Executive administrative assistant jobs in Holbrook, New YorkCreate job alerts

Job Description Executive Assistant – Full-Time Spine Medicine and Surgery of Long Island Location: Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time Executive Assistant to directly support our CEO and leadership team. Position Overview: We are looking for a motivated Executive Assistant to serve as a key partner to our CEO. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing a fast-paced calendar, coordinating executive priorities, supporting cross-functional initiatives, and ensuring seamless execution of projects that drive operational efficiency and growth across the organization. Key Responsibilities: Manage and coordinate the CEO’s calendar, meetings, and appointments Serve as a primary point of contact for scheduling, communication flow, and executive priorities Organize, monitor, and assist with email communications, ensuring timely follow-ups on high-priority items Track and follow up on action items from leadership meetings, ensuring deliverables are completed accurately and on time Assist in creating, maintaining, and executing project management tools and workflows to keep leadership initiatives aligned and on schedule Prepare reports, presentations, meeting agendas, and documentation as needed Coordinate with internal staff and external partners to support smooth day-to-day operations and executive requests Support CEO-driven initiatives including operational projects, business development efforts, and strategic planning tasks Maintain confidential files and records with accuracy, discretion, and professionalism Assist with administrative tasks including correspondence, scheduling, vendor communications, and general office coordination as needed Qualifications: Prior experience as an executive assistant, administrative assistant, or office coordinator required (healthcare experience preferred but not required) Strong organizational and multitasking skills with exceptional attention to detail Excellent communication and interpersonal abilities, both written and verbal Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems Experience with project management software (e.g., Asana, Trello, Monday.com) preferred Ability to handle sensitive and confidential information with professionalism Ability to anticipate needs, take initiative, and work effectively in a fast-paced environment Marketing or social media management experience a plus Job Details: Hours: Full-time position, exact schedule may vary (30–39 hours/week) Remote Work: Not available Benefits: Eligibility after a waiting period (specific benefits apply) Our Workplace Culture: Detail-Oriented: We prioritize accuracy and precision in all operations Outcome-Driven: We focus on efficiency and delivering results for both staff and patients People-Centered: We value collaboration, fairness, and compassion in all interactions Team-Oriented: We thrive in a supportive, cooperative environment where everyone contributes to success Powered by JazzHR flDsMdBGOQ

Job Description Bookkeeper & Personal Assistant (Part-Time with Full-Time Potential) The Heart of Our Operations Rose Express Inc. is a fast-growing wholesale floral company servicing over 350 stores. We are looking for a sharp, organized, and proactive individual to keep our office running smoothly and support our leadership team. If you are a QuickBooks expert who enjoys the variety of assisting with daily business operations, this is the perfect role for you. The Schedule • Hours: 3–4 days per week (to start)., • Work-Life Balance: No weekends! Monday through Friday schedule., • Growth: Potential to transition into a Full-Time role as the company continues to expand. Your Responsibilities Financial Management (Bookkeeping): • Full-Cycle Bookkeeping: Manage Accounts Receivable (AR) and Accounts Payable (AP) exclusively within QuickBooks., • Reconciliation: Perform weekly bank and credit card reconciliations to ensure 100% accuracy., • Reporting: Generate weekly and monthly profit/loss statements and cash flow reports., • Payroll: Process payroll and maintain accurate employee tax records., • Collections: Professional follow-up on outstanding invoices from our 350+ retail partners. Administrative & Executive Support (PA): • Act as a "gatekeeper" and primary point of contact for office inquiries., • Manage the owner’s calendar, scheduling meetings and floral delivery logistics., • Organize and maintain digital and physical filing systems., • Handle general administrative tasks (ordering office supplies, mail handling, etc.). Qualifications • QuickBooks Proficiency (Required): Must have a deep understanding of QuickBooks (Desktop or Online) and feel confident managing company books independently., • Experience: Proven track record in bookkeeping, accounting, or office management., • Tech-Savvy: Strong command of Microsoft Excel (pivot tables/formulas) and Google Workspace., • Confidentiality: High level of integrity is required for handling sensitive financial data., • Organization: A "master of details" who can manage 350+ accounts without breaking a sweat.Company DescriptionRose Express Inc., was established in 1994. Our mission is to deliver florist-quality flowers to everyday retail with the same care, passion, and integrity that’s been passed down through generations of growers. We are committed to providing unmatched freshness, exceptional service, and lasting relationships—because we believe every bloom tells a story, and every customer deserves the best.Rose Express Inc., was established in 1994. Our mission is to deliver florist-quality flowers to everyday retail with the same care, passion, and integrity that’s been passed down through generations of growers. We are committed to providing unmatched freshness, exceptional service, and lasting relationships—because we believe every bloom tells a story, and every customer deserves the best.

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

Job DescriptionDescription: The Receptionist/Administrative Assistant in Account Services primary responsibility is to manage CPC’s Reception area for efficient operation of the office while supporting the Account Services Department in all day-to-day customer-related responsibilities. Requirements: Responsibilities: Responsibilities include, but are not limited to: Reception: • Greet and manage all walk-in traffic at 165 Oser Avenue including vendors and visitors., • Answer and direct phone calls., • Maintains security by following procedures, issuing visitor badges., • Sort and distribute inter-office mail and external mail., • Order catering for meetings as required., • Arrange travel itineraries for customers and employees as required, including car service, flight, hotel, etc., • Maintain conference rooms, executive areas and office supplies., • Send calendar notifications for upcoming audits/visits from customers/agencies., • General office administrative responsibilities. Account Services: • Handle incoming calls from established accounts., • Data input and scanning of purchase orders., • Provide customers with tracking information and proof of delivery., • Create agendas for customer visits., • Work with in-house departments to gather data for customers’ open order trackers and ensure timely turnaround for sales., • Prepare sample requests for mailing to existing and potential customers., • Order product samples, as needed., • Assisting Account Managers with other administrative responsibilities., • Other responsibilities as assigned by Senior Management. Qualifications: • High School or GED diploma is required., • Associate’s degree preferred., • 1-2 years of work experience in an office environment preferred with reception experience a plus. Required Skills: • Excellent oral and written communications skills – Bi-lingual Spanish required., • Motivated, detailed-oriented, organized, extremely personable and professional., • Excellent customer service skills., • Ability to prioritize and multitask in a fast-paced environment., • Knowledge of MS Office., • Knowledge of Smartsheet., • Reliable and punctual with attendance. Physical Demands: • Required to use hands to handle or feel objects such as computer controls., • May be required to lift and/or move up to 50 pounds., • Required to stoop, kneel, crouch, stand, bend, sit, talk, and hear., • Specific vision abilities required include close vision, ability to focus. Work Environment: • Required to be present in the office to collaborate with peers and supervisors on an as needed basis., • Potential to move between office sites/areas, including stairs, to complete job functions., • Work/Travel schedule must be adhered to and/or changed as needed to meet business requirements., • Employee work hours/schedule and/or shift are subject to change based on business needs and Management discretion. Personnel Protective Equipment or Attire Required for Position: • As needed.

Job Description iRocket (Innovative Rocket Technologies Inc.) is pioneering fully reusable, fully autonomous small launch vehicles to make access to space faster, more affordable, and sustainable. As our team expands, we’re looking for a Receptionist/Administrative Assistant to help keep our office running smoothly and ensure a professional, welcoming environment for visitors, partners, and team members alike. This is a great opportunity for someone who is organized, proactive, and thrives in a fast-paced, mission-driven environment. The Role • Greet and assist visitors, clients, and vendors in a professional and friendly manner, • Answer and route incoming calls, emails, and general inquiries, • Manage scheduling, meeting coordination, and conference room reservations, • Support travel arrangements, logistics, and expense reports for team members, • Maintain office supplies, equipment, and workspace organization, • Assist with document preparation, filing, and internal communications, • Support HR and operations with onboarding new employees and managing company records, • Coordinate with vendors, building management, and service providers, • Contribute to company events, meetings, and general administrative projects Requirements • High school diploma required; Associate’s or Bachelor’s degree preferred, • 3+ years of experience in office administration, reception, or executive support (startup or technology environment a plus), • Excellent communication and interpersonal skills, • Strong attention to detail, organization, and time management, • Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, etc.), • Ability to multitask, prioritize, and adapt to changing needs, • Positive attitude, professionalism, and discretion when handling sensitive information, • Reliable, punctual, and comfortable being the first point of contact for a dynamic team Benefits • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Wellness Resources

Job DescriptionExciting Opportunity: Join Us as an Administrative Assistant! Our speech pathology practice, with several locations throughout Long Island, is currently seeking a motivated individual to join our team. We have an opening for a maternity leave replacement at our Stony Brook office, with the possibility of transitioning into a permanent role within our organization. We offer an excellent working environment. Skills Required: • Exceptional organization and time management skills, • Working knowledge of Microsoft Office (Excel, Power Point, Word, etc.), • Typing skills, • Google Suite Knowledge/Proficiency necessary, • Excellent communication skills - face-to-face, over the phone and electronic communication, • Maintain a high level of executive support skills including grammar and proofreading skills, • Ability to take instruction and work independently as well as with others, • Valid Drivers License Required, • Friendly, positive attitude and strong work ethic Job Responsibilities: • Serve as first point of contact for incoming calls, emails and in person meetings. Take detailed messages and prioritize information, • Organize email, draft responses and convey all memos to staff, • Willing to run errands including both professional and personal., • Occasional travel between main office and all other office locations, • Manage professional calendars, • Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom, Google Meet, etc., • Update and compartmentalize various professional documents and files to ensure quick and easy access to all information Benefits: (Only eligible if temporary leave replacement transitions into a full time, permanent position) • Medical, Dental and Vision Benefits with a flex spending card, • Life Insurance, • 401k after 1 year of employment, • Paid time off Compensation: $45K/annually Please send your resume to: hr@lispeech.com

Description: Seeking Administrative and Executive Assistants for non-profit organizations, for long term temporary positions. Duties: C-suite level scheduling of meetings (in-person and virtual), calls and conferences; Management of communications with external stakeholders and department staff to e

Under the direction/supervision of the General Manager, the Executive Administrative Assistant is responsible for administrative support for the Executive office. Executive Administrative Assistant. Trains other administrative staff and provides administrative direction for other admin assistants.

New York Metropolitan Area / Long Island, NY (Hybrid).Our client is a leader in innovative security solutions, leveraging advanced AI technology and a highly trained team of professionals to deliver 24/7 remote monitoring and integrated security services to commercial clients nationwide.They seek a

No admin virtual assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

No administrative assistant experience required.

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

No office assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Commercial Lines Account Executive.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative assistant admin experience is not necessary. If you are