Executive administrative assistant jobs in Fresno, CaliforniaCreate job alerts

Job Description Vie-Del is a major producer of concentrates from grapes and other fruits, brandy, spirits, and wines. We are currently seeking talented candidates to join the Vie-Del Family. We offer a competitive salary and excellent benefit package in an employee friendly and rewarding environment. The Executive Assistant under limited supervision from the President acting on own initiative, will perform diverse and advanced secretarial duties and provide administrative support to ensure efficient operation of the President’s Office. Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy as well as a practical knowledge of the practices and procedures of the function, general company policies and programs. Rely on experience and judgement to plan and accomplish goals and a wide degree of creativity and latitude is expected. May direct and lead the work of others. This position requires excellent communication skills. Must be proficient using Excel, Word, PowerPoint, and Outlook. Attendance and punctuality are essential for efficiency at Vie-Del Company. Salary is negotiable based on experience. Powered by JazzHR 6AdPPRPGyA

Job Description Apply Here: https://secure.onehcm.com/ta/KINGSVIEW.jobs?ShowJob=771917001&TrackId=ZipRecruiter Kings View is a nonprofit leader in providing behavioral health services to the underserved community, is currently seeking a driven Senior Executive Assistant to join our mission to provide compassionate services to those with limited resources. Our ideal candidate will have a passion to promote social justice and societal awareness, respect for human dignity, and lead with integrity while listening and responding to the community in need. Senior Executive Assistant (523) Fresno, CA The Senior Executive Assistant is a high-level administrative professional who serves as the primary support to the Chief Executive Officer (CEO), ensuring the CEO’s time, communications, and priorities are managed with accuracy, confidentiality, and strategic alignment. This role also provides executive-level support to the Executive Team and the KV/ KVF/ KVPS Board of Directors, maintaining the professionalism, efficiency, and coordination of the executive office. As a trusted partner to the CEO, the Senior Executive Assistant plays a critical role in managing the CEO’s schedule, preparing communications, facilitating board operations, and acting as a liaison between the CEO and internal and external stakeholders. This position requires exceptional organizational and interpersonal skills, sound judgment, and the ability to thrive in a dynamic, fast-paced environment. Success in this role will be measured by the CEO’s operational efficiency, board satisfaction, timeliness of deliverables, and proactive issue resolution. How will I contribute • Serve as the primary administrative liaison and gatekeeper for the CEO, and KV/ KVF/ KVPS Board of Directors, managing communications, requests, and interactions with discretion and professionalism., • Manage and optimize the CEO’s complex calendar, ensuring alignment with organizational priorities and strategic goals., • Coordinate travel, speaking engagements, and public appearances for the CEO; handle logistics, materials, and follow-up., • Monitor and respond to CEO-related communications, ensuring timely, accurate, and appropriate correspondence., • Prepare, edit, and distribute high-quality correspondence, reports, and presentations., • Organize and manage all logistics for KV/ KVF/ KVPS Board and Committee meetings, including agenda development, packet distribution, AV setup, venue coordination, and hospitality., • Facilitate coordination across Executive Team on behalf of CEO, supporting cross-functional initiatives and follow-ups., • Monitor progress on executive and organizational priorities, ensuring the CEO is briefed, deadlines are met, and follow-up items are completed., • Record, transcribe, and manage the approval process for meeting minutes for KV/ KVF/ KVPS Board, Committees, and Executive Team., • Maintain up-to-date KV/ KVF/ KVPS Board records, including rosters, calendars, directories, and Committee assignments., • Support KV/ KVF/ KVPS Board member onboarding, including the development and maintenance of Board Information and orientation materials., • Monitor, triage, and respond to CEO- and Board-related correspondence in a professional and timely manner., • Reconcile and process CEO-related expenses, reimbursements, and credit card reports, ensuring compliance with internal policies., • Coordinate complex domestic travel for the CEO and select Board-related events., • Manage the annual board calendar, ensuring timely preparation for compliance filings, board evaluations, and strategic plan updates., • Maintain organized records and documentation for timely access, reporting, and compliance., • Act as a liaison between the CEO and internal/external departments, staff, funders, and key partners to support organizational initiatives., • Represent the CEO with diplomacy and professionalism in communications with board members, funders, county officials, and community partners., • Maintain proficiency with project management and collaboration tools (e.g., Asana, Smartsheet, SharePoint) and ensure secure handling of confidential information in compliance with HIPAA and data protection policies, • Serve as a cultural ambassador and trusted confidant, modeling the CEO’s values and fostering positive relationships across all levels of the organization, • Perform other duties as assigned to support the overall functioning and success of the program. What I bring • Associate’s Degree: Business Administration, Office Management, or a related field, • Drivers License Class C, • 5 years in an executive-level administrative support role, preferably supporting C-suite leadership; or comparable quantitative field or equivalent related work experience., • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with calendar management, travel coordination, expense reporting, and preparing executive-level correspondence. Familiarity with virtual meeting platforms (e.g., Zoom, Teams). Understanding of organizational protocols and confidentiality best practices., • Excellent organizational and time management skills. Ability to prioritize multiple tasks and meet deadlines under pressure. Strong written and verbal communication skills. Professional judgment and discretion when handling sensitive information., • High level of professionalism and integrity. Adaptable and proactive problem-solver. Dependable, resourceful, and detail-oriented. Works well independently and collaboratively., • Bachelor's degree preferred. Certifications such as Certified Administrative Professional (CAP) or Professional Administrative Certificate of Excellence (PACE) are a plus. The Benefits Medical, Dental, Vision Insurance Life and Long-Term Disability Insurance 401k plan Vacation time Twelve (12) Paid Holidays Education Reimbursement Program up to $1000 per year Referral Program Employee Assistance Program An environment of like-minded people reaching for the same goal Serving the underserved community A sense of purpose Who We Are Since 1951, Kings View leads the community in providing behavioral health services to the underserved population. We have a strong tradition of commitment, and we focus on serving rural communities where health resources are often limited. Our people treat the community with care and compassion. We stand by our cornerstone and philosophy of valuing each person’s worth, dignity and wholeness in body, mind, and spirit. Our principal core values echo throughout the organization and into our patient-focused programs. At Kings View we are dedicated to continuing our demonstration in the unparalleled commitment to wellness and recovery within each community we serve. Join us and apply today.

Job DescriptionDescription: Overview Build relationships in the community, enhance your expertise, and grow personally and professionally. The Garabedian Group is seeking an experienced EXECUTIVE ADMINISTRATIVE ASSISTANT with an energetic personality in Fresno, CA. You will serve as client facing team member, providing vital support to our professional staff and ensuring client satisfaction through positive interactions. This position requires a combination of critical thinking and creative problem-solving, as well as the appropriate skills, knowledge & experience. Excellent communication skills – both written and oral – are a must. Job Description · Proactively build relationships and communicate effectively with clients to provide client service. · Demonstrate excellent team skills, positive attitude, and high ethical standards. · Adaptability: Demonstrates flexibility in the face of change. Projects a positive demeanor regardless of changes in working conditions. Shows the ability to manage multiple conflicting priorities without loss of composure. · Time Management: Determines the appropriate allocation of time. · Space Management: Effectively manages the workspace (i.e., keeps a clean and organized office, appropriately handles all paperwork, maintains control over the physical environment, etc.) · Task Management: Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines · Listening skills: Understands that the most important aspect of communication is the act of listening and actively works to improve those skills. · Oral skills: Speaks with confidence using clear, concise sentences and is easily understood. · Written: Produces well-thought-out, professional correspondence free of grammatical and spelling errors. · Telephone/E-mail: Uses high-quality, professional oral and written skills (as described above) to project a positive image of the firm. · Interacts professionally with clients and associates at all times. Promptly responds to requests with accuracy and a courteous demeanor. · Team player: Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals. · Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction. Swiftly refers problems/issues to the appropriate person(s) when necessary. Works effectively without constant and direct supervision or guidance. About Us Serving a wide range of industries and clients throughout California and the United States, The Garabedian Group is well-known and respected as a full-service accounting and advisory firm in the Central Valley. Our team delivers a unique experience of high client engagement and superior work product to our clients while working in a fun, focused, and challenging environment. The Garabedian Group was recently named “Best Accounting Firm” by The Business Journal’s annual Best of Central Valley Business Award. We are also a proud recipient of Thriving Firm - Firm of the Year, Thriving Firm - Award for Work-Life Balance, First Five Fresno – Child-Friendly Workplace Award, Fresno State Institute for Family Business – The California Family Business Award. In line with our firm mission to improve the lives of those in our community, the firm regularly volunteers and sponsors events in support of the Ronald McDonald House Charities of the Central Valley, Marjaree Mason Center, Valley Children’s Hospital and Fresno Community Food Bank. Benefits We are committed to providing a culture where team members will be challenged to grow as people and as professionals. Our employees enjoy a competitive compensation and benefits package including medical, dental, vision, life insurance, flexible benefit plans, 401(k) plan, 401(k) match, profit sharing, and paid time off. The Garabedian Group was the first accounting firm to be ROWE certified in the United States. ROWE stands for Results Only Work Environment, wherein the number of hours worked is irrelevant, and performance is judged solely on successful completion of work assigned. To learn more about our firm and culture, please visit www.thegarabediangroup.com Requirements: Required Skills and Experience · Minimum of 1 year of experience in an administration role · Exhibit strong analytical skills and computer skills. · Demonstrated excellent project and task management, communication, relationship building, personal development, collaboration, and problem-solving skills. · Must be detail-oriented while being mindful of efficient work processes as well as billing to clients. · Time management skills; ability to prioritize tasks and work mindfully with others.

Job Description UFW FOUNDATION JOB POST TITLE: Legal Assistant FLSA STATUS: Hourly (Non-Exempt) LOCATION: Bakersfield, CA Fresno, CA HIRING RANGE: $20.00 - $24.00 hourly, depending on experience. About UFW Foundation: For 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay, and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is one of the largest federally accredited immigration legal service providers in the state of California. The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state. The UFW Foundation’s Immigration Legal Services Program provides high quality comprehensive affirmative and removal defense services and representation before U.S. Citizenship and Immigration Services (USCIS), Executive Office for Immigration Review (EOIR), and California State Courts. We represent low-income clients, including unaccompanied minors, in an array of affirmative and defensive applications, including but not limited to family petitions, U-visa/VAWA, Waivers, Naturalization and DACA, as well as Asylum/Withholding/CAT, Cancellation of Removal and Special Immigrants Juvenile Status (SIJS). SUMMARY: The legal assistant will support attorneys or Department of Justice (DOJ) accredited representatives to enable (1) provision of affirmative immigration relief services; (2) assist in providing representation of clients in removal proceedings; (3) services and outreach at assigned community college campuses and/or community events as needed; and (4) work closely with other UFW Foundation programs to drive an organizing culture which influences systemic change. Legal Assistants report to lead staff attorney or senior accredited representative. The responsibilities of the incumbent include, but are not limited to opening, routing, and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the lead manager and assigned supervisor, and providing legal case support. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved. ESSENTIAL FUNCTIONS: (This is not an exhaustive list) • Primary:, • Utilize computer hardware and software to produce documents., • Read and routes incoming legal mail. Locates and attaches appropriate file to correspondence to be answered by DOJ Accredited Representative(s) or Attorney(s)., • Compose and types routine and complex correspondence requiring ability to create merge documents and graphics., • Make copies of correspondence or other printed materials., • Prepare outgoing mail and correspondence, including e-mail and faxes., • Assist with the coordination of special events., • Facilitate completion of immigration applications (Deferred Action for Childhood Arrivals, Citizenship, etc.), • Translate documents from Spanish to English and vice-versa., • Provide information to potential immigration applicants., • Provide necessary follow-up after intakes to evaluate client's eligibility for relief. Follow up includes performing legal research, obtaining additional information from client, etc., • Assist/coordinate and direct on-site/off-site group processing workshops., • Develop and disseminate programmatic materials., • Provide administrative and legal support to Attorney(s), DOJ Representatives, and other management staff., • Assist in maintaining accurate client database and case physical and/or electronic files, • Conduct initial intake for Immigration clients., • Other, as needed:, • Answer and screen telephone calls and arrange conference calls., • Coordinate DOJ Accredited Representative or Attorney and make appointments., • Assist other office staff with administrative needs., • Arrange and coordinate travel schedules and reservations for legal team members., • Organize and maintain file system, file correspondence and other records., • Greet all visitors/clients and assist them with questions and appointment needs., • Coordinate meetings, prepare agendas, reserve, and prepare facilities for meetings and record and transcribe minutes of meetings., • Coordinate office volunteers., • Other duties as assigned. SUPERVISORY RESPONSIBILITIES: • May involve coordinating and supervising office volunteers. MINIMUM REQUIREMENTS: The ideal candidate for this position must have a high level of professionalism

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We are currently searching for a highly organized and proactive Executive Assistant to support our executive team. Proven experience as an Executive Assistant or in a similar administrative role, preferably within the construction or service industry.

The Executive Assistant will provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and s

The Executive Assistant provides high-level administrative, operational, and business support to Managing Directors within the Leadership Practice.Serving as a trusted partner, the Executive Assistant manages complex workflows, coordinates client and executive activities, and ensures the seamless ex

At Anchorage Digital, we are building the world’s most advanced digital asset platform for institutions to participate in crypto.Anchorage Digital is a crypto platform that enables institutions to participate in digital assets through custody, staking, trading, governance, settlement, and the indu

Lowcountry Connections Academy (LCCA) is a tuition-free, full-time virtual school serving students in grades K-12 throughout South Carolina.LCCA is authorized under state law by the Charter Institute of Erskine and operated by Lowcountry Connections Academy, a nonprofit corporation, through a contra

Executive Assistant & Board Liaison.Remote; Minneapolis and Washington DC Preferred.The Executive Assistant provides administrative, planning, and coordination support to the Chief Executive Officer, collectively the Executive Team, and Board of Directors to advance our work.They will manage and per

You have a demonstrated history of success in operations, administrative support, and or executive assistant roles. Fluidly providing a variety of virtual assistant services such as scheduling, emailing, lead conversion, research, data entry, and more.

Proven experience as an administrative assistant, virtual assistant or office admin assistant. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. We are looking for a responsible Administrative Assistant to perform a variety of administrat

Executive Assistant, Administrative Assistant, or similar role. Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and hi

As an Executive Assistant & Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.

The Executive Assistant provides high-level support to the director of a large and/or complex City department, which may include some secretarial support duties. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison betwe

Come join the City of Fresno in Building a Better Fresno! Want to see what it's like to work here? Explore our We Work For You video series to discover the real stories, passion, and purpose of the team behind Fresno's success. The Position The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment. The Executive Assistant provides high level support to the director of a large and/or complex City department, which may include some secretarial support duties. An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees and the public. Responsibilities may include interpretation of City policies, rules and procedures. Duties may include, but are not limited to, researching, compiling and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions. The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority. The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. In this capacity, it is necessary that the incumbent be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast paced, high-volume department. The one (1) vacancy currently exists in the Planning and Development department. This classification is also used in several other departments; the City of Fresno may choose to utilize this recruitment for future vacancies in various departments. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months. The ideal applicant will possess: Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno. OR Twelve (12) units of business or academic college course work relating to office management or secretarial sciences AND Seven (7) years of increasingly responsible secretarial experience to a manager or administrator. If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected. This position requires the possession of a valid driver's license. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. The selected eligible candidate certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno. The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950 in advance of the examination.

Executive Administrative AssistantThe Executive Administrative Assistant provides support to the Executive Director and on an as-needed basis to the Directors Team and Human Resources Department.The position will consult and assist the Executive Director on a range of clerical and administrative tas

Job Description SUMMARY The Executive Administrative Assistant provides support to the Executive Director and on an as-needed basis to the Directors Team and Human Resources Department. The position will consult and assist the Executive Director on a range of clerical and administrative tasks to ensure the success of the Executive Director’s day-to-day goals and objectives for the agency. DUTIES Answers agency’s main phone line for incoming telephone calls determines the purpose of call and forwards to appropriate staff, and takes messages if necessary. Receives, sorts and routes mail and faxes to appropriate programs and staff. Responsible for shipping, mailing and maintenance of postage machine and tracking certified mail with signature and tracking. Accepts and distributes incoming packages/online orders. Creates, types and prints memos, correspondence, reports, flyers and other documents. Orders administrative office supplies, business cards, and other supplies as needed for the Agency. Orders and distributes agency uniform shirts for Direct Care staff and tracks inventory for new hires and annually thereafter. Reports inventory counts/costs to the accounting department. Takes accurate minutes at Board and Leadership meetings, electronically files and distributes to attendees within one week of the meeting. Sets up meeting room, orders lunch and resets room to original order. Asists with the planning, coordination and registration of meetings, conferences, trainings, seminars, and workshops. Responsible for detailed travel arrangements when required attendance is outside the Fresno area. Responsible for downloading and filing all digital pictures taken by Directors only. I suggest this go to HR Administrator. Scheduling and setting up for job fairs, job postings, pre-employment assessments, reference checks. Designs and creates recruiting posters, flyers, documents and forms. Maintains and updates all social media sites for the purpose of recruiting. Handles monetary and tangible donations and sends thank you letters on behalf of the agency. Files employee records, tracks training and documents in ADP. I suggest this go to HR Administrator. Creates new hire packets for onboarding. Tracks and files employees’ driver’s licenses and vehicle insurance. Reconciles credit card statements for Directors only Assists Executive Director with HCBS Grant Invoices. Sends regret letters for applicants not hired. Updates organizational chart, direct line/extension documents, program directory, etc. Assists with technical tasks, such as setting up voicemails for the leadership team and contacts IT company with phone system problems Travel to programs to deliver or pick up various items from the post office, restaurants, etc. Assists in the planning of employee events, creates certificates of recognition and maintains a library of photographs. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equivalent of two-year college or technical school and three years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, and procedure manuals. Ability to write high quality reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS: Must possess valid California Driver’s License, auto insurance and clean DMV records. OTHER SKILLS: Must have experience with a variety of PC software applications including word processing, spreadsheets, presentation, PowerPoint, Desktop publishing and type a minimum of 50 wpm. Must be highly organized and detail-oriented. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; stoop, and kneel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Administrative Assistant / Remote] - Anywhere in U. As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with cli