business development skills in healthcare Clear path for advancement as the organization expands If you're a driven professional looking to make a real impact in the healthcare industry, we encourage you to apply for this exciting opportunity.

Job Description Executive Administrative & Communications Coordinator Are you the person everyone turns to when something needs to get organized, polished, designed, tracked, or simply DONE? We are an established, multi-location company with a fast-paced corporate office in Central New Jersey, seeking an exceptional Executive Administrative & Communications Coordinator to work directly alongside senior executive leadership. Our environment moves quickly. There are multiple offices, departments, projects, deadlines, and priorities happening at the same time and no two days are exactly alike. We're looking for someone who enjoys that pace, stays organized when things get busy, and can take an idea or request and turn it into a polished, finished product. This is not a traditional administrative position where you'll spend your day managing one person's calendar. It's a highly visible, hands-on role for someone who is organized, creative, tech-savvy, resourceful, and exceptionally strong with Microsoft Office. What Your Day Might Look Like You may start the morning updating an Excel report for leadership, move on to redesigning a company document, create an internal announcement in Canva, coordinate an order with a vendor, prepare materials for an executive meeting, and finish the day organizing the next steps for a company-wide project. You'll also help manage branded merchandise and inventory, coordinate printed materials and company orders, create presentations and fillable forms, support internal communications and newsletters, maintain project trackers, assist with company events and special initiatives, and generally help keep important projects moving across the organization. We Need Someone Who Can... • · Work comfortably and professionally alongside executive and senior leadership., • · Create polished Word documents, Excel spreadsheets, PowerPoint presentations, forms, trackers, and reports., • · Use Canva to create professional internal communications, announcements, presentations, flyers, signage, and branded materials., • · Manage multiple projects, requests, deadlines, and changing priorities without losing track of the details., • · Coordinate vendors, quotes, orders, inventory, promotional products, printed materials, and deliveries., • · Draft and format clear, professional internal communications., • · Take ownership of a project, follow up with the right people, and keep it moving without needing constant direction., • · Learn new technology and systems quickly., • · Handle confidential information with discretion., • · See something that needs to be done and take initiative to get it done. What We're Looking For We're looking for someone with 3+ years of administrative, executive support, communications, project coordination, office management, or similar professional experience. You should be highly proficient in Microsoft Excel, Word, PowerPoint, Outlook, and Teams, with strong Canva skills and an eye for clean, professional design. Experience with Adobe Acrobat, SharePoint, vendor coordination, inventory/order management, internal communications, or event coordination is a plus. But technical skills are only part of it. You need to be able to keep up. Our corporate environment is busy, collaborative, and constantly moving. Priorities can shift, executives may need something quickly, and several projects may require your attention at once. The right person doesn't get overwhelmed by that, they organize it, prioritize it, and figure out what needs to happen next. If you're someone who loves checklists, catches the typo everyone else missed, can make an ugly spreadsheet actually useful, enjoys making documents look polished, and gets satisfaction from crossing projects off the list, we'd like to meet you. Why This Role? You'll have the opportunity to work closely with senior leadership and become involved in projects across virtually every area of the organization. You'll have visibility into how a multi-location company operates and the opportunity to make a noticeable impact on how we communicate, organize, and execute. If you like being busy, enjoy variety, and love being the person who keeps everything moving behind the scenes, this may be exactly the role for you. We are an equal opportunity employer and value diversity in our team. We will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. #IND2

Job Description JOB SUMMARY: To provide the general HR support with a variety of clerical activities and related tasks. The HR and Executive assistant will be responsible for answering incoming calls, handling basic HR support calls, directing calls and taking messages for the appropriate associates, mail distribution, and requisition of supplies as well as additional clerical duties. Must be proficient in the use of Windows and Microsoft office applications, like Word, Excel and Outlook. JOB REPSONSIBILITIES: • Assists with administrative tasks., • Answers telephones and directs the caller to the appropriate individual or take a message when unavailable., • Greets and directs visitors to the company., • Coordinate lunches as needed., • Handling of sensitive and extensive confidential information., • Composes, types and edit correspondence, reports, memoranda and other material., • Maintaining the company’s phone list., • Assisting in helping new hires setup their workstation, telephone and voicemail., • Receives, sorts and forwards incoming mail. Maintains and routes publications., • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc)., • Responsible in the ordering, receiving, stocking and distribution of office and kitchen supplies., • Assists with other related clerical duties such as photocopying, faxing, filing, and collating. *The Company reserves the right to add or change duties at any time. JOB REQUIREMENTS: • High School Diploma, Associate’s and/Bachelors Degree or two to three years’ of administrative experience in a corporate setting., • High degree of accuracy, attention to detail and confidentiality., • Proficiency in the use of Windows and Microsoft Applications (Word, Excel, PowerPoint), • Must have excellent organization, communication and follow-up skill. SKILLS: • Excellent data entry skills., • Strong attention to detail., • Ability to handle a large variety of detail and work with all levels of the organization, • Strong oral and written communication skills, • Strong project managements, time managements and organization skills., • Self-motivated, high energy, goal oriented and a positive attitude., • Must be able to work both independently and in a team environment.\nCompany Description National Professional Employment Organization- HR firm. National Professional Employment Organization- HR firm.

APN Consulting, Inc. is a progressive IT staffing and services company offering innovative business solutions to improve client business outcomes. We focus on high impact technology solutions in ServiceNow, Fullstack, Cloud & Data, and AI / ML. Due to our globally expanding service offerings we are seeking top-talent to join our teams and grow with us. Job Summary: The Temporary Administrative Assistant supports the Robotics and Automation Society (RAS) Executive Office by managing daily operational, analytical, financial, and digital administrative tasks. Working closely with staff and volunteer leadership, this role ensures smooth Society operations across Chapter programs, Publications digital infrastructure, international Conference logistics, Award administration, and Governance support. The position requires high accuracy, strong organizational skills, and the ability to work independently across multiple digital tools and global time zones. Key Responsibilities: • Data Verification & Smartsheet Records: Review entries, clean data, calculate budgets, and generate PDF documentation for Smartsheet tracking., • Member Service Programs (MSP): Record MSP Author Discount Payment budgets, issue approval/rejection notifications, record travel grant results, and process MSP reimbursements and hotel logistics., • IDEA Program Coordination: Oversee IDEA application creation, arrange flights, hotels, and conference registrations for awardees, and coordinate IDEA certificate presentation events., • Technical Committees & DL Support: Update Technical Committee (TC) activities and monitor/update Distinguished Lecturer (DL) event requests and report statuses., • Meeting Coordination & Scheduling: Schedule international meetings across multiple time zones, manage Google Calendar invitations (ExCom, AdCom, RAS), run availability polls (Doodle), and track meeting follow-ups., • Roster & Committee Tracking: Maintain the official RAS Positions Document and perform ongoing committee checks (e.g., IROS committee tracking)., • Volunteer Vetting: Coordinate legal vetting for AdCom leadership nominations, award candidates, and volunteer positions through processes., • Website updates, • Conference Logistics: Oversee AdCom/ExCom hotel registrations and logistics for major annual conferences (ICRA, IROS, January Planning meetings), as well as assist with conference menu arrangements., • Promotional Goods & Merchandise: Approve promotional items for chapters/events, manage physical shipments, and handle merchandise purchasing across Society units (RA-L, Haptics, VP SAC, MAB)., • Sustainability & Specialty Grants: Process Sustainability Grants, manage communications with the Sustainability Committee, and handle Third-Party Expertise Reports., • Financial Administration: Process contracts, invoices, wire transfers, purchase orders (POs), and supplier setups., • Other Duties as assigned by the Executive Director Qualifications: • Required: Associate's Degree or equivalent experience., • Preferred: Bachelor's Degree or relevant experience in an association, non-profit, or academic environment., • Technical Skills: Proficiency with Google Workspace (Google Calendar, Groups, Sheets), Smartsheet, Slack, and web administration platforms (wordpress)., • Key Competencies: Strong analytical, communication, and organizational skills; ability to manage multiple competing tasks independently across global time zones. We are committed to fostering a diverse, inclusive, and equitable workplace where individuals from all backgrounds feel valued and empowered to contribute their unique perspectives. We strongly encourage applications from candidates of all genders, races, ethnicities, abilities, and experiences to join our team and help us build a culture of belonging.

Position Details Recruitment/Posting Title - Technician I FT Eves UCHC STU Job Category - Staff & Executive - Allied Health - Medical Assisting Department - UCHC Adult Treatment Center Ph Overview - University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,000 staff. We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments. Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world. Posting Summary - Rutgers University Correctional Health Care is seeking a Full Time UCHC Technician I for the Adult Diagnostic Treatment Center located in Avenel, NJ. The UCHC Technician I participates as a member of the clinical and administrative medical team at the Prison. Among the duties for this position are: Takes vital signs, height and weight and documents in electronic medical records (EMR). Assists the physician/associate practitioner with procedures, including preparing the inmate for the examination. Obtains specimen collection and handling, including, but not limited to, drawing blood. Assists with the cleaning, sterilization and securing of equipment within the Health Service Unit. Maintains or assists in maintaining the supply stock in the Health Service Unit by ordering in a timely and appropriate manner. Maintains the supply stock in the examination rooms. Aggregates the orders of all medications and forwards to the pharmacy provider / local pharmacy. FLSA - Nonexempt Grade - 137 Salary Details Minimum Salary - 21.040 Mid Range Salary - 21.540 Maximum Salary - 22.190 Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status - Full Time Working Hours - 40 Standard Hours - 40.00 Daily Work Shift - Evening Work Arrangement - This position requires a full onsite work arrangement. Union Description - Teamsters 97 Payroll Designation - PeopleSoft Seniority Unit Terms of Appointment - Staff - 12 month Position Pension Eligibility - PERS Qualifications Minimum Education and Experience Certifications/Licenses Required Knowledge, Skills, and Abilities - Valid Certified Medical Assistant (CMA), Emergency Medical Technician (EMT), or Certified Nurse Assistant (CNA) certification. At least two (2) years of progressively more responsible related healthcare experience involving multiple areas of knowledge, skill and abilities and demonstrating competencies to perform the essential duties of the position. CPR Certification Valid Driver's License is required. Must possess own vehicle or alternative means of transportation from one site to another Preferred Qualifications Equipment Utilized Physical Demands and Work Environment - As a first responder must have the physical capacity to perform CPR for at least 10 minutes. Physically able to assist in lifting and rotating patients who are unable to ambulate (up to 50 pounds). Special Conditions - Must be approved by the Department of Corrections (DOC) and adhere to all DOC requirements.

Position Details Recruitment/Posting Title - Technician I Per Diem UCHC EJSP (Multiple Vacancies) Job Category - Staff & Executive - Allied Health - Medical Assisting Department - UCHC East Jersey State PrisonDUP2 Overview - University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,000 staff. We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments. Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world. Posting Summary - Rutgers University Correctional Health Care is seeking a Per Diem UCHC Technician I for the East Jersey State Prison, located in Rahway, NJ. The UCHC Technician I participates as a member of the clinical and administrative medical team at the Prison. Among the duties for this position are: Takes vital signs, height and weight and documents in electronic medical records (EMR). Assists the physician/associate practitioner with procedures, including preparing the inmate for the examination. Obtains specimen collection and handling, including, but not limited to, drawing blood. Assists with the cleaning, sterilization and securing of equipment within the Health Service Unit. Maintains or assists in maintaining the supply stock in the Health Service Unit by ordering in a timely and appropriate manner. Maintains the supply stock in the examination rooms. Aggregates the orders of all medications and forwards to the pharmacy provider / local pharmacy. FLSA - Nonexempt Grade - 99H Salary Details - $18.45/hr Minimum Salary - 15.92 Mid Range Salary - 50.00 Maximum Salary - 150.00 Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status - Per Diem Working Hours - 19 Standard Hours - 40.00 Daily Work Shift - Rotating Work Arrangement - This position requires a full onsite work arrangement. Union Description - Teamster Per Diem Payroll Designation - PeopleSoft Seniority Unit Terms of Appointment - Staff - 12 month Position Pension Eligibility - PERS Qualifications Minimum Education and Experience - Valid Certified Medical Assistant (CMA), Emergency Medical Technician (EMT), or Certified Nurse Assistant (CNA) certification, and at least two (2) years of progressively more responsible related healthcare experience involving multiple areas of knowledge, skill and abilities and demonstrating competencies to perform the essential duties of the position. CPR Certification Valid Drivers License. Must possess own vehicle or alternative means of transportation from one site to another. Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Equipment Utilized Physical Demands and Work Environment - As a first responder must have the physical capacity to perform CPR for at least 10 minutes. Physically able to assist in lifting and rotating patients who are unable to ambulate (up to 50 pounds). Special Conditions - Must be approved by the Department of Corrections (DOC) and adhere to all DOC requirements. Posting Details Posting Number - 26ST0869 Posting Open Date Special Instructions to Applicants Regional Campus - Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus - Off Campus City - Rahway State - NJ Location Details - East Jersey State Prison, located in Rahway, NJ Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Administrative Coordinator To The Executive AssistantSince its founding in 1992, Edgewood Properties has established itself as a leading real estate development and property management company.With corporate headquarters in New Jersey, the company is on a course of growth leading to activities acros

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie