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Company Description Shyne Jewelers, founded by Josef Roth in 2008, is a renowned name in the luxury jewelry industry, located in Philadelphia's iconic South Street District. Known as a Celebrity Jeweler, the brand built its reputation with a distinguished collection of custom jewelry and luxury timepieces, attracting numerous celebrity clients. Shyne Jewelers goes beyond traditional jewelry, offering clients a unique ‘celebrity experience.’ With passion and a commitment to excellence, Shyne continues to innovate and lead the industry with unparalleled craftsmanship. Role Description This is a full-time, on-site role for an Executive Assistant located in Philadelphia, PA. The Executive Assistant will be responsible for providing high-level executive support, managing schedules, coordinating meetings, preparing expense reports, and handling administrative tasks. Additionally, the role requires clear communication with internal and external stakeholders, maintaining organizational efficiency, and supporting executive needs in a professional manner. Qualifications • Comprehensive experience in Executive Administrative Assistance and preparing accurate and timely Expense Reports, • Proficiency in Executive Support and Administrative Assistance to manage daily office operations seamlessly, • Strong Communication skills, including written and verbal, to interact effectively with various stakeholders, • Exceptional organizational and time-management abilities, • Proficiency in using office productivity tools (e.g., MS Office Suite, scheduling software), • Professional demeanor with attention to detail and discretion when handling confidential information, • Prior experience supporting executives, with a strong preference for candidates with a background in luxury retail or customer service

Company Description Elite Realtors of New Jersey is a full-service real estate company dedicated to meeting the diverse needs of its clients through a team of experienced professionals. By leveraging modern technology and strategic partnerships, we provide buyers and sellers with personalized support and effective solutions. Our approach ensures that properties are marketed professionally, offering clients a seamless and successful experience. We strive to create value for our clients and continually expand our team with the top real estate professionals in New Jersey. Role Description This is a part-time on-site role for an Administrative Assistant and Recruiter located in Lindenwold, NJ. Responsibilities include managing administrative tasks, maintaining professional communication with clients and team members, organizing schedules, performing clerical functions, and supporting executive staff. The role also involves assisting with recruitment efforts, such as coordinating interviews, screening candidates, and maintaining recruitment records. Qualifications • Proficiency in Administrative Assistance and Executive Administrative Assistance, • Strong Communication and Phone Etiquette skills, • Competence in Clerical Skills, including organization and attention to detail, • Exceptional time management and multitasking abilities, • Proficiency in office software (e.g., MS Office Suite) and familiarity with applicant tracking systems is a plus, • Experience in recruitment or talent acquisition is an advantage, • Professional demeanor and ability to work effectively in a team environment

Position: Executive Assistant CEO Salary Type: Exempt Salary Range: Location: Philadelphia, PA Groupe Bonduelle is a company that is making a positive impact Bonduelle is the world leader in ready-to-use plant-rich food. By joining our company you will have an opportunity to make a positive and sustainable impact on yourself, others and the planet. You will play an active part in our mission to inspire the transition toward a plant-rich diet to contribute to people's well-being and planet health. Bonduelle is the U.S. business unit of France based Groupe Bonduelle (BON.PA). We are the first business unit of Groupe Bonduelle to become a Certified B Corporation. We operate four processing facilities throughout the U.S. and employ nearly 3,000 Associates who focus on producing and bringing to market fresh vegetable products, prepared salads and plant-based meal solutions. Groupe Bonduelle is a 170 year old French family-owned company that has been at the forefront of plant rich food innovations since 1853. Our ready-to-use plant-rich food products are grown on 173,000 acres by our grower partners and marketed in nearly 100 countries. The company currently employees more than 12,000 Associates globally. Join us at Bonduelle Fresh Americas for an opportunity to advance your career in a culture that places people first. As a valued member of our company, you will have the opportunity to support our environmental and social initiatives to drive progress against our corporate social responsibility and B Corp certification ambitions. At Bonduelle, we make contributing to a better future through plant-based food our top priority. Position Summary: As Executive Assistant and Office Manager for BA Headquarters, you will report to the Chief Executive Officer and support other executives working at our Philadelphia location. You will serve as a seamless extension of the executives you'll support, and build working relationships with key partners inside and outside the organization, including other EAs. You will work independently on projects from conception to completion, and handle a wide variety of activities, often under pressure and deadlines. In addition, you will serve as the key point of coordination and lead the management of the day-to-day facilities of the corporate offices. The best candidate for this role will have excellent attention to detail and the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. S/he will seek to understand business priorities, proactively anticipate needs and drive improvements to enhance results for the leadership team. They will also be self-reliant and able to manage many projects/timelines to see projects to completion. A high level of integrity and discretion in handling confidential information is required. What you will Do: • Manage complex, executive-level calendars, and scheduling, • Plan and manage domestic and international travel (as needed), • Manage expense report coordination and submission, as well as review and approve expense reports for other team members, • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, lunches, and team social events), • Maintain and optimize processes to drive efficiency in planning, reporting, and communication within the team, • Track and help drive completion of key deliverables and follow up on outstanding items, • Effectively and efficiently coordinate with business units, distributed teams, and across multiple time zones, • Friendly and diplomatic handling of external partners and stakeholders, • Manage team space, including moves, and reconfigurations, • Work closely with the leadership team and other EAs to provide support to the organization, • Coordinating meetings with Bonduelle senior executives and external customer contacts., • Office Manager Responsibilities include:, • Oversee the coordination of facilities maintenance for the corporate office (cleaning, repairs,...) and manage the budget within designated spend, • Manage office supplies inventory and procurement, ensuring adequate stock levels at all times, • Serve as the lead for corporate visitor procedures in partnership with EH&S and the main point of contact for CEO external vendors, clients, and visitors, providing exceptional customer service, • Serve as the lead for administrative staff and provide guidance and support as needed, • Maintain and update office policies such as the T&E policy, • Collaborate with HR on employee engagement initiatives and annual company holiday celebration, • Identify opportunities for process improvements and implement best practices to enhance office efficiency Minimum Qualifications: • At least 5 years of experience as an Executive Assistant, • Experience managing executive-level calendars requiring internal and external coordination, • Experience with domestic and international travel coordination, • Experience with Google Suites, • Agility, inventiveness, ability to think creatively and find solutions, • High school diploma or equivalent, • Ability to work overtime, as required Desired Qualifications: • Bachelor’s degree or equivalent experience, • Experience providing executive support assistance at senior management levels to C-Suite executives, • Impeccable attention to detail with strong organizational skills, • High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company, • Ability to handle administrative details independently and with minimal supervision, while keeping stakeholders appropriately informed or engaged, • Demonstrated ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines and long-term objectives, • Confident and thoughtful in applying sound business judgment, decision-making ability, and demonstrating a proactive approach to problem-solving, • Exceptional written and oral communication and interpersonal skills, • Strong analytical skills and demonstrated ability to improve processes, • Ability to work in an ambiguous, fast-paced and evolving environment; highly self-motivated, • Event planning The successful candidate will possess the ability to complete tasks quickly, react with appropriate urgency to situations that require a quick turnaround, and take effective action without knowing the whole picture. S/he will be an experienced planner with the demonstrated ability to respond effectively and efficiently while remaining composed and professional. General office activities include, but are not limited to, walking, standing, sitting, climbing stairs, typing, filing, lifting, bending, etc.

Our client, a prominent financial services firm in Center City, is seeking a detail‑oriented and organized Part‑Time Executive Assistant to provide administrative support to a senior executive on a contract basis. Located in Center City, this opportunity is ideal for an executive support profess

The Executive Assistant provides support to the Vice President, assisting in everyday office needs and managing general administrative activities.

The Executive Assistant performs advanced, diversified, and confidential administrative support to 4-6 Vice President/Senior Directors of the Meals & Beverage Research & Development Leadership Team. Directly supports the Vice Presidents and Senior Directors of the R&D Leadership team with administra

Executive Administrative Assistant.The Executive Assistant performs a wide variety of comprehensive administrative duties supporting the Senior Leadership Team.This position requires someone with a basic business background who is able to work independently, is a self-starter, able to respond in a m

The School District of Philadelphia is seeking an Executive Assistant to provide administrative support to the Assistant Superintendent/Chief/General Counsel/Superintendent.

The senior executive assistant to the CEO serves as a highly trusted partner and extension of the chief executive officer, providing executive level administrative, operational, and business support across enterprise priorities. Exceptional executive level written and verbal communication skills wit

The Executive Assistant provides high-level administrative and operational support to senior leadership at Urban Engineers.This role requires a highly organized, proactive professional who can manage multiple priorities, analyze data, and prepare professional communications, reports, and presentatio

The Executive Assistant to the Chief Investment Officer and Chief Administrative Officer is a key role supporting the executives with all administrative functions as directed and their teams.Success in this position will be the ability of the Executive Assistant to be a strong communicator, able to

The Executive Assistant to the President & Chief Executive Officer (CEO) provides high-level administrative, operational, and executive support to ensure the efficient functioning of the Office of the CEO. Market Benchmark Source: This range aligns with Executive Assistant to CEO compensation benchm

The Executive Administrative Assistant provides highly skilled, diversified, confidential, and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Will be as

The Executive Assistant and Compliance Regulatory Analyst will provide a wide range of administrative support to the General Counsel and the Legal & Compliance team. Executive Assistant And Compliance Regulatory Analyst. This individual will be responsible for administrative duties, special projects

Executive Administrative Assistant.The Executive Administrative Assistant provides high-level administrative, operational, and strategic support to the Executive Director during a critical period of organizational transition and growth.This role is essential to ensuring day-to-day operations run smo

Maintain department documents, including current organizational charts and Executive Bio's. Be part of a team that is results-oriented, with a focus on attention to detail and quality. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's a

As an Senior Executive Assistant in Global Technology, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal

Support and interface with customer including customer visits and meetings, setup of meetings (including refreshment as necessary), and coordination of visit requests with Lockheed Martin Security. We believe that by applying the highest standards of business ethics and forward-thinking, everything

Chubb Benefits, a Chubb Company is seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to the Division President and Northeast Regional Vice President.The successful candidate will be a proactive problem-solver with strong communication skills a

Job Description Fidem Financial Senior Administrative Assistant (Executive Leadership) Location: Philadelphia / Hybrid Company: Fidem Financial Employment Type: Full-time Position Summary Fidem Financial is seeking a highly organized and detail-oriented Senior Administrative Assistant to support members of the executive leadership team. This role is focused on delivering high-quality administrative coordination, enabling efficient day-to-day operations, and ensuring a seamless experience for both internal stakeholders and external partners. The ideal candidate is proactive, responsive, and comfortable managing multiple priorities in a fast-paced environment. This individual will play a critical role in supporting executive workflows, coordinating logistics, and maintaining strong administrative infrastructure across the organization. Key Responsibilities Executive Coordination • Manage complex calendars for executive leadership, including scheduling, prioritization, and conflict resolution across time zones, • Coordinate domestic and international travel, itineraries, accommodations, and logistics, • Coordinate logistics for executive meetings, including scheduling, materials, and follow-ups, • Route and manage scheduling-related communications with professionalism and discretion, • Arrange multi-leg travel and related logistics, working with external partners as needed, • Support travel documentation and coordination requirements for domestic and international trips, • Maintain organized filing systems across shared drives and internal platforms, • Assist with document formatting, compilation, and basic proofreading, • Support general office operations to maintain an organized and functional environment, • Coordinate with internal teams and external vendors for routine office needs, • Support planning and execution of executive meetings, client engagements, and firm events, • Coordinate logistics such as scheduling, materials, catering, and on-site support, • Coordinate with Finance, HR, and Operations teams to support administrative workflows, • Track and follow up on routine administrative tasks and deliverables, • 5–8 years of administrative experience supporting senior leadership in a professional services, financial services, or similarly fast-paced environment, • Demonstrated experience supporting multiple executives simultaneously, with competing priorities and shifting schedules, • Proven ability to coordinate complex domestic and international travel, including multi-leg itineraries and time zone management, • Strong organizational and time management skills, with the ability to operate with urgency and accuracy under tight timelines, • High level of professionalism, discretion, and judgment when handling sensitive information, • Proficiency with Microsoft Office Suite, Outlook, and expense management tools, • Experience in a lean team environment where adaptability and ownership are required, • Prior exposure to financial services, asset management, or regulated environments, • Experience supporting executives who travel frequently and operate across time zones, • Collaborative and fast-paced environment, • Exposure to senior leadership and firmwide operations Fidem Financial provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The AACR is seeking an experienced Senior Executive Assistant to support the CEO and Executive Office staff. The primary responsibilities of the Senior Executive Assistant are to provide high-level administrative support to the CEO and the Director of Executive Office Administration by managing the

Administrative Coordinator, Finance. Serving as a key liaison and administrative partner, the Executive Assistant will provide high-level support to the CFO and assist the Finance Group in day-to-day activities. Provide comprehensive administrative support to the CFO, including managing calendars, s

Job Description Make a difference! Become a Defender! The Defender Association of Philadelphia is seeking an experienced and passionate immigration attorney to help lead our Community Defense Unit (CDU). The Assistant Chief of the CDU (Immigration Law Practice) will assist the Chief in the supervising and evaluating the overall operation and growth of the Immigration Law Practice The CDU will provide direct legal services in immigration law matters by representing clients in immigration court hearings, immigration appeals, federal filings with USCIS and the U.S. Department of State, and in federal litigation before district courts and circuit courts. In addition, the unit will provide immigration analysis and advice in criminal cases involving non-citizen defendants. The Assistant Chief will supervise, manage, and evaluate the attorneys, social work mitigators, paralegals, legal interns, and administrative staff within the unit, including all attorneys and staff hired under the PAIFUP sub-award. The Assistant Chief will also assist in developing ongoing trainings to reflect best practices for the Defender Association in an ever-changing immigration landscape. The Assistant Chief will work closely with the Executive Team, other management, court administration, outside stakeholders, and community partners to advance the Defender Association’s interests. This position is partially funded by a sub-award contract with Nationalities Services Center, which expires June 30, 2027. The continuation of this position is conditional upon further immigration funding. What You’ll Do • Assist the Chief to manage the day-to-day operations of the Immigration Law Practice, • Assist the Chief to develop and implement procedures and protocols that are necessary to improve departmental efficiency and promote the professional development of the unit’s staff, • Create and foster a unit where attorneys and staff develop, maintain, and grow the necessary skills to handle the multi-faceted practice of immigration defense, • Assist the Chief in supervising the immigration unit in immigration analysis and advice in criminal cases involving non-citizen defendants, • Assist the Chief in managing the unit’s growing habeas and federal court practice, • Assist the Chief in supervising, managing, and evaluating performance of lawyers, paralegals, legal interns, and administrative staff within the unit in all aspects of their job duties, • Be available and accessible to answer immigration-related questions from attorneys, social workers, paralegals, and staff, • Assist in the creation and maintenance of databases for unit programs to track relevant data and statistics, • Assist in the creation and maintenance of a system to track and assess workload within the unit and across unit members, • Assist with case coverage if needed, • Conduct regular 1 on 1 meetings with unit staff, and complete yearly written performance evaluations in conjunction with the Chief of the unit., • Prepare and present training programs for Defender Association attorneys and outside organizations on topics related to immigration defense., • Attend meetings with Court Administration, Judges, County and State Officials, and community stakeholders, as needed, to advance the interest of the Defender Association and our immigration clients, • Assist the Chief in interviewing and hiring, • Engage in media appearances and fundraising efforts, as needed What You’ll Need • Juris Doctorate Degree required; Admission to PA Bar required., • Admission to practice in federal court required., • Five (5) years of immigration legal experience, required., • One (1) year of experience practicing in federal court required., • Fluency in Spanish, preferred., • Experience in managing, training, and development of attorneys, preferred., • Knowledge and familiarity with statutes, caselaw, and best practices related to immigration representation, required., • Must possess the ability to effectively communicate with widely diverse groups, both internally and externally., • Ability to travel to local, state and federal courtrooms and prisons or detention centers, as needed Benefits & Perks • Generous and rich benefits plan including choice of affordable medical plans, and employer paid: dental, vision, life insurance, long term disability insurance and professional liability insurance, • Substantial paid time off- close to 35 days off plus all federal holidays, • Retirement Savings Employer Match, • Paid eight weeks of parental leave, • Free Septa Anywhere Key Card, • Public Loan Forgiveness Eligible Employer, • Impactful mission driven work, • Wellness Benefits Compensation is competitive and scaled based on relevant experience post-bar admission. Includes a premier benefits package Application: Please submit an online application with detailed cover letter and writing sample (maximum 20 pages) Who is the Defender Association? The Defender Association of Philadelphia is more than just a law firm. We’re the community’s lawyers. The Defender team – more than 500 attorneys, social workers, investigators, administrators, and other staff – make sure that everyone, regardless of income, has access to high-quality defense when facing criminal charges. Our mission-driven, client-centered model focuses on outcomes that support a system that is fundamentally fair and creates safer, stronger communities. Our unique model and approach give our staff with the skills and support they need to get the best outcomes for our clients. Come join our team! For more information, go Defender’s website and follow us @PhillyDefenders (Twitter, IG, Tiktok) and on LinkedIn. The Defender Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Defender Association complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description A high-performing solo real estate agent in the Philadelphia area is seeking a full-time Real Estate Executive Assistant to lead the administrative, operational, and client service functions of the business. This individual will be responsible for ensuring day-to-day business activities run smoothly while creating systems that support long-term scalability and a world-class client experience. This position requires a strategic thinker with strong execution skills, the ability to manage people and projects, and a passion for operations. The ideal candidate is organized, self-motivated, emotionally intelligent, and thrives in a dynamic, fast-paced environment. This is a full-time, W2 position with in-office/hybrid flexibility. Typical schedule is Monday-Friday 9 am-5:30 pm with some nights and weekends as needed. Compensation & Benefits • Base Salary: $55,000–$65,000, depending on experience, • Annual Bonus Potential: based on performance metrics and business growth, • Paid time off (PTO), • Structured performance reviews and opportunities for advancement, • Optional training/coaching resources for professional development, • Oversee and optimize daily operations, ensuring efficiency, consistency, and follow-through across the business, • Develop, implement, and maintain SOPs, checklists, and systems to drive scalable performance, • Manage CRM and database integrity, ensuring accurate tagging, smart plans, and reporting, • Lead and hold accountable a small virtual assistant team supporting marketing, admin, and client care, • Coordinate the execution of marketing campaigns, client communications, and appreciation strategies, • Plan and manage gifting programs, client events, and community-driven initiatives, • Assist with light bookkeeping and expense tracking to support financial visibility and budget managementQualifications:, • Minimum of 3 years experience in operations, administration, or project management (real estate preferred), • Strong leadership and organizational skills, with an eye for process improvement, • Proficiency with CRMs, project management tools, and cloud-based software, • Excellent verbal and written communication abilities, • High level of discretion, emotional intelligence, and accountability, • Ability to prioritize tasks in a fast-paced, detail-oriented environment, • Real estate license is a plus or willingness to pursue licensure within the first 90 daysAbout Company Keri Bernstein is a top-producing solo real estate agent based in Philadelphia, PA. Known for her relationship-driven approach and high-touch client service, Keri has built a thriving business focused on referrals, repeat clients, and community connection. Her business is growing quickly — and she’s ready to bring on the right operational partner to grow with her. Keri is passionate about providing a concierge-level experience for her clients, whether it’s organizing thoughtful gifts, hosting appreciation events, or managing every detail of the transaction. She’s service-oriented, optimistic, and deeply committed to creating a business that is both successful and sustainable. Keri is grounded, resilient, and clear on her vision: to continue growing while maintaining her values, her joy, and her time with family. This is a unique opportunity to join a high-energy, heart-centered business during an exciting season of growth.

Job DescriptionDirect Counsel is representing an Am Law 100 firm seeking a Legal Administrative Assistant to join its Philadelphia office. Position Overview The firm is seeking a highly professional and experienced Legal Administrative Assistant to support attorneys in both the Commercial Litigation and Corporate practice groups. The ideal candidate will have a minimum of five (5) years of law firm experience and demonstrate exceptional judgment, organizational skills, and technical proficiency. This role requires professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Core Responsibilities * Prepare, proofread, and edit legal documents, correspondence, and court filings with accuracy and attention to detail. * Manage files and organize all related documentation, including opening new matters at attorneys’ request. * Handle State and Federal Court e-filing processes, ensuring compliance with all applicable local and state rules. * Maintain and coordinate multiple attorneys’ calendars, travel schedules, and meeting logistics. * Assist with client billing projects, invoice review, and related administrative processes. * Provide executive-level support while handling confidential and sensitive matters with discretion. * Prioritize and perform multiple tasks seamlessly with meticulous attention to detail and strong organizational skills. * Work both independently and collaboratively with attorneys and team members to ensure deadlines and client needs are met. * Demonstrate strong decision-making skills and the ability to adapt in a fast-paced, dynamic environment. * Communicate effectively with clients, courts, and internal stakeholders using excellent written and verbal communication skills. Qualifications * Minimum of 5 years of experience in a large law firm * Commercial Litigation and Corporate Transactions experience preferred * Strong knowledge of legal terminology, procedures, and court rules. * Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), especially Outlook. * Experience with the following systems is highly desirable: * iManage (document management) * Interaction (CRM platform) * Chrome River (expense management) * Intapp (new business intake and time entry) * Internet-based research tools and other firm technology. * Ability and willingness to learn new software and systems as they are introduced. * Demonstrated professionalism, sound judgment, and strong attention to detail. Work Arrangement This position is based on site in the firm’s Philadelphia office

Job Description Chief of Staff to the President & CEO The National Association of Water Companies (NAWC), a Philadelphia-based trade association, is seeking a highly organized and motivated Chief of Staff / Executive Assistant to support the President & CEO in managing daily operations and administrative priorities. This position plays a critical role in ensuring the CEO’s time and schedule are managed effectively, allowing him to focus on strategic decision-making and leadership responsibilities. The ideal candidate will possess strong organizational skills, sound judgment, and the ability to manage a demanding executive schedule. This is an excellent opportunity to work closely with a respected and accomplished leader while contributing to the continued growth of a 131-year-old national trade association headquartered in Philadelphia, PA. The successful candidate will thrive in a small, high-performing team environment, be comfortable working with senior executives and government officials, and be capable of managing multiple priorities and deadlines.

Job Description Government Relations Coordinator VGW is an interactive entertainment company, harnessing technology and creativity to deliver world-class, free-to-play games. We have an exciting opportunity within our Government Relations team. We are currently looking for a Government Relations Coordinator to join the team on a remote basis. The Government Relations Coordinator provides critical administrative, coordination and operational support to the Government Relations function. The role enables the team to operate effectively across multiple jurisdictions by ensuring accurate tracking of regulatory matters, efficient stakeholder coordination, disciplined documentation and strong operational rhythm. This role is pivotal in supporting lobbying activities, regulatory engagement, policy monitoring and internal alignment in a fast-moving environment. Key responsibilities will include: • Provide day-to-day operational support primarily to the VP of Government Relations and broader Government Relations team, as needed., • Manage calendars, scheduling, travel coordination and meeting logistics for meetings with policymakers, lobbyists and other relevant external parties, • Prepare agendas, meeting minutes, track actions, and follow up on outcomes from Government Relations related meetings., • Act as a central coordination point between internal stakeholders and external partners (lobbyists, advisors, associations), • Support onboarding and ongoing administration of lobbyists across jurisdictions including contracts, compliance documentation, and reporting schedules., • Track meetings, touch points and engagement cadence with government stakeholders and advisors., • Support monitoring of relevant policy, legislative and regulatory developments, escalating key updates to the VP of Government Relations and Government Relations team., • Prepare recurring Government Relations reports and dashboards (e.g activity trackers, engagement summaries, risk registers)., • Experience in government, public policy, legal, compliance, corporate affairs, or regulated industries is highly desirable., • Experience supporting public policy, government relations, legal, compliance, or regulatory functions is desirable., • Prior experience in an operational support role such as Personal or Executive Assistant, or Operational Administrator is highly regarded., • Comfort working in fast-moving or regulated environments, and handling sensitive information., • Strong proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Slides and Excel). VGW is an interactive entertainment company, harnessing technology and creativity to deliver world-class, free-to-play games. With high-quality, acclaimed brands including Chumba Casino, Global Poker and LuckyLand Slots, we entertain and delight over one million players in North America. As pioneers in sweepstakes promotions for online social games, we also offer our players the opportunity to redeem incredible prizes. At VGW, one of our core values is "our players come first". This means always striving to deliver a safe, responsible and positive player experience. Why VGW? At VGW, we're more than just a team. We're a diverse and inclusive group of individuals, each playing a vital role in our success. Our core values are clear and strong; we win together, do what's right, put our players first and are powered by passion. We believe in our people and are committed to creating an environment where everyone feels welcome, inspired, and supported. We recognise that life is more than just work - that's why we're all about flexibility so you can strike a healthy balance between your personal life and career. We're also here to champion your growth in your current role and future aspirations, providing opportunities for learning and career advancement. And to top it off, we back this all up with competitive compensation, perks and benefits. But it's not all business. We inject fun into the workplace, celebrate together and create lasting memories, from a mix of in-person and online events, to social gatherings and much more. It's our combined skills, ideas and visions that drive us forward. Join us on this exciting journey, and together, we'll achieve remarkable things. If you want to join a team that does things differently, apply today - we look forward to seeing what you can bring to our team. Find out more at #LI-ES1 #LI-remote Privacy Policy

Job Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. This role involves providing essential administrative support to senior leadership while ensuring smooth office operations and maintaining strong communication with internal and external stakeholders. If you are organized, proactive, and thrive in a dynamic environment, this position could be a perfect fit. Here’s how you’ll contribute each day: • Schedule and manage meetings and appointments for executive leadership, ensuring their calendars are well-organized., • Draft and edit letters, memos, and other business correspondence with precision., • Communicate and maintain accurate records to support fundraising efforts., • Coordinate with external agencies to facilitate the planning and setup of exhibitions and events., • Perform general office tasks such as answering calls, data entry, and maintaining records., • Handle confidential materials and liaise with high-profile individuals with discretion., • Provide administrative support for special projects as needed., • Act as a point of contact for internal and external inquiries, delivering excellent service., • Assist in creating and distributing reports and presentations for leadership., • Ensure office supplies and resources are adequately stocked and organized. Other requirements for the Administrative Assistant position include and are not limited to: • Proven experience in administrative support or office management roles., • Exceptional organizational skills with the ability to multitask and prioritize effectively., • Strong written and verbal communication skills, including attention to detail in documentation., • Familiarity with office software such as Microsoft Office Suite and data entry tools., • Detail-oriented approach and ability to handle sensitive information with discretion., • Comfortable working independently and collaborating with external agencies., • Experience in event coordination or working with donors is an advantage., • Ability to adapt to a fast-paced environment and meet deadlines. Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO# 03720-0013411931

Job Description Position Title: Administrative Assistant Location: Philadelphia, PA Assignment Type: Contract-to-Hire Compensation: $18-22/hr Work Schedule: Monday–Friday, 8:00 AM–5:00 PM On-Site or Hybrid: Fully On-Site Benefits: This position is eligible for medical, dental, vision, and 401(k). An Addison Group client is looking for an Administrative Assistant! Job Responsibilities: • Answer and direct phone calls, • Organize and schedule appointments, • Plan meetings and take detailed minutes, • Prepare and distribute emails, correspondence, memos, letters, and forms, • Assist with regularly scheduled reports, • Develop and maintain filing systems (physical and electronic), • Update and maintain office policies and procedures, • Order office supplies and research vendors, • Maintain contact lists and office documentation, • Submit and reconcile expense reports, • Provide general support to visitors, • Serve as the point of contact for internal and external clients, • 2+ years of experience in office administration (required), • Proven experience as an Administrative Assistant or Office Administrator, • Proficiency in MS Office, especially Excel and PowerPoint, • Working knowledge of office equipment (printers, fax machines, etc.), • Strong organizational, multitasking, and time-management skills, • Excellent written and verbal communication skills, • Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics, • Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401(k), • Permanent Employment: Many of Addison’s job openings lead to potential permanent employment, • Connections: You connect directly with hiring managers, • Options: You are presented multiple employment options near your home

Job Description Administrative Assistant to Building Maintenance and Engineering Full Time - 12 month Comprehensive benefits package at no additional cost to the employees SCHOOL DESCRIPTION West Philadelphia Achievement Charter Elementary School is an inner-city Arts and Technology K-5 Elementary School. We are a family-oriented environment with family and community involvement being an integral part of our mission to enrich the lives of our students. JOB SUMMARY In this position, the Administrative Assistant to Building Maintenance and Engineering provides prompt and efficient executive level administrative support for the Director of Facilities and property management department. The qualified applicant will be a vital member of the team to streamline daily operations, schedule inspections and maintenance services, and liaise with contractors and vendors. JOB RESPONSIBILITIES • Performs a full range of skills to research, compile, organize, and produce correspondence, reports, records, letters, meeting agendas, and proposals., • Receive and triage calls, manage Director of Facilities' email accounts, and schedule meetings as directed., • Manage, file and track contractor agreements, vendor agreements, purchase orders, maintenance work orders, and maintenance requests to completion., • Schedule inspections and maintain an annual calendar of inspections to support the Director of Facilities and Maintenance Manager, as well as coordinate/schedule next steps until compliance is achieved., • Assist with maintenance staff's attendance, time off requests, and professional development., • Responsible for handling items of a confidential nature., • Associate or bachelor's degree in business administration, • 3 or more years of secretarial experience supporting building administration (preferred)., • Must have or the ability to obtain all clearances (FBI, State, & Child Abuse)., • Physical requirements include prolonged periods sitting at a desk and working on a computer, and having the ability to lift 10 to 20 lbs

Job Description Cooperidge Consulting Firm is seeking a Client Service Associate / Administrative Assistant for a top Boutique Financial Advisory Practice in Cherry Hill, NJ. With over 30 years of excellence in retirement and estate planning, our client is looking for a senior administrative professional to serve as the operational backbone of the firm. Supporting a senior executive, this role acts as the primary point of contact for high-net-worth clients and external partners. The ideal candidate is a proactive, solution-oriented "right hand" who can manage complex logistics, improve practice workflows, and maintain the highest standards of discretion and professionalism. Job Responsibilities • Executive Support: Manage the senior executive’s complex calendar; prioritize, schedule, and coordinate high-stakes meetings with clients and internal teams., • Client Relations: Serve as the primary point of contact for clients and prospects, ensuring all communications are handled with exceptional professionalism and timely follow-up., • Meeting Management: Compile comprehensive meeting materials, coordinate virtual/in-person logistics, and transcribe detailed notes and action items post-meeting., • Project Tracking: Monitor deadlines and deliverables; ensure tasks across the practice are assigned and completed accurately and on schedule., • Operational Excellence: Identify opportunities to enhance office workflows and client service processes; maintain a professional office environment consistent with firm standards., • Bachelor’s degree in Business, Communications, Finance, or a related field is preferred.Experience, • Minimum of five (5) to seven (7) or more years of experience as a Client Service Associate or senior administrative professional., • Prior experience in Wealth Management (RIA, broker-dealer, bank, or family office) is REQUIRED., • Proven experience interacting with high-net-worth clients and external professionals (CPAs, Estate Attorneys).Skills, • Technical: Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom/Teams, and industry CRM systems., • Organization: Exceptional time-management and prioritization skills; ability to manage competing priorities with extreme attention to detail., • Communication: Superior written and verbal communication skills; ability to transcribe notes and prepare professional client materials., • Comprehensive health, vision, and dental insurance plans, • Life insurance coverage, • 401(k) retirement plan with company matching contributions, • Paid time off including vacation, sick leave, and holidays, • Opportunities for career growth and advancement

Job Description Giampolo Law Group Hybrid preferred - Remote available | Full-Time Join us and be the strategic hub of a nationally recognized, LGBTQ+–focused law firm where client experience and advocacy meet. About Giampolo Law Group Giampolo Law Group is a nationally recognized, purpose-driven law firm serving the LGBTQ+ community and its allies nationwide. Founded by Angela Giampolo, the firm blends high-level legal services with advocacy, education, and community engagement. We are known for our thoughtful legal strategy, clear communication, and a client experience rooted in dignity, inclusion, and trust. About the Role This role is the central nervous system of the firm. The Client Intake & Executive Assistant sits at the intersection of client experience, revenue protection, and executive operations. You are the first meaningful point of contact for prospective clients and the primary steward of the firm’s communications, intake decisions, and scheduling flow. Your goal is to ensure that only qualified, aligned, and informed matters move forward, so that when the attorney meets with a prospective client, the conversation can begin with design and strategy — not selling or clarification. At the same time, you provide trusted executive support to ensure priorities move forward smoothly and nothing falls through the cracks. This role requires judgment, confidence, discretion, and the ability to balance client-facing responsibilities with operational and executive-level support. Key Responsibilities Client Intake, Qualification & Conversion • Serve as the first point of contact for new inquiries via email, phone, website, and third-party platforms, • Confidently communicate the firm’s services, scope, process, and value to prospective clients, • Conduct initial intake conversations to gather relevant information and assess fit, • Exercise judgment to vet, set, refer, or decline inquiries in alignment with firm standards, • Ensure scheduled meetings are purposeful and appropriate, protecting attorney time, • Own and manage the firm’s primary inbox and assigned executive communications, • Resolve matters independently whenever possible and escalate only when attorney input is required, • Draft clear, professional responses and ensure consistent tone and follow-through, • Coordinate media inquiries, speaking engagements, podcasts, and interviews, • Support scheduling, preparation, and follow-up for public-facing engagements, • Assist with travel, events, conferences, and operational logistics, • Support billing and invoicing processes, tracking payments and documentation as needed, • Paralegal or legal administrative background required, • 3+ years of experience in a legal assistant, executive assistant, intake, or operations-focused role, • Strong understanding of law firm intake, client communication, and case flow, • Excellent written communication skills and professional judgment, • Highly organized, detail-oriented, and comfortable managing competing priorities, • Ability to anticipate needs, make decisions, and take ownership, • Experience with Lawmatics or similar legal CRM systems is a plus Work Environment & Compensation • Full-time, hybrid preferred or remote optional position, results-oriented firm mindset, • Core availability during standard business hours, • Competitive salary, commensurate with experience:, • $60,000–$70,000 for solid, experienced legal intake / EA candidates, • Up to $80,000 for candidates with strong law firm intake judgment, CRM ownership, and executive support maturity, • Eligibility for incentive or performance-based bonuses, • Paid time off and holidays, • Health insurance (100% employee coverage), • 401k plan Please submit your resume and a brief cover letter explaining why this role is a meaningful next step in your career. Candidates whose experience and values align with the role and firm culture will be contacted.

Job Description Position Title: Executive Assistant Location: Philadelphia, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: This position is eligible for medical, dental, vision, and 401(k). An Addison Group client is looking for an Executive Assistant! Job Responsibilities: • Provide high-level administrative support to multiple senior leaders and executive stakeholders, • Manage complex calendars, scheduling across multiple time zones, and coordinate internal and external meetings, • Serve as a primary point of contact between executives and internal teams, clients, and external partners, • Prepare and edit presentations, reports, correspondence, and executive communications, • Coordinate travel arrangements, itineraries, and expense reporting for supported leaders, • Track priorities, deadlines, and action items to ensure timely follow-up, • Assist with meeting preparation, agenda development, and note-taking, • Handle confidential and sensitive information with discretion and professionalism, • 2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role, • Proven ability to support multiple leaders simultaneously in a fast-paced environment, • Strong calendar management, organizational, and prioritization skills, • Excellent written and verbal communication skills, • High level of professionalism, discretion, and attention to detail, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics, • Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401(k), • Permanent Employment: Many of Addison’s job openings lead to potential permanent employment, • Connections: You connect directly with hiring managers, • Options: You are presented multiple employment options near your home

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment, • 2025 Revenue is up 60% year over year compared to 2024, • 2025 Ratified acquisitions are up 70% year over year compared to 2024, • Q4 2025 sales are up 100% compared to Q3 2025, • Q4 2025 revenue is up 152% compared to Q4 2025, • Q4 Ratified acquisitions are up 64% compared to Q4 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. Total Compensation Range: $60,000- $100,000/ year

Job Description The School Secretary of Overbrook School for the Blind exudes a passion for the school, its students, and its employees. This position will report directly to the head of their respective department. The Mission of Overbrook School for the Blind (OSB) is to develop and deliver education that enhances the options available for persons with visual impairments, including those with additional challenges so that they have the greatest opportunity to experience active and fulfilling lives. Organizational Description: Overbrook School for the Blind serves students who are blind or visually impaired with or without additional disabilities (such as intellectual disability, cerebral palsy, hearing impairment, sensory issues, and including those who require specialized medical care) receive a customized, individualized education based on state educational standards. OSB is more than a school, it is a community where students, families, and staff support one another and come together to build a bright future. Job Functions: The Administrative Assistant provides comprehensive administrative support to the department, ensuring efficient daily operations and high-quality service delivery. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities with professionalism and discretion. • Provide administrative support as directed by the supervisor, including clerical and project-based tasks., • Maintain staff timecards and submit to Human Resources on time and accurately., • Maintain organized and accurate filing systems for documents, forms, and correspondence., • Handle routine office tasks such as photocopying, scanning, and faxing documents., • Monitor and respond to voicemail and email communications daily, following up as needed., • Draft and distribute professional correspondence to parents, staff, school districts, and other stakeholders; maintain copies of all outgoing communications., • Track referrals and admissions in a centralized database; investigate and resolve any discrepancies in records., • Prepare and send acceptance letters in a timely and accurate manner., • Record, format, and distribute meeting minutes for program and admissions meetings., • Coordinate the mailing of new student enrollment packets and required school forms to parents., • Maintain up-to-date student enrollment records and update rosters as needed., • Schedule and reserve meeting spaces using Google Calendar., • Answer incoming phone calls, direct callers appropriately, and provide assistance or follow-up when needed., • Coordinate travel arrangements, including booking transportation, accommodations, and managing petty cash as required., • Enter and retrieve data in PowerSchool; generate student-related reports upon request., • Access student information in eSPED and retrieve therapy and other student reports as necessary., • Utilize and maintain proficiency in software including PowerSchool, eSPED, Microsoft Word, Excel, PowerPoint, and Google Workspace (Docs, Forms, Sheets, etc.)., • High school diploma or equivalent required; some college coursework (2–4 years) preferred., • In lieu of post-secondary education, relevant experience as an administrative assistant, executive secretary, or similar role may be considered., • Proficiency in Windows and Microsoft Office Suite, including Word (mail merge), Excel (spreadsheets, charts, graphs), and Outlook, • Experience using Google Workspace (Docs, Forms, Sheets, etc.)., • Familiarity with student information systems such as PowerSchool and special education software such as eSPED or other IEP management platforms., • Skilled in operating standard office equipment (copiers, scanners, fax machines, multi-line phones, etc.)., • Lifting: Must be able to lift 50-lbs minimum, with assistance. Participate in 2-person lifts. OSB offers a competitive salary and benefits package reflective of the applicant’s training and experience, including liberal financial support for the pursuit of advanced degrees. Applications from members of communities traditionally under-represented in school administrative positions are invited. Overbrook School for the Blind Equal Employment Opportunity Statement: Overbrook School for the Blind (OSB) has, and will continue to follow, a policy of recruiting, employing and promoting individuals best qualified for any position by reason of education, training, and experience without regard to race, color, ancestry, genetic information, familial or marital status, domestic or sexual violence victimization, ethnicity, religion, age, sex (including pregnancy, childbirth or a related medical condition), sexual orientation, gender identity, national origin, or non-job-related disability or the use of a guide or support animal because of blindness, deafness or physical disability. OSB shall not discriminate against an individual who has exercised his/her rights against discrimination in accordance with applicable federal, state, or local laws. Overbrook School for the Blind offers a competitive salary and benefits package reflective of the applicant’s training and experience. 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Job DescriptionDescriptionAt Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities • Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO., • Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently., • Analyze data from various sources to prepare insightful reports and presentations for the CEO., • Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality., • Handle confidential information with discretion and professionalism., • Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently., • Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly., • Handle routine inquiries and requests, and escalate matters to the CEO when necessary., • Assist with the development and execution of strategic initiatives, providing administrative support to key projects., • Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively., • Bachelor’s degree or equivalent experience., • Proven experience as an Executive Assistant or in a similar administrative role., • Exceptional organizational skills and the ability to prioritize multiple tasks effectively., • Strong problem-solving abilities with the capacity to think critically and adapt to changing needs., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software., • Excellent communication skills, both verbal and written., • Bilingual (English and Russian)., • Strong analytical skills with the ability to interpret data and provide actionable insights., • Self-starter with a creative mindset, able to work independently and as part of a team., • High level of professionalism, confidentiality, and attention to detail., • Ability to work in a fast-paced environment and manage shifting priorities., • Experience working directly with senior leadership or C-suite executives., • Health Insurance plans; (health, dental, vision);, • Whole Life Insurance;, • 401k Plan;, • PTO/Paid Holidays;, • Great Work Environment;, • Career Advancement Opportunities.

Job Description Position Title: Administrative Coordinator, Finance Department: Finance Reports To: Executive Vice President & Chief Financial Officer (EVP & CFO) Position Summary The Executive Assistant to the CFO and Finance Group will play a critical role in ensuring the smooth and efficient operations of the finance and legal functions within the organization. Serving as a key liaison and administrative partner, the Executive Assistant will provide high-level support to the CFO and assist the Finance Group in day-to-day activities. This position requires exceptional organizational skills, discretion, and attention to detail, along with a foundational understanding of accounting and contract management. The successful candidate will be a proactive problem-solver with the ability to manage multiple priorities in a dynamic, fast-paced environment. Responsibilities: Executive Support to the CFO • Provide comprehensive administrative support to the CFO, including managing calendars, scheduling meetings, and coordinating travel arrangements., • Serve as the primary point of contact for internal and external communications on behalf of the CFO, handling confidential information with discretion., • Prepare meeting agendas, draft correspondence, and ensure timely follow-up on action items., • Assist with Board of Directors communications, including coordinating Finance, Investment, and Audit Committee meetings, preparing materials, and recording minutes when required., • Assist the Finance Group in routine financial operations, including invoice review, expense reconciliation, and report preparation., • Provide administrative support for financial reporting cycles, audits, and tax preparation processes., • Maintain and organize financial documents, ensuring accessibility and compliance with record-keeping policies., • Help coordinate budget meetings, track deadlines, and compile budget-related materials., • Assist with basic contract review under the guidance of counsel or finance leadership, ensuring accuracy and compliance with organizational policies., • Coordinate the execution of contracts, including obtaining necessary signatures, tracking renewals, and maintaining organized contract files., • Liaise with external legal advisors and ensure timely follow-up on pending matters., • Assist with legal document management, maintaining confidentiality and proper filing systems. Knowledge, Skills, and Experience: • Bachelor’s degree in Business Administration, Accounting, or related field preferred; equivalent work experience will be considered., • Minimum of 5 years of experience in an executive support role, preferably supporting C-suite executives in finance, legal, preferably in nonprofit settings., • Skills and Competencies:, • Strong organizational and time management skills with the ability to prioritize tasks effectively., • Basic understanding of accounting principles and financial documentation/statement presentation., • Familiarity with contract review processes and legal terminology., • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with accounting software or legal document management systems is a plus., • Excellent written and verbal communication skills., • Ability to handle confidential and sensitive information with professionalism and discretion., • Strong analytical and problem-solving skills with a proactive mindset., • Ability to work both independently and collaboratively in a team environment., • Preferred Qualities:, • Experience in the nonprofit sector or performing arts organizations., • Ability to anticipate needs and adapt quickly to changing priorities., • Detail-oriented with a high level of accuracy in all work. Work Environment and Requirements: • Standard office hours with occasional evening or weekend work required during peak periods., • Competitive salary commensurate with experience., • Comprehensive benefits package including health insurance, retirement plan, and generous paid time off., • Opportunity to work in a dynamic and collaborative environment that values creativity and the performing arts. A resume and cover letter are required. About The Philadelphia Orchestra and Ensemble Arts Philly The Philadelphia Orchestra and Ensemble Arts Philly (POEA) bring together one of the world’s preeminent orchestras with the iconic venues that have anchored Philadelphia’s cultural life for nearly 170 years. As owner and operator of the Academy of Music, Miller Theater, and the Kimmel Center for the Performing Arts, and the programming partner for the historic Forrest Theatre, POEA serves as a cornerstone of the city’s artistic and civic identity, welcoming one million people annually to a vibrant constellation of stages across Center City. Representing both the world-renowned Philadelphia Orchestra and a dynamic roster of resident partners and visiting artists, POEA presents more than one-thousand events annually that represent a wide range of programming, including Broadway, classical, comedy, theater, jazz, dance, and family presentations, reflecting and serving the breadth of the region’s communities. Through innovative programming, robust educational initiatives, deep commitment to diverse communities, and expanding digital platforms, POEA acts as a convener and civic partner—bringing people together, fostering dialogue, and creating an expansive, inclusive future for the arts in Philadelphia and beyond. The Philadelphia Orchestra and Ensemble Arts is an equal opportunity employer. All applicants are considered for employment without attention to race, color, age, religion, sex, sexual orientation, gender identity, national origin, ethnicity, veteran or disability status. Employees are expected to be able to perform the essential duties and responsibilities of this position, with or without job modification/reasonable accommodation. If an employee believes a job modification/reasonable accommodation is needed, please contact Human Resources so that a review can be conducted. POEA strives to comply with the accommodation provisions of the Americans with Disabilities Act, Title VII of the Civil Rights Act, the Pregnant Workers Fairness Act, and other related federal, state, and local laws.

Job Description Position Summary The Executive Administrative Assistant provides high-level administrative, operational, and strategic support to the Executive Director during a critical period of organizational transition and growth. This role is essential to ensuring day-to-day operations run smoothly while also supporting priority initiatives related to funder compliance, board engagement, and long-term organizational sustainability. The Executive Administrative Assistant serves as a trusted partner, helping manage workflows, coordinate cross-functional efforts, and ensure leadership priorities are advanced efficiently and effectively. Essential Functions of Position Essential duties of the job include: Executive & Administrative Support • Provide comprehensive administrative support to the Executive Director, including calendar management, meeting coordination, travel arrangements, and correspondence., • Prepare agendas, briefing materials, presentations, and follow-up documentation for internal and external meetings., • Track action items and deadlines to ensure timely completion of leadership priorities., • Serve as a point of contact for the Executive Director, staff, board members, funders, and external partners. Board & Governance Support, • Coordinate logistics for Board of Directors and committee meetings, including scheduling, materials distribution, and minute-taking., • Maintain board records, committee rosters, bylaws, and governance documents., • Assist the Executive Director and Board leadership with governance calendars and compliance requirements. Sustainability & Development Support, • Provide administrative support for fundraising, grants, and donor engagement activities., • Assist with grant tracking, reporting deadlines, and documentation in collaboration with the development and program teams., • Support planning and execution of fundraising events and donor stewardship activities., • Maintain organized records related to grants, contracts, and contributions. Operations & Systems Coordination, • Support the development and maintenance of internal systems, policies, and procedures., • Assist with vendor coordination, invoicing, purchase tracking, and documentation., • Help streamline workflows and improve organizational efficiency., • Support onboarding logistics for new staff, interns, and consultants. Communications & Coordination, • Draft and edit internal and external communications on behalf of the Executive Director, as appropriate., • Support coordination with hospital partners, community organizations, and funders., • Assist with preparing reports, updates, and presentations for stakeholders. Qualifications, • Associate’s or Bachelor’s degree in business administration, nonprofit management, public administration, or a related field preferred., • Minimum of 3–5 years of administrative or executive support experience, preferably in a nonprofit or mission-driven organization., • Experience supporting senior leadership and managing confidential information., • Strong organizational, time management, and project coordination skills., • Excellent written and verbal communication skills., • Proficiency with Microsoft Office, Google Workspace, and database or project management tools., • Ability to manage multiple priorities in a fast-paced environment., • Commitment to equity, professionalism, and mission-driven work. Preferred Skills & Experience, • Familiarity with nonprofit governance and board operations., • Experience with grant tracking or fundraising support., • Strong attention to detail and follow-through., • Ability to anticipate needs and operate with a high degree of discretion.

Job Description Horizon House, Inc. is a nationally recognized service provider for adults with developmental disabilities, behavioral health issues, and those struggling with substance abuse. With over 100 locations throughout Southeastern Pennsylvania and Delaware, Horizon House offers programs to a diverse population that focus on individual strength and choice. This position provides a wide array of administrative support and coordinates the general office functions for the CEO, Board of Directors, and Executive Staff. The ideal candidate will enjoy working within a nonprofit environment, interacting with all level of staff and persons served, and is committed to Horizon House’s mission. Duties and Responsibilities: · Ensure the provision of required administrative support and communications functions, including a high volume of typing, filing, scheduling, maintenance of meeting and committee minutes, inter- and intra-Agency communications, and all related office procedures. · Maintain and coordinate the CEO's appointment calendar; apprise the CEO of possible problematic issues. Coordinate all Board of Directors-related administrative activities. · Coordinates, reviews, prioritizes, directs, and distributes a wide variety of complex and confidential requests, contracts, and legal correspondence on behalf of the CEO. · Oversee and follow-up on administrative matters, as directed; inform the CEO of related issues and their impact Agency-wide. · Support the Agency’s policy development process. Establish new office procedures and systems, as needed. · Assist CEO and Executive Staff with special projects, presentations, and reports. Work independently on projects from conception to completion. · Provide supervision and direction to the Executive Assistant team to ensure seamless support to the executive staff. Qualifications: · Associate’s degree in Secretarial/Administrative Science, English, or a related field, and five years of related office experience, with at least two years in an executive secretarial capacity. Bachelor’s degree with prior supervisory experience preferred. · Excellent communication skills, including interpersonal communication, diplomacy, writing, editing, and grammar, including the ability to draft correspondence and other communications quickly with minimal direction. · Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly, and with excellent attention to detail. · Demonstrated ability to coordinate and facilitate the completion of large administrative projects promptly, including meeting strict deadlines. · Very good typing skills and the ability to type at least 55 wpm. · Proficiency with Microsoft Excel, Word, and PowerPoint, and a working knowledge of office machinery and computers. · Familiarity with working with organizational budgets preferred. · This position requires sitting for long periods of time, light lifting and/or carrying (not to exceed 25 lbs.), and frequent talking and listening. Horizon House offers competitive compensations and a comprehensive benefit package including: medical & dental, (9) nine paid holidays, paid time off, tuition reimbursement, retirement savings plan, voluntary tax sheltered annuity, transit benefit program, opportunities for advancement and more. You must apply on our website to be considered an applicant, please use this URL: Horizon House is an Equal Opportunity Employer

Job Description Administrative Assistant Bebashi - Transition to Hope Philadelphia, PA (Full Time, Permanent Opportunity) Bebashi-Transition to Hope is a multi-purpose health and social services agency. We provide culturally sensitive health-related information, direct services, education, research, and technical assistance to reduce and eliminate HIV/AIDS as well as other health disparities, such as breast cancer and hunger, within the urban community of Philadelphia and vicinity. Bebashi -Transition to Hope is seeking an experienced and self-motivated Administrative Assistant to provide support to the COO/Chief strategic Initiatives. Job Summary: The Administrative Assistant completes a broad variety of administrative tasks in support of the Chief Operating Officer and Chief of Strategic Initiatives. The Administrative Assistant will support operations in managing schedules, assisting with events and meetings, maintaining electronic records, and providing administrative support to help advance organizational goals and community impact. MAIOR DUTIES AND RESPONSIBILITIES: • Maintains calendar and manages schedules by scheduling and prioritizing appointments., • Coordinate and attend meetings by preparing and distributing agendas, managing attendance (including visitors), taking notes as needed, and ensuring all participants have the necessary materials and information., • Maintains inventory of program supplies; orders new supplies as needed to ensure adequate supplies for ongoing program operations; including Septa Passes, gift cards and client needs., • Responsible for daily invoicing, expense vouchers, uploading/scanning invoices for payment into billing system, and maintain support documentation files for vendors., • Ensures program invoices are processed in a timely manner., • Serves as main purchaser in ordering program materials for events, incentives, promotional materials., • Serves as back-up to the Executive Assistant in providing support to the Executive Leadership team., • Serves as coordinator of special projects as assigned by the COO/CSI or other members of the leadership team., • Serves as back-up front desk coverage., • Responsible for maintaining electronic filing systems for correspondence and documentation., • Assist with meeting logistics (e.g., room set up, zoom set-up, etc.), • Assists program leadership with audit preparation, • Volunteer Support to include engagement, interviews, onboarding, and orientation, • Perform other related duties as assigned. Education & Experience: • Associate's degree in business and 3 years' experience (required) - OR - Bachelors' Degree and 2 years' experience, • Working knowledge of Office 365 (word, excel, PowerPoint, Adobe, PDF Editing, Document merging), • Familiarity with working in EHR systems. Other Requirements: • Valid driver's license with clean driving record preferred, • Reliable transportation, • PA State Criminal Clearance, • PA Child abuse Clearance Physical Demands: This is a sedentary position that requires long periods of being a seated position and working on a computer. This position may require lifting of up to 20 lbs. May be exposed to outside weather conditions. Benefits: We offer Excellent Benefits beginning the 1st day of the following month, after 30 days employment: Medical Insurance with Employer paying a good percentage of coverage for the Employee Vision, Prescriptions Dental is 100% Employer paid for Employee STD/LTD disability and life insurances 100% Employer Paid for Employee 401K with discretionary match PTO Holidays - 10 paid HRA - Fully Employer funded Student Loan "Pay Down" program Hours are: Monday - Friday 8:30 am - 4:30 pm OR 9:00 am - 5:00 pm Job Status: Full Time, Non-exempt Bebashi is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, gender, sexual orientation, gender identity or expression, veteran status or any other status protected under federal, state or local law. We are committed to inclusion, equity and diversity.

Job Description Mission: The Unit Nurse Manager is responsible for coordinating and supervising the day-to-day activities within the Nursing Department when Administrative and Clinical Leaders are not present in the facility. The Unit Nurse Manager is responsible for leading the department by empowering staff to function to their highest level of competency, ensuring compliance with nursing policies and procedures, and providing support in critical thinking and thorough independent judgment. The Unit Nurse Manager's duties include providing clinical and managerial links between the nurses and Behavioral Health Technicians, the Executive Nurse Manager, and the Kirkbride Center administrative team, including the Administrator-on-Call, in the absence of the administrative team. Essential Functions: • Promote the mission, vision, and values of the Kirkbride Center, • Interpret and ensure adherence to Kirkbride Center’s and nursing’s philosophy, policies, and procedures., • Develop and implement a staffing plan for each shift based on patient acuity, census, and available staff., • Assisted nursing staff on the unit in efficiently utilizing resources necessary to meet patient care requirements and other professional responsibilities., • Serve as a resource for solving clinical problems., • Act as a resource in identifying and/or solving administrative/operational problems when the administrative team is absent., • Anticipate actual/potential problems that may occur on their shift and set shift priorities accordingly., • Respond to all emergencies (behavioral and/or medical) and assist as necessary., • Work collaboratively with nursing and ancillary staff to solve problems fairly and consistently., • Provide immediate documentation, communication, and follow-up of incidents to the Kirkbride Center Administrative staff and notification, if required, to regulatory agencies., • Assess patient care requirements on each unit by making rounds on each unit and all other areas of the Kirkbride Center (according to departmental need/activity), • Report significant incidents and problems to the Administrator on Call., • Provide support, guidance, and feedback to staff., • Identify and communicate staff needs for continuing education to the Assistant Director of Nursing and the Director of Nursing., • A current RN's license in state of practice., • Sound leadership skills and utilize these skills in organizing the activities and schedules for the adult patient's medical and/or non-medical tasks for a given shift., • High-quality clinical and interpersonal skills; an exemplary role model to others., • Knowledge of treatment procedures and interventions common to acute psychosis and abnormal psychology, as well as to non-violent crisis intervention practices, typically found in the adult psychiatric population and application of this knowledge to adult care., • Familiarity with psychopharmacology and the use of psychotropic medications with the adult psychiatric population., • Basic teaching and training skills; problem-solving; organizational and time management; crisis intervention; written and oral communication skills; facilitating and/or co-facilitating process-oriented and didactic groups., • Eligible for CPR and CPI certification, • Skills in establishing and maintaining effective working relationships among various clinical and support team members; empathy for patients and their families; flexibility regarding hours., • Skills in maintaining information as highly confidential. Physical and Mental Job Requirements: • Ability to exercise self-control in potentially volatile situations such as being verbally or physically confronted in a threatening or aggressive manner., • Must be able to work and concentrate amidst noise, conversation, and foot traffic., • Ability to handle interruptions often and move from one task to another., • Must be flexible and not easily frustrated in dealing with differences of opinion., • Ability to stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, grasp, and be able to perceive the attributes of objects such as size, shape, temperature, and/or texture by touching with skin, particularly that of the fingertips., • Ability to express and exchange ideas via spoken word during activities in which they must accurately convey details or important spoken instructions to others, sometimes quickly and loudly. Hearing is to perceive the nature of sound with no less than 40 db loss a Hz, 1000 Hz, or 2000 Hz with or without correction., • Ability to perceive detailed information through communication and make fine sound discriminations., • Individuals must be able to exert up to 100 pounds of force occasionally and to be able to lift, carry, push, pull, or otherwise move objects., • Work requires a minimum standard of visual acuity with or without correction that will enable people in the role to complete administrative and clerical tasks and visually observe patients on the unit and in therapeutic activities., • While a worker may be subjected to temperature changes, the worker is generally not substantially exposed to adverse environmental conditions as the work is predominantly inside., • Required to travel throughout the city where drug trafficking activity is prevalent.

Job Description Mission: The Unit Shift Manager is responsible for coordinating and supervising the day-to-day activities within the Nursing Department when Administrative and Clinical Leaders are not present in the facility. The Unit Shift Manager is responsible for leading the department by empowering staff to function to their highest level of competency, ensuring compliance with nursing policies and procedures, and providing support in critical thinking and thorough independent judgment. The Unit Shift Manager's duties include providing clinical and managerial links between the nurses and Behavioral Health Technicians, the Director of Nursing, and the Kirkbride Center administrative team, including the Administrator-on-Call, in the absence of the administrative team. Essential Functions: • Promote the mission, vision, and values of the Kirkbride Center, • Interpret and ensure adherence to Kirkbride Center’s and nursing’s philosophy, policies, and procedures., • Develop and implement a staffing plan for each shift based on patient acuity, census, and available staff., • Assisted nursing staff on the unit in efficiently utilizing resources necessary to meet patient care requirements and other professional responsibilities., • Serve as a resource for solving clinical problems., • Act as a resource in identifying and/or solving administrative/operational problems when the administrative team is absent., • Anticipate actual/potential problems that may occur on their shift and set shift priorities accordingly., • Respond to all emergencies (behavioral and/or medical) and assist as necessary., • Work collaboratively with nursing and ancillary staff to solve problems fairly and consistently., • Provide immediate documentation, communication, and follow-up of incidents to the Kirkbride Center Administrative staff and notification, if required, to regulatory agencies., • Assess patient care requirements on each unit by making rounds on each unit and all other areas of the Kirkbride Center (according to departmental need/activity), • Report significant incidents and problems to the Administrator on Call., • Provide support, guidance, and feedback to staff., • Identify and communicate staff needs for continuing education to the Assistant Director of Nursing and the Director of Nursing., • A current RN's license in state of practice., • Sound leadership skills and utilize these skills in organizing the activities and schedules for the adult patient's medical and/or non-medical tasks for a given shift., • High-quality clinical and interpersonal skills; an exemplary role model to others., • Knowledge of treatment procedures and interventions common to acute psychosis and abnormal psychology, as well as to non-violent crisis intervention practices, typically found in the adult psychiatric population and application of this knowledge to adult care., • Familiarity with psychopharmacology and the use of psychotropic medications with the adult psychiatric population., • Basic teaching and training skills; problem-solving; organizational and time management; crisis intervention; written and oral communication skills; facilitating and/or co-facilitating process-oriented and didactic groups., • Eligible for CPR and CPI certification, • Skills in establishing and maintaining effective working relationships among various clinical and support team members; empathy for patients and their families; flexibility regarding hours., • Skills in maintaining information as highly confidential. Physical and Mental Job Requirements: • Ability to exercise self-control in potentially volatile situations such as being verbally or physically confronted in a threatening or aggressive manner., • Must be able to work and concentrate amidst noise, conversation, and foot traffic., • Ability to handle interruptions often and move from one task to another., • Must be flexible and not easily frustrated in dealing with differences of opinion., • Ability to stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, grasp, and be able to perceive the attributes of objects such as size, shape, temperature, and/or texture by touching with skin, particularly that of the fingertips., • Ability to express and exchange ideas via spoken word during activities in which they must accurately convey details or important spoken instructions to others, sometimes quickly and loudly. Hearing is to perceive the nature of sound with no less than 40 db loss a Hz, 1000 Hz, or 2000 Hz with or without correction., • Ability to perceive detailed information through communication and make fine sound discriminations., • Individuals must be able to exert up to 100 pounds of force occasionally and to be able to lift, carry, push, pull, or otherwise move objects., • Work requires a minimum standard of visual acuity with or without correction that will enable people in the role to complete administrative and clerical tasks and visually observe patients on the unit and in therapeutic activities., • While a worker may be subjected to temperature changes, the worker is generally not substantially exposed to adverse environmental conditions as the work is predominantly inside., • Required to travel throughout the city where drug trafficking activity is prevalent.