Executive administrative assistant jobs in Houston, TexasCreate job alerts

Job DescriptionInsurance Sales Assistant- Houston, TX This job is to provide support to Insurance Executive with presentations, sales, and service of individual insurance products. This position will provide necessary support so that he can be freed up to maximize presentations and sales. This position is very process driven for interacting with prospects/clients and providing them with collateral that they need. Most prospect/client interaction is completed by phone and e-mail with some in person interaction. This position acts as an arm of our sales team to help obtain and retain customers. Interaction with our carrier partners is also an important part of this position. Maintain licensing for the following: • Health and Life License for State of Texas, • CMS Certification, • AHIP Certification, • Licensed with all the carriers for individual insurance products, • Receive incoming phone calls from prospects and customers, along with schedule appointments, • Assist prospective customers by qualifying them for what services they need and when they need them, • Enter prospects into Agency Bloc and note conversations, • Communicate via phone, e-mail and send Proposal Requests to prospects, • Prepare proposals: Enter prospects into Sunfire Matrix, prepare/order Medicare Supplement, Life Insurance, Long Term Care proposals, • Manage ex-date prospect list with phone calls and e-mails, • Assist prospects with applying for Medicare Part A and B, • Schedule appointments, • Conduct Medicare education and insurance product presentations as needed, • Send necessary compliance items: Scope of Appointment, Health Insurance Consent Forms, required Medicare/Health insurance disclosure items, • Process enrollments for insurance products, follow process checklists requests and document Agency Bloc, • Assist current customers with service requests, • Order carrier supplies #ZRCompany DescriptionAbout Burnett Specialists Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso. With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results. As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement. Visit us at: Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!

Job DescriptionBookkeeper (Full-Time) – Thrive 3PL | Houston, TX On Site Thrive 3PL is a fast-growing third-party logistics company specializing in e-commerce fulfillment and supply chain solutions. We are seeking a detail-oriented, proactive Bookkeeper to help maintain accurate financial records, ensure smooth billing operations, and support our leadership team in maintaining financial accountability across all departments. Key Responsibilities Daily Transaction Management • Close out daily transactions in Extensiv (Da Vinci WMS) to ensure all billable activity (rush fees, hourly project labor, template uploads, materials, etc.) is captured accurately., • Collaborate with operations and billing teams to validate entries and correct discrepancies.Expense Verification & Classification, • Review vendor invoices and expenses for accuracy, legitimacy, and proper classification., • Validate that Thrive is not billed for non-applicable or duplicate charges., • Work with department heads to confirm project-related expenses and allocations.Client Billing & Accounts Receivable, • Onboard clients to RocketFuel, ensuring successful setup and recharge functionality., • Monitor and follow up on failed recharges or negative balances daily., • Manage A/R collections, send payment reminders, and maintain clear communication on outstanding invoices., • Respond to and resolve client billing inquiries promptly and professionally.Financial Reporting Support, • Assist in compiling and organizing financial metrics for daily, weekly, and monthly reports., • Support leadership with special projects and ad hoc financial analysis.Administrative & Executive Support, • 2+ years of bookkeeping, accounting, or finance experience (3PL, logistics, or e-commerce preferred)., • Strong knowledge of QuickBooks Online, Excel/Google Sheets, and general accounting principles., • Experience with Extensiv (Da Vinci), RocketFuel, or similar systems a plus., • Excellent attention to detail and accuracy., • Strong communication and organizational skills., • Competitive salary based on experience., • Opportunity for growth in a rapidly expanding logistics company., • Collaborative and supportive team culture. To Apply: Submit your resume and a brief cover letter explaining why you’re the right fit for Thrive 3PL’s bookkeeping team. Would you like me to tailor the tone (for example, make it more “corporate and concise” vs “friendly and startup-style”) before I finalize it for posting on ZipRecruiter?

Job Description Job Description: Executive Assistant We are looking for a reliable, sharp, and detail-oriented individual to support our General Manager with a wide range of administrative and travel-related tasks. This role requires strong organizational skills, excellent judgment, and the ability to think critically on the go. To explore more opportunities with us, please fill out our application form here: Responsibilities: * Answer and direct phone calls to the appropriate individuals or departments * Manage incoming and outgoing mail, packages, and deliveries * Schedule appointments and maintain calendars * Assist with administrative tasks, including: * Scheduling meetings and managing correspondence * Coordinating travel arrangements * Data entry, filing, and document organization * Transcribing meeting minutes and drafting documents as needed * Perform general office duties such as photocopying, scanning, and faxing * Support and accompany the General Manager on business trips as required * Assist with selected sales-related tasks, such as client communication, quote follow-up, and maintaining customer records — please note this is not a sales role, but may involve occasional sales support This role is ideal for someone who enjoys solving problems, staying two steps ahead, and bringing a sharp eye to both details and big-picture needs. Qualifications: * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) * Strong organizational skills with the ability to multitask and prioritize effectively * Excellent verbal and written communication skills * High attention to detail and accuracy * Ability to maintain confidentiality of sensitive information * Knowledge of QuickBooks or similar accounting software is a plus * Professional phone etiquette and the ability to handle calls efficiently and courteously * Bachelor’s degree or above required; equivalent experience may be considered Please note: This job description is not exhaustive, and additional responsibilities may be assigned as needed. Company DescriptionMiller Auto Technology (MAT) is a fast-growing supplier of high-quality axle and trailer parts for trucks, trailers, and automotive applications. We serve wholesalers, aftermarket resellers, and OEM partners across the U.S. With a well-stocked Texas warehouse, responsive support, and custom manufacturing options, MAT is a trusted name in the mobility parts industry.Miller Auto Technology (MAT) is a fast-growing supplier of high-quality axle and trailer parts for trucks, trailers, and automotive applications. We serve wholesalers, aftermarket resellers, and OEM partners across the U.S. With a well-stocked Texas warehouse, responsive support, and custom manufacturing options, MAT is a trusted name in the mobility parts industry.

Job DescriptionThe Executive Assistant provides high-level administrative support to senior leadership and ensures the seamless operation of the executive office. This role requires exceptional organization, clear communication, sound judgment, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities for the Executive Assistant: • Serve as the primary contact for internal and external stakeholders on behalf of the executive team., • Manage complex calendars, meetings, appointments, and travel logistics., • Prepare, edit, and proofread correspondence, presentations, reports, and other documents., • Coordinate meetings, including scheduling, agenda preparation, materials, and follow-up actions., • Handle sensitive and confidential information with absolute discretion., • Support project management efforts by tracking deadlines, deliverables, and progress updates., • Conduct research and compile information to support executive decision-making., • Partner with other departments to maintain efficient communication and workflow., • Assist with general office management tasks such as maintaining records and ordering supplies., • Anticipate executive needs and proactively address issues or opportunities., • Bachelor’s degree in Business Administration or related field (preferred)., • Minimum of 5 years’ experience as an Executive Assistant or in a senior administrative role., • Advanced proficiency in Microsoft Office Suite and modern collaboration tools (Teams, Slack, Zoom, SharePoint, etc.)., • Exceptional written and verbal communication skills., • Strong organizational skills with meticulous attention to detail., • Ability to work independently, prioritize tasks, and thrive in a fast-paced environment., • Professional demeanor and strong interpersonal skills., • Experience with complex travel coordination, event planning, and project support is a plus. #HOUWC46 #ZRCompany DescriptionAbout Burnett Specialists Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso. With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results. As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement. Visit us at: Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!

Job Description SUMMARY Schedule appointments, provide information to callers, coordinate travel, assist executives with special projects. ESSENTIAL DUTIES/RESPONSIBILITIES Administrative Assistant to President and CEO Read and route incoming mail. Compose, type, and review executive correspondence. File correspondence and maintain electronic records. Schedule appointments. Plan Events. Oversee and arrange travel schedule and reservations, in accordance with Atec policy and procedures. Record minutes of staff meetings. Create and update Atec forms. Responsible for providing Atec-wide support for writing projects and special projects. Manage meeting spaces and hospitality for meetings and Atec guests. Attend meetings and special events for Executive Team. Assistance to Project Management Office (PMO). Assistance to Board Committees. Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment. Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor. SUPERVISORY RESPONSIBILITIES Monitor personnel to ensure activities are conducted in accordance with Atec AS9100/ISO policies, and correct and report any deviations to appropriate area manager/supervisor. AS9100/ISO SPECIFIC DUTIES Be familiar with and understand Atec Quality Policy and company objectives. Understand required AS9100/ISO specific Procedures and Work Instructions. Complete all records required by Procedures and Work Instructions. Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.). Participate in AS9100/ISO training as required. Cooperate with Auditors. Report any deviations to appropriate area manager/supervisor. EDUCATION AND/OR EXPERIENCE Bachelor’s degree from four-year college or university; or five (5) or more years related experience and/or training; or combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS Notary Public preferred. PHYSICAL DEMANDS Employee is regularly required to sit, stand, and walk. WORK ENVIRONMENT Employee will be exposed to the normal risks of travel. Noise level in the work environment is usually moderate. Extended work hours and/or travel may occasionally be required. Company DescriptionAtec, Inc., provides high quality products and services for Aerospace and Energy. Our 68 years of experience in design, manufacturing, construction, procurement, maintenance, and field service offer confidence and value to our customers worldwide. We provide harsh environment solutions for medium volume requirements involving engine test, aero support equipment, constructed facilities, space flight components and energy service products. Celtech Corp., the global leader in fabrication of Jet and Turboprop Test Stands, bolsters our reach and capabilities for heavy production. Vital Link, Inc. brings the world’s leading noise suppressor & hush house firm to our corporate family. Hager Machine & Tool, Inc. broadens our capacity with 40 years of oil patch & industrial machining.Atec, Inc., provides high quality products and services for Aerospace and Energy. Our 68 years of experience in design, manufacturing, construction, procurement, maintenance, and field service offer confidence and value to our customers worldwide. We provide harsh environment solutions for medium volume requirements involving engine test, aero support equipment, constructed facilities, space flight components and energy service products. Celtech Corp., the global leader in fabrication of Jet and Turboprop Test Stands, bolsters our reach and capabilities for heavy production. Vital Link, Inc. brings the world’s leading noise suppressor & hush house firm to our corporate family. Hager Machine & Tool, Inc. broadens our capacity with 40 years of oil patch & industrial machining.

Job Description Overview The Administrative Assistant to the Executive Director provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Executive Director. The Administrative Assistant serves as a key liaison between the Executive Director, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls. Key Responsibilities Executive Support · Manage and maintain the Executive Director’s schedule, meetings, travel, and correspondence. · Prepare, proofread, and distribute letters, reports, presentations, and other documents. · Handle confidential information with the highest degree of integrity and discretion. · Serve as the initial point of contact for internal and external inquiries directed to the Executive Director. Operational & Ministry Coordination · Support the implementation and documentation of strategic goals and initiatives. · Coordinate interdepartmental communication to ensure timely follow-up on assigned projects. · Maintain organized and up-to-date digital and physical filing systems for executive operations. · Assist with administrative tasks related to staff onboarding, communications, and workflow tracking. Financial & Administrative Support · Process invoices, expense reimbursements, and purchasing requests under the direction of the Executive Director. · Assist with budget preparation, expenditure tracking, and basic financial documentation. Ministry & Administrative Support · Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination. · Providing administrative support for ministry development, budgeting, and calendaring initiatives. · Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures. · Assisting with coordination between the Executive Director, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives. · Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning. · Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives. Qualifications: Associate or bachelor’s degree preferred, or equivalent administrative experience. • Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting., • Proficiency with Microsoft Office Suite, Google Workspace, and general office technology., • Exceptional organization, communication, and time management skills., • Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment., • Strong attention to detail, professionalism, and commitment to confidentiality., • Alignment with the mission, vision, and values of The Church Without Walls. Core Competencies: • Professionalism & integrity, • Organizational and Time Management Skills, • Strong written and verbal communication, • Confidentiality and discretion, • Problem-Solving & Initiative, • Team Collaboration and Interpersonal Effectiveness, • High Capacity and Detail-Oriented, • Proactive and Positive Attitude, • Multitasker, Creative, and Fast Learner Spiritual Expectations: • Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles., • Support and actively participate in the mission, vision, and values of The Church Without Walls. Company DescriptionThe Church Without Walls is: A multi-campus, multi-generational church rooted in Biblical teaching A spiritual home for thousands, with diverse ministries that serve locally and globally Led by a commitment to outreach, discipleship, justice, and transformative worship A body of believers focused on creating space for healing, hope, and growth, without barriersThe Church Without Walls is:\r\nA multi-campus, multi-generational church rooted in Biblical teaching\r\nA spiritual home for thousands, with diverse ministries that serve locally and globally\r\nLed by a commitment to outreach, discipleship, justice, and transformative worship\r\nA body of believers focused on creating space for healing, hope, and growth, without barriers

Job Description We are pleased to announce the relocation of our corporate headquarters to Greenway Plaza’s Phoenix Tower in Houston’s Upper Kirby neighborhood. The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Leaders. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Responsibilities • Completes a broad variety of administrative tasks including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that are confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings., • Plans, coordinates and ensures the Senior Leaders’ schedule is followed and respected. Acts as gatekeeper for access to the Senior Leaders., • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response., • Provides a bridge for smooth communication between the Senior Leaders’ office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff., • Works closely and effectively with the Senior Leaders to keep well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Senior Leaders updated., • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects both internally and externally., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures., • Assists in coordinating the agenda and logistics of senior management team meetings., • Organizational Skills, • Project Management Skills, • Problem Solving, • Communication Skills both verbal and written, • Flexibility, • Bachelor's degree in business administration., • Requires a minimum of 5 years of executive level support experience., • Health, Dental & Vision, • 401(k), • Life, Short-Term and Long-Term Disability Insurance, • Employee Assistance Program, • Health Savings Account, • Holidays, • PTO Leave, • New Home Discount, • Perry Homes Family College Fund, • Pet Discount Program Perry Homes is an Equal Opportunity Employer Disclaimer: Recruitment Fraud – Any communication regarding job opportunities from our organization will be initiated through official channels only, including our company email domain, @perryhomes.com and verified social media accounts. We advise candidates to exercise caution and refrain from sharing personal or sensitive information with any party claiming to represent our company outside of these channels. We do not at any early stage of recruitment process solicit personal information (e.g., passport and bank account info), financial details, or any form of payment (e.g., application fee). If you receive suspicious communications, encounter job postings that appear fraudulent, or want to confirm any employment postings, please contact . #ZR

Job Description Complete Health and Wellness in Missouri City, TX is calling all highly motivated Medical Office Supervisors to apply to join our amazing team full-time! WHY YOU SHOULD JOIN OUR TEAM We are a leading medical care company that invests in our team and offers real opportunities for career growth. This administrative position works full-time and earns a competitive wage of up to $45.00/hour, depending on education, experience, certifications, and other skills. We provide excellent benefits and perks, including medical, dental, vision, paid time off (PTO), health benefits, a 401(k) plan, training, and professional development opportunities. We also make it easy to apply. If we have your attention, please continue reading! ABOUT COMPLETE HEALTH AND WELLNESS We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! ARE YOU A GOOD FIT? We are looking for someone who is motivated to do quality work and further their career as a Medical Office Supervisor. Ask yourself: Are you an administrative expert? Do you enjoy working with other people and helping others? Would you like to work in an uplifting, supportive work environment? If so, we want to meet you! WHAT WE NEED FROM YOU As a Medical Office Supervisor, you oversee the day-to-day administrative functions by multitasking and taking on a multitude of roles. Utilizing your prior medical office administration experience, you oversee staff members and delegate responsibilities for clerical and clinical work activities. You demonstrate leadership and professionalism while working with all staff, clinicians, and patients. Your overall role is to ensure all policies are adhered to and that operations are seamless. You enjoy your job and feel great about improving the quality of life for our patients and ensuring the success of our organization. If you can do this, and you have 5+ years of experience as an Office Manager in a medical practice and 4+ years of MS Office experience, apply today! A bachelor's degree is preferred, but not required. Ability to speak Spanish is a bonus, but not required! In addition to the core responsibilities and required skill set, this role may also encompass administrative and executive assistant duties. Beyond supporting the day-to-day operations of the medical practice, you may be involved in ongoing health and wellness projects that require coordination, creativity, and occasional work outside of regular business hours. These initiatives span areas such as technology and professional networking, offering a dynamic opportunity to support the CEO, COO, or both in a flexible and growth-oriented environment. APPLY NOW Do you have strong communication and interpersonal skills? Are you detail-oriented and able to solve problems? Are you organized and attentive to accuracy? Do you enjoy administrative work? Are you good at managing time and prioritizing tasks? If you answered yes, apply now using our initial quick and easy mobile-optimized application. Applicants must complete the assessment and the video interview to be considered for this position. Location: 77459 The Wedge video interview sent after you have applied must be completed to be considered for this position. Must be able to pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing. Job Posted by ApplicantPro

Job Description Position Overview: The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support to executive leadership. This role involves managing calendars, preparing for meetings, coordinating travel, and supporting professional, personal, and team priorities. The position also includes office management duties such as ordering supplies, tracking equipment, and handling expense reporting. Key Responsibilities: • Take and transcribe notes from meetings, • Schedule and confirm appointments, including personal and professional engagements, • Maintain and update contact databases, • Prepare materials and reports for meetings and events, • Track tasks, follow-ups, and priorities for executives, • Support leadership involvement in professional and civic activities, • Assist in developing and maintaining standard operating procedures, • Manage projects and task tracking using project management tools, • Organize and maintain office files and systems, • Create and edit documents and PowerPoint presentations, • Support client-facing events and meetings, • Manage professional and personal travel arrangements, • Oversee office operations, including supply ordering and expense tracking, • Bachelor's degree required, • Minimum of 5 years of experience supporting C-level executives, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Self-motivated and highly organized with excellent judgment, • Strong problem-solving and time management abilities, • Able to adapt to shifting priorities while maintaining attention to detail, • Excellent written and verbal communication skills, • Team-oriented with a positive and professional demeanor, • Strong listening and note-taking skills, • Discreet and responsible with confidential information, • Technologically savvy and eager to learn new systems

Job Description Complete Health and Wellness in Missouri City, TX is calling all customer service rock stars to apply to join our amazing office team as a full-time Bookkeeper! WHY YOU SHOULD JOIN OUR TEAM We are a medical care company that truly cares about the growth and success of all employees. We pay our Bookkeepers a competitive wage of up to $45.00/hour, depending on experience. Our office team also enjoys terrific benefits, including medical, dental, vision, paid time off (PTO), a 401(k) plan, health benefits, continual training, and professional development opportunities. We also make it easy to apply to this bookkeeping opportunity with our initial quick mobile-optimized application. If we have your attention, please continue reading! ABOUT COMPLETE HEALTH AND WELLNESS We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! ARE YOU A GOOD FIT? Ask yourself: Do you have excellent customer service skills? Are you a clear and personable communicator? Do you present yourself professionally? Are you incredibly organized? If so, please consider applying for this bookkeeping and customer service position today! YOUR LIFE AS A BOOKKEEPER As a Bookkeeper, you play a direct role in keeping our administrative office running smoothly. Your friendly smile and welcoming, professional demeanor help form the first impressions our clients make when they visit our facility. With your excellent customer service skills, you help create a safe and responsive environment for our patients to receive medical care. You answer questions to the best of your abilities and assist patients with scheduling and receiving treatment. You also perform typical bookkeeping duties such as maintaining accurate financial records and sending out invoices. Diligently, you keep the office clean and offer a helping hand to coworkers who may need it. You feel great about playing your part in helping others improve their health and wellness! WHAT WE NEED FROM YOU • Experience with performing executive assistant or bookkeeping duties, • Passion for health and wellness Location: 77459 The Wedge video interview sent after you have applied must be completed to be considered for this position. Must be able to pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing. Job Posted by ApplicantPro

Job Description Litigation Associate – Business Litigation Location: Houston, TX (Hybrid Schedule) Experience Level: 3–6 Years Compensation: Competitive + Bonus + Full Benefits Our client, a nationally recognized AmLaw 100 firm, is seeking a talented Litigation Associate to join its Houston office. This opportunity is ideal for a mid-level associate with a strong background in business litigation who thrives in a collaborative, fast-paced environment. About the Role As a member of the firm’s Business Litigation Group, you’ll work alongside experienced partners and associates on complex commercial disputes, contract matters, and high-stakes litigation. You’ll take on substantive responsibilities early, with opportunities to draft briefs, prepare pleadings, conduct discovery, manage client communications, and appear in court. Key Responsibilities • Represent clients in a variety of business and commercial litigation matters., • Draft motions, pleadings, discovery requests, and legal memoranda., • Conduct thorough legal research and analysis to support case strategy., • Participate in depositions, hearings, and client meetings., • J.D. from an accredited law school with excellent academic credentials., • 3–6 years of litigation experience at a reputable law firm., • Strong legal research, writing, and oral advocacy skills., • Experience handling commercial and contract disputes preferred., • Must be admitted to the Texas Bar and in good standing., • A writing sample is required with application. This is an excellent opportunity to join a respected national firm known for its collegial culture, sophisticated work, and commitment to professional development. The firm offers a competitive compensation package, comprehensive benefits, and the opportunity to grow within a top-tier litigation practice. Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r\n\r\nOur commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!

Job Description Aria Signs & Design is looking for an Executive Assistant to join our company. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for our leadership. The ideal candidate will be organized, a specialist at administrative support and a team player who can efficiently work with all levels of employees. Responsibilities: • Administrative support – Coordinate all aspects of business meetings and events. Provide data entry, calendar coordination, and serve as a master of Microsoft Office Suite. Review and respond to correspondence and draft appropriate responses for the president of the company., • Other – Manage expenses and prepare reports with receipts and other forms of documentation. General administrative support and other duties as assigned. Requirements: • Minimum of two years of experience supporting an executive or manager, • Excellent communication and organizational skills with the ability to multitask Powered by JazzHR 4TPHA3mvi4

Job DescriptionSalary: $50,000-$60,000 About Us: Rise Group Management is a leading organization with a robust portfolio in construction, real estate, and insurance. We value innovation, collaboration, and excellence, ensuring a supportive and growth-oriented workplace. Job Description: Rise Group Management & Benchmark Insurance Group is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This full-time position is based in Houston, TX. If you are an ambitious professional who excels in managing complex schedules, improving processes, and maintaining efficiency across various departments, this role is perfect for you! Key Responsibilities: Calendar & Task Management Manage executive calendars, scheduling priorities, and meetings. Prepare and organize weekly and monthly task reviews. Take ownership of meeting minutes, correspondence, and report preparation. Organize and maintain physical and digital records for executive projects. Ensure seamless coordination for internal and external events. Design & Marketing Oversee web development and branding projects, ensuring deadlines are met. Contribute to copywriting, social media strategy, and content creation. Maintain brand consistency across materials for Rise Group and its subsidiaries. Design and manage visual assets for campaigns, flyers, and outreach materials. Human Resources Oversee employee onboarding, offboarding, and HR compliance for multiple entities. Collaborate on recruitment, performance reviews, and team metrics. Develop and manage employee engagement and HR documentation processes. Vendor Management Onboard and supervise vendors for maintenance and service contracts. Obtain competitive bids and negotiate contracts to maximize value. Monitor vendor performance and manage disputes. Qualifications: Advanced organizational and communication skills. Experience with task prioritization and project delegation. Proficiency in Google Drive, Microsoft Teams, and QuickBooks. Creative flair in web development, branding, and marketing projects. Familiarity with HR processes and property management. Benefits: Starting annual salary: $60,000. Comprehensive benefits package, including: Health insurance (100% covered). 14 days of paid time off. Company credit card and cell phone. Opportunities for professional growth within a dynamic organization.

Job Description Office Manager Position/Executive Assistant About the Company A fast-paced technology company working at the forefront of automation and analytics is seeking an organized, proactive, and resourceful Office Manager / Executive Assistant to help keep its Houston offices running smoothly. This organization operates in a complex and innovative environment and values initiative, adaptability, and strong support functions to keep daily operations efficient and well-supported. Position Summary This dual-role is critical to ensuring a productive workplace by managing daily office operations, coordinating facilities and vendors, and supporting leadership through both executive and general administrative tasks. This role is ideal for a highly organized individual who thrives in a fast-paced, cross-functional environment. Key Responsibilities Office Operations • Oversee daily office functionality, ensuring a clean, organized, and well-stocked workspace, • Coordinate team lunches, in-office catering, and internal team events, • Manage inventory and ordering for office and breakroom supplies, • Support new hire onboarding, including relocations and office orientation, • Provide direct administrative support to executives and team members, including travel coordination, • Coordinate training registrations, medical evaluations, and drug testing for applicable employees, • Maintain shared calendars, manage incoming requests and ensure timely follow-ups, • Oversee third-party vendors and service providers (e.g. janitorial, maintenance) Required: • 4+ years of experience in office management, administrative coordination, or executive assistance, • Excellent organizational and time-management skills, • Strong communication skills, both written and verbal, • Proficiency in Microsoft Office and general office systems, • Experience supporting senior executives or leadership teams, • Familiarity with HR processes, procurement, and vendor management, • Competitive compensation and benefits, • A collaborative, high-growth environment where your contributions make a real impact, • Exposure to cutting-edge technology and cross-functional teams, • A workplace culture that values initiative, respect, and continuous learning Location: Houston, TX (On-Site) Employment Type: Full-Time Reports To: CAO/CFO Company DescriptionDue to the confidential nature of our activities, we aren’t able to share specifics with you now but know that these robotics solutions will have a significant impact on both safety and the environment, thus making the world better.Due to the confidential nature of our activities, we aren’t able to share specifics with you now but know that these robotics solutions will have a significant impact on both safety and the environment, thus making the world better.

Job Description Zone IT Solutions is not only focused on IT roles but also extends its reach to recruit for various non-IT business positions. We are committed to connecting talented professionals with diverse opportunities across multiple sectors, ensuring a perfect fit for both clients and candidates. Requirements We are currently seeking qualified candidates for a variety of non-IT business roles. Some of the positions available include: • Project Manager, • Business Analyst, • Human Resources Manager, • Marketing Specialist, • Sales Executive, • Financial Analyst, • Operations Manager, • Customer Service Representative, • Procurement Officer, • Account Manager, • Compliance Officer, • Administrative Assistant, • Training and Development Coordinator, • Supply Chain Specialist, • Business Development Manager, • Corporate Communications Specialist, • Data Entry Clerk, • Executive Assistant, • Strategic Planner, • Event Coordinator, • Product Manager About Us We specialize in Digital, ERP, and larger IT Services. We offer flexible, efficient and collaborative solutions to any organization that requires IT, experts. Our agile, agnostic, and flexible solutions will help you source the IT Expertise you need. If you are looking for new opportunities, send your profile at . Also follow our LinkedIn page for new job opportunities and more. Zone IT Solutions is an equal opportunity employer and our recruitment process focuses on essential skills and abilities. We encourage applications from a diverse array of backgrounds, including individuals of various ethnicities, cultures, and linguistic backgrounds, as well as those with disabilities.

A company is looking for an Executive Assistant to support key initiatives related to clinical value, quality, and operations.Key Responsibilities Provide confidential administrative support to executives, managing communications, scheduling, and logistics Coordinate schedules, meetings, travel,

A company is looking for an Executive Assistant and HR Coordinator to provide vital administrative support for executive and HR functions.Key Responsibilities Manage and coordinate calendars, travel, meetings, and logistics for the Executive Team and Board of Directors Complete and track employme

A company is looking for an Administrative Assistant 3 to provide essential support to key executive leaders.Key Responsibilities Provide comprehensive executive support to three key leaders, managing logistics, communications, and tasks Collaborate with Executive Business Partners and Business M

Job DescriptionJob Summary: We are a growing manufacturing company seeking a highly organized and proactive Personal Assistant (PA) to support our executive team. This role requires fluent communication skills in both English and Mandarin to facilitate day-to-day coordination with local teams and overseas partners. The ideal candidate will be detail-oriented, resourceful, and capable of managing both administrative and personal tasks with professionalism.Key Responsibilities: • Manage schedules, meetings, and travel arrangements for executives, • Translate documents, emails, and communications between English and Mandarin, • Draft, format and proofread reports, memos, and presentations, • Act as liaison between executive and internal/external stakeholders, including Chinese-speaking suppliers, • Prepare reports, presentations, and summaries, • Organize and maintain filing systems (digital and physical), • Handle confidential and sensitive information with discretion, • Assist with procurement tracking, order coordination, and production scheduling support, • Support executive in both business and occasional personal tasks, • Screen and prioritize emails, calls, and correspondence, • Communicate with overseas partners, factories, or suppliers on behalf of the executive, • Track deadlines and deliverables for ongoing projects, • Help onboard new clients, partners, or internal staff as requiredRequirements & Qualifications:, • Bachelor’s degree or equivalent experience, • 3+ years of experience in a similar role, preferably in a manufacturing or industrial setting, • Fluent in both English and Mandarin (spoken and written), • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, • Excellent communication, organizational, and multitasking skills, • Ability to work independently in a fast-paced environment ZrjZ3xJ4Gl

Job DescriptionDescriptionThe Executive Assistant provides comprehensive administrative and operational support to the C-Suite, ensuring the efficient management of executive priorities, communications, and scheduling. This position requires exceptional organizational, communication, and problem-solving skills, as well as a high level of professionalism and discretion. Acting as a trusted partner to executive leadership, the Executive Assistant facilitates coordination, planning, and execution of key initiatives that advance company objectives. What You’ll Do • Calendar Management: Maintain the schedule, coordinate appointments, meetings, and travel arrangements, ensuring optimal time management and minimal conflicts., • Communication Management: Handle all incoming and outgoing communications, including emails, calls, and written correspondence. Respond promptly to inquiries or direct them to the appropriate parties., • Meeting Coordination: Arrange and organize meetings, conferences, and events. Prepare agendas, collate necessary documents, and take meeting minutes as required., • Information Management: Maintain an organized filing system, both physical and electronic, for important documents, reports, and records related to C Suite Level activities., • Travel Arrangements: Coordinate domestic and international travel arrangements for the C Suite Level and other accompanying personnel, including flights, accommodations, visas, and ground transportation., • Office Operations: Oversee the day-to-day operations of the office, ensuring a professional and welcoming atmosphere. Manage office supplies, equipment, and vendor relationships as needed., • Liaison and Networking: Represent the office with internal and external stakeholders, fostering positive relationships and promoting the C Suite initiatives., • Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion, always maintaining a high level of professionalism., • Project Support: Assist in the execution and tracking of special projects, initiatives, or events under the purview., • Research and Analysis: Conduct research and compile data on various topics, preparing briefs and reports to support the C Suite decision-making process., • Financial Administration: Assist with financial tasks, such as expense reporting, budget tracking, and invoice processing., • Team Collaboration: Work closely with other executives and administrative staff to ensure seamless communication and collaboration across the organization. What You Bring to the Table • Bachelor’s degree in business administration, Communications, or a related field is preferred., • 5-10 years of direct experience, • Proven experience as an Executive Assistant or in a similar high-level administrative role, supporting senior executives or C-level personnel., • Excellent written and verbal communication skills, with the ability to draft professional correspondence and handle complex communication on behalf of the President., • Strong organizational skills and the ability to multitask, prioritize, and meet tight deadlines in a dynamic environment., • Proficiency in using office software and productivity tools, including Microsoft Office Suite and calendar management software., • Discretion and confidentiality are paramount; must exercise the highest level of professionalism and integrity in handling sensitive information., • Strong problem-solving abilities and resourcefulness to address challenges and find efficient solutions., • Flexibility and adaptability to accommodate changing priorities and ad-hoc tasks., • Impactful Work: Make a difference by helping businesses prepare for and recover from disasters., • Collaborative Culture: Work alongside passionate, talented professionals in a fast-paced environment., • Career Growth: Expand your skills and grow within a dynamic, industry-leading company. Ready to Apply? Make an impact and grow with us! Apply today at to join a team that’s transforming the disaster recovery and construction industries. Disclaimer This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested. Equal Opportunity Employer/Veterans/Disabled If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact HR at (877) 511-2962. #holdings

Job DescriptionSalary: We are seeking a motivated and detail-oriented Executive Assistant Intern to support our executive team with daily administrative tasks, scheduling, communication, and special projects. This internship is ideal for students or recent graduates looking to gain hands-on experience in executive support and nonprofit operations. Key Responsibilities • Assist with calendar management, scheduling, and meeting coordination., • Prepare agendas, emails, documents, and meeting notes., • Help with research, project coordination, and tracking deadlines., • Maintain organized digital files and databases., • Currently enrolled in or recently completed a college program., • Strong written and verbal communication skills., • Highly organized with strong attention to detail., • Proficient in Microsoft Office and/or Google Workspace., • Experience supporting executive leadership., • Skills in administration, communication, and project management., • Insight into nonprofit operations and executive workflows.

Job Description Position Summary The Assistant II, Executive provides high-level administrative and operational support to the Senior Vice President (SVP) of Primoris Energy Services Corp, a leading division of Primoris Services Corporation. This position has a wide range of executive, organizational, and confidential administrative responsibilities, enabling the SVP to focus on strategic and operational priorities. The ideal candidate is proactive, resourceful, and capable of managing competing demands in a fast-paced industrial construction environment. Key Responsibilities • Serve as the primary point of contact and liaison between the SVP, senior leadership, internal departments, and external partners., • Manage complex and dynamic calendars while coordinating meetings, conference calls, travel arrangements, and expense reports, as well as planning and organizing all logistics and materials for executive meetings, site visits, leadership sessions, and corporate events, • Prepare, proofread, and edit correspondence, presentations, reports, and other executive-level documents to ensure accuracy, clarity, and professionalism., • Support strategic initiatives by tracking projects, monitoring deadlines, and following up on action items driven by the SVP., • Manage and track PES Business Unit licenses, ensuring compliance and timely renewals., • Handle confidential information with a high degree of integrity, discretion, and sound judgment., • Communicate professionally and effectively with senior executives, clients, and employees at all levels across the organization., • Build strong cross-functional relationships to streamline communication and enhance operational efficiency., • Provide proactive support by anticipating needs, identifying issues, and offering solutions that align with business priorities., • Perform additional related duties and special projects as assigned Qualifications Education and Experience: • Minimum of 5+ years of executive administrative experience supporting senior-level leaders, preferably within construction, engineering, or the energy sector., • Associate degree in Business Administration or related field required; bachelor’s degree preferred. Equivalent experience may substitute for degree., • Experience in a large, matrixed organization with exposure to operational and project-based environments is strongly preferred. Skills and Competencies: • Exceptional organizational and time-management abilities, with a proven track record of managing multiple priorities and meeting tight deadlines., • Clear, concise, and professional written and verbal communication skills, paired with strong business acumen., • Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration platforms including Teams, SharePoint, and OneDrive., • Proactive and resourceful, with the ability to anticipate needs, exercise sound judgment, and take initiative with minimal guidance., • Demonstrates the highest level of integrity, professionalism, and discretion when handling sensitive or confidential information., • Strong interpersonal skills, with the ability to collaborate effectively across diverse teams, personalities, and organizational levels., • Reliable and detail-oriented, with the ability to accurately follow both written and verbal instructions Work Environment • Primarily office-based with occasional travel to project sites, meetings, or corporate offices as required., • Must be able to work extended hours on occasion to meet business needs or deadlines Benefits: • Competitive compensation paid weekly, • Best-in-class; Medical, Dental, Vision, and LTD/STD, • 401(k) with company match, vested day-one, • Employee Stock Purchase Plan [ESPP], • Tuition Reimbursement, • Paid Time Off, Holiday Pay, and Community Service Paid Time Off, • Pet Coverage "For our Furry Friends", • Legal Assistance Coverage Primoris was formed in 2004 as the parent company and is traded on the NYSE under the symbol PRIM. We provide a wide range of construction, maintenance, and engineering services for power generation, oil and gas, chemical, pipeline, utilities and distribution, and civil infrastructure clients. Primoris is ranked in the top 1% of the prestigious Top 600 Specialty Contractors List by Engineering News-Record (ENR), having built projects throughout the U.S. and Canada. For additional information, please visit . Primoris Heavy Civil (formerly James Construction Group) has long-standing history that dates back to the 1920’s, where it earned the reputation as one of the most well respected heavy civil contractors in the Gulf Coast region. In 2009, the company’s growth continued through a merger with Primoris Services Corporation (Primoris), one of the largest companies listed in ENR’s Top 400 Contractors. Supported by the bonding capacity and resources of Primoris, Primoris Heavy Civil has expanded into an even larger role within the heavy civil, infrastructure rehabilitation and transportation industries. Agency Statement We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.

Job Description Are you ready to take your wellness expertise to the next level? At Complete Health and Wellness in Missouri City, TX, we're looking for a full-time Fitness Assistant - Nutritionist who's excited to empower others to thrive through movement, nourishment, and total-body care. This dynamic role offers $20–$40 per hour or $40,000–$80,000 annually, based on your experience and expertise. We also provide a comprehensive benefits package including medical, dental, vision, paid time off (PTO), a 401(k), health benefits, continuous training, and professional development opportunities. If you're someone who thrives in a fast-paced environment, brings energy and heart to everything you do, and values holistic health just as much as clinical insight, this is the opportunity you've been waiting for! Two types of positions are available: an online coach and an in-person coach in the Houston area. WANT TO KNOW MORE ABOUT US? We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! DO YOU MEET THESE QUALIFICATIONS? • A passion for health, wellness, prevention, and antiaging, • Expert in nutrition, even without an official degree in nutrition or dietetics, • Experience as a fitness instructor and/or personal trainer, • Ability to perform administrative and personal assistant capabilities WHAT WILL YOU DO AS A FITNESS ASSISTANT - NUTRITIONIST? You begin your day grounded in purpose, working alongside an integrative physician at our vibrant medical practice, contributing to our growing health and wellness community. One moment, you're guiding clients toward sustainable nutritional choices; the next, you're supporting an online coaching program with fitness guidance that's motivating and empowering. As you move between hands-on wellness support, administrative coordination, and occasional travel for conferences and learning opportunities, your days are never dull and always impactful. You're not just a part of the team but a catalyst for healthier, more fulfilling lives. In addition to the core responsibilities and required skill set, this role may also encompass administrative and executive assistant duties. Beyond supporting the day-to-day operations of the medical practice, you may be involved in ongoing health and wellness projects that require coordination, creativity, and occasional work outside of regular business hours. These initiatives span areas such as technology and professional networking, offering a dynamic opportunity to support the CEO, COO, or both in a flexible and growth-oriented environment. READY TO APPLY AND ADVANCE YOUR CAREER? If you're excited to join a team redefining what healthcare looks like, take the next step now! Our initial application is quick and easy-just 3 minutes. Apply today for the Fitness Assistant - Nutritionist role at Complete Health and Wellness. We can't wait to learn more about you! The Wedge video interview sent after you have applied must be completed to be considered for this position. Must be able to pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing. Job Posted by ApplicantPro

Job Description Position Title: Executive Assistant Location: Houston, TX Assignment Type: 3-month contract with potential for contract-to-hire Compensation: $75,000 - 110,000 depending on experience Work Schedule: Monday–Thursday, 8:00 a.m. – 5:00 p.m. and Friday 8:00 am- 3:30 Benefits: This position is eligible for medical, dental, vision, and 401(k). POSITION SUMMARY Serves as a strategic partner to C-suite executives by managing complex schedules, coordinating high-level communications, and driving operational efficiency. Utilizes strong business judgment, advanced technology skills, and a high degree of discretion to support executive decision-making and organizational priorities. RESPONSIBILITIES Executive Support & Strategic Partnership · Manage complex executive calendars, prioritize meetings, and coordinate engagements across multiple time zones. · Prepare briefing materials for leadership meetings, board discussions, and strategic reviews. · Serve as a liaison between executives and senior leadership, ensuring alignment on key initiatives and communications. · Draft, review, and manage executive correspondence, presentations, and reports with professionalism and accuracy. Travel & Event Management · Coordinate all aspects of domestic and international travel, including itineraries, accommodations, and logistical planning. · Plan and execute executive offsites, leadership meetings, and confidential events, including coordination of logistics, catering, and technology needs. Technology & Process Optimization · Leverage advanced productivity tools—such as workflow automation, AI scheduling, and virtual collaboration platforms—to streamline administrative processes. · Maintain digital filing systems and ensure the secure handling of confidential information. · Identify and implement process improvements to enhance administrative efficiency. Vendor & Stakeholder Relations · Negotiate and manage vendor contracts and relationships. · Collaborate with cross-functional teams—including legal, finance, and HR—on executive matters and sensitive initiatives. Project & Initiative Management · Lead or support special projects, including organizational initiatives, executive communications, and high-priority operational tasks. · Track progress on strategic goals, prepare updates, and ensure timely follow-through on action items. Confidentiality & Professionalism · Handle sensitive information with the highest level of discretion and integrity. · Maintain strict confidentiality in all executive and organizational matters. · Complete special projects and department assignments as requested. EDUCATION & QUALIFICATIONS · Bachelor’s degree required; advanced degree or certification preferred. · 3–10 years of experience supporting C-suite or senior executives in a fast-paced environment. · Mastery of Microsoft 365, productivity software, and digital collaboration platforms. · Strong organizational, communication, and problem-solving skills. · Proven ability to manage multiple priorities, anticipate needs, and pivot quickly. · Experience in vendor management, contract coordination, and event planning. · Ability to work independently and collaboratively within cross-functional teams. KNOWLEDGE, SKILLS & ABILITIES • Strong interpersonal skills with the ability to communicate effectively across diverse audiences., • Ability to maintain strict confidentiality of sensitive or proprietary information., • Highly self-motivated, professional, and adaptable., • Strong time-management skills with the ability to work with minimal supervision., • Exceptional attention to detail and organizational abilities., • Ability to operate in a fast-paced environment and manage competing priorities. #Admin3

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Coordinate personal or household-related scheduling (as authorized).

We are seeking a skilled and experienced Executive Virtual Assistant to provide comprehensive administrative support to the CEO.This role requires exceptional organizational skills, excellent communication skills, and the ability to handle a diverse set of responsibilities in a fast-paced environmen

As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred). We are seeking a highly organized, well-established, and detail

Job Description We are pleased to announce the relocation of our corporate headquarters to Greenway Plaza’s Phoenix Tower in Houston’s Upper Kirby neighborhood. The Escrow Assistant is responsible for performing administrative tasks to support the Escrow Officer and the Executive Title Company. Essential Duties and Responsibilities • Communicate with salesperson., • Communicate with lender, buyer, and selling agent., • Send commitment with additional documents required to all parties., • Process Title Commitments., • Review tax certificate for accuracy and calculate unimproved/improved amount., • Clear Schedule “C” items, if any., • Assist escrow officer., • Verify HOA Fees., • Address/clear any pre-closing transaction issues., • Ability to process a high volume of closings. Job Competencies • Communication/Building Relationships, • Organizational Skills, • Customer/Client Focus, • Confidentiality, • Attention to Detail, • Initiative, • Takes Ownership & Drives, • Problem Solving/Analysis, • Works Well with Ambiguity Qualifications • High school diploma or equivalent required., • Requires at least 3 years of relevant administrative experience., • Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, and PowerPoint. Full Benefits Package • Health, Dental & Vision, • 401(k), • Life, Short-Term and Long-Term Disability Insurance, • Employee Assistance Program, • Health Savings Account, • Holidays, • PTO Leave, • New Home Discount, • Perry Homes Family College Fund, • Pet Discount Program *Note to job seekers: Your resume will be reviewed as the best qualified candidates will be contacted in the event that there is potential matchPerry Homes is an Equal Opportunity Employer Disclaimer: Recruitment Fraud – Any communication regarding job opportunities from our organization will be initiated through official channels only, including our company email domain, @perryhomes.com and verified social media accounts. We advise candidates to exercise caution and refrain from sharing personal or sensitive information with any party claiming to represent our company outside of these channels. We do not at any early stage of recruitment process solicit personal information (e.g., passport and bank account info), financial details, or any form of payment (e.g., application fee). If you receive suspicious communications, encounter job postings that appear fraudulent, or want to confirm any employment postings, please contact . #ZR

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE!, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!, • Revenue increased 67% year over year Jan-Nov 2025, • Acquisitions increased 71% year over year Jan-Nov 2025, • Dispositions increased 70% year over year Jan-Nov 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age.

Job DescriptionDescription: POSITION: Executive Assistant DEPARTMENT: Administration STATUS: Non-Exempt REPORTS TO: CEO Position Summary: The Executive Assistant provides high-level administrative, operational, and project support to the Clinic’s Executive Leadership Team. This role ensures the smooth, efficient functioning of executive operations through exceptional organization, communication, confidentiality, and follow-through. The Executive Assistant serves as a trusted partner to leadership and a professional representative of the Clinic to staff, Board members, donors, patients, and community stakeholders. DUTIES AND RESPONSIBILITIES: • Coordinate and attending board of director and committee meetings, • Prepare executives for meetings with agendas, reports, and materials and general correspondence., • Draft and edit professional correspondence and presentations., • Handle sensitive communications with discretion and professionalism., • Coordinate leadership meetings and special events., • Track executive action items and deadlines., • Support audits, compliance, and accreditation processes., • Ability to manage multiple priorities in a fast-paced environment., • Act as administrative liaison to Board of Directors as directed by CEO, • Provide administrative support to Executive Leadership, • Provide telephone support, take messages, and follow up accordingly., • Assist with meeting scheduling and set-up as needed. Ensure visitors to Clinic are welcomed appropriately, • Support the Board of Directors by maintaining all Board records; updating Board roster; setting up Board and Committee meetings; taking meeting minutes, tracking Board volunteer hours, • Support with received donations, make appropriate copies and distribute accordingly, with Development department when available, • Support Clinic’s fundraising events by assisting with functions such as reservations, correspondence, and other related duties, • Supports Chief HR Officer with administrative procedures, interview scheduling, events and recruiting, • Other duties as assigned Requirements: Qualifications, Education and Experience: Bachelor’s or Associate’s degree preferred Minimum of 3 years experience of administrative experience Demonstrates excellent organizational skills, multi-tasking and effective use of time Proven ability to handle and complete multiple tasks or projects with multiple competing deadlines Proficient in Microsoft Office Supports Catholic Identity and mission alignment and knowledge of the Moral and Ethical Directives Proven ability to deal professionally, courteously and efficiently with public and all levels of the organization to include public speaking Ability to operate computers and must be proficient in Microsoft Office, practice management system software applications and electronic medical record Must also possess facilitation skills, community organization skills, governance skills, and resource development experience Bilingual in English/Spanish, preferred

Job Description As an Executive Assistant at Vinmar International, you will play a pivotal role in ensuring smooth office operations and providing support to our leadership team. Your responsibilities will include a wide range of administrative tasks, from managing schedules to assisting with travel arrangements. This is an excellent opportunity for a detail-oriented and proactive individual who thrives in a dynamic environment. Key Responsibilities: • Provide administrative support to senior management, including calendar management, meeting scheduling, and correspondence handling., • Assist with the preparation and processing of expense reports and financial documentation., • Maintain filing systems and documentation, ensuring all information is organized and easily accessible., • Act as the point of contact for incoming communications, handling phone calls and inquiries professionally., • Coordinate and arrange travel itineraries, accommodations, and logistics for staff and visitors., • Manage office supplies and inventory, ensuring that the office is well-stocked and organized., • Support internal and external meetings, preparing materials, and ensuring meeting rooms are ready., • Proven experience as an administrative assistant or similar role, preferably in a corporate environment., • Excellent organizational skills and attention to detail., • Strong verbal and written communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Ability to prioritize tasks and manage time effectively., • Demonstrated ability to handle confidential information with integrity., • Experience with travel arrangements and expense reporting is a plus., • Strong interpersonal skills and a collaborative team spirit.

Job Description Our founder is seeking a highly organized Executive Assistant to support both her business endeavors and personal affairs to lead calendar and house management, optimize processes and provide administrative support for Lyndsey and The Avenue at large. We are seeking candidates with strong project management skills who thrive in a fast-paced environment by being resourceful, proactive and thinking critically. The candidate must have strong interpersonal and communication skills and enjoy a dynamic calendar and day-to-day workload. This role is full-time, salaried and comes with an employee discount to The Avenue. Responsibilities include but are not limited to the below. • Work with Lyndsey to optimize her day-to-day schedule including workflow and personal agenda items, • Manage Lyndsey’s various inboxes to ensure important matters are rolled up and/or delegated and facilitate responses accordingly, • Maintain all Avenue inventory and optimize the organization and flow of product, • Coordinate deliveries and household appointments and correspondence with personnel, • Provide regular proactive insights to support house management and scheduling efforts, • Prepare relevant materials for Avenue meetings, • Support communication efforts to the Avenue and household team, • Manage special projects for household and the Avenue on an as-needed basis, • Document comprehensive meeting notes and communicate relevant and important action items for Lyndsey with, • Plan and execute travel arrangements for business and personal trips, • Provide event assistance on an as-needed basis, • Shoot organic content during Lyndsey’s day to support The Avenue’s marketing team efforts, • Must be local to Houston, • Bachelor's degree, • Experience in a project management or a prior Executive Assistant / Personal Assistant role is a major plus, • Join a growing start-up and learn the ins and outs of a scaling entrepreneurial business, • A significant discount to all Avenue product, • Potential travel opportunities domestically and international, • A dynamic workday, • An incredible resume building opportunity with learnings in marketing, retail, e-commerce, interior design, operations & more, • Unlimited vacation days

Accounts Payable Specialist & Administrative Assistant Step into a pivotal role with a leading Houston-based real estate investment firm! Our client is seeking a dynamic AP Specialist & Administrative Assistant to join their team. This is a unique opportunity to blend your financial acumen with your organizational talents, working directly with executive leadership and making a real impact. Why You’ll Love This Role • Salary Range: $55,000–$65,000, based on experience., • Diverse Responsibilities: 40% Accounts Payable, 60% Administrative Support—every day brings new challenges and opportunities., • Executive Visibility: Work closely with the Chief Accounting Officer and executive team. Accounts Payable (40%) • Process and record vendor invoices and payments with accuracy., • Monitor outstanding payables and ensure timely payments., • Prepare AP aging reports and assist with month-end close., • Resolve payment discrepancies and collaborate with internal teams., • Manage executive calendars, schedule meetings, and handle correspondence., • Support onboarding, employee experience, and event planning., • Liaise with vendors (marketing, IT, office supplies) and maintain digital records., • Prepare documents, presentations, and coordinate travel and expenses., • Experience with the year-end 1099 process., • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and accounting software., • Strong organizational skills and attention to detail., • Effective written and verbal communication., • Ability to multitask and prioritize in a fast-paced environment., • Professional demeanor and collaborative spirit., • Associate’s degree or higher in Business Administration, Accounting, or related field preferred., • Full-time, in-office role in Houston, TX., • Standard business hours with occasional flexibility for special projects. If you’re looking for a role where your skills in finance and administration will be valued and rewarded, we want to hear from you. Apply today and join a company that values initiative, integrity, and growth.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.

We are a growing manufacturing company seeking a highly organized and proactive Personal Assistant (PA) to support our executive team. The ideal candidate will be detail-oriented, resourceful, and capable of managing both administrative and personal tasks with professionalism. Support executive in b

This position is remote and can be based anywhere within the United States.Candidates must be able to work within EST or CST business hours.What Administration Contributes to Cardinal Health.Business & Administrative Support is responsible for assisting general business operations by providing an ar

The Executive Assistant plays a critical role in providing administrative support to the executive team at REE Medical. Proven experience as an executive assistant or administrative assistant supporting senior executives. The Executive Assistant will be responsible for managing calendars, scheduling

Job Description Complete Health and Wellness in Missouri City, TX is calling all experienced and hardworking CMAs to apply to join our amazing team as a full-time Certified Medical Assistant! WHY YOU SHOULD JOIN OUR TEAM We are a dedicated medical office that cares for our employees as well as our patients. We pay our Certified Medical Assistants a competitive wage of up to $25.00/hour, depending on experience. Our team also enjoys great benefits, including medical, dental, vision, paid time off (PTO), a 401(k), health benefits, continual training, and professional development opportunities. We also make it easy to apply with our initial quick mobile-optimized application. If we have your attention, please continue reading! ABOUT COMPLETE HEALTH AND WELLNESS We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! ARE YOU A GOOD FIT? Ask yourself: Are you extremely organized? Do you have strong communication abilities? Are you compassionate with a heart for providing patient care? If so, please consider applying for this patient care position today! YOUR LIFE AS A CERTIFIED MEDICAL ASSISTANT In this administrative healthcare position, you serve as a leader and a resource for other assistants and non-licensed staff. You supervise the administrative office team to ensure they provide high-quality patient care. When necessary, you assist with tasks such as scheduling appointments and collecting patient info. Using your excellent communication skills, you serve as a bridge between the clinical staff and upper management. You have a positive and professional attitude and you make every patient you interact with feel comfortable and well-taken care of. You feel great about running an efficient administrative office and helping our business provide excellent patient care! In addition to the core responsibilities and required skill set, this role may also encompass administrative and executive assistant duties. Beyond supporting the day-to-day operations of the medical practice, you may be involved in ongoing health and wellness projects that require coordination, creativity, and occasional work outside of regular business hours. These initiatives span areas such as technology and professional networking, offering a dynamic opportunity to support the CEO, COO, or both in a flexible and growth-oriented environment. WHAT WE NEED FROM YOU • CMA certification, • 3+ years of experience as a medical assistant Location: 77459 The Wedge video interview sent after you have applied must be completed to be considered for this position. Must be able to pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing. Job Posted by ApplicantPro

Job DescriptionDescription: We are currently seeking candidates to service in the following areas: • Richmond/Sugarland/Southwest, • Southeast/Pasadena, • Cypress Jersey Village, • Dickinson/Texas City/La Marque Why Join us? Discover the Circle of Care Advantage: • Top-Tier Pay: We proudly offer The Care Package—our proprietary compensation model that places Circle of Care among the highest paying pediatric home health providers in Texas for all disciplines, with no earning cap., • Therapist-Led Management: Benefit from leadership with hands-on experience and expertise in therapy., • Concierge Level Support: Receive personalized, concierge-style assistance for all mobile staff, from scheduling to documentation, so you can focus on delivering excellent care. Responsibilities: • Participate in the development and periodic revision of the plan of care, • Schedules, plans activities and provides rehabilitative services for Physical therapy, • Maintains adequate records on all patients, including summary reports. Follow agency documentation timelines as published in Employee Handbook., • Utilizes community resources and Agency personnel for proper referral, • Selects and administers diagnostic and therapeutic techniques and materials. Submit diagnostic assessments within agency timelines as published in Employee handbook., • Instructs and counsels other health team personnel and family members in methods of assisting patient in improving, correcting, and accepting his/her disabilities, • Supervise the PTA as follows: Follow guidelines for supervision as outlined by the Executive Council for Physical Therapy and Physical Therapy Examiners, • Complete Supervisory Visits with patients treated by an assistant at least once every 60 days., • Attends monthly case conferences meetings and additional meetings as requested, • Participates in staff development activities and in-service education as requested, • Confirms schedule at least one week prior to the upcoming visits and adjust schedule as changes occur., • Communicate and correspond with office staff in a timely manner., • Notifies Agency of absences due to illness, emergency leave, normal vacation periods, or special professional meetings, which will all affect agreed services with the Agency., • Participates with staff, patient, and physician in discharge planning activities and completes the Physical therapy discharge summary within the designated framework of the Agency policies. Requirements: Qualifications: • Graduate of a physical therapy program accredited and approved by the Executive Council of Physical Therapy and Occupational Therapy Examiners (ECPTOTE)., • Current Texas license to practice as a Physical Therapist in good standing. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Description MTY Builders Inc is known for its commitment to excellence and innovative approach to building and development. With a strong track record of delivering high-quality homes and a reputation for exceptional client service, we are looking to expand our team with a dedicated Executive Personal Assistant to support our CEO. We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will be adept at providing administrative support to facilitate the CEO’s focus on strategic initiatives and handling confidential information with discretion. This role requires a strategic thinker who can anticipate needs and proactively address them in a fast-paced environment. Key Responsibilities include but are not limited to: • Executive Support: Assist in the management of the CEO’s calendar, schedule meetings, and ensure all meetings and appointments are effectively organized and executed., • Project Coordination: Assist in the planning and execution of key projects, including preparing materials, tracking progress, and following up on action items., • Research & Analysis: Conduct research and provide analysis to support decision-making processes. Prepare weekly reports and summaries as needed., • Sales Liaison: Provide support between the sales team and upper management ensuring that sales strategies align with company objectives., • Personal Tasks: Sometimes assisting with personal errands or tasks. Qualifications: • Experience: Minimum of 3 years of experience as an executive assistant or similar role, preferably in the construction or related industry., • Skills: Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools., • Communication: Excellent verbal and written communication skills. Ability to interact professionally with high-level executives, clients, and other stakeholders., • Discretion: Proven ability to handle confidential and sensitive information with integrity., • Education: Bachelor’s degree in business administration, Management, or a related field is preferred., • Must be Bilingual in English & Spanish.Company DescriptionWe are a growing single-family and townhome builder serving areas in and surrounding Houston, TX. At MTY Builders the environment is engaging, exciting, rewarding, friendly, and team-oriented. As employees of MTY Builders, we truly believe in and are committed to the organization and have a passion for what we do. Join our growing team today!We are a growing single-family and townhome builder serving areas in and surrounding Houston, TX. At MTY Builders the environment is engaging, exciting, rewarding, friendly, and team-oriented. As employees of MTY Builders, we truly believe in and are committed to the organization and have a passion for what we do. Join our growing team today!

Job DescriptionBenefits: • Competitive salary, • Paid time off We are seeking a highly motivated and detail-oriented Executive Assistant to provide comprehensive support to the manager. The ideal candidate must be fluent in both English and Chinese (Mandarin) and possess excellent communication skills to assist with translation and interpretation tasks. Key Responsibilities: • Act as a translator/interpreter for the manager in meetings, written correspondence, and verbal communication., • Coordinate and manage the managers calendar, appointments, and travel arrangements., • Prepare reports, presentations, and other documents as needed., • Assist in coordinating meetings, taking notes, and ensuring follow-up on action items., • Handle confidential and sensitive information with discretion., • Support additional administrative tasks as required.Qualifications:, • Bachelors degree or equivalent experience in business administration, language studies, or a related field., • Fluency in both English and Chinese (Mandarin) is required, with excellent verbal and written skills., • Strong organizational and multitasking abilities., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Previous experience in an executive assistant or similar role preferred., • Ability to work independently and under pressure in a fast-paced environment.Job Type: Full-time Schedule: • 8 hour shift

The UTHealth Department of Internal Medicine in Houston, TX is seeking a highly organized and experienced Senior Executive Assistant to provide top-tier administrative support to executive leadership.

Job Description Property Administrative Assistant (Retail) Great West Houston location Excellent Bonus & Benefits to $58K ESSENTIAL JOB FUNCTIONS: • Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence., • Schedule and coordinate meetings/special events as requested., • Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc., • Prepare and coordinate bid proposals and service contracts and approved invoices., • Maintain lease and property files., • Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration., • Assist with monthly and quarterly management reports as well as annual budget preparation., • Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc., • Prepare financial spreadsheets., • Invoice tenant rebills (meter readings, HVAC, etc.)., • Maintain tenant contact, vendor contact list, and insurance information., • Promote and foster positive relationships with tenants and owners., • Additional duties assigned by the Property Manager., • Manage and coordinate day-to-day financial transactions including accounts receivable, accounts payable, collection of rents and charges. POSITION REQUIREMENTS: • A high school diploma or GED equivalent (college courses preferred)., • At least 0-2 years of clerical, administrative duties (real estate experience is a plus)., • Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies., • Argus, accounting software such as MRI or Skyline proficiency preferred., • Ability to keep information strictly confidential., • Strong desire to succeed in an entrepreneurial environment., • Must be able to handle multiple projects, changing priorities and a continually heavy workload., • Exceptional oral and written communication skills., • Strong customer service orientation.Company DescriptionProfessional Alternatives is a leading staffing firm specializing in all levels of corporate administrative and professional support, as well as executive placement. Starting in 1998, the Professional Search Group has a successful track record of providing local and national staffing-related support to a multitude of industries. We pride ourselves on building lasting relationships with each client and candidate, and our hands-on approach allows us to make the best long-term match for both.Professional Alternatives is a leading staffing firm specializing in all levels of corporate administrative and professional support, as well as executive placement. Starting in 1998, the Professional Search Group has a successful track record of providing local and national staffing-related support to a multitude of industries. We pride ourselves on building lasting relationships with each client and candidate, and our hands-on approach allows us to make the best long-term match for both.

Job Description Receptionist and Administrative Assistant Are you ready to be part of a company that's not just talking about the future, but energetically shaping it? Join The Microvast Team (NASDAQ: MVST), a technology innovator that designs, develops and manufactures lithium-ion battery solutions. Founded in 2006 and headquartered in Stafford, TX, Microvast is renowned for its cutting-edge cell technology and its vertical integration capabilities which extend from core battery chemistry (cathode, anode, electrolyte, and separator) to battery packs. By integrating the process from raw material to system assembly, Microvast has developed a family of products covering a broad breadth of market applications. More information can be found on the corporate website: If you’re ready to be part of a company that’s not just adapting to change, but driving it, Microvast is the place for you. Apply now and electrify your career with a true leader in the global energy transformation. Job Summary We are seeking a highly experienced, passionate, extremely organized and hands-on receptionist and administrative assistant to support U.S. operations. The receptionist will support the headquarters by managing the reception front desk in the building lobby. As the initial point of contact, they will be crucial in providing a smooth experience for employees and visitors. This individual possesses strong administrative skills, exceptional interpersonal communication abilities, and a keen attention to detail, all of which contribute to the efficient and professional operation of the office. They excel in a fast-paced environment, demonstrating resourcefulness, adaptability, and a commitment to providing outstanding service. In addition to managing the front desk in the building lobby, this individual will manage all administrative functions, lead impactful projects, and become deeply involved in the business. This position will be located on-site at our Stafford, TX office. Key Responsibilities Receptionist key responsibilities: • Welcome employees and visitors with warmth and professionalism to establish a culture of hospitality., • Manage all aspects of the visitor management system, including badge issuance, NDAs, and security procedures., • Manage and monitor the front desk area, ensuring it remains organized, presentable, and secure., • Handle incoming communication, emails, and inquiries, directing them to the appropriate team or Microvast Responsible Person., • Support onsite leadership with projects and requests including, but not limited to, sitewide communications, organizing events and team functions, restocking, ordering of supplies, processing and creation of purchase orders., • Provide comprehensive administrative support to the workplace and select senior leaders as needed., • Manage calendars, book domestic and international travel, process and approve expense reports., • Take detailed meeting notes, synthesize outcomes, and track follow ups., • Prepare documents, presentations, and correspondence at an executive level., • Maintain standards and cadence of workflows while identifying and implementing improvements., • Coordinate office-wide events and team functions, ensuring seamless execution., • Manage all incoming and outgoing mail, packages, and courier services; distribute mail to appropriate departments or personnel., • Monitor and maintain the functionality of general office equipment (e.g., printers, copiers); coordinate maintenance and consumables replacement as needed., • Coordinate meeting room schedules and ensure all conference rooms and common areas are tidy, well-stocked, and ready for use., • Bachelor’s Degree in Business Administration., • 5+ years of proven experience in a receptionist or administrative workplace support role in a corporate workplace environment supporting C-suite leaders., • Ability to work effectively in a fast-paced environment with constantly changing priorities and demands, demonstrating exceptional skills in workload prioritization and multitasking., • Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams) and familiarity with office management tools., • Demonstrated history of utilizing strong organizational work-ethic, copywriting, and verbal and written communication skills when dealing with employees, visitors, and senior leadership., • Ability to work nights and weekends as needed, • Professional appearance and demeanor with a welcoming personality., • Excellent interpersonal and communication skills (verbal and written)., • Positive attitude and team player, representing the executive in every interaction., • Ability to maintain confidentiality and be discreet., • Highly organized, with the ability to prioritize multiple tasks seamlessly and anticipate changes. Annual salary + stock awards + benefits Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Applicants for employment at Microvast must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Microvast is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws. Microvast is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process. Privacy is a top priority for Microvast. We build it into our products and view it as an essential part of our business. To understand more about the data we collect and process as part of your application, please view our Privacy Policy - Microvast.

Job Description Why Work for Park Lawn Corporation? Service • At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual., • Financial assistant programs encouraging employees through education and development in industry related subjects., • Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life’s challenges., • Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match., • Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team., • We value honesty, courage, integrity, ethical behavior and the development of personal growth., • We are rooted in the communities to provide a personal touch to every family we serve. This position is an administrative role in Park Lawn’s corporate office in Houston, TX and is responsible for performing a variety of administrative and general office support-related tasks to ensure the corporate office runs smoothly. The role reports to the Corporate Office Manager. Essential Functions • Performs general clerical support duties for various departments., • Creates and/or maintains spreadsheets and correspondence as needed., • Assists with event set-up and teardown., • Serves as primary backup to front-desk reception, answering telephone calls, route calls to appropriate parties and provide answers to general inquiries as needed., • Greets and directs guests and visitors in the main reception area., • Updates and maintains user information in company computer applications such as learning management system and/or fuel/fleet card program., • Assists with assigning, updating and/or troubleshooting parking and security badge assignments for corporate employees., • Processes and codes general administrative invoices for timely payment, researching and resolving any issues or discrepancies with vendor accounts., • Processes expense reports for members of executive leadership as requested., • Assists with mail distribution, mailouts and/or express shipments and deliveries., • Coordinates and maintains office supplies and equipment., • Conduct twice daily conference room readiness inspections., • Performs daily set-up and teardown of coffee bars and breakroom serving areas., • Assists with reoccurring office and hospitality supply inventory and rotation., • Assists with event set-up and teardown., • Accompany established service vendors during on-site visits as needed., • Communication Proficiency., • Teamwork Orientation., • Detail Orientation., • Thoroughness., • Customer Service Orientation., • High School Diploma or equivalent., • Minimum two years of administrative experience., • Working knowledge of basic accounting principles, • Proficient with multi-line phone systems and general office equipment, • Attend and perform work in a professional and courteous manner in accordance with the employer’s requirements., • Able to read, write and speak English fluently. Bilingual is a plus., • Proficiency and accuracy with numbers., • Able to maintain a strict level of confidentiality., • Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) required., • Excellent interpersonal and communication skills., • Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling., • Maintains a positive attitude and working environment through organization and communication., • Ability to prioritize tasks, and exercise good judgment. This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • The duties associated with this position are generally performed in an indoor office setting., • Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle., • Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds and may be required to lift to 50 pounds., • This position may also require reaching, pushing and pulling., • This position may also be exposed to chemicals and/ or blood borne pathogens. Exposure risk is considered: Low Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Description SUMMARY: The Administrative Assistant provides comprehensive administrative and operational support to the Project Director to ensure the efficient management of SERCO’s Workforce Solutions regional operations. This role enhances the Director’s capacity to meet programmatic, compliance, and performance goals by coordinating logistics, managing information flow, facilitating communication across internal and external stakeholders, and managing incoming requests (from clients, partners, corporate, and internal teams) to ensure timely execution and delivery of project commitments. DUTIES AND RESPONSIBILITIES: • Adheres to the mission, vision, and values of SERCO., • Provides high-level administrative support to the Project Director to enable strategic and operational efficiency., • Manages the Project Director’s calendar, meetings, travel arrangements, and project timelines to ensure timely execution of deliverables., • Facilitates internal and external communication between the Project Director and regional offices, Board officials, TWC representatives, employers, and community partners through online tools such as Webex, Zoom, Teams, Dropbox, OneDrive, and Google Docs., • Coordinates logistics and documentation for management meetings, stakeholder engagements, and compliance reviews., • Assists with preparation, proofreading, and tracking of correspondence, board reports, performance dashboards, fiscal documents, and procurement files to support workforce program operations., • Maintains the Project Director’s files and records in an efficient, accessible distribution and retrieval system for audit readiness and compliance., • Manages incoming requests on behalf of the Project Director (from clients, partners, corporate, and internal teams), tracks deadlines, and ensures timely completion and follow-through on deliverables., • Assists with transcription of minutes for leadership team meetings and monitors follow-up action items to completion., • Assists with budget tracking, travel forms, expense reports, and procurement documentation related to Project Director expenditures., • Supports communication efforts, including maintaining social media posts, drafting communications, and coordinating webinar and training logistics for regional offices., • Oversees routing, monitoring, and recording of incoming/outgoing correspondence; ensures proper escalation, response tracking, and filing., • Supports the Director in facilitating annual schedules for staff development, employee training, procurement deadlines, and compliance monitoring., • Completes operational and research tasks to support corporate initiatives, program development, and system innovation., • Performs other duties as assigned to advance organizational objectives and support workforce system effectiveness. DESIRED KNOWLEDGE, SKILLS AND ABILITIES: • Demonstrated excellence in organizational and office management skills within both remote and virtual environments., • Advanced proficiency in word processing, spreadsheets, databases, workflow mapping, research, social media, and online collaboration tools. Must be highly skilled in using software such as Office 365 (Outlook, Word, Excel, Publisher, PowerPoint, SharePoint, OneDrive, MS Planner, Visio), Boomerang, Dropbox, Google Docs, SurveyMonkey, Constant Contact, PDF Suite, DocuSign, and web design platforms (e.g., Wix or similar)., • Exceptional writing, editing, and communication skills., • Bilingual (English/Spanish) required., • Excellent interpersonal skills with the ability to work effectively with diverse internal and external stakeholders., • Ability to work flexibly in both traditional office and home-based office environments., • Requires discretion, confidentiality, and the secure handling of all corporate information and sensitive data/records., • Must be willing and able to travel within the state of Texas. EDUCATION AND EXPERIENCE: • Bachelor’s degree preferred an equivalent combination of education and experience may be substituted., • Minimum of three (3) years of experience providing administrative support to senior or executive-level management (e.g., CEO, Director, COO)., • Experience coordinating projects and supporting personnel management strongly desired., • Professional demeanor and appearance required. SPECIAL REQUIREMENTS: 1. Must possess a valid Texas Driver’s License and provide automobile liability insurance as required by the State of Texas., 2. Must have access to reliable transportation in order to make required visits. Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. 1. PHYSICAL DEMANDS: While performing duties of the job, the employee is occasionally required to stand; walk; sit; for long periods of time. Employees must be able to drive for extended periods of time. Employees must occasionally lift and /or move up to 25 pounds, must be able to set up a display area. 2. WORK ENVIRONMENT: Fast paced, demanding physically and mentally, will be in constant communications. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job. Duties, responsibilities and activities may change at any time with or without notice. Start your SERCO of Texas interview now. Click the Self-Interview link for step-by-step directions. Please review the full job description before you begin. Completing the self-interview counts as your fully submitted application. Administrative Assistant Willo is a platform for structured, asynchronous, video creation and sharing. 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Job DescriptionSalary: $50k - $60k We are searching for a highly organized, resourceful, and creative person for a role as Events Administrative Specialist to join our team. The ideal candidate will be responsible for planning, executing, and evaluating a variety of internal and external events for the President and CEO, from departmental recognition gatherings to customer and vendor experiences. You should possess a sound knowledge of event execution from start to finish (including budget creation) and vendor management skills. We are seeking a hard-working, loyal, dedicated, self-starter whom we can trust to show up on time and stay calm under pressure, no matter what happens. Excellent communication skills and attention to every single detail are vital in this role, as the success of the event depends upon our employees and/or customers/vendors enjoying the experience. This person will be responsible for planning, organizing, and executing exceptional and numerous events (sometimes with events occurring simultaneously). You will be responsible for every part of event preparations, such as layout of the meeting, organizing dcor items, developing themes, organizing event structure, capturing highlights for social media, and evaluating success afterward. Responsibilities: • Excellent communication and presentation skills and the ability to multi-task duties with clients and vendors during on-going events., • Outlines layout for meetings, coordinates, and operates events, ensuring events are successful., • Manages efforts such as logistics, vendor requirements, venue requirements and keeping updated inventory requirements regularly., • Assist with managing employee benefits administration, including enrollment and benefit changes, • Maintain employee records and ensure accuracy and compliance with relevant laws and regulations, • Provide administrative support to the Executive Assistant, including filing documents, organizing meetings, and preparing reports., • Support HR projects and initiatives as assigned Requirements: • Strong marketing, communications, organization, or relevant field., • Three (3) or more years of work experience as an event coordinator, social media coordinator, marketing assistant, or marketing coordinator., • Experience planning corporate events, open houses, etc., • Excellent writing, proofing, and editing skills., • Ability to multitask and be highly organized., • Strong social media knowledge., • Event industry experience highly preferred, • Passion for delivering exceptional service., • Weekend availability is a must., • Must have reliable transportation., • Bilingual is a must, • Ability to effectively communicate and collaborate with employees at all levels of the organization, • Ability to maintain confidentiality and handle sensitive information with discretion, • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), • Knowledge of Canva or equivalent software, a plus, • Ability to work independently as well as collaboratively in a team environment

Job DescriptionDescription: Join Our Team as an Administrative Assistant! Are you organized, detail-oriented, and ready to make an impact? We’re looking for a proactive Administrative Assistant to support our administrative operations and keep things running smoothly behind the scenes. If you thrive in a fast-paced environment and love being the go-to person for getting things done, this role is for you! What You’ll Do: • Be the hub of communication: Manage multiple email inboxes and respond to inquiries from vendors, reps, and customers., • Drive processes forward: Submit and track credit requests with multiple lenders, handle buyout requests, and assist with upgrades., • Keep things moving: Perform research and follow-up to help credit decisions progress., • Customer support: Call customers for meter reads, enter data into leasing vendor websites, and upload to customer files., • Administrative essentials: Save signed documents to OneDrive and email them to the Deals team., • Team backup: Support phones for service and supplies, place calls and orders, and assist with contract entry., • Additional responsibilities: Create new customer records, handle escalated concerns, and assist executive assistant with projects. What We’re Looking For: • Strong organizational and multitasking skills., • Excellent communication (written and verbal)., • Proficiency in Microsoft Office and ability to learn new systems quickly., • Attention to detail and accuracy., • Previous administrative or leasing experience is a plus. Our Culture: At Smart Office Automation, we believe in collaboration, integrity, and growth. We’re a team that values open communication, supporting each other, and celebrating wins together. You’ll join a workplace where your ideas matter, your contributions are recognized, and your career can thrive. We’re passionate about creating a positive environment where you can learn, grow, and succeed. Why You’ll Love Working Here: • A supportive team that values your input., • Opportunities for professional development., • Competitive compensation and benefits., • A culture that prioritizes work-life balance. Requirements: • Strong organizational and multitasking skills., • Excellent communication (written and verbal)., • Proficiency in Microsoft Office and ability to learn new systems quickly., • Attention to detail and accuracy., • Previous administrative or leasing experience is a plus.